THE W. L. GILBERT SCHOOL CORPORATION 

BUILDING & GROUNDS COMMITTEE MEETING 

Wednesday, August 30, 2023

THE GILBERT SCHOOL

5:30 PM

Library

 

 

AGENDA

 

1. OPENING OF MEETING 

1. Building & Grounds Committee - Scott Beecher (Chair), Doug Pfenninger, Holly Cassaday

2. Others - Greg Shugrue (Head of School), Ted Buzinsky (Building & Grounds Supervisor)

 

2. DISCUSSION/UPDATES

1. Updates on Projects

1. Solar

2. Roof

2. Five-Year Plan

 

3. OTHER 

 

4. ADJOURNMENT

 

 

 

 

THE W. L. GILBERT SCHOOL CORPORATION 

FINANCE COMMITTEE MEETING

Wednesday, August 30, 2023

THE GILBERT SCHOOL

6:00 PM 

Library

 

AGENDA

 

1. OPENING OF MEETING 

1. Finance Committee - Ellen Marino (Chair), Scott Beecher, Doug Pfenninger, Astrid Robitaille, Renata Waldron

2. Others - Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair, Diane Cook, Business Affairs Manager 

 

2. APPROVAL OF MINUTES

1. Meeting of June 21, 2023

1. Yeas_____ Nays_____ Abstain_____

 

3. REVIEW OF MONTHLY REPORT

 

4. OTHER

 

5. ADJOURNMENT

 

Agenda and Packet

THE W. L. GILBERT SCHOOL CORPORATION

POLICY COMMITTEE MEETING

Thursday, September 7, 2023

THE GILBERT SCHOOL

8:00 AM 

Main Office Conference Room

 

AGENDA

 

1. OPENING OF MEETING

1. Committee Members - Ellen Marino (Chair), Theresa Padin, Astrid Robitaille

2. Others - Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)

                 

    2.  APPROVAL OF MINUTES

1. Meeting of June 1, 2023

1. Yeas_____ Nays_____ Abstain_____

 

    3.  NEW BUSINESS

1. Discussion/Review of Policies

1. Discuss & Review the 5000 & 6000 Series

2.  CABE Update

 

4.  OTHER

 

    5.  ADJOURNMENT

 

 

 

 

 

 

Agenda 

Agenda and Packet 

THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes

August 30, 2023

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on
Wednesday, August 30, 2023 in the Library Media Center. The meeting was called to order at 6:04 p.m. by
Ellen Marino, Chair.

Committee Members present were Scott Beecher, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron

Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation

A motion was made by A. Robitaille, seconded by D. Pfenninger to approve the minutes of May 17, 2023.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.

Review of Monthly Report:
Report disseminated prior to meeting was for one month ending July 31, 2023. E. Marino questioned Contracted Services – ACAD SOFT expenditure of $1,689.46 and whether it is a one-time expense since it appears it was never budgeted. G. Shugrue said he would get more information on that. Next month will be line-item adjustments to balance out the previous fiscal year. D. Cook will be present at that meeting.

Adjournment:
A motion was made by A. Robitaille, seconded by D. Pfenninger to adjourn the meeting at 6:09 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.

Respectfully submitted,
Ellen Marino

 

8/30/23

W.L. Gilbert School Corporation

Regular Meeting Minutes

Meeting called to order by Holly Cassaday, Chair at 6:28 p.m. 

 

Members Present: Renata Waldron, Tore Lovetore, Doug Pfenninger, Scott Beecher, Holly Cassaday, Ellen Marino, Astrid Robitaille, Jared Fritch, Theresa Padin

 

Admin Present: Greg Shugrue, Head of School, Debra Lewis, Principal

 

Public Comment: None

Call for agenda items: 

11b- MOU with WBOE

11c- Recording of Meetings

 

Approval of Minutes

A motion was made by Renata Waldron, seconded by Theresa Padin to approve the minutes of the 6/21/23 Regular Meeting as presented. 

9 Yea, 0 Nay, 0 Abstain

 

Resignations

1. Rebecca Billingsley- Art

2. Kelli Ann Gilbert- Nurse

Appointments

1. Bridget Grady- Art

2. Michaela Cutarelli- Social Worker

 

Kelli Ann Gilbert will not be replaced, duties in the Nurse's Office will be redistributed with current nurse promoted to Head Nurse. 

 

Committee Reports

Finance: 8/30/23 Meeting presented by Ellen Marino. Little to discuss, only 1 month into fiscal year. 

Personnel: 8/22/23 Meeting presented by Holly Cassady: Admin Contract Negotiations ongoing

Policy: No Meeting to report, next meeting 9/7/23

Building & Grounds: 8/30/23 Meeting presented by Scott Beecher. Gym roof complete. Roof repair & solar project has moved to underwriting. 

 

Second Reading of Policy

5113.2 Attendance

 

Approval of Policies. 

A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve Policy 6146 with an amendment to add the language “25 credits required for graduation”. 

9 Yea, 0 Nay, 0 Abstain

 

International Field Trip Request

A motion was made by Theresa Padin, seconded by Jared Fritch to approve the European Field trip presented. 

9 Yea, 0 Nay, 0 Abstain

 

Instruction: 

Deb Lewis presented on the 23/24 School Improvement Plan focused on 4 core areas: 

Academics

Culture

Aspirations

Belonging

 

Deb reviewed schedule of benchmark assessments. 

 

School Security

Continued discussion on ARO vs. SRO. 

Greg noted WPD does not have enough officers to fit the SRO model at this time. There are current vacancies on the policy force. 

School Corp would like Greg to have sample MOUs and Salary scales for the ASO model for the September Meeting. 

 

MOU with Winchester BOE

Tore presented a draft MOU with the WBOE to focus on three areas

1. Annual Joint Meeting (date TBD)

2. Sharing of WBOE & WLGSC Information (minutes, agendas, etc.)

3. Look for joint cost saving opportunities whenever possible (plowing, garbage collection, etc.)

 

A motion was made by Tore Lovetore, seconded by Scott Beecher for the W.L. Gilbert School Corp to direct the Head of Schools to work with Superintendent Shanley to draft a formal MOU addressing these issues. 

9 Yea, 0 Nay, 0 Abstain

 

Taping of Board Meetings

Greg will investigate technological requirements needed to record meetings and report to us at a future meeting. 

 

Principal’s Report- Deb Lewis

• Leadership Retreat

• Professional Development 

• AI update

• SAT Changes- shorter/digital/adaptive

• De-Escalation Training

• Athletics Fair

• Home Visits

 

Head of School Report- Greg Shugrue

• Enrollment- 440 (increasing)

• Solar/Roof project is in the underwriting phase with CT Greenbank

• Attendance Info

 

Board of Education Report- Doug Pfenninger

• 603 Enrolled

• Greenleaf Solar project in the works for Pearson & Hinsdale

• BOE revised Board Goals at retreat

• 1 custodial vacancy at Pearson

• AC Project at Pearson done

 

A motion was made by Theresa Padin, seconded by Tore Lovetore to adjourn the meeting. 

9 Yea, 0 Nay, 0 Abstain. 

THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
September 7, 2023

A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, September 7, 2023 in the Main Office Conference Room at The Gilbert School.

The meeting was called to order at 8:24 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, and Astrid Robitaille
Absent Committee Members: Theresa Padin

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School
Corporation.

A motion was made by A. Robitaille, seconded by E. Marino to approve the Minutes of June 1, 2023.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes

Discussion/Review of Policies:
The committee reviewed a list of the 5000 series policies and G. Shugrue mark-ups as to revision dates. G. Shugrue also handed out the CABE documents with a List of Identified Existing Policies for Possible Modification or New Policies to consider, which is provided quarterly as an update service to the Board. The committee agreed to begin reviewing Policy 5000 through 5131.1 with focus on those revised in 2009 and will cross reference with any recommendations from CABE.

A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 9:08 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes

Respectfully submitted,
Ellen Marino

THE W.L. GILBERT SCHOOL CORPORATION

REGULAR MEETING MINUTES

WEDNESDAY, SEPTEMBER 20, 2023

 

Meeting Called to Order at 6:30 p.m. by Holly Cassaday

Members Present: Renata Waldron, Theresa Padin, Jared Fritch, Holly Cassaday & Ellen Marino

Members Absent: Doug Pfenninger, Scott Beecher, Astrid Robitaille, Tore Lovetere

Administration Present: Greg Shugrue, Head of Schools, Debra Lewis, Principal

Others: Diane Cook

Student Representatives:  James Slauta, Danica Porier

 

Public Comment: None

Call for Agenda Items: 

Add MOU with WBOE as item 6A

Add Line Item Transfers as item 6B

A motion was made by Ellen Marino, seconded by Jared Fritch to add agenda items 6A and 6B. 

5 Yea, 0 Nay, 0 Abstain

 

New Staff Introductions: New staff members of the Gilbert School were introduced, brief break for conversation. 

 

Approval of Minutes of 8/30/23 Regular Meeting

A motion was made by Ellen Marino, seconded by Jared Fritch to approve the minutes of the August 30, 2023 Regular Meeting with one correction to the spelling of Cassaday in the committee reports section. 

5 Yea, 0 Nay, 0 Abstain

 

Committee Reports: 

Finance- (Ellen Marino) 9/21- No Quorum. Next Meeting scheduled for 10/18/23

Personnel- (Holly Cassaday) 9/18/23, GAA Negotiations. No meeting scheduled

Policy- (Ellen Marino) 8/31- Policy Committee reviewing 5000 series for updates. Next meeting 10/5/23

Building & Ground- No Meeting to report

 

Approval of Policies

A motion was made by Theresa Padin, seconded by Ellen Marino to approve policy 5113.2, Attendance, as presented. 

5 Yea, 0 Nay, 0 Abstain

 

MOU

A motion was made by Theresa Padin, seconded by Jared Fritch to approve the MOU between the W.L. Gilbert School Corporation and Winchester Board of Education as presented. 

5 Yea, 0 Nay, 0 Abstain

Line Item Transfers

A motion was made by Ellen Marino, seconded by Theresa Padin, to approve the Line Item Transfers as presented, and to transfer the remaining fund balance of $28,061.00 to the Capital Reserve Account. 

5 Yea, 0 Nay, 0 Abstain

 

Security Update

Greg continues to speak with other districts (Newtown) and WPD regarding the ASO model. The next step will be for the Policy Committee to begin drafting an ASO policy at the October meeting, to present to the full School Corp. for first reading in October. 

 

Principal’s Report

• Student Leadership Group being formed, reading The Beekeeper and focusing work on Transformative Leadership

• TGS Awareness week in November to encourage 8th grade students to select TGS as their highschool

• Open House was well attended by 80 documented families,the number is higher. 

• Admin looking at various scheduling models for the future

• Library is very busy

• Boys Soccer had to forfeit the varsity season. JV played and exemplary sportsmanship was displayed by the Thomaston team. 

 

Enhancement Grant

A motion was made by Theresa Padin, seconded by Jared Fritch to approve the Enhancement Grant Request of $5000.00 from Debra Lewis, to support the PBIS Initiative.  A motion to amend the motion was made by Ellen Marino, seconded by Theresa Padin, to change the requested amount from $5000.00 to $3000.00.

5 Yea, 0 Nay, 0 Abstain

 

Head of School Report

• Enrollment increased to 443

• Daily Attendance rate around 92.5%. Home visits are being conducted to encourage attendance. 

• Food Service now being facilitated through EdAdvance. Approx. 320 lunches served daily (approx. 75% of students) and 78 breakfasts served. All at no cost due to participation in the Community Eligibility Program. We expect another state review coming up in the next week. 

• Solar Project: Greg & Diane will meet with CT Greenbank as part of the underwriting process, meeting scheduled for next week. 

• Greg to work with the Town Manager to look into HVAC grant availability. 

• No new updates on Security Grants

 

WInchester BOE Report

• Enrollment in Winsted up 

• Family Events coming up: STEAM Night at Pearson on 10/16 and Literacy Night at Hinsdale on 10/2. 

 

Chairman’s Report

• Nothing to report (covered in other areas of agenda)

 

A motion was made by Ellen Marino, seconded by Jared Fritch to adjourn the meeting at 8:03 p.m. 

5 Yea, 0 Nay, 0 Abstain. 

 

 

THE W. L. GILBERT SCHOOL CORPORATION 

FINANCE COMMITTEE MEETING 

Wednesday, July 20, 2022 The Gilbert School Library 

6:00 p.m. 

 

AGENDA 

1. OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

Astrid Robitaille, Doug Pfenninger 

 

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair Diane Cook, Business Affairs Manager 

 

2. DISCUSSION OF 2022/2023 BUDGET 

3. OTHER 

4. ADJOURNMENT 

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, JULY  20, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

 

The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger  

       Holly Cassaday                                 Theresa Padin                                            Astrid Robitaille  

      Jennifer Marchand                                 Renata Waldron                                   

 

       Administration                                                                                                

       Greg P. Shugrue                                                                                                             

       Head of School                                                                                                    

                                                                                                              

  A.  Pledge of Allegiance – Holly Cassaday 

       B.  Vision and Mission Statement – Holly Cassaday

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.

• All students are entitled to a safe, healthy and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

            

  3.  CALL FOR AGENDA ITEMS

 

  4.  APPROVAL OF MINUTES

   A.  Minutes of Regular Meeting – June 29, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

     

 

  5.  APPROVAL OF POLICIES

A.  P5132 – Dress Code

             1.  Vote:  Yeas_____ Nays_____ Abstain_____

       B.  P6115.3 Flag (Display)

             1.  Vote:  Yeas_____ Nays_____ Abstain_____

       C.   P6144 Controversial Issues, Teaching

             1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  

6. Discussion on 2022/23 Budget  

  1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

7.  HEAD OF SCHOOL REPORT     

       A.  Greg P. Shugrue

        

                               

8.  BOARD OF EDUCATION REPORT            

       A. Winchester

 

9.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

                   

10. ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, AUGUST 17, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

 

The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger  

       Holly Cassaday                                 Theresa Padin                                            Astrid Robitaille  

      Jennifer Marchand                                 Renata Waldron                                   

 

       Administration                                                                                                

       Greg P. Shugrue                                                                                                             

       Head of School                                                                                                    

                                                                                                              

  A.  Pledge of Allegiance – Jennifer Marchand 

       B.  Vision and Mission Statement – Jennifer Marchand

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.

• All students are entitled to a safe, healthy and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

            

  3.  CALL FOR AGENDA ITEMS

 

  4.  APPROVAL OF MINUTES

   A.  Minutes of Regular Meeting – July 20, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  5.  DEVELOPING 2022-2023 SCHOOL CORP. GOALS

  

  6. SCHOOL SECURITY  

 

  7.  HEAD OF SCHOOL REPORT     

       A.  Greg P. Shugrue

 

  8.  BOARD OF EDUCATION REPORT            

       A. Winchester  

                           

  9.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

             1.  Committee Assignments

                   

 10. ADJOURNMENT

THE W.L. SCHOOL SCHOOL CORPORATION 

FINANCE COMMITTEE MEETING 

Wednesday, September 21, 2022

The Gilbert School Library

6:00 PM

 

AGENDA

 

1. OPENING OF MEETING 

   1. Jennifer Marchand, Chairperson, Ellen Marino, Astrid Robitaille, Renata Waldron

   2. Greg Shugrue, Head of School 

   3. Holly Cassady, School Corp. Chair

   4. Diane Cook, Business Affairs manager

 

2. End of 2021/22 SCHOOL YEAR

 

3. MONTHLY FINANCIAL REPORT 

 

4. OTHER 

 

5. ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, SEPTEMBER 21, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

1.  OPENING OF MEETING

 

The W. L. Gilbert School Corporation

      Scott Beecher                                               Ellen Marino                                            Doug Pfenninger  

      Holly Cassaday                                 Theresa Padin                                          Astrid Robitaille  

      Jennifer Marchand                                 Renata Waldron                                   

 

       Administration                                                                                                

       Greg P. Shugrue                                                                                                             

       Head of School                                                                                                    

                                                                                                              

  A.  Pledge of Allegiance – Astrid Robitaille

  B.  Vision and Mission Statement – Astrid Robitaille

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.

• All students are entitled to a safe, healthy and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

• Introduce student reps for the 2022/2023 school year

  • CJ Marino (12th)

  • Madison Arthur (11th)

 

3.  CALL FOR AGENDA ITEMS

 

4.   INTRODUCTION OF NEW STAFF 

1. Jason Cerbone, Social Worker

2. Don Crossman, Associate Principal 

3. Lauren Hunter, ELL Teacher

4. Brian Kiernan, 8th Grade Science

5. Debra Lewis, Principal

6. Buck Morgan, tech. Ed. Teacher

7. Chris Mormile, 8th Grade Language Arts

8. Karen Pfeffer, Library Media Specialist

9. Jessica Sosnicki, English

10. Nikita Tarabara, English

11. Marijo Thompson, Middle School Counselor 

12. Cathy Vaillancourt, Math 

13. Shannon Whitney, PE/Health

 

(Short intermission  for refreshments) 

 

5.   APPROVAL OF MINUTES

   A.  Minutes of Regular Meeting – August 17, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

6.  COMMITTEE REPORTS

1. Finance

   1. Monthly Finance Report

   2. Next Meeting: October 19, 2022

2. Personnel

3. Policy

   1. Monthly Policy Report

   2. Next Meeting: October 6, 2022

4. Building and Ground

   1. Monthly Finance Report

   2. Next Meeting: October 19, 2022

 

7.  SCHOOL SECURITY  

 

8.  CHANGE OF REGISTERED AGENT

 

9.  HEAD OF SCHOOL REPORT - Greg Shugrue 

1. School Opening & Enrollment

2. Attendance

3. COVID

4. Cloud Storage for School Corp

5. School Wellness Policy Triennial Assessment

       

10.  BOARD OF EDUCATION REPORT            

       A. Winchester  

                           

11.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday        

             

12. ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

POLICY COMMITTEE MEETING

Thursday, October 6, 2022

8:00 a.m. 

The Gilbert School

Main Office Conference Room

 

AGENDA

 

    1.   OPENING OF MEETING

      A. Committee Members:  Ellen Marino (Chair),Theresa Padin, Astrid Robitaille        

          B. Others:  Holly Cassaday (School Corp. Chair), Greg Shugrue (Head of School)

                 

    2.  APPROVAL OF MINUTES

         A.  Meeting of May 12, 2022

               1.  Yeas_____ Nays_____ Abstain_____

 

    3.  NEW BUSINESS

         A.  DISCUSSION/REVIEW OF POLICIES

               1.  Policy 6141.51 – Instruction, Advanced Courses or Programs, Eligibility Criteria                                                                           

                    for Enrollment

               2.  Policy 6141.52 – Instruction, Challenging Curriculum Policy, Criteria for

                    Identification of Eligible Grade 8, 9 Students

               3.  Policy 6151 – Class Size

               4.  CABE’s Recommendation for Policy Review

 

    4.  OTHER

 

    5.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Wednesday, October 19, 2022

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1. OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Astrid Robitaille, Doug Pfenninger 

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of July 20, 2022

           1.  Yeas_____ Nays_____ Abstain_____

     B.  Meeting of September 21, 2022

           1.  Yeas_____ Nays_____ Abstain_____

3. DISCUSSION OF 2022/2023 BUDGET 

4.  REVIEW OF STUDENT ACTIVITY ACCOUNTS

5.  INCREASED COST OF ROOF REPAIRS

6. OTHER 

7. ADJOURNMENT 

 

THE W. L. GILBERT SCHOOL CORPORATION

BUILDING & GROUNDS COMMITTEE MEETING

Wednesday, October 19, 2022

The Gilbert School 

Library

5:30 PM

 

AGENDA

 

   1.  OPENING OF MEETING

        A. Scott Beecher, Chairman;  Holly Cassaday, Doug Pfenninger

        B. Greg Shugrue, Head of School

               Ted Buzinsky, Building & Grounds Supervisor

 

   2.  ROOF REPAIRS CHANGE ORDER REQUEST

 

   3.  OTHER

        

   4.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, OCTOBER 19, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

       Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

       Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

       Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

       Head of School                                                                                                   Concetto Marino

                                                                                                              

  A.  Pledge of Allegiance – Scott Beecher

       B.  Vision and Mission Statement – Scott Beecher

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

• All students are entitled to a safe, healthy and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

                         

  3.  CALL FOR AGENDA ITEMS

 

  4.  APPROVAL OF MINUTES

   A.  Minutes of Regular Meeting – September 21, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  

  5.  PRESENTATION ON SCHOOL-WIDE DATA

       A.  Debra Lewis, Principal

 

  6.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  October 19, 2022

             2.  Monthly Finance Report 

             3.  Next Meeting:  November 16, 2022

        B.  Personnel  - No Report

        C.  Policy

     1.  Report on Meeting:  September 8, 2022

  2.  Next Meeting:  November 3, 2022

       D.  Building & Grounds

  1.  Report on Meeting: No Meeting to Report

  2.  Next Meeting:  To Be Determined

       E.  Celebration of Education:  No Meeting to Report

 

  7.  APPROVAL OF INCREASED FUNDS FOR ROOF REPAIRS

        A.  Yeas_____ Nays_____ Abstain_____

 

  8.  FIRST READING OF POLICIES

       A.  6142.101 Student Wellness Policy

       B.  6151 Class Size

       C.  6141.51 Advanced Courses 

       D.  6141.52 Challenging Curriculum 

 

  9.  SCHOOL SECURITY

 

10.  FIELD TRIPS

1. Latin Class Proposal to Italy

         

11.  HEAD OF SCHOOL REPORT 

       A.  Greg P. Shugrue

 

12.  BOARD OF EDUCATION REPORT

       A.  Winchester

 

13.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

                 

14.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

POLICY COMMITTEE MEETING

Thursday, November 3, 2022

8:00 a.m. 

The Gilbert School

Main Office Conference Room

 

AGENDA

 

    1.   OPENING OF MEETING

      A. Committee Members:  Ellen Marino (Chair),Theresa Padin, Astrid Robitaille        

          B. Others:  Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)

                 

    2.  APPROVAL OF MINUTES

         A.  Meeting of October 6, 2022

               1.  Yeas_____ Nays_____ Abstain_____

 

    3.  NEW BUSINESS

         A.  DISCUSSION/REVIEW OF POLICIES

               a.  Policy 6151 Class Size (Feedback from School Corp. Meeting 10/19/22)

               b.  Policy 5141.213 Opiod Overdose Prevention (Emergency Administration of 

                    Naxolene

               c.  Policy 5142.4 School Resource Officer

               d.  Policy 5141.4 Reporting of Child Abuse, Neglect and Sexual Assault

               e.  Policy 5145.511 Sexual Abuse Prevention and Education Program

 

    4.  OTHER

 

    5.  ADJOURNMENT

 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Monday, November 14, 2022

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1.  OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of October 19, 2022

           1.  Yeas_____ Nays_____ Abstain_____

3.  REVIEW OF MONTHLY REPORT

4.  OTHER 

5.  ADJOURNMENT 

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

MONDAY, NOVEMBER 14, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

       Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

       Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

       Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

       Head of School                                                                                                   Concetto Marino

                                                                                                              

  A.  Pledge of Allegiance – Ellen Marino

       B.  Vision and Mission Statement – Ellen Marino

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

                         

  3.  CALL FOR AGENDA ITEMS

 

  4.  APPROVAL OF MINUTES

     A.  Minutes of Regular Meeting – October 19, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

  

  5.  PRESENTATION ON SCHOOL RESOURCE OFFICER

       A.  Guest Speaker - Mark Walerysiak

 

  6.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  November 14, 2022

             2.  Monthly Finance Report 

             3.  Next Meeting:  December 14, 2022

       B.  Personnel

1.  Report on Meeting:  November 2, 2022

             2.  Next Meeting:  November 29, 2022

       C.  Policy

     1.  Report on Meeting:  November 3, 2022

  2.  Next Meeting:  December 1, 2022

       D.  Building & Grounds

  1.  Report on Meeting: No Meeting to Report

  2.  Next Meeting:  November 15, 2022

       E.  Celebration of Education:  No Meeting to Report

 

  7.  FIRST READING 

1. 6151 - Class Size

 

  8.  SECOND READING OF POLICIES

       A.  6142.101 Student Wellness Policy

       B.  6141.51 Advanced Courses 

       C.  6141.52 Challenging Curriculum 

    

  9.  HEAD OF SCHOOL REPORT 

    A.  Greg P. Shugrue

 

10.  BOARD OF EDUCATION REPORT

    A.  Winchester

 

11.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

    A.  Holly Cassaday

                 

12.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

BUILDING & GROUNDS COMMITTEE MEETING

Tuesday, November 15, 2022

The Gilbert School 

Library

5:30 PM

 

AGENDA

 

   1.  OPENING OF MEETING

        A. Scott Beecher, Chairman;  Holly Cassaday, Doug Pfenninger

        B. Greg Shugrue, Head of School

               Ted Buzinsky, Building & Grounds Supervisor

 

   2.  APPROVAL OF MINUTES

        A.  Meeting of October 19, 2022

              a.  Yeas_____ Nays_____ Abstain_____

 

   3.  FIVE-YEAR PLAN

 

   4.  OTHER

        

   5.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

POLICY COMMITTEE MEETING

Thursday, December 1, 2022

8:00 a.m. 

The Gilbert School

Main Office Conference Room

 

AGENDA

 

    1.   OPENING OF MEETING

      A. Committee Members:  Ellen Marino (Chair),Theresa Padin, Astrid Robitaille        

          B. Others:  Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)

                 

    2.  APPROVAL OF MINUTES

         A.  Meeting of November 3, 2022

               1.  Yeas_____ Nays_____ Abstain_____

 

    3.  NEW BUSINESS

         A.  DISCUSSION/REVIEW OF POLICIES

               a.  Policy 6151 Class Size 

               b.  Policy 5141.4 Reporting of Child Abuse, Neglect and Sexual Assault

               e.  Policy 5145.511 Sexual Abuse Prevention and Education Program

 

    4.  OTHER

 

    5.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION 

PERSONNEL COMMITTEE MEETING Wednesday, December 5, 2022 

4:00 p.m.  

The Gilbert School Main Office Conference Room 

AGENDA 

1. OPENING OF MEETING 

A. Committee Members: Scott Beecher, Doug Pfenninger, Theresa Padin, 

B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue, Head of School 

2. APPROVAL OF MINUTES 

A. November 2, 2022

3. Non-Certified Salaries 

1. 2023/2024 SY

2. 2024/2025 SY

 

4. OTHER 

5. ADJOURNMENT 

THE W. L. GILBERT SCHOOL CORPORATION

BUILDING & GROUNDS COMMITTEE MEETING

Wednesday, December 14, 2022

The Gilbert School 

Library

5:30 PM

 

AGENDA

 

   1.  OPENING OF MEETING

        A. Scott Beecher, Chairman;  Holly Cassaday, Doug Pfenninger

        B. Greg Shugrue, Head of School

               Ted Buzinsky, Building & Grounds Supervisor

 

          

   2.  APPROVAL OF MINUTES

         A.  Meeting of November 15, 2022

               1.  Yeas_____ Nays_____ Abstain_____

 

3.  ROOF DISCUSSION   

 

   4.  OTHER

         

   5.  ADJOURNMENT

 

 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Wednesday, December 14, 2022

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1.  OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of November 14, 2022

           1.  Yeas_____ Nays_____ Abstain_____

3.  REVIEW OF MONTHLY REPORT

4.  OTHER 

5.  ADJOURNMENT 

THE W. L. GILBERT SCHOOL CORPORATION

ORGANIZATIONAL MEETING

WEDNESDAY, DECEMBER 14, 2022        

THE GILBERT SCHOOL LIBRARY

6:30 PM 

AGENDA

 

(A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

 

       The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

       Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

       Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

       Administration                                                                                                                                                                                      Greg P. Shugrue                                                                                                              

       Head of School                                                                                                   

 

 

  2.  REPORT OF NOMINATING COMMITTEE AND ELECTION OF OFFICERS

 

  3.  OTHER BUSINESS APPROPRIATE TO ORGANIZATIONAL MEETING

        A.  Acceptable Use Policy

        B.  Confidentiality Agreement

        C.  Conflict of Interest 

 

  4.  ADJOURNMENT

 

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, DECEMBER 14, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

       Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

       Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

       Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

       Head of School                                                                                                   Concetto Marino

                                                                                                              

  A.  Pledge of Allegiance – Student Rep and or Astrid Robitaille

  B.  Vision and Mission Statement – Student Rep and or Astrid Robitaille

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

        B.  Student Representative Report

                         

  3.  CALL FOR AGENDA ITEMS

 

  4.  APPROVAL OF MINUTES

     A.  Minutes of Regular Meeting – November 14, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

  

  5.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  December 14, 2022

             2.  Monthly Finance Report 

             3.  Next Meeting:  January 18, 2023

       B.  Personnel

1.  Report on Meeting:  December 5, 2022

             2.  Next Meeting: January 9, 2023

 

       C.  Policy

     1.  Report on Meeting:  December 1, 2022

  2.  Next Meeting:  January 5, 2023

       D.  Building & Grounds

  1.  Report on Meeting: November 15, 2022, and December 14, 2022

  2.  Next Meeting:  January 18, 2023

       E.  Celebration of Education:  No Meeting to Report

 

  6.  FIRST READING 

1. 5141.4  Reporting of Child Abuse, Neglect, and Sexual Assault

2. 5145.11 Sexual Abuse Prevention and Education Program

 

  7.  SECOND READING OF POLICIES

       A.  6151 - Class Size

 

  8.  APPROVAL OF POLICIES

1. 6142.101 Student Wellness Policy

1.  Vote:  Yeas_____ Nays_____ Abstain_____

       B.  6141.51 Advanced Courses 

1.  Vote:  Yeas_____ Nays_____ Abstain_____

       C.  6141.52 Challenging Curriculum 

     1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

 9.  APPROVAL OF OUT-OF-STATE FIELD TRIP

1.  Wrestling Team

              1. Vote:  Yeas_____ Nays_____ Abstain_____

 

10. SECURITY

 

11. APPROVAL OF 2024/25 SCHOOL CALENDAR

      1. Vote:  Yeas_____ Nays_____ Abstain_____

 

12. APPROVAL OF 2023 BOARD MEETING SCHEDULE

1. Vote:  Yeas_____ Nays_____ Abstain_____

 

13. APPROVAL OF ENHANCEMENT GRANT

1. Vote:  Yeas_____ Nays_____ Abstain_____

 

14.   HEAD OF SCHOOL REPORT 

    A.  Greg P. Shugrue

 

15.  BOARD OF EDUCATION REPORT

    A.  Winchester

 

16.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

    A.  Holly Cassaday

                 

17.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

POLICY COMMITTEE MEETING

Thursday, January 5, 2023

8:00 a.m. 

The Gilbert School

Main Office Conference Room

 

AGENDA

 

    1.   OPENING OF MEETING

      A. Committee Members:  Ellen Marino (Chair), Theresa Padin, Astrid Robitaille        

          B. Others:  Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)

                 

    2.  APPROVAL OF MINUTES

         A.  Meeting of December 1, 2022

               1.  Yeas_____ Nays_____ Abstain_____

 

    3.  NEW BUSINESS

         A.  DISCUSSION/REVIEW OF POLICIES

               a.  Policy 5145.44 Title IX 

               b.  Policy 6140 Curriculum

           

    4.  OTHER

 

    5.  ADJOURNMENT

 

 

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL FINANCE COMMITTEE MEETING

Wednesday, January 11, 2023

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1. OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  BUDGET WORKSHOP 

3.  ADJOURNMENT

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Wednesday, January 18, 2023

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1.  OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of December 14, 2022

           1.  Yeas_____ Nays_____ Abstain_____

 

B. Special Meeting of January 11, 2023 

1.  Yeas_____ Nays_____ Abstain_____

 

3.  REVIEW OF MONTHLY REPORT

4.  REVIEW OF YEAR-END AUDIT 

5.  OTHER 

6.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, JANUARY 18, 2023

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

       Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

       Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

       Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

       Head of School                                                                                                   Concetto Marino

                                                                                                              

  A.  Pledge of Allegiance – Student Rep and or Theresa Padin

  B.  Vision and Mission Statement – Student Rep and or Theresa Padin

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

        B.  Student Representative Report

                         

  3.  CALL FOR AGENDA ITEMS

 

  4.  APPROVAL OF MINUTES

     A.  Minutes of Regular Meeting – December 14, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

       B.  Minutes of Annual Organizational Meeting - December 14, 2022

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  5.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  January 11 & 18, 2023

             2.  Monthly Finance Report 

             3.  Next Meeting:  February 8, 2023

       B.  Personnel

1.  Report on Meeting:  January 9, 2023

             2.  Next Meeting: April 3, 2023

       C.  Policy

     1.  Report on Meeting:  January 5, 2023

  2.  Next Meeting:  March 2, 2023

       D.  Building & Grounds

  1.  Report on Meeting:  No Meeting to Report

  2. Next Meeting:  February 23, 2023

       E.  Celebration of Education:  No Meeting to Report

 

  6.  FIRST READING 

1. 5145.44 -  Title IX

2. 6140 - Curriculum

 

  7.  SECOND READING OF POLICIES

1. 5141.4  Reporting of Child Abuse, Neglect, and Sexual Assault

2. 5145.11 Sexual Abuse Prevention and Education Program

 

  8.  APPROVAL OF POLICIES

1. 6151 - Class Size

 

  9. SECURITY

 

10.   HEAD OF SCHOOL REPORT 

    A.  Greg P. Shugrue

 

11.  BOARD OF EDUCATION REPORT

    A.  Winchester

 

12.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

    A.  Holly Cassaday

                 

13.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

TUESDAY, JANUARY 24, 2023

HINSDALE ELEMENTARY SCHOOL 

6:00 P.M.

Science Center

AGENDA

 

  1.   1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

 Scott Beecher                   Ellen Marino                                            Doug Pfenninger   

 Holly Cassaday                 Theresa Padin                                           Astrid Robitaille

 Jennifer Marchand          Althea Candy Perez                                  Renata Waldron      

                       

 

Administration

Greg P. Shugrue

Head of School 

 

                                                                                     

         

PLEDGE OF ALLEGIANCE

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       

         

  3.  PRESENTATION OF DRAFT CONTRACT BETWEEN THE WINCHESTER BOARD OF     EDUCATION AND THE W.L. GILBERT SCHOOL CORPORATION

Facilitated by Melony Brady-Shanley and Greg Shugrue

 

4.  ADJOURNMENT

 

 

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL FINANCE COMMITTEE MEETING

Wednesday, February 8, 2023

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1. OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  BUDGET DISCUSSION 

 

3.  ADJOURNMENT 

 

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

WEDNESDAY, FEBRUARY 8, 2023

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

 

  1.   1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

 Scott Beecher                                               Ellen Marino                                           Doug Pfenninger   

 Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

 Jennifer Marchand                                  Althea Candy Perez                                        Renata Waldron      

                       

Administration                                                                                                Student Representatives                                                                                           Greg P. Shugrue                                                                                                               Madison Arthur  

Head of School                                                                                                   Concetto Marino

                                                                                                                

                                                                           

  A.  Pledge of Allegiance – Ellen Marino 

       B.  Vision and Mission Statement – Ellen Marino

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

• All students are entitled to a safe, healthy and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       

            

  3.  PRESENTATION FROM THE SCHOOL COUNSELING TEAM

(SCHOOL COUNSELORS  & SOCIAL WORKERS)

 

  4. DISCUSSION AND APPROVAL OF GRADUATION DATE

       A.  June 12 or 14, 2023

             1.  Vote:  Yeas_____ Nays_____ Abstain_____ 

 

5. PRESENTATION OF THE GILBERT SCHOOL 2023 - 2024 BUDGET

 

6.  ADJOURNMENT

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Thursday, February 23, 2023

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1.  OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of January 18, 2023

           1.  Yeas_____ Nays_____ Abstain_____

 

B. Special Meeting of February 8, 2023 

1.  Yeas_____ Nays_____ Abstain_____

 

3.  REVIEW OF MONTHLY REPORT

4.  2023/24 BUDGET  

5.  OTHER 

6.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

THURSDAY, FEBRUARY 23, 2023

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

 

  1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

       Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

       Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

       Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

       Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

       Head of School                                                                                                   Concetto Marino

                                                                                                              

                                                

  A.  Pledge of Allegiance – Candy Perez 

       B.  Vision and Mission Statement – Candy Perez

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

            

  3.  CALL FOR AGENDA ITEMS

 

  4.  APPROVAL OF MINUTES

   A.  Minutes of Special Meeting – February 8, 2023

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

        B.  Minutes of Regular Meeting – January 18, 2023

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  5.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  February 8, 2023, February 23, 2023

             2.  Monthly Finance Report 

             3.  Next Meeting:  March 15, 2023

       B.  Personnel  

  1.  Report on Meeting: No Meeting to Report

  2.  Next Meeting:  April 3, 2023

       C.  Policy

     1.  Report on Meeting: No Meeting to Report

  2.  Next Meeting:  March 2, 2023

       D.  Building & Grounds

  1.  Report on Meeting: February 23, 2023

  2.  Next Meeting:   March 15, 2023

       E.  Celebration of Education:  No meeting to report

 

   

  6.  SECOND READING OF POLICY  

       A.  5145.44 -  Title IX

       B.  6140 - Curriculum

   

 7.  APPROVAL OF POLICIES  

1. 5141.4  Reporting of Child Abuse, Neglect, and Sexual Assault

2. 5145.511 Sexual Abuse Prevention and Education Program

 

  8.  APPROVAL OF CERTIFIED STAFF RESIGNATIONS

       A.  Timothy Hoffman

             1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  9. INSTRUCTION 

1. A brief discussion of Portrait of a Learner 

 

10. APPROVAL OF THE W. L. GILBERT SCHOOL CORPORATION                               

       PROPOSED 2023/2024 BUDGET

1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

11.  HEAD OF SCHOOL REPORT     

       A.  Greg P. Shugrue

                                    

12.  BOARD OF EDUCATION REPORT            

       A. Winchester

 

13.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

                   

14.  OTHER

 

15.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

POLICY COMMITTEE MEETING

Thursday, March 9, 2023

8:00 a.m. 

The Gilbert School

Main Office Conference Room

 

AGENDA

 

    1.   OPENING OF MEETING

      A. Committee Members:  Ellen Marino (Chair), Theresa Padin, Astrid Robitaille        

          B. Others:  Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)

                 

    2.  APPROVAL OF MINUTES

         A.  Meeting of January 5, 2023

               1.  Yeas_____ Nays_____ Abstain_____

 

    3.  NEW BUSINESS

         A.  DISCUSSION/REVIEW OF POLICIES

               1.  Policy 9327.1 Board member Use of Internet Social Networks 

               2.  Policy 4115.3 Evaluation - Coaches

3.  Policy 5141.72 Student Sport - Emergency Action Plans

           

    4.  OTHER

 

    5.  ADJOURNMENT

THE W. L. GILBERT SCHOOL CORPORATION

BUILDING & GROUNDS COMMITTEE MEETING

Wednesday, March 29, 2023

The Gilbert School 

Library

5:30 PM

 

AGENDA

 

   1.  OPENING OF MEETING

        A. Scott Beecher, Chairman;  Holly Cassaday, Doug Pfenninger

        B. Greg Shugrue, Head of School

               Ted Buzinsky, Building & Grounds Supervisor

 

          

   2.  APPROVAL OF MINUTES

         A.  Meeting of February 23, 2023

               1.  Yeas_____ Nays_____ Abstain_____

 

3. ROOF DISCUSSION

Michael Boudreau Senior Field Advisor Tremco Roofing & Building   

 

   4.  OTHER

         

   5.  ADJOURNMENT

 

 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Wednesday, March 15, 2023

Rescheduled to Wednesday, March 29, 2023

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1.  OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of February 23, 2023

           1.  Yeas_____ Nays_____ Abstain_____

3.  REVIEW OF MONTHLY REPORT

4.  2023/24 BUDGET  

5.  OTHER 

 6.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY,MARCH 29, 2023

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

 

 1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

 Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

 Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

 Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

Head of School                                                                                                   Concetto Marino

                                                                                                              

                                                

  A.  Pledge of Allegiance –  Renata Waldron  

       B.  Vision and Mission Statement –  Renata Waldron 

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

       In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

 2.  PUBLIC FORUM                                                             

       A.  General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

            

 3.  CALL FOR AGENDA ITEMS

 

 4.  APPROVAL OF MINUTES

   A.  Minutes of Special Meeting – February 23, 2023

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

        

 5.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  March 15, 2023

             2.  Monthly Finance Report 

             3.  Next Meeting: April 19, 2023

       B.  Personnel  

  1.  Report on Meeting: No Meeting to Report

  2.  Next Meeting:  April 3, 2023

       C.  Policy

     1.  Report on Meeting: March 9, 2023

  2.  Next Meeting:  April 6, 2023

       D.  Building & Grounds

  1.  Report on Meeting: March 15, 2023

  2.  Next Meeting: April 19, 2023

       E.  Celebration of Education:  No Meeting to Report

 

 6.   FOOD SERVICE  

1. Presentation from Lynn Metcalf on the Food Service Program

2. Participation in the Healthy Food Program for 2023/2024

Motion #1:

Pursuant to C.G.S. Section 10-215f, the W.L. Gilbert School Corporation dba The Gilbert School certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2023, through June 30, 2024. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.  

             1.  Vote:  Yeas_____ Nays_____ Abstain

 

Second motion would be to allow food and beverage exemptions outside of the regular school day etc...

Motion #2

Required motion language for combined food and beverage exemptions: The W.L. Gilbert School Corporation dba The Gilbert School will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales.  

         1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

7. FIRST READING   

     A.  Policy 9327.1 - Board Member Use of Internet Social Networks 

       B.  Policy 4115.3 - Evaluation - Coaches

C.  Policy 5141.72 - Student Sport - Emergency Action Plans

 

 8.  APPROVAL OF POLICIES  

A.  5145.44 -  Title IX

        1.  Vote:  Yeas_____ Nays_____ Abstain_____

B.  6140 - Curriculum

      1.  Vote:  Yeas_____ Nays_____ Abstain_____

 9. FIELD TRIP

1. Music Department -  4/29 Broadway  

      1.  Vote:  Yeas_____ Nays_____ Abstain_____

2. Math Classes (AP Stats, Calculus, Comp. Sci.) - 5/31 Six Flags 

      1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

10. INSTRUCTION 

1. A Discussion on the Current Status of our Math Curriculum 

2. Update on Collaborative Meeting with Grade 6 Teachers 

3. Update on Master Schedule 2023/24

4. SAT Day

 

11.  HEAD OF SCHOOL REPORT     

       A.  Greg P. Shugrue

             1. Electricity

2. Attendance. Daily Attendance vs. Chronic Absenteeism.

3. Students Attending Oliver Wolcott Tech or Reg. #7

4. School Security Grant 

                      

12.  BOARD OF EDUCATION REPORT            

       A. Winchester

 

13.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

                   

14.  OTHER

 

15.  ADJOURNMENT

 

 

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Wednesday, April 19, 2023

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1.  OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of February 23, 2023

           1.  Yeas_____ Nays_____ Abstain_____

3.  REVIEW OF MONTHLY REPORT

4.  2023/24 BUDGET  

5.  OTHER 

 6.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, APRIL 19, 2023

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

 

 1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

 Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

 Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

 Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

Head of School                                                                                                   Concetto Marino

                                                                                                              

                                                

  A.  Pledge of Allegiance –  Scott Beecher  

       B.  Vision and Mission Statement –  Scott Beecher 

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

       In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

 2.  PUBLIC FORUM                                                             

       A.  General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

            

 3.  CALL FOR AGENDA ITEMS

 

 4.  APPROVAL OF MINUTES

   A.  Minutes of Special Meeting – March 15, 2023

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

        

 5.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  April 19, 2023

             2.  Monthly Finance Report 

             3.  Next Meeting: May 17, 2023

       B.  Personnel  

  1.  Report on Meeting: April 17, 2023

  2.  Next Meeting:  TBD

       C.  Policy

     1.  Report on Meeting: April 6, 2023

          a. Reviewed policy 5000, 5114.12

2. Discussion on Policy 6146 (attachment)

  3.  Next Meeting:  May 4, 2023

       D.  Building & Grounds

  1.  Report on Meeting: April 19, 2023

  2.  Next Meeting: May 17, 2023

       E.  Celebration of Education:  No Meeting to Report

 

  6. SECOND READING   

     A.  Policy 9327.1 - Board Member Use of Internet Social Networks 

       B.  Policy 4115.3 - Evaluation - Coaches

C.  Policy 5141.72 - Student Sport - Emergency Action Plans

 

  7 . ENHANCEMENT GRANT 

1. LMC - $630 Maker Space 

 

  8. INSTRUCTION 

1. Student Data

 

  9.  HEAD OF SCHOOL REPORT   

                         

10.  BOARD OF EDUCATION REPORT            

       A. Winchester

 

11.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

                   

12.  OTHER

 

13.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

WEDNESDAY, MAY 2, 2023

5:00 PM

VIA ZOOM @ 

Join Zoom Meeting

https://us05web.zoom.us/j/81439735834?pwd=TFVJR2x1Y1FWdEZhUUxraDc3RFQ4dz09

 

Meeting ID: 814 3973 5834

Passcode: sRYPe1

 

AGENDA

(A portion of this meeting may be held in executive session.)

 

 1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

 Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

 Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

 Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

Administration                                                                                              Student Representatives                                                                                           Greg P. Shugrue                                                                                                             Madison Arthur  

Head of School                                                                                                   Concetto Marino

                                                                                                              

                                                

 A.  Pledge of Allegiance – Jennifer Marchand

 B.  Vision and Mission Statement – Jennifer Marchand 

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

       In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

 2.  PUBLIC FORUM                                                             

       A.  General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes.  (Board Policy 1120).

       B.  Student Representative Report

            

 3.  CALL FOR AGENDA ITEMS

 

 4.   2022/2023 CALENDAR AMENDMENT

1. Move Early Release Day originally scheduled for May 10, 2023, to May 12, 2023.

1.  Vote:  Yeas_____ Nays_____ Abstain_____

            

5.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION 

PERSONNEL COMMITTEE MEETING 

Monday, May 15, 2023 

4:00 p.m.  

The Gilbert School Main Office Conference Room 

AGENDA 

1.  OPENING OF MEETING 

      A. Committee Members: Holly Cassaday, Chair, Scott Beecher, Theresa Padin,

           Doug Pfenninger       

      B. Others: Greg Shugrue, Head of School 

2.  APPROVAL OF MINUTES 

     A.  January 9, 2023

           1.Yeas_____ Nays_____ Abstain_____

3.  NON-CERTIFIED SALARIES 

1. 2024/25 SY

2. 2025/2026 SY

4.  OTHER 

5.  ADJOURNMENT 

THE W. L. GILBERT SCHOOL CORPORATION

BUILDING & GROUNDS COMMITTEE MEETING

Wednesday, May 17, 2023

The Gilbert School 

Library

5:30 PM

 

AGENDA

 

   1.  OPENING OF MEETING

        A. Scott Beecher, Chairman;  Holly Cassaday, Doug Pfenninger

        B. Greg Shugrue, Head of School

               Ted Buzinsky, Building & Grounds Supervisor

          

  2. ROOF DISCUSSION

1. Review of roof scan 

2. Review proposal  

 

   3.  OTHER

         

   4.  ADJOURNMENT

 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Wednesday, May 17, 2023

The Gilbert School Library 

6:00 p.m. 

AGENDA 

1.  OPENING OF MEETING 

A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino, 

     Doug Pfenninger, Astrid Robitaille, Renata Waldron

B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,

     Diane Cook, Business Affairs Manager 

 

2.  APPROVAL OF MINUTES

     A.  Meeting of April 19, 2023

           1.  Yeas_____ Nays_____ Abstain_____

3.  REVIEW OF MONTHLY REPORT

4. DISCUSSION - CASH AND CASH EQUIVALENTS   

5.  OTHER 

 6.  ADJOURNMENT

 

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, MAY 17, 2023

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

 1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

 Scott Beecher                                               Ellen Marino                                            Doug Pfenninger   

 Holly Cassaday                                   Theresa Padin                                           Astrid Robitaille

 Jennifer Marchand                                   Althea Candy Perez                                       Renata Waldron      

                       

Administration                                                                                                Student Representatives                                                                                           Greg P. Shugrue                                                                                                              Concetto Marino

Head of School                                                                                                   

                                                                             

  A.  Pledge of Allegiance – Astrid Robitaille 

       B.  Vision and Mission Statement – Astrid Robitaille 

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

 

  2.  PUBLIC FORUM                                                             

       A.  General Public

             The W. L. Gilbert School Corporation welcomes comments from the public.  Please give your               name and address.  Speakers will be limited to three (3) minutes.  (Board Policy 1120).

        B.  Student Representative Report

            

  3.  CALL FOR AGENDA ITEMS

 

  4.   STUDENT AWARDS

        A.  CABE Leadership Awards Recipients

        B.  LCSA Superintendent Award Recipients

        C.  CAS High School Arts Awards Recipients

        D.  CIAC Scholar-Athlete Award Recipients

        E.  CAS Middle School Scholar Leader Award Recipients

F.  Student Representative Recognition 

G.  Valedictorian & Salutatorian Recognition

 

  BRIEF BREAK FOR REFRESHMENTS

 

  5.  APPROVAL OF MINUTES

   A.  Minutes of Regular Meeting – April 19, 2023

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

B. Minutes of Special Meeting -  May 2, 2023

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  6.  COMMITTEE REPORTS                                                                        A.  Finance

             1.  Report on Meeting:  May 17, 2023

             2.  Monthly Finance Report 

             3.  Next Meeting:  June 21, 2023

       B.  Personnel  - Moved to Line Item 15

1.  Report on Meeting:  May 15, 2023

2.  Executive Session - Item 14

       C.  Policy

     1.  Report on Meeting:  May 4, 2023

  2.  Next Meeting:  June 1, 2023

       D.  Building & Grounds

  1.  Report on Meeting: May 17, 2023

  2.  Next Meeting:  To Be Determined

       E.  Celebration of Education:  No Meeting to Report

 

  7.  FIRST READING OF POLICIES 

       A.  6146 - Graduation Requirements 

 

  8.  APPROVAL OF POLICIES 

A.  Policy 9327.1 - Board Member Use of Internet Social Networks 

      1.  Vote:  Yeas_____ Nays_____ Abstain_____

       B.  Policy 4115.3 - Evaluation - Coaches

       1.  Vote:  Yeas_____ Nays_____ Abstain_____

C.  Policy 5141.72 - Student Sport - Emergency Action Plans

      1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

  9.  APPROVAL OF RESIGNATION 

       A.  Patrick Cooke

             1.  Vote:  Yeas_____ Nays_____ Abstain_____

       B.  Courtney Mullaney

              1.  Vote:  Yeas_____ Nays_____ Abstain_____

 

10.  APPROVAL OF SPECIAL EDUCATION MOU

       A.  Vote: Yeas_____ Nays_____ Abstain_____

 

11. DISCUSSION ON STATE STUDY RE: STUDY OF THE FUNDING PROCESS FOR THE GILBERT SCHOOL

 

12.  HEAD OF SCHOOL REPORT     

       A.  Greg P. Shugrue

1. Enrollment 

2. Attendance  

3. End of year

 

                                    

13.  BOARD OF EDUCATION REPORT            

       A. Winchester

 

 

14.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

                   

15.  EXECUTIVE SESSION

1. Head of School Review 

 

16.  PERSONNEL - DISCUSSION/POSSIBLE VOTE

       

17.  ADJOURNMENT

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL BUILDING & GROUNDS COMMITTEE MEETING

Thursday, June 1, 2023

5:30 PM

VIA Google Meet 

Time zone: America/New_York

Google Meet joining info

Video call link: https://meet.google.com/dzz-vdmv-dbq

 

AGENDA

 

   1.  OPENING OF MEETING

        A. Scott Beecher, Chairman;  Holly Cassaday, Doug Pfenninger

        B. Greg Shugrue, Head of School

               Ted Buzinsky, Building & Grounds Supervisor

          

  2. ROOF DISCUSSION

A. Green Leaf Solar

 

   3.  OTHER

         

   4.  ADJOURNMENT

 

 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, JUNE 21, 2023

THE GILBERT SCHOOL

6:00 P.M.

Library

AGENDA

 (A portion of this meeting may be held in executive session.)

 

1.  OPENING OF MEETING

The W. L. Gilbert School Corporation

 

Scott Beecher   Holly Cassady Jared Fritch        

Tore Lovetere Ellen Marino                 Theresa Padin  

Doug Pfenninger                                 Astrid Robitaille                 Renata Waldron                                                                                       

    

Administration                                                                                                Student Representatives                                                                                           Greg P. Shugrue                                                                                                            

Head of School                                                                                                   

                                                                             

  A.  Pledge of Allegiance –  Holly Cassaday     

  B.  Vision and Mission Statement –  Holly Cassaday

 

       The Gilbert School is committed to assuring that all of our students are prepared to be 

       thoughtful and productive citizens in a complex, global society.

 

In pursuing this Mission, we believe that:

• All students can learn and be successful.

• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

• All students are entitled to a safe, healthy, and respectful learning environment.

• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.                                 

                                                                           

2.  PUBLIC FORUM                                                     

     A.  General Public

           The W. L. Gilbert School Corporation welcomes comments from the public.  

Please give your name and address.  Speakers will be limited to three (3) minutes. 

           (Board Policy 1120).

 

3.  CALL FOR AGENDA ITEMS

 

4.  RESIGNATIONS/APPOINTMENTS

     A.  Resignations 

           1.  Sandra O’Connor 

           2.  Jennifer Marchand

           3.  Candy Perez

      B.  Appointments 

           1.  Jared Fritch   

           2. Salvatore “Tore” Lovetere

 

5.  APPROVAL OF MINUTES

      A.  Minutes of Regular Meeting – May 17, 2023

            1.  Vote:  Yeas_____ Nays_____ Abstain_____

  

6.  COMMITTEE REPORTS                                                                       A.  Finance

           1. Monthly Finance Report 

           2.  Next Meeting:  August 16, 2023

      B.  Personnel  

           1.  Next Meeting September, Date TBA

      C.  Policy

   1.  Report on Meeting:  June 1, 2023

2.  Next Meeting:  September 7, 2023

      D.  Building & Grounds

1.  Report on Meeting:  Special Meeting June 1, 2023 

2.  Next Meeting:  August 16, 2023

      E.  Nominating Committee 

           1. Appointment of Officers 

  

7.  SOLAR DISCUSSION 

      A. Presentation from Green Leaf Solar

 

8.   FIRST READING 

1. 5113.2 - Attendance 

 

9.  SECOND READING OF POLICIES

      A.  6146 - Graduation Requirements

 

10. CERTIFIED STAFF HIRES

       A.  Michelle Shawn Dunn - Science

       B.  Craig Levesque - Science 

C.  Steven Barone - Social Studies

D.  Shannon McGrane - Social Worker 

           

11.  HEAD OF SCHOOL REPORT     

       A.  Greg P. Shugrue

             1. End of Year Wrap Up

                                 

12.  BOARD OF EDUCATION REPORT            

       A. Winchester

 

13.  SCHOOL CORPORATION CHAIRMAN’S REPORT      

       A.  Holly Cassaday

1. Committee Assignments

            

14.  EXECUTIVE SESSION

A.  Head of School Contract 

B.  MOU for AD structure

C.  Contract with EdAdvance for food service 

 

 

 

15.  RE-ENTER THE REGULAR SESSION FOR A VOTE ON THE EXECUTIVE SESSION                     DISCUSSION  ITEMS

1. Head of School Contract

1.  Vote:  Yeas_____ Nays_____ Abstain

       B.  MOU for AD Structure

             1.  Vote:  Yeas_____ Nays_____ Abstain_____

C.  Contract with EdAdvance for food service

1.  Vote:  Yeas_____ Nays_____ Abstain

 

16.  ADJOURNMENT

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

July 20, 2022

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, July 20, 2022 in the Library Media Center.  The meeting was called to order at 6:01 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Doug Pfenninger
Absent Committee Members: None

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation.

Discussion of 2022/2023 Budget:
G. Shugrue reported that the Winchester Board of Selectmen imposed a $200,000.00 cut to the Winchester Board of Education 2022-2023 budget. The WBOE held a special meeting via ZOOM on July 12, 2022 to discuss reductions and Superintendent Melony Brady-Shanley provided a list of reductions totaling $200,000.00 so they could balance their budget. D. Pfenninger reported that the WBOE was asking Gilbert to share in the cut. There was lively discussion regarding the process of the cut, the lack of transparency, why the WBOE only became aware of the cut after the referendum approving the Town Budget, the confusion by some Selectmen on the cut and the overall impact on the students. G. Shugrue presented reductions totaling $100,000.00 that he recommended the committee consider. The committee did not come to a consensus regarding the proposed reductions. 

Adjournment:

A motion was made by J. Marchand, seconded by A. Robitaille to adjourn the meeting at 6:25 p.m.

Vote:  Yeas:  4   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino 

 

The W.L. Gilbert School Corporation 

Regular Meeting Wednesday, July 20, 2022 

The Gilbert School Meeting was called to order by Holly Cassaday at 6:30 p.m. 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Ellen Marino Members Absent: Renata Waldron Administration Present: Greg Shugrue, Head of Schools Public Forum: None Student Representative: None Call For Agenda Items: None 

Approval of Minutes: A motion was made by Doug Pfenninger, seconded by Jennifer Marchand to approve the minutes of the June 29, 2022, Regular School Corp Meeting. 6 Yeas, O Nays, 1 Abstain (Ellen Marino) 

Approval of Policies: A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the Dress Code Policy as presented. 7 Yeas, O Nays, 0 Abstain 

A motion was made by Ellen Marino, seconded by Scott Beecher, to approve the Flag Display Policy as presented. 7 Yeas, O Nays, 0 Abstain 

A motion was made by Astrid Robitaille, seconded by Theresa Padin to approve the Controversial Issues in Teaching Policy as presented. 7 Yeas, O Nays, 0 Abstain 

Budget Discussion The Winchester Board of Selectmen reduced the Winchester Public Schools budget by $200,000.00, prior to the town referendum, but did not inform WPS of this cut. WPS asked the Gilbert School Corporation to cut $130k from our budget to help "share the pain" of this controversial cut. Greg presented options/line items to cut $100,000.00 from the 22/23 budget which includes: $25,000 for work in the Parking Lot $14,635 for the Pump House $50,000 for a Roof Project $10,365 for textbooks, busing, and other general supplies. 

Lengthy discussion followed. Jen Marchand proposed the WBOE and School Corp draft a formal letter to Winchester BOS regarding the cut, and the lack of transparency and formally ask to recoup monies cut without notice. 

A motion was made by Jennifer Marchand, seconded by Theresa Padin to reduce the 2022/2023 Gilbert School budget by $100,000.00, as presented by Greg Shugrue, Head of Schools. 5 Yeas, 2 Nays (Ellen Marino/Astrid Robitaille), 0 Abstain 

Head of School Report-Greg Shugrue 

• Don Crossman hired as new AP 

• Continuing hiring process, hard to find an MS Science teacher (nationwide staff shortage 

in Education) First Day of School 8/31/22 

WBOE Report-Doug Pfenninger ( 

Mel Shanley was also in attendance and highlighted certain points regarding Hinsdale School Renovations) 

• Doug offered thanks the the Gilbert School Corp for sharing in the cuts 

• There will be a community Open House at Hinsdale from 4-6 p.m. on 8/30/22 

• First day of school 8/31/22 

School Corp Chairman's Report-Holly Cassaday 

Holly offered thanks to the Gilbert School Corp for sharing in the cuts and working collaboratively with WBOE 

A motion was made by Ellen Marino, seconded by Jennifer Marchand , to adjourn the meeting at 7:19 p.m. 

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, August 17, 2022

The Gilbert School

Meeting called to order by Holly Cassaday at 6:30 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Ellen Marino, Renata Waldron

Members Absent None

Administration Present: Greg Shugrue, Head of Schools

Public Forum: None

Student Representative: None

Call For Agenda Items: None

 

Approval of Minutes:

A motion was made by Ellen Marion, seconded by Jennifer Marchand to approve the minutes of the Regular Meeting as amended: 

• Request from WBOE was $135k, not $130k

• The letter to the BOS was a condition of the motion originally made by Jennifer Marchand in regards to the approval of the $100k budget cut. 

6 Yea, 2 Nay, 0 Abstain

 

Development of 2022/2023 School Corp Goals:

Discussion related to 4 theories of action put in place by Greg Shugrue. 

• Academics: Continue teacher evaluations, progress monitoring and academic support for teachers. Every person at TGS was formally evaluated during the 21/22 school year. Teachers are setting goals, having mid-year and end of year evaluations, etc. Greg will present Teacher Evaluation Plan and will make sure the School Improvement Plan is posted as well as shared with all School Corp Members. 

• Admin/Chair Model: 

  • Greg Shugrue, Head of Schools

  • Deb Lewis, Principal

  • Maura Hurley, AP (7-12 M-Z)

  • Don Crossman, AP (7-12 A-L)

  • Lauren Bannon-Math Chair

  • Pat Cooke-Science Chair

  • Francesca Daniele-  English/ELL Chair

  • Tim Hoffman- Social Studies Liaison

  • Jess Pelletier-World Language Liaison

  • Josh Penn- Guidance & PE Chair

  • Chriss Affie- Music/Art/Tech Ed Chair

• Greg (along with WPS Superintendent Melony Shanley) working with EdAdvance this coming school year to develop “Portrait of a Learner” for Pre-K thru 12th grade.

 

School Security: Holly introduced the idea of starting exploratory conversations with WPD and WPS regarding sharing a School Resource Officer. School Corp endorsed this project.

 

Head of School Report: 

Continued conversations as mentioned above (administrative structure, academic goals, etc.)

Greg reports we are fully staffed!

 

Winchester Board of Education Report (Presented by Doug): 

Hinsdale nearing completion- 1st day of school 8/31

21/22 Budget year ended $4769.00 in the black

Staffing going well

A/C units in cafeteria at Pearson not working, potential cost to district $70k

New Special Education Student, cost to district $90k

Mel/Doug & Greg/Holly to begin monthly collaboration meetings

 

School Corp Chair report:

Holly brought forth a request from the WBOE that the School Corp cut an additional $100k from the budget. No action taken. 

Holly noted that herself, Greg & Melony would be meeting with the state regarding the Endowed Academy study. 

 

Committee Assignments :

Doug & Renata brought up their desire to have a Curriculum Committee. Doug clarified that it would be for informational purposes only. Lengthy discussion followed. School Corp will not be adding a Curriculum Committee at this point. Greg will have more presentations to full School Corp regarding academics, assessment and curriculum throughout the school year. TGS is using a data driven approach to curriculum and academics. 

 

A motion to adjourn was made by Theresa Padin, seconded by Renata Waldron at 8:25 p.m. 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

September 21, 2022

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, September 21, 2022 in the Library Media Center.  The meeting was called to order at 6:04 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation, Diane Cook, Business Affairs Manager.

Discussion of Monthly Financial Report

Report disseminated was for July and August. It’s very early so there was not much to report. There will be some overruns with the roof repair. Cafeteria is in the black but that due to food service director’s full salary being paid from the school budget. There are some unexpended funds that will be used to purchase a new cooler and Diane would look into how much is permitted to carry over to the next fiscal year.

End of 2021/2022 School Year

Diane presented several line item transfer in an attached sheet and the committee consensus was to recommend approval of the transfers at the full board meeting as presented.

Other

Jennifer reported that she see if the July minutes were ever approved and if not, we’ll put that on the October agenda along with the September minutes. 

Adjournment:

A motion was made by E. Marino, seconded by R. Waldron to adjourn the meeting at 6:21 p.m.

Vote:  Yeas:  4   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino 

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, September 21, 2022

The Gilbert School

Meeting called to order by Holly Cassaday at 6:31 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron

Members Absent - Doug Pfenninger

Administration Present: Greg Shugrue, Head of School

Also Present:  Diane Cook, Business Manager

Public Forum: None

Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)

• Fall Sports have started and are in full swing

• eSports looks to double in size

• Student Council Elections to be held this week

• Band & Choir prepping for winter/holiday performances

• Seniors preparing for college applications

 

Call For Agenda Items: None

 

Introduction of New Staff:

1. Jason Cerbone, Social Worker

2. Don Crossman, Associate Principal

3. Lauren Hunter, ELL

4. Debra Lewis, Principal

5. Brian Kiernan, Science

6. Buck Morgan, Tech Ed. 

7. Chris Mormile, Language Arts

8. Karen Pfeffer, Library Media Specialist

9. Jesica Sosnicki, English

10. Nikitas Tarabara, English

11. Marijo Thompson, MS Counselor

12. Cathy Vaillancourt, Math Interventionist

13. Shannon Whitney, PE/Health

 

(short intermission for refreshments)

 

Approval of Minutes: 

A motion was made by Ellen Marino, seconded by Jennifer Marchand, to approve the minutes of the Regular Meeting on 8/17/22 with the following corrections:

• Correct spelling of Marion to Marino

• Correct spelling of Chriss Affie to Chris Affie

7 Yea, 0 Nay, 0 Abstain

 

Committee Reports:

Finance: Jennifer Marchand reported on the meeting held 9/21/22. 

Reviewed YTD financials, not much to note as so early in the year. 

• Discussed year end financials and line item transfers. 

• There will be an anticipated fund balance of $109,151. $50,000 towards roof project, $59,151 to Capital Reserve Account. 

A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve the line item transfers as presented. 

7 Yea, 0 Nay, 0 Abstain

 

Personnel: No Meeting to Report

Policy: No Meeting to Report

 

Building & Grounds: Scott Beecher reported on the meeting held 9/21/22.

• There will be cost overruns on the current ongoing section of the roof project due to unexpected damages found. Any amounts over previously set cap will need to be approved by the School Corp

• Busy summer, 3 HV units replaced, sealed staff parking lot & sidewalks, 10 classrooms on the 3rd floor were painted, new desks installed, etc. 

 

School Security: Holly, Greg, Doug & Mel met with Police Chief Fitzgerald, the Mayor and Town Manager to begin conversations around school security, RSO vs. ASO model, sharing between schools, etc. 

This will be ongoing, there is another meeting set for later this month. 

Gilbert will participate in the School Security Forum being held on 10/5, in collaboration with WPS, WPD, WFD and other town emergency management representatives. 

 

Change of Agent: Ellen brought to the attention of the School Corp Chairman and Superintendent that we need to file a Change of Agent of Record notice with the CT Secretary of State. Our current Agent of Record is a former law office that is no longer in business. 

A motion was made by Astrid Robitaille, seconded by Jennifer Marchand to file a change with the CT Secretary of State to name Greg Shugrue as the Registered Agent of The Gilbert School. 

7 Yea, 0 Nay, 0 Abstain

 

Head of School Report: Greg Shugrue

• Positive start to the new school year

• PSAT to be held in October

• Avg. daily attendance is 92%

• Covid makes up approximately 2% of absences

• Class sizes avg. 14-17 per class (9-25 students min/max)

• Currently holding 8 AP classes (Language, Psychology, Calculus, Biology, Chemistry, Government & Politics, US History, Computer Science) Avg. AP class size is 11 (9-16 min/max)

• MS study halls have been eliminated, the were replaced with extra academic times

• Portrait of a Learner Pk-12 initiative in collaboration with WPS and EdAdvance is ongoing. Draft of POL in the coming months. 

 

WBOE Report: Renata Waldron/Theresa Padin

• Hinsdale School up and running

• Traffic problems addressed/corrected

• School Security Forum

 

TGS Chairman’s Report: Holly Cassaday

• School Security

• Portrait of a Learner

• Greg & Holly attended WBOE Mtg. on test scores

 

A motion was made by Ellen Marino, seconded by`Scott Beecher to adjourn at 7:46 p.m. 

7 Yea, 0 Nay, 0 Abstain

 

These minutes are subject to formal approval at the next scheduled meeting.  Any amendments, corrections or revisions will be noted in the next Meeting Minutes

 

 

THE W. L. GILBERT SCHOOL CORPORATION

Policy Committee Meeting Minutes

October 6, 2022

A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, October 6, 2022 in the Main Office Conference Room at The Gilbert School.  The meeting was called to order at 8:05 a.m. by Ellen Marino.

 

Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation. 

A motion was made by A. Robitaille, seconded by E. Marino to approve the Minutes of May 12, 2022.

Voted:  Yeas 3  Nays 0   Abstained 0   

Motion Passes

Discussion/Review of Policies:

The Committee reviewed Policy 6141.51 – Instruction, Advanced Courses or Programs, Eligibility Criteria for Enrollment. Discussed the policy and the consensus of the committee is to present this new policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.

The Committee reviewed Policy 6141.52 Instruction, Challenging Curriculum Policy, Criteria for Identification of Eligible Grade 8,9 Students. The consensus of the committee is to present this new policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.

The Committee continued to review a suggested policy 6151 Class Size, which was tabled at the May, 2022 policy meeting. The Committee examined several samples and decided to adopt the Branford School Policy as modified to adapt to The Gilbert School and send it to the Board for its First Reading at the October 19, 2022 regular school board meeting.

The Committee reviewed its current Wellness Policy after it was revised by the Wellness Committee and made some minor adjustments and the consensus was to send the modified Wellness Policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.

The next policies for the committee to consider are Policy 5141.213 – Opioid Overdose Prevention (Emergency Administration of Naloxone); Policy 5142.4 – School Resource Officer; Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault; and Policy 5145.511 – Sexual Abuse Prevention and Education Program.  

The Next Policy Meeting is November 3, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School.

 

A motion was made by T. Padin, seconded by A. Robitaille to adjourn the meeting at 8:47 a.m.

Voted:  Yeas 3  Nays 0  Abstained 0  

Motion Passes

Respectfully submitted,

Ellen Marino

 

The W.L. Gilbert School Corporation

Building and Grounds Committee

October 19, 2022

Minutes

 

 

1. Opening of Meeting

The meeting of the Building & Grounds Committee was called to order in the Library Media Center by Chairman Scott Beecher at 5:32 p.m.  

Members in attendance:   Scott Beecher, Doug Pfenninger 

Others in attendance:  Holly Cassaday, School Corp. Chair;  Greg Shugrue, Head of School;

                                    Ted Buzinsky, Building and Grounds Supervisor

 

2. Continued Discussion/Updates

1.  Discussion of Roof Repairs was based on cost overruns from the discovery of additional water damaged areas.

2. Ted informed Committee that 14,360 sq. ft. of additional area was replaced at $10/sq. ft.

3. Additional costs will be covered by budget money in other accounts

4. Diane will address additional costs at the School Corp. meeting to be held at 6:30 p.m. immediately following this meeting.

5. The Committee plans to discuss the current 5-Year Plan at the next meeting

 

3. Adjournment

Meeting was adjourned at 5:49 p.m.

.

 

Meeting minutes:  

Scott Beecher, Building & Grounds Committee Chair,

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

October 19, 2022

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, October 19, 2022 in the Library Media Center.  The meeting was called to order at 6:01 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation, Diane Cook, Business Affairs Manager.

A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of July 20, 2022.

Vote:  Yeas:  3   Nays:  0   Abstain  1 (R. Waldron)  

Approved.

A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of September 21, 2022.

Vote:  Yeas:  3   Nays:  0   Abstain  1 (R. Waldron)  

Approved.

Discussion of 2022/2023 Budget:

J. Marchand and G. Shugrue reported that we are in the beginning of the budget process and departments are compiling information as to needs.

Roof Repairs:

Eagle Rivet Roof Service Corporation had to do additional work on the roof including replacing wet insulation per contract work scope 14,360 sq. ft. at $10.00 per square foot for a change order in the amount of $143,600.00. The work was completed. Consensus was to send to full board with recommendation to approve the change order.

Discussion of Monthly Financial Report:

Report disseminated was for September. Not much to report as we are only three months into the year.

Review of Student Activity Accounts:

A detailed list was provided on Student Activity Accounts for information purposes. These are non-budgetary items. There was much discussion as to some accounts that are not being utilized and due to time, the committee was grateful for the information and will further discuss these accounts at a later date.

Adjournment:

A motion was made by A. Robitaille, seconded by J. Marchand to adjourn the meeting at 6:28 p.m.

Vote:  Yeas:  4   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino 

 

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, October 19, 2022

The Gilbert School

Meeting called to order by Holly Cassaday at 6:35 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger

Members Absent - None

Administration Present: Greg Shugrue, Head of School, Deb Lewis, Principal

Also Present:  Diane Cook, Business Manager

Public Forum: None

Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)

• Updates on Band performances at Football Games

• 12/13/22 Winter Concert

• Golf 2nd in Berkshire League, 1 golfer advanced to state tournament

• Football 3-2 (leading conference)

• Girls Soccer 4-6

• Other fall sports teams in development years

• eSports up to 29 teams

• Spirit Week this week (10/17-10/21)

• Homecoming 10/22

• Student Ambassadors program re-started

• Wingman training continues

 

Call For Agenda Items: 

A motion was made by Jen Marchand, seconded by Ellen Marino to add item 10b- Additional Out of State Field Trip Request added to agenda. 

9 Yeas, 0 Nays, 0 Abstain

 

Approval of Minutes: 

A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the minutes of the School Corp Regular Meeting on 9/21/22, with one correction. (Changing acronym RSO to SRO- School Resource Officer)

7 Yea, 0 Nay, 2 Abstain (D. Pfenninger, A. Perez)

 

Presentation of School Wide Data- Deb Lewis, Principal, Lauren Bannon, Math Department Chair, Francesca Daniele, English Department Chair

• Detailed presentation of school wide data (SBAC scores, AP Scores, PSAT scores & SAT Scores)

• Curriculum Audits being conducted by EdAdvance

• Faculty & Admin using  scores and sub-score data (on various assessments) to identify specific learning targets and skill sets that need to be addressed, and structuring lessons, bell ringers, etc. to those strands

• Benchmark assessments being used minimum 2x per year, some upwards of 4x per year to continuously monitor student academic progress (example PSAT pre-tests 3x per  year)

• Utilizing Khan Academy, NewsELA, etc. to give students more skill practice opportunities

 

Committee Reports: 

Finance: Jennifer Marchand presented on 10/19/22 Meeting

• Not much of note on YTD financials as we are only 3 months into the year

• Roof repair overruns to be voted on down agenda

Personnel: No meeting to report

Policy: Ellen Marino presented on 10/6/22 Meeting

• First meeting of the school year

• Review annual list from CABE

• First read of policies down agenda

Building & Grounds: Scott Beecher presented on 10/19/22 Meeting

• Roof Repair overruns based on damage to roof not picked up on Tremco Scan

• Scott will reach out to company to ensure more thorough scans for future roof projects to enable more accurate work estimates

• Next month review of 5 Year Plan

 

Approval of Increased Funds for Roof Repairs

A motion was made by Theresa Padin, seconded by Scott Beecher, to approve the additional expense of $81, 315.00 for necessary roof repairs. 

8 yea, 0 Nay, 1 Abstain (A. Perez)

 

First Reading of Policies

• 6142.101 Student Wellness Policy

• 6151 Class Size- Returned to Policy Committee to specify timeline of class size decisions 

• 6141.51 Advanced Courses

• 6141.52 Challenging Curriculum

 

School Security

• Continued conversation regarding SRO

• Current pilot option being considered most feasible is to have one SRO that would be 80% Education, 20% Town use, split between all 3 schools (WBOE & School Corp would divide 80% cost, Town would cover 20% for summer work)

• November 2022 presentation to BOS expected

• School Security will remain a standing agenda item

 

Field Trips

A motion was made by Ellen Marino, seconded by Jennifer Marchand to “conceptually” approve the International Field Trip to Italy for April 2024, as requested by Sarah Frechette. 

• Discussion surrounded cost ($3500.00 + fees to students), fundraising and tight timeline. 

• Field Trip policy timeline will be reviewed by policy committee to develop guidelines surrounding large trips

6 Yea, 1 Nay (T. Padin), 2 Abstain (A. Perez, R. Waldron)

 

A motion was made by Ellen Marino, seconded by Theresa Padin to approve an Out-of-State field trip to the Basketball Hall of Fame in Springfield, MA, attended by the Girls Basketball Team, on 12/9/22

• Trip is in conjunction with Lewis Mills HS, students will tour the Hall of Fame and play a game vs. Lewis Mills on-site

9 Yea, 0 Nay, 0 Abstain

 

Head of School Report

• Spirit Week in full swing

• 92% attendance rate from 9/17-10/19 (target is 90% and above)

• 31 students in Wingman Training (total of 81 trained)

• Wingman Activities start in November

• Portrait of Learner progressing, will present by Dec. meeting (facilitated by EdAdvance in partnership with WPS)

• Free lunch program will run through January, then will move to paid lunches and families having to fill out free/reduced lunch forms

• Updating curriculum on the website continues

• Current Enrollment 410

 

BOE Report

• Winsted enrollment 594 (up 24 from last year)

• Contracting with Aspire to provide intensive 1:1 Behavior Supports for specific students

• Reviewing ELA curriculum based on new “State Approved Curriculum Platforms” (This is an issue that is being felt/addressed by Superintendents across the state. Mel to discuss with Jay Case from a legislative standpoint)

 

Chairman’s Report

• Committee Assignments

  • A. Perez to join Building & Grounds

  • D. Pfenninger to join Finance

  • A vacancy on Policy remains

 

A motion was made by Theresa Padin, seconded by Astrid Robitaille to adjourn at 9:00 p.m. 

 

THE W. L. GILBERT SCHOOL CORPORATION

Policy Committee Meeting Minutes

November 3, 2022

A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, November 3, 2022 in the Main Office Conference Room at The Gilbert School.  The meeting was called to order at 8:05 a.m. by Ellen Marino.

 

Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation. 

A motion was made by E. Marino, seconded by T. Padin to approve the Minutes of October 6, 2022.

Voted:  Yeas 3  Nays 0   Abstained 0   

Motion Passes

Discussion/Review of Policies:

The Committee reviewed Policy 6151 – Class Size, which was sent back from the full board and decided to eliminate the last paragraph and submit the revised policy to the full board at the next board meeting as a first read.

The Committee reviewed Policy 5141.213 Opioid Overdose Prevention (Emergency Administration of Naloxone). The consensus of the committee was to keep the existing policy without any revisions.

The Committee tabled Policy 5142.4 – School Resource Officer.

The Committee reviewed Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and decided to add the first two sentences in Version 2 to Version 3 and the committee will review the revisions at its next meeting.

The Committee reviewed Policy 5145.511 - Sexual Abuse Prevention and Education Program and opted to continue discussion at the next meeting.   

The policies for the committee to consider at the next meeting are the revised Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and Policy 5145.511 – Sexual Abuse Prevention and Education Program.  

The Next Policy Meeting is Thursday December 1, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School.

 

A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 9:09 a.m.

Voted:  Yeas 3  Nays 0  Abstained 0  

Motion Passes

Respectfully submitted,

Ellen Marino

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

November 14, 2022

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Monday, November 14, 2022 in the Library Media Center.  The meeting was called to order at 6:02 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino and Renata Waldron
Absent Committee Members: Doug Pfenninger, Astrid Robitaille

Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation.

A motion was made by E. Marino, seconded by J. Marchand to approve the minutes, as corrected (eliminate discussion of budget as it wasn’t discussed)  of October 19, 2022.

Vote:  Yeas:  3   Nays:  0   Abstain  0  

Approved.

 

Review of Monthly Report:

Report disseminated was for four months ending October 31, 2022. Noted Line 5703 should be roof repair, not room repair. G. Shugrue said he would get greater clarity on Line 5574 Staff Meetings and Line 5538 Research & Development to discuss the overruns. G. Shugrue also reported that the substitute line item #5515 looks good now but will likely see an increase as he anticipates three maternity leaves later this year.

Other:

Building and Grounds Committee meets tomorrow and we will circle back with the financial implications of that meeting.

Adjournment:

A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:09 p.m.

Vote:  Yeas:  3   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino 

 

The W.L. Gilbert School Corporation

Building and Grounds Committee

November 15, 2022

Minutes

 

 

1. OPENING OF MEETING

The meeting of the Building & Grounds Committee was called to order in the Library Media         Center by Chairman Scott Beecher at 5:32 p.m.  

Members in attendance:   Scott Beecher, Doug Pfenninger  Althea Candy Perez

Others in attendance:  Greg Shugrue, Head of School; Holly Cassaday, School Corp. Chair;  

                                      Ted Buzinsky, Building and Grounds Supervisor

 

2. CONTINUED DISCUSSION/UPDATES

1. Contact Tremco to discuss the reliability of future scans and discuss what happened to this scan that caused the massive overruns.

 

2. Contact Eagle Rivit to get quotes on three roof projects 

         a. Big gymnasium & Health Room

         b. Library

         c. A Building, 302, 304, and small roof off cafeteria

 

3. Solar discussion - Greg Shugrue will confer with Josh to coordinate next meeting and also talk to Judy Palmer at N.W. Regional #7

 

4. Adjournment

  Meeting was adjourned at 5:56 p.m.

.

 

Meeting minutes:  

Scott Beecher, Building & Grounds Committee Chair,

The W. L. Gilbert School Corporation

Minutes of Regular Meeting 

November 14, 2022

 

A regular meeting of The W. L. Gilbert School Corporation was held on Monday, November 14, 2022 in the Library.  The meeting was called to order by Chairman Holly Cassaday at 6:32 P.M.  

 

Members in attendance were Jennifer Marchand, Ellen Marino, Althea Candy Perez and Renata Waldron. 

Also in attendance was Greg Shugrue, Head of School

Absent: Scott Beecher, Theresa Padin, Doug Pfenninger, Astrid Robitaille 

Student Representatives in attendance: Concetto Marino reported that the Choir/Band concern is December 13, 2022. There are 6 students auditioning for the All League Band. Administration is planning another spirit week with student council. Middle School and High School are running a non-perishable food drive. The Band/Choir are not doing Blue and Gold Cards this year as many local businesses are still recovering from COVID-19 impact so Scott Minnerly said they would not do them this year. Madison Arthur reported on sports, GNH football is 7-2 and undefeated in their league, Girls Soccer was 4-6, Boys Soccer and Girls Volleyball did not win games but the boys soccer team sold lots of candy bars. Winter sports sign ups are active and sports will begin soon.

The Pledge of Allegiance was led by E. Marino.

The Vision and Mission statements were read by E. Marino.

 

Public Forum: No public present.

 

Call for Agenda Items: 

G. Shugrue requested three additions be made to the Agenda. 

A motion was made by J. Marchand, seconded by E. Marino to add Field Trip as item 6.5, Enhancement Request as item 6.6 and School Calendar as item 6.7.   

Vote:  Yeas:  5    Nays:  0    Abstain:  0

Approved

 

Approval of Minutes: 

A motion was made by J. Marchand, seconded by E. Marino to approve the Minutes of the Regular Meeting held October 19, 2022.  

Vote:  Yeas:  5    Nays:  0    Abstain:  1 (T. Padin)

Approved

 

Presentation on School Resource Officer:

Guest Speaker Mark Walerysiak, who is also an author, retired detective from Meriden and current employee of the CT State Lottery presented a slide show on School Resource Officers and answered questions from the board. G. Shugrue will email the slide show presentation to all board members.

 

Committee Reports:

Finance – J. Marchand reported Finance Committee meetings held November 14, 2022. She reported on the monthly report for four months ending October 31, 2022. There are some overruns in the Roof repair, Research & Development and Staff meetings that will be looked into at the next meeting. The substitute line item is expected to increase as there are some teachers who will likely take maternity leave.

 

Personnel -  Holly reported that the committee met and look at non-certified staff salaries and tabled it to the next meeting because G. Shugrue will meet with WPS Superintendent Melony Brady-Shandley to compare the two districts non-certified salaries. 

 

Policy – E. Marino reported on the meeting held on November 3, 2022, in G. Shugrue’s office. Policies discussed included Class Size, Opioid Overdose Prevention (Emergency Administration of Naloxone), Reporting of Child Abuse, Neglect and Sexual Assault and Sexual Abuse Prevention and Education Program. Policy on School Resource Office was tabled.

 

Buildings and Grounds:  Next Meeting is November 15, 2022 at 5:30 p.m. in Library. 

 

Celebration of Education- No Meeting to report 

 

Field Trip:

A motion was made by E. Marino, seconded by J. Marchand to approve an out of state field trip for the HS band/choir for April 27, to April 30, 2023 to Washington, D.C.    

Vote:  Yeas:  5    Nays:  0    Abstain:  0

Approved

 

Enhancement Grant:

A motion was made by J. Marchand, seconded by E. Marino to approve the enhancement request from Rebecca Billingsley of the Art Department for a new Kiln in an amount of $3,450.00.     

Vote:  Yeas:  5    Nays:  0    Abstain:  0

Approved

 

School Calendar:

G. Shugrue presented the School Calendar and said it is the same as Winchester Public School’s with the exception of the first day of school. He asked the board to discuss the possibility of approving calendars for two years as opposed to annually.

A motion was made by J. Marchand, seconded by E. Marino to approve the School Calendar as presented.     

Vote:  Yeas:  4    Nays:  0    Abstain:  1 (Althea Candy Perez)

Approved

 

Head of School Report:

G. Shugrue reported that attendance is 92%. Portrait of a Learner committee has completed meetings and he will be submitting a draft to the board in January or February in anticipation of the state roll out in February 2023. He’s developing the 2023-2024 budget. He thanked Mark Walerysiak for his presentation on the SRO and handed out a letter from the Berkshire League President concerning a possible merger of the Berkshire League with the Naugatuck Valley League.      

 

Board of Education Reports:

R. Waldron said there was no report as the Board hasn’t met since our last meeting.

 

School Corporation Chairman’s Report:

H. Cassaday reported that the Portrait of a Learner is nearly completed and that there will be continuing focus on SRO discussions with the town and police department. 

 

A motion was made by J. Marchand, seconded by R. Waldron, to adjourn the meeting at 7:54 p.m.

Vote:  Yeas:  5   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino

 

THE W. L. GILBERT SCHOOL CORPORATION

Policy Committee Meeting Minutes

December 1, 2022

A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, December 1, 2022 in the Main Office Conference Room at The Gilbert School.  The meeting was called to order at 8:04 a.m. by Ellen Marino.

 

Committee Members present were Ellen Marino and Theresa Padin 
Absent Committee Members: Astrid Robitaille

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation. 

A motion was made by T. Padin, seconded by E. Marino to approve the Minutes of November 3, 2022.

Voted:  Yeas 2  Nays 0   Abstained 0   

Motion Passes

Discussion/Review of Policies:

The Committee reviewed Policy 5141.4  – Reporting of Child Abuse, Neglect and Sexual Assault and recommended replacing our existing policy with this newer succinct version of this mandated policy with the primary change being that mandated reporters oral or written report must be made no later than 12 hours to the Commissioner of Children and Families or a law enforcement agency and to the Superintendent or his/her designee within 48 hours. The School’s current policy says the report must be made to the Commissioner of DCF or a law enforcement agency with 24 hours.  The consensus of the committee is to recommend this policy to the full board for a first read at its December regular meeting.

The Committee reviewed Policy 5145.511 – Sexual Abuse Prevention and Education Program. Changes were made to the proposed policy to eliminate Public Schools and insert The Gilbert School and all references to K-12 were modified to 7-12 grades. Some alternate language was review and omitted. The consensus of the committee is to recommend this policy for a first read at the full board’s December regular meeting.  

The Next Policy Meeting is Thursday January 5, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will review recent Title IX changes and potential impact on current policies as well as Policy 6140 – Curriculum.

 

A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 8:24 a.m.

Voted:  Yeas 2  Nays 0  Abstained 0  

Motion Passes

Respectfully submitted,

Ellen Marino

 

Personnel Committee Meeting minutes – December 5, 2022

 

1. Opening of the Meeting: the meeting was called to order at 4:20 by Chairman Holly Cassaday.  Members in attendance were Scott Beecher, Theresa Padin and Doug Pfenninger. Also in attendance was Greg Shugrue, Head of School. 

2.  

3. Approval of Minutes: Motion was made by Theresa, second by Scott to approve the minutes of the November 2, 2022 meeting.  Vote was unanimous.

4.  

5. Non-Certified Salaries: 

 

Greg provided pay rates for similar positions from two local districts for comparison.  After some discussion, the committee decided to recommend to the board a 3%  increase for Non-Certified Salaries, excluding Food Service, for the 2023-2024 budget year.  The committee will recommend the Food Service employees salaries increase by 10% for the 2023 – 2024 budget year, due to non-competitive wages.  

 

The committee also requested that for the next meeting, Greg present steps for each non-certified position.  These will be discussed at the January 9, 2023 meeting. 

 

 

4. Adjournment: a motion was made by Theresa, second by Scott to adjourn at 4:55.

 

Respectfully submitted,

Holly Cassaday

Chairman, Recorder

 

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

December 14, 2022

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, December 14, 2022 in the Library Media Center.  The meeting was called to order at 6:05 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille and Renata Waldron
Absent Committee Members: None

Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.

A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of November 14, 2022.

Vote:  Yeas:  3   Nays:  0   Abstain  2 (D. Pfenninger, A. Robitaille)  

Approved.

 

Review of Monthly Report:

Report disseminated was for five months ending November 30, 2022. There are some overruns on Research and Development line item (#5538) because of new projects being implemented including Newsella. D. Cook reported that in our November 14, 2022 meeting there was a reference to room versus roof repair line item (#5703) and the committee thought it should be roof repair and she said it is supposed to be room repair, so it was correct in the report. Library accounts seems low but subscriptions and software expenses come later in the year. There was discussion on electricity and possible increases by Eversource and D. Cook reported that we use a third-party provider and have not received any notices of significant increases. H. Cassaday ask status of the Audit and D. Cook said it was completed and will be disseminated soon. D. Pfenninger and H. Cassaday requested regular lunch reports and D. Cook said she would include quarterly reports going forward. We are still anticipating that the substitute line item #5515 will increase due to three maternity leaves expected later this year.

Other:

J. Marchand brought up the discussion held at the nominating committee meeting of the need for a recording secretary and after discussion, the consensus was to recommend that the board look into the expenses associated in hiring one for the next school year.

Adjournment:

A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:24 p.m.

Vote:  Yeas:  5   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino 

The W.L. Gilbert School Corporation

Annual Organizational Meeting

Wednesday,December 14, 2022

The Gilbert School

Meeting called to order by Holly Cassaday at 6:30 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger 

Members Absent - None

Administration Present: Greg Shugrue, Head of School,

 

A motion was made by Jennifer Marchand, seconded by Ellen Marino to appoint Holly Cassaday as the School Corporation Chairman for 2023.

9 Yea, 0 Nay, 0 Abstain

 

A motion was made by Jennifer Marchand, seconded by Astrid Robitaille to appoint Ellen Marino as the School Corporation Vice-Chairman for 2023. 

9 Yea, 0 Nay, 0 Abstain

 

A motion was made byJennifer Marchand, seconded by Scott Beecher to appoint Theresa Padin as the School Corporation Secretary for 2023. 

9 Yea, 0 Nay, 0 Abstain

 

A motion was made by Theresa Padin, seconded by Astrid Robitaille to appoint Jennifer Marchand as the School Corporation Treasurer for  2023. 

9 Yea, 0 Nay, 0 Abstain

 

Other Business: 

Annual review and signature of: 

• Acceptable Use Policy

• Confidentiality Policy

• Conflict of Interest

 

Not all members signed forms at the meeting. Outstanding forms will be returned in January. 

 

A motion to adjourn meeting at 6:37 p.m. was made by Theresa Padin, seconded by Jennifer Marchand. 

 

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, December 14, 2022

The Gilbert School

Meeting called to order by Holly Cassaday at 6:40 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger (C. Perz left at 6:42 p.m.)

Members Absent - None

Administration Present: Greg Shugrue, Head of School,

Also Present:  Diane Cook, Business Manager

Public Forum: None

Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)

• Winter concert 12/13/22

• 70’s day 12/14- 70th day of school

• Winter Spirit Week 12/19-12/23

• Winter Sports kickoff 12/14/22

• Wingman First event scheduled- 12/19

• Great News: 70% of senior class has submitted at least 1 college application 

 

Call For Agenda Items: 

None

 

Approval of Minutes: 

A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approve the minutes of the School Corp Regular Meeting on 11/14/22, with one correction. (The approval of minutes from 10/19, A. Candy Perez was the abstention, not Theresa Padin) 

6 Yea, 0 Nay, 2 Abstain (T. Padin & A. Robitille)

 

Committee Reports: 

Finance: Jennifer Marchand presented on 12/14/22 Meeting

• Diane will begin quarterly cafeteria/food service reports

• Diane shared the audit is done, will be presented in January

• Finance recommends to the full board that we add the position of School Corp Recording Secretary to the 23/24 budget

 

Personnel: Holly Cassaday reported on 12/5/22 Meeting

• Recommend 3% salary increase for all non-certified, non-union positions for 23/24 fiscal year (except cafeteria staff)

A motion was made by Ellen Marino, seconded by Scott Beecher approve salary increases of 3% for non certified staff for the 23/24 school year. 

8 Yea, 0 Nay, 0 Abstain

• Recommend 10% salary increase for cafeteria staff (except Food Service Director, who falls under the above wage increase) This increase is to bring wages to a competitive rate with neighboring districts

A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve salary increases of 10% for cafeteria staff for the 23/24 school year. 

8 Yea, 0 Nay, 0 Abstain

 

Policy: Ellen Marino reported on 12/1/22 Meeting

• First Read & Second Read/Action items related to policy later in agenda. 

• Next meeting scheduled for 1/5/23

 

Building & Grounds: Scott Beecher reported on 12/14/22 Meeting

• Still investigating overage costs on the roof

• Investigating solar possibilities with the town

  • Noted that there is hesitation to allow drilling into the roof for solar panels and Greg will be looking into other locations on the property for solar panels

 

First Reading of Policies

• 5141.4- Reporting of Childhood Sexual Abuse & Assault

• 5145.511- Sexual Abuse Prevention and Education Program

 

Second Reading of Policies

• 6151- Class Size

 

Approval of Policies 

• 6142.101- Student Wellness Policy

A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the Student Wellness Policy as presented. 

8 Yea, 0 Nay, 0 Abstain

 

• 6141.52- Challenging Curriculum

A motion was made by Ellen Marino, seconded by Astrid Robitaille to approve the Challenging Curriculum Policy as presented. 

8 Yea, 0 Nay, 0 Abstain

 

Approval of Out of State Field Trip

A motion was made by Theresa Padin, seconded by Jennifer Marchand to approve two out of state field trips for the Wrestling team, on to Vermont on 1/7/23 and one to Massachusetts on 1/21/23. 

8 Yea, 0 Nay, 0 Abstain

 

School Security

• Greg provided data outlining the various Police, Medical, Counseling, Mental Health, etc. services delivered from the beginning of school through December 19th. 

• Doug will share info with WBOE

• Greg will email info to Candy

• Info was presented regarding how each district in our state handles SRO/ASO and who (Town, Board of Ed, etc.) funds the positions. 

• After lengthy discussion and debate, the consensus of the School Corp is to instruct Greg to add the entire cost (up to $125k) into the 23/24 budget. 

 

Approval of the 2024/2025 School Calendar

A motion was made by Renata Waldron, seconded by Scott Beecher to approve the 2024/2025 school calendar as presented. 

8 Yea, 0 Nay, 0 Abstain

 

Approval of the School Corporation Regular and Special Meeting Calendar

A motion was made by Theresa Padin, seconded by Renata Waldron to approve the 2023 School Corporation Regular & Special meeting schedule with the following adjustments: The Regular Meeting in February 2023 will be held 2/23/23, and the Regular Meeting in December 2023 will be held on 12/13/23. 

8 Yea, 0 Nay, 0 Abstain

 

Head of School Report

• Parent Conferences 12/14 (5:30-8:30). Only 15 held for High School,  12 for Middle School,  11 team conferences,  despite the letter going out 4 times. 

• Parent Conferences 12/15 12:30-2:30: 5 High School, 9 Middle School, 11 Team scheduled

 

• PD 12/16- Weather permitting

 

BOE Report

• Doug reported on the School Accountability Report, WPS outperformed the State Average/Derg around 5%. 

• WBOE voted to re-enter negotiations with TGS School Corporation

 

Chairman’s Report

• Holly reported that herself, Greg, Mel, Doug, Mayor & Town Manager met regarding the legislative study done on TGS. The anticipated result will be a recommendation from the state for TGS and WBOE to re-enter negotiations. Formal report forthcoming. 

• Noted that the state made no request for information and no attempt to speak to any stakeholders when making their decision. 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

Policy Committee Meeting Minutes

January 5, 2023

A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, January 5, 2023 in the Main Office Conference Room at The Gilbert School.  The meeting was called to order at 8:04 a.m. by Ellen Marino.

 

Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: Astrid Robitaille

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation. 

A motion was made by T. Padin, seconded by A. Robitaille to approve the Minutes of December 1, 2022.

Voted:  Yeas 3  Nays 0   Abstained 0   

Motion Passes

Discussion/Review of Policies:

The Committee reviewed Policy 5145.44 Title XIX. There was discussion and a draft policy from CABE was slightly revised and the consensus was to recommend this policy to the full board for a first read at its next regular meeting along with the Regulation R4000.1(a), R5145.44.

The Committee reviewed Policy 6140 – Curriculum and made some minor changes and consensus was to recommend this policy to the full board for a first read at its next regular meeting. 

A. Robitaille left at 8:36 p.m.   

Other.

Committee requested G. Shugrue to get updated list of recommended policies from CABE. 

The Next Policy Meeting is Thursday March 2, 2023 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will review Student-Athlete & Coaches Mental Health as well as Emergency Action Plan for Sports.

 

A motion was made by E. Marino, seconded by T. Padin to adjourn the meeting at 8:41 a.m.

Voted:  Yeas 2  Nays 0  Abstained 0  

Motion Passes

Respectfully submitted,

Ellen Marino

 

The Gilbert School Corp Finance Committee Budget Workshop Meeting

January 11, 2023

Gilbert School Media Center

 

Committee Members Present: Jennifer Marchand, Holly Cassaday, Astrid Robitaille, Ellen Marino, Renata Waldron, Doug Pfenninger. 

Also Present: Greg Shugrue, Diane Cook, Kathy Day, Candy Perez

The meeting was called to order at 6:00 pm by Chair Jennifer Marchand.  

Greg Shugrue stated the purpose of the meeting: to walk the committee through the initial budget, and stressed that in preparing this budget, the team remains mindful of the school’s Mission Statement.  He stressed that the budget numbers presented were VERY PRELIMINARY, and this meeting was just to familiarize the Committee with the budget process and drivers.  

Greg then outlined the budget process, and defined the seven budget drivers: Benefits, Capital, Other Services, Professional Services, Property Services, Salaries, and Supplies.  He also shared the budget codes for each.  

Preliminary 2023-2024 figures were shared for each of the seven budget drivers, and the committee discussed comparisons between the previous year’s Esser and Covid funding, as well as initial questions regarding increases in Property Services and Salaries.  

More complete budget numbers will be presented at the Budget Presentation Meeting on February 8, 2023.  

The meeting was adjourned at 6:47 pm.  

Respectfully Submitted,

Astrid Robitaille, Recorder

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

January 18, 2023

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, January 18, 2023 in the Library Media Center.  The meeting was called to order at 6:01 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille and Renata Waldron
Absent Committee Members: None

Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager, Althea Candy Perez.

A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of December 14, 2022.

Vote:  Yeas:  5   Nays:  0   Abstain  0  

Approved.

 

A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of the Special Meeting of January 11, 2023, with the change that E. Marino participated by telephone.

Vote:  Yeas:  5   Nays:  0   Abstain  0  

Approved.

 

Review of Monthly Report:

Report disseminated was for six months ending December 31, 2022. Anticipated overruns on Substitutes line item (#5515) and Research and Development line item (#5538) as discussed at the previous meeting. J. Marchand asked about the Cafeteria and D. Cook reported that there is a slight loss due to purchase of a new freezer and the food service director will be coming to the next meeting to provide a more detailed report. The cafeteria is running 2 months in arrears regarding reimbursement. D. Pfenninger asked about NEASC accreditation costs and G. Shugrue explained the process and timelines and budget impact. 

Year-End Audit

King, King & Associates, P.C. completed the audit of the financial statements for the year ending June 30, 2022 and the report was provided to all board members. The auditor’s opinion was that the financial statements presented fairly the financial position of the School Corporation and did not make any recommendations. The cost of the audit was approximately $16,000.00.

Other:

G. Shugrue provided an update as to the status of the roof repairs. He said there are 5 portions of the roof in need of repair or renovation with the most pressing one being the roof over the big gym, which is currently leaking. The rough estimate for repair is $186,214.00. The four other areas, in no order of need, are the kitchen roof (est. $56,332.00), Library ($139,298.00), A Building ($262,538.00) and the Health Room ($25,778.00).   

 

Adjournment:

A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:28 p.m.

Vote:  Yeas:  5   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino 

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, January 18, 2023

The Gilbert School

Meeting called to order by Holly Cassaday at 6:30 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger 

Members Absent - None

Administration Present: Greg Shugrue, Head of School & Deb Lewis, Principal

Also Present:  Diane Cook, Business Manager

Public Forum: None

Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)

• Music Department preparing for Spring Musical Cinderella March 24th-26th

• March is Music In Our Schools Month, concert planned for 3/28

• College application update, ⅔ of seniors have applied to at least one school, 113 acceptances have been received 523 total applications submitted 

 

Call For Agenda Items: 

None

 

Approval of Minutes: 

A motion was made by Renata Waldron, seconded by Ellen Marino to approve the minutes of the Regular Meeting on 12/14/22 with the following corrections: 

• Correct the spelling of Perez (from Perz) , and note that C. Perez left for an emergency. 

9 Yea, 0 Nay, 0 Abstain

A motion was made by Theresa Padin, seconded by Ellen Marino to approve the minutes of the Organizational Meeting on 12/14/22 with the following corrections:

• Correct the spelling of Perez (from Perz)

9 Yea, 0 Nay, 0 Abstain

 

Committee Reports: 

Finance: Jennifer Marchand presented on 01/17/23 Meeting

• Diane presented the audit, no issues, no recommendations

• Substitute  line will run over due to upcoming staff leaves

• No large line item concerns 6 months into the fiscal year

• Updated estimates for the roof repairs was discussed

 

Personnel: Holly Cassaday reported on 01/09/23 Meeting

• Reviewed salary steps for non-certified staff

• Next meeting 4/3/23

 

Policy: Ellen Marino reported on 01/05/23 Meeting

• First Read & Second Read/Action items related to policy later in agenda. 

• Next meeting scheduled for 02/23/23

  • Upcoming policies to discuss in Policy Committee are Student Athlete and Coaches Mental Health & Emergency Response plans for athletics

 

Building & Grounds: 

• No meeting to report

• Next meeting 2/23/23

 

First Reading of Policies

• 5145.44 Title IX

• 6140 Curriculum

 

Second Reading of Policies

• 5141.4 Reporting of Child Abuse, Neglect and Sexual Assault

• 5145.11 Sexual Abuse Prevention and Education Program

 

Approval of Policies 

• 6151 Class Size

  • Note that class size is not mentioned in current teacher contract

A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve policy 6151 Class Size as presented

 

9 Yea, 0 Nay, 0 Abstain

 

School Security

• Updated data was presented in Support for SRO Data Chart

• Large increases in SEL needs being handled by school guidance counselors and social workers

• Based on data provided, the School Corp has given direction to Mr. Shugrue to add a social worker to the 23/24 budget (in place of an SRO)

 

Head of School Report

• Mid-terms in progress, end on Friday 1/20/23

• Greg & Holly to attend Legislative Breakfast at EdAdvance on 1/19

• Master Scheduling for 23/24 has begun

• Intent to Pilot French 1 in the World Language Department in the 23/24 school year. We have an existing staff member who can teach this class

• Joint Contract meeting 1/24/23 at Hinsdale to review draft contract created by Greg & WPS Superintendent

 

BOE Report

• Pipes burst in Pearson over Winter Break,  2 rooms affected, insurance will cover

• WBOE continuing to explore solar panels for Hinsdale School

• Special Education out placements increasing, discussion regarding state reimbursement rates 

• Superintendent presented briefly at 1/17/23 BOS Meeting

 

Chairman’s Report

• Noted attendance at Legislative Breakfast

• Discussed School Corp Agenda changes (Remove Security from a standing item, add Instruction with the intent to have monthly presentations around instruction)

• Budget work continues

 

A motion was made by Theresa Padin, seconded by Ellen Marino to adjourn the meeting at 7:30 p.m. 

 

The W.L. Gilbert School Corporation

Special Meeting

Tuesday, January 24, 2023

Hinsdale Elementary School

6:00 p.m. 

Science Center

 

Meeting Called to Order By: 6:00 p.m. by Holly Cassaday, TGS School Corp Chair & Doug Pfenninger WBOE Chair

 

Members Present: 

Theresa Padin

Doug Pfenninger

Scott Beecher

Holly Cassaday

Ellen Marino

Astrid Robitaille

Jennifer Marchand

Renata Waldron 

 

Members Absent: 

Candy Perez

 

Administration:

Greg Shugrue

 

Other: (WPS & WBOE Representatives)

Melony Brady-Shanley, WPS Superintendent of Schools

Barbara Silverio, Pearson School Principal

Seamus Cullinan, Director of Student Services

Nancy O’Dea-Wyrick, WPS Finance Director

Nora Mocarski- WBOE Member

Jeannette Broedeur- WBOE Member

Sondra Strubhar- WBOE Member

Cheryl McGlynn- WBOE Member

Sal Lovetere- WBOE Member

Tara Sundie- WBOE Member

Kristin Peterson- WBOE Member

 

Presentation made by Greg Shugrue and Melony Brady-Shanley of draft contract between The Gilbert School Corporation and the Winchester Board of Education. Discussion of contract language was had. 

No action was taken. 

 

Meeting adjourned  at 7:05 p.m. 

 

The W.L. Gilbert School Corporation

Special Meeting

Wednesday, February 8, 2023

The Gilbert School

Meeting called to order by Holly Cassaday at 6:30 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger 

Members Absent - None

Administration Present: Greg Shugrue, Head of School & Deb Lewis, Principal (Department Leaders/Administrative Team also present)

Also Present:  Diane Cook, Business Manager & Kathy Day, Purchasing Agent

Public Forum: None

Student Representative: None

 

Presentation from the School Counseling Team:

The Counseling/Guidance/Social Work Department presented data surrounding the Department activity from 8/31/22-1/31/23, including types of activities, staff schedules, data broken down by grade level and number of incidents vs. number of individual students involved. 

 

Discussion & Approval of Graduation Date: 

A motion was made by Theresa Padin, seconded by Jen Marchand, to approve June 15, 2023 as the date of Graduation. 

9 Yea, 0 Nay, 0 Abstain

 

Presentation of the 2023/2024 Proposed Budget:

The 2023/2024 Proposed Budget was presented by Head of Schools, Greg Shugrue. Budget was developed using zero-based budgeting principles and outlines all monies spent  by object code in detail. 

Discussion of the proposed budget included highlighting budget drivers, reduction in ESSER and Covid Relief Funds, inflationary costs, and the growing need for an additional social worker. 

 

No action was taken on the proposed budget. 

Next Meeting Scheduled for Thursday, February 23, 2023. 

 

A motion to adjourn was made at 8:55 p.m. by Theresa Padin, seconded by Ellen Marino

 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

February 23, 2023

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Thursday, February 23, 2023 in the Library Media Center.  The meeting was called to order at 6:05 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille
Absent Committee Members: Doug Pfenninger, Renata Waldron

Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.

A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of January 18, 2023.

Vote:  Yeas:  3   Nays:  0   Abstain  0  

Approved.

 

A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of the Special Meeting of February 8, 2023.

Vote:  Yeas:  3   Nays:  0   Abstain  0  

Approved.

 

Review of Monthly Report:

Report disseminated was for seven months ending January 31, 2023. Substitutes line item (#5515) will continue to be a challenge. There was discussion on Contingency line item ((5545) and brief discussion on the cafeteria. We will get a full report on the cafeteria next month. 

2023/2024 Budget

G. Shugrue reported a change in the International Student enrollment from 12 to 15 resulting in increased revenue of $58,000. As a result, Winchester’s allocation of tuition reduced from 6.45% to 5.71% and the Trust allocation of tuition increased from 8.45% to 35.13%. 

Adjournment:

A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:20 p.m.

Vote:  Yeas:  3   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino 

The W.L. Gilbert School Corporation

Regular Meeting

Thursday, February 23, 2023

The Gilbert School

Meeting called to order by Holly Cassaday at 6:28 p.m. 

 

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, 

Members Absent - Doug Pfenninger

Administration Present: Greg Shugrue, Head of School 

Also Present:  Diane Cook, Business Manager

Public Forum: None

Student Report: None

Call for Agenda Items: Add Item 8b- Teacher Resignation & correct dates under item 10 to 2023/2024

 

Approval of Minutes

Approval of Minutes of Regular Meeting, January 18, 2023. 

A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve the minutes of the regular meeting on January 18, 2023. 

8 Yea, 0 Nay, 0 Abstain

Approval of Minutes of Special Meeting, February 2, 2023. 

A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the minutes of the special meeting on February 8, 2023. 

8 Yea, 0 Nay, 0 Abstain

 

Committee Reports

Finance: Jennifer Marchand reported on the Finance Committee meeting held on 2/23/23. YTD finances were reviewed. The line items for substitutes will be challenging, this was anticipated. Diane will bring a financial report on the cafeteria to the March meeting. 

Personnel: No meeting to report

Policy: No meeting to report, next meeting scheduled for 3/2/23

Building & Grounds: No meeting to report. Scott did review a meeting that was held with Eagle Rivet to clarify the cost overruns on the roof. Based on how the quote was done, (per layer and per square foot) it was determined that we were not overcharged. In the future we will use a Project Manager for this type of quote/bid process. 

Celebration of Education: No meeting to report

 

Second Reading of Policies: 

• 5145.44- Title IX

• 6140- Curriculum

 

Approval of Policies

• A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve policy 5141.4, Reporting of Child Abuse, Neglect and Sexual Assault, as presented. 

8 Yea, 0 Nay, 0 Abstain

• A motion was made by Ellen Marino, seconded by Theresa Padin to approve policy 5145.511, Sexual Abuse Prevention and Education Program, as presented. 

8 Yea, 0 Nay, 0 Abstain

 

Approval of Certified Staff Resignations

• A motion was made by Theresa Padin, seconded by Jennifer Marchand, to accept the resignation of Timothy Hoffman effective 3/1/23. 

8 Yea, 0 Nay, 0 Abstain

• A motion was made by Astrid Robitaille, seconded by Ellen Marino, to accept the resignation of Brian Kiernan, effective 3/1/23. 

8 Yea, 0 Nay, 0 Abstain

 

Instruction:

Portrait of a Learner: Greg reported on the K-12 Portrait of a Leaner initiative. Facilitated by Johnathon Costa from EdAdvance, WPS and TGS met over time to develop a comprehensive Portrait of a Learner which focuses on “less content, more skills & dispositions”. Rubrics have been created to measure the effectiveness. More details will continue to be provided. 

 

Approval of the W.L. Gilbert School Corporation Proposed Budget for 2023/2024 school year. 

• A motion was made by Ellen Marino, seconded by Astrid Robitaille, to approve the 2023/2024 budget of $8,699,809.00

7 Yea, 0 Nay, 1 Abstain (Candy Perez)

 

Head of School Report: 

Contract Negotiations: Greg updated the group on the questions that were sent to DAS in regards to reimbursements and contract language. To date, we are still waiting for a response. 

 

Board of Education Report:

Renata discussed the WBOE budget process. 

Theresa reported on Drama Club and the upcoming Drone Competition

 

School Corp Chairman’s Report

Holly reported that the Trust has accepted benches for the bottom of the hill donated by the class of 2022

 

A motion to adjourn was made by Jennifer Marchand, seconded by Ellen Marino at 7:30 p.m. 

8 Yea, 0 Nay, 0 Abstain. 

 

 

THE W. L. GILBERT SCHOOL CORPORATION

Policy Committee Meeting Minutes

March 9, 2023

A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, March 9, 2023 in the Main Office Conference Room at The Gilbert School.  The meeting was called to order at 8:02 a.m. by Ellen Marino.

 

Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None

Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation. 

A motion was made by A. Robitaille, seconded by T. Padin to approve the Minutes of January 5, 2023.

Voted:  Yeas 3  Nays 0   Abstained 0   

Motion Passes

Discussion/Review of Policies:

The Committee reviewed Policy 9327.1 Board Member Use of Internet Social Networks. There was discussion and the consensus was to recommend this policy to the full board for a first read the March 15, 2023 regular meeting.

The Committee reviewed Policy 4115.3 Evaluation - Coaches. The committee reviewed several versions of this policy from different school districts and CABE and after discussion, the consensus was to recommend the first CABE version, 4115.a(e) and submit to the full board for a first read at the March 15, 2023 regular meeting.

The Committee reviewed Policy 5141.72 Student Sport – Emergency Action Plan. This is a new policy mandate as of July 1, 20222. Gilbert does have an action plan that is continually being reviewed and modified and after discussion, the consensus was to recommend to submit the policy to the full board for a first read at the March 15, 2023 regular meeting.

Other.

H. Cassaday suggested revisiting Policy #6146 concerning required credit for graduation. Last year the committee reduced the required English credit from 4 to 3 matching the state requirements but other districts still require 4. G. Shugrue reported that all students are assigned a 4th English credit as it is required under Gilbert’s Program of Studies. It can be an issue for students not seeking higher education. After extensive discussion, the consensus was this issue requires full board discussion and to add it to the agenda for the April regular board meeting. 

The committee discussed what is best way to revisit old policies that haven’t changed and may not require change and how to document they were reviewed by the committee. G. Shugrue said he would look into procedurally what is best way do document reviewed policies and report back at the next meeting.

The Next Policy Meeting is Thursday April 6, 2023 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will Policies #5111, 5112 and revisit the #6000 series.

 

A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 8:55 a.m.

Voted:  Yeas 3  Nays 0  Abstained 0  

Motion Passes

Respectfully submitted,

Ellen Marino

 

 

DID NOT MEET

 

The W. L. Gilbert School Corporation

Minutes of Regular Meeting 

March 29, 2023

 

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, March 29, 2023, in the Library.  The meeting was called to order by Chairman Holly Cassaday at 6:32 P.M.  

 

Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Doug Pfenninger, and Renata Waldron. 

Also in attendance was Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager, Lynn Mudry, Food Services Direction, Deb Lewis, Principal

Absent: Theresa Padin, Althea Candy Perez, Astrid Robitaille 

 

The Pledge of Allegiance was led by R. Waldron.

The Vision and Mission statements were read by R. Waldron.

 

Public Forum: No public present.

Student Representatives: No report.

 

Call for Agenda Items: None

 

Approval of Minutes: 

A motion was made by J. Marchand, seconded by S. Beecher to approve the Minutes of the Special Meeting held on February 23, 2023.  

Vote:  Yeas:  5    Nays:  0    Abstain:  1 (D. Pfenninger)

Approved

 

Committee Reports:

Finance – J. Marchand reported Finance Committee did not meet in March 2023. The Income & Expense Report for eight months ending February 28, 2023, was provided in the board packet. D. Cook reported that the substitute line item (#5515) has exceeded the budgeted amount as expected and will continue but there should be sufficient funds in the teacher’s line item (#5511) to cover the overage. She emphasized that this has been an extraordinary year with several maternity leaves and sick leaves.

 

Personnel -  No Report. 

 

Policy – E. Marino reported there are two policies scheduled for action in section 8 of the agenda, specifically Policy 5145.44 Title IX and Policy 6140 - Curriculum and 3 additional policies are in the board packet for the first read as listed on the agenda. 

 

Buildings and Grounds:  S. Beecher reported on the meeting held on March 29, 2023, where Mike Beaudreau of Tremco made a presentation to the committee regarding the status of the roofs. 

 

Celebration of Education- No Meeting to report 

 

Food Service: 

L. Metcalf provided a handout showing that the food service program for the 2022-2023 year through February, 2023 is showing a profit of $5,429.89. She reported that SMART funds will run out in March but the Governor signed legislation allowing free lunch to continue for the remainder of the 2022-2023 school year. Despite the approval, she still had to apply for the program and she does not know how things will be next year. The cafeteria staff is very busy, serving approximately 316 lunches, but are short-staffed. She has 5 staff members, a part-time dishwasher, and herself as director. The State will be coming for a compliance review for 3 days in May to make sure the school is complying with the federal program. She is trying to get additional staff to help with the demanding workload.

 

Motion #1. Pursuant to C.G.S. Section 10-215f, the W.L. Gilbert School Corporation dba The Gilbert School certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2023, through June 30, 2024. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.

 

The above motion regarding participation in the Healthy Food Program for 2023/2024 was made by E. Marino, and seconded by R. Waldron.    

Vote:  Yeas:  6    Nays:  0    Abstain:  0

Approved

 

Motion #2

Required motion language for combined food and beverage exemptions: The W.L. Gilbert School

Corporation dba The Gilbert School will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the

Connecticut General Statutes provided that the following conditions are met: 1) the sale is in

connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a

regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games,

school plays, and interscholastic debates are events but soccer practices, play rehearsals, and

debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales.

 

The above motion to allow food and beverage exemptions outside the regular school day was made by E. Marino, and seconded by J. Marchand.    

Vote:  Yeas:  6    Nays:  0    Abstain:  0

Approved

 

Approval of Policies:

 

Policy 5145.44 – Title IX

A motion was made by E. Marino, seconded by J. Marchand to approve Policy 5145.44 -  Title IX as presented.     

Vote:  Yeas:  6    Nays:  0    Abstain:  0

Approved

 

Policy 6140 – Curriculum

A motion was made by E. Marino, seconded by S. Beecher to approve Policy 6140 - Curriculum as presented.     

Vote:  Yeas:  6    Nays:  0    Abstain:  0

Approved

 

Field Trips:

A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Band, Choir, Theater Tech and Drama classes request for an out of state field trip to New York City to see the Broadway show “Hadestown” at the Walter Kerr Theater and lunch at Ellen’s Stardust Diner.      

Vote:  Yeas:  6    Nays:  0    Abstain:  0

Approved

 

A motion was made by E. Marino, seconded by J. Marchand to approve the Math classes (AP Stats, Calculus, Comp Sci.) request for an out of state field trip to Six Flags Amusement Park.      

Vote:  Yeas:  6    Nays:  0    Abstain:  0

Approved

 

Instruction:

D. Lewis reported on the current status of math curriculum and said the school is moving to a new program, Agile Math, with the assistance of Ed Advance for 7th and 8th grade math. She reported that the Gilbert 7th grade team and Admin met with Barb Silverio (Hinsdale Principal) and the 6th grade teachers to discuss teaching math collaboratively to address standards basic teaching and getting professional assistance with writing and revising curriculum. She also reported that the Master Schedule is ahead of schedule and wanted to publicly acknowledge the work of the Guidance Department for meeting with every student in the school to assist with course selections. She was happy to report that Gilbert has a 100% completion rate for the SAT which factors very well for the school’s accountability. Additionally, 75% of the senior class has applied for either two year or four-year colleges and there is a wall with pennants displaying seniors and their college they are attending after graduation.

 

Head of School Report:

G. Shugrue handed out a report showing our electricity usage with our current provider, Wattifi, Inc., who notified the school they will no longer be providing electricity. A second handout showed comparisons between Actual Energy, Constellation, Eversource and Secure Energy and the school is changing to a 20-month term with Constellation which will result in savings. He also reported on attendance, chronic absenteeism and said daily attendance is 89-90%. The school continues to make efforts to get students who are classified as chronic absenteeism to attend. Because the student enrollment is small, percentages can be misinterpreted as a small number of students make the percentages appear like a larger issue. G. Shugrue and D. Lewis reported that 16 eighth to tenth grade students applied to Regional 7 and 8 were accepted. 28 eighth graders applied for OWTS, 7 were accepted and 5 are expected to attend. G. Shugrue reported that school security continues to be a concern in light of the tragedy in Tennessee. Admin is applying for 2 state grants (SSPS and MMGS) and one federal grant (COPS) administered by the Dept. of Justice. The multimedia and security grant deadline is April 28, 2023 and the COPS deadline is May 17, 2023. 

 

Board of Education Reports:

D. Pfenninger reported that WPS has hired former Assistant Director of Student Services Cassandra Murphy to replace Seamus Cullinan as Director of Student Services.  He further reported that the WPS passed it budget for school year 2023/2024.

 

School Corporation Chairman’s Report:

H. Cassaday reported that both Gilbert and WPS superintendents and board chairs have been attending the Winchester Selectman meetings and will continue to do so to see if any action is taken on the education budget line-items. She further reported that discussions regarding school security will continue to be discussed and will try to meet with the new chief of police once hired 

 

A motion was made by D. Pfenninger, seconded by J. Marchand, to adjourn the meeting at 8:29 p.m.

Vote:  Yeas:  6   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino

 

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

April 19, 2023

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, April 19, 2023 in the Library Media Center.  The meeting was called to order at 6:03 p.m. by Jennifer Marchand.

 

Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron (arrived 6:04 p.m.)
Absent Committee Members: None

Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.

A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of February 23, 2023.

Vote:  Yeas:  3   Nays:  0   Abstain 1 (A. Robitaille)  

Approved.

 

Review of Monthly Report:

Report disseminated was for nine months ending March 31, 2023. There is nothing unusual that hasn’t been discussed in previous meetings.  

2023/2024 Budget

There was discussion on the Town Budget and the Board of Selectmen’s creation of a line-item of $200,000 for capital projects, specifically Gilbert’s roofs, that will be paid through the Winchester Board of Education. There was confusion regarding how that impacts the WBOE and Gilbert’s budget but the understanding is that it has no budget impact and is not a cut. It was just a shift of $200,000 from the BOS Town Support for Education to a new line item earmarked for WBOE.

Adjournment:

A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 6:32 p.m.

Vote:  Yeas:  5   Nays:  0   Abstain 0  

Approved.

 

Respectfully submitted,

Ellen Marino 

 

The W. L. Gilbert School Corporation

Minutes of Regular Meeting 

April 19, 2023

 

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, April 19, 2023 in the Library.  The meeting was called to order by Chairman Holly Cassaday at 6:35 P.M.  

 

Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Theresa Padin (arrived 6:56 p.m.) Althea Candy Perez, Doug Pfenninger, Astrid Robitaille, and Renata Waldron. 

Also in attendance was Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager, Deb Lewis, Principal

Absent: None 

 

The Pledge of Allegiance was led by S. Beecher.

The Vision and Mission statements were read by S. Beecher.

 

Public Forum: No public present.

Student Representatives: No report.

 

Call for Agenda Items: None

 

Approval of Minutes: 

A motion was made by J. Marchand, seconded by E. Marino to approve the Minutes of the Regular Meeting held March 29, 2023.  

Vote:  Yeas:  7    Nays:  0    Abstain:  1 (A. Robitaille)

Approved

 

Committee Reports:

Finance – J. Marchand reported Finance Committee did not meet in March, 2023. The Income & Expense Report for nine months ending March 31, 2023 was provided in the board packet. There were no significant changes from the previous month.

 

Personnel - No Report. 

 

Policy – E. Marino reported that the committee reviewed Policy 5000 – Students/Concepts and Roles in Student Policies and decided no changes were needed except to update the review date. 

The Committee reviewed Policy 5111.1 – Foreign Exchange Students and directed G. Shugrue to get updates from CABE or other resources so it can be further reviewed. 

The Committee reviewed Policy 5112.3 – Dropouts and the consensus was to get information from CABE and examine it further.

The Committee reviewed Policy 5113 – Attendance, Loss of Credit and determined the policy needs no changes and the review date shall be updated.

The Committee reviewed Policy 5114 – Suspension and Expulsion/Due Process and determined the policy needs no changes and the review date shall be updated.

The Committee reviewed Policy 5114.12 – Student Handbooks and determined the policy needs no changes and the review date shall be updated.

The Committee reviewed Policy 5114.2 – Eligibility for Sports Programs and the consensus was to get more information from CABE and further review this policy. 

H. Cassaday discussed Policy 6146 regarding graduation requirements. Gilbert requires 3 English credits while most other schools require 4. The state does not mandate any minimum of English credits, as it is part of the 9 required humanities credits. G. Shugrue reported that our Program of Studies recommends 4 English credits since most students seeking college education require 4 English credits. He further reported that the social studies requirement may be changing so we may have to revisit this policy again. The consensus was to send this policy to the committee for revision to increase the English requirement from 3 to 4.

Buildings and Grounds:  S. Beecher reported that Mike Beaudreau of Tremco will be doing a scan of the roofs on April 20th weather permitting and depending on the scans, there may be a need for a special board meeting.  

 

Celebration of Education- No Meeting to report 

 

Enhancement Grant – 

A motion was made by T. Padin, seconded by S. Beecher to approve the enhancement request from the Library Media Center for purchase of Cricut machine and supplies to enhance the Makerspace Area in the amount of $630.00.  

Vote:  Yeas:  9    Nays:  0    Abstain:  0

Approved

 

Instruction:

D. Lewis presented a slide show regarding test scores, including the October PSATs for grades 8-11. She discussed the hope that the implementation of the new math program, Agile Math, will increase the math scores to achieve or exceed benchmarks. 

 

Head of School Report:

G. Shugrue handed out a detailed attendance report comparing 2021-2022 and 2022-2023 school years showing monthly attendance rates by percentage. The report shows the percentage in attendance is above 90% and he reported that the percentages can be skewed because we have such a small district.

G. Shugrue also reported on the enrollment report that was in the board package and disseminated a report from the school’s counseling office showing data that supports the need for the new social worker. He further reported that they are seeking grants to help with the school mental health programs including possibly offsetting the cost of the new social worker.

 

Board of Education Reports:

D. Pfenninger reported that the Board of Selectmen reduced the WPS budget by $100,000 because the Town expects to see a savings in the electricity by changing providers and that was agreed by both the WBOE and BOS. He said the BOS approved the budget and the BOS created a separate line-item for BOE capital improvement tagging Gilbert’s roof project. He reported that 6 staff members are facing medical challenges, the Superintendent will be hiring a new assistant principal for Pearson. The Superintendent will be acting as Principal and Superintendent for Hinsdale. T. Padin reported that CHAMPS production of Annie – the Musical will be performed this weekend on Friday evening and Saturday afternoon at The Gilbert School and that the performance has been in collaboration with TGS drama program, with primarily middle school participation.

 

School Corporation Chairman’s Report:

H. Cassaday reported that the BOS approved the budget and it will be going to the voters at the Town Meeting on May 8th and she encouraged all to go out and support the budget. 

 

A motion was made by T. Padin, seconded by D. Pfenninger, to adjourn the meeting at 8:24 p.m.

Vote:  Yeas:  9   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Ellen Marino

 

The W. L. Gilbert School Corporation

Minutes of Special Meeting 

May 2, 2023

 

A special meeting of The W. L. Gilbert School Corporation was held on Tuesday, May 2, 2023 via Zoom.  The meeting was called to order by Chairman Holly Cassaday at 5:00 P.M.  

 

Members in attendance were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron. 

Also in attendance was Greg Shugrue, Head of School.

Absent: Scott Beecher, Theresa Padin, and Althea Candy Perez. 

 

2022/2023 Calendar Adjustment: Greg proposed moving the scheduled professional development day that is scheduled on Wednesday, May 10th to Friday, May 12th due to the typically high number of students being dismissed early for Prom.  The Winchester BOE has already approved moving this for the elementary students due to shared busing.  

A motion was made by E. Marino, seconded by D. Pfenninger, to move the early release day originally scheduled for May 10th, 2023 to May 12, 2023.  

Vote: Yeas:6   Nays: 0   Abstain: 0

Approved.

 

A motion was made by E. Marino, seconded by J. Marchand, to adjourn the meeting at 5:03 p.m.

Vote:  Yeas:  6   Nays:  0   Abstain  0  

Approved.

 

Respectfully submitted,

Holly Cassaday

 

THE W. L. GILBERT SCHOOL CORPORATION

Regular Finance Committee Meeting Minutes

May 17, 2023

A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, May 17, 2023 in the Library Media Center.  The meeting was called to order at 6:05 p.m. by Ellen Marino, acting chair.

 

Committee Members present were Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron
Absent Committee Members: Jennifer Marchand

Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager, Scott Beecher, Althea Candy Perez, Doug Pfenninger, Astrid Robitaille, and Renata Waldron

A motion was made by A. Robitaille, seconded by R. Waldron to approve the minutes of April 19, 2023.

Vote:  Yeas:  4   Nays:  0   Abstain 0  

Approved.

 

Review of Monthly Report:

Report disseminated was for ten months ending April 30, 2023. There is nothing unusual that has not been discussed in previous meetings. D. Pfenninger asked if any Covid Grant funds could be subject to claw back and D. Cook explained that the only funds received were from the Payroll Protection Plan and they were used for payroll and unexpended funds were categorized as covid reserve funds. The PPP funds were fully forgiven so there are no funds subject to a claw back. 

Discussion – Cash and Cash Equivalents

There was an email from A. Perez requesting information on understanding cash and cash equivalents from the school Audit report. D. Cook prepared a written explanation breaking down the individual accounts and she explained how bills are paid and the cash flow process.  

Adjournment:

A motion was made by A. Robitaille, seconded by R. Waldron to adjourn the meeting at 6:11 p.m.

Vote:  Yeas:  4   Nays:  0   Abstain 0  

Approved.

 

Respectfully submitted,

Ellen Marino