W.L. Gilbert School Corporation - Agendas and Minutes

Agendas and Minutes

Agendas 2021-2022

July 20, 2021 - Personnel Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

PERSONNEL COMMITTEE MEETING

Tuesday, July 20, 2021

Conference Room – Main Office

In-Person Meeting

4:00 p.m.

A portion of this meeting may be held in Executive Session.

AGENDA

1. OPENING OF MEETING

A. Committee Members: Steven Sedlack, Chairman;

            Scott Beecher, Theresa Padin, Kristin Peterson

      B. Others: Greg Shugrue, Head of School

                          Diane Cook, Business Manager



2. APPROVAL OF MINUTES

     A. Meeting of June 21, 2021

          1. Yeas_____ Nays_____ Abstain_____

3. DISCUSSION OF NON-SALARIED EMPLOYEES



4. DISCUSSION OF UPCOMING GEA NEGOTIATIONS



5. OTHER

6. ADJOURNMENT

July 21, 2021 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, JULY 21, 2021

THE GILBERT SCHOOL

Library

7:00 P.M.

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Astrid Robitaille

Jennifer Marchand Kristen Peterson Steven Sedlack

Administration Greg P. Shugrue – Head of School

A. Pledge of Allegiance – Theresa Padin

B. Vision and Mission Statement – Theresa Padin

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 2 Min.

A. General Public

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Meeting – June 16, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Special Meeting – June 28, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

5. RESIGNATION OF W. L. GILBERT SCHOOL CORPORATION MEMBER 5 Min.

6. DISCUSSION OF HEAD OF SCHOOL’S ENTRY PLAN 20 Min.

7. ADJOURNMENT

August 10, 2021 - Personnel Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

PERSONNEL COMMITTEE MEETING

Tuesday, August 10, 2021

Conference Room – Main Office

In-Person Meeting

4:00 p.m.

A portion of this meeting may be held in Executive Session.

AGENDA

1. OPENING OF MEETING

A. Committee Members: Steven Sedlack, Chairman;

            Scott Beecher, Theresa Padin, Kristin Peterson

      B. Others: Greg Shugrue, Head of School



2. APPROVAL OF MINUTES

     A. Meeting of July 20, 2021

          1. Yeas_____ Nays_____ Abstain_____

3. DISCUSSION - GEA CONTRACT



4. OTHER

5. ADJOURNMENT

August 18, 2021 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, AUGUST 18, 2021

THE GILBERT SCHOOL

Library

6:30 P.M.

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Steven Sedlack

Administration Greg P. Shugrue

Head of School

A. Pledge of Allegiance – Kristen Peterson

B. Vision and Mission Statement – Kristen Peterson

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 2 Min.

A. General Public

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Special Meeting – August 11, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Regular Meeting – July 21, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min. A. Finance

1. Report on Meeting: August 18, 2021

2. Monthly Finance Report

3. Use of COVID Reserve

4. Next Meeting: September 15, 2021

B. Personnel

1. Report on Meeting: July 20, 2021, August 10, 202l

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: July 29, 2021

2. See Action Item #8

3. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: June 10, 2021

2. Possible Review of Tennis Court Reconstruction Project

3. Next Meeting: September 15, 2021

E. Celebration of Education: No meeting to report

6. APPROVAL OF CERTIFIED STAFF RESIGNATIONS 5 Min.

A. Karri Moran, Math Teacher

1. Yeas_____ Nays_____ Abstain_____

B. Jeffrey Even, English Teacher

1. Yeas_____ Nays_____ Abstain_____

C. Catherine Lanyon, Math Teacher

1. Yeas_____ Nays_____ Abstain_____

D. Sarah Schackner, Math Teacher

1. Yeas_____ Nays_____ Abstain_____

E. David Gewanter, Physics Teacher

1. Yeas_____ Nays_____ Abstain_____

7. APPROVAL OF CERTIFIED STAFF HIRES 10 Min.

A. Connor Masten, English/Academic Support Teacher

1. Yeas_____ Nays_____ Abstain_____

B. Stephanie Singleton, English Teacher

1. Yeas_____ Nays_____ Abstain_____

C. Nikita Tarabara, English/Academic Support Teacher

1. Yeas_____ Nays_____ Abstain_____

D. Vanessa Zeskand, English Interventionist

1. Yeas_____ Nays_____ Abstain_____

E. Jessica Pelletier, Spanish Teacher

1. Yeas_____ Nays_____ Abstain_____

F. Magdalena Kruk, Spanish Teacher

1. Yeas_____ Nays_____ Abstain_____

8. APPROVAL OF CHROMEBOOK POLICY/INTERNET AGREEMENT 10 Min.

A. Vote: Yeas_____ Nays_____ Abstain_____

9. HEAD OF SCHOOL REPORT 10 Min.

A. Greg P. Shugrue

1. School Improvement Plan

2. Re-opening Plan

3. Staffing

4. Summer Projects

5. Core Documents

10. BOARD OF EDUCATION REPORTS 5 Min.

A. Winchester

11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.

1. Legislative Bill Update

2. Discussion of Board Attorney

3. WBOE Negotiations Update

12. OTHER

13. ADJOURNMENT

September 15, 2021 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, SEPTEMBER 15, 2021

THE GILBERT SCHOOL

Library

6:30 P.M.

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Steven Sedlack

Administration Student Representatives Greg P. Shugrue

Head of School

A. Pledge of Allegiance – Doug Pfenninger

B. Vision and Mission Statement – Doug Pfenninger

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 5 Min.

A. General Public

B. Introduction of Student Representatives

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Regular Meeting – August 18, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min. A. Finance

1. Report on Meeting: September 15, 2021

2. Monthly Finance Report

4. Next Meeting: October 20, 2021

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: September 15, 2021

2. Possible Review of Tennis Court Reconstruction Project

3. Next Meeting: October 20, 2021

E. Celebration of Education: No meeting to report

6. APPROVAL OF CERTIFIED STAFF HIRE 5 Min.

A. Maryann Salvatore, Math

1. Yeas_____ Nays_____ Abstain_____

7. INTRODUCTION OF NEW CERTIFIED STAFF 20 Min.

A. Magdalena Kruk, Spanish

B. Tammy Johnson, Winchester Special Education

C. Connor Masten, English

D. Jessica Pelletier, Spanish

E. Maryann Salvatore, Math

F. Stephanie Singleton, English

G. Tiffany Thompson, Winchester Social Worker

H. Nikita Tarabara, English

I. Vanessa Zeskand, English

8. APPROVAL OF LINE ITEM TRANSFERS 10 Min.

9. HEAD OF SCHOOL REPORT 10 Min.

A. Greg P. Shugrue

1. School Opening Update

10. BOARD OF EDUCATION REPORTS 5 Min.

A. Winchester

11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.

1. Legislative Bill Update

2. WBOE Negotiations Update

3. Greg Bezz Agreement

3. Committee Assignments Update

4. Update on GEA Negotiations

12. OTHER

13. POSSIBLE EXECUTIVE SESSION

14. ADJOURNMENT

October 20, 2021 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, OCTOBER 20, 2021

THE GILBERT SCHOOL

Library

6:30 P.M.

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Steven Sedlack

Administration Student Representatives Greg P. Shugrue Taylor Amery

Head of School Concetto Marino

A. Pledge of Allegiance – Steven Sedlack

B. Vision and Mission Statement – Steven Sedlack

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 10 Min.

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Introduction of Student Representatives by Head of School

1. Student Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 5 Min.

A. Minutes of Regular Meeting – September 15, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min. A. Finance

1. Report on Meeting: October 20, 2021

2. Monthly Finance Report

4. Next Meeting: November 17, 2021

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: October 14, 2021

2. Next Meeting: October 28, 2021

D. Building & Grounds

1. Report on Meeting: October 20, 2021

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. FIRST READING OF POLICIES 20 Min.

A. Governor Lamont’s Executive Order No. 13A Policy

B. Governor Lamont’s Executive Order No. 13G Policy

C. Policy 6146 Graduation Requirements

D. Policy 6146.11 Weighted Grades

E. Virtual/Online Courses/College/University Courses

7. HEAD OF SCHOOL REPORT 10 Min.

A. Greg P. Shugrue

8. BOARD OF EDUCATION REPORT 5 Min.

A. Winchester

9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.

1. WBOE Negotiations Update

2. Update on GEA Negotiations

10. OTHER

11. POSSIBLE EXECUTIVE SESSION

12. ADJOURNMENT

November 17, 2021 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, NOVEMBER 17, 2021

THE GILBERT SCHOOL

Library

6:30 P.M.

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Steven Sedlack

Administration Student Representatives Greg P. Shugrue Taylor Amery

Head of School Concetto Marino

A. Pledge of Allegiance – Scott Beecher

B. Vision and Mission Statement – Scott Beecher

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 10 Min.

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Student Representatives Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 5 Min.

A. Minutes of Regular Meeting – October 20, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min. A. Finance

1. Report on Meeting: November 17, 2021

2. Monthly Finance Report

4. Next Meeting: December 15, 2021

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: October 28, 2021 & November 11, 2021

2. Next Meeting: December 2, 2021

D. Building & Grounds

1. Report on Meeting: November 17, 2021

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. APPROVAL OF 2022-2023 SCHOOL CALENDAR

A. Vote: Yeas_____ Nays_____ Abstain_____

7. APPROVAL OF BOARD MEETING SCHEDULE FOR 2022

A. Vote: Yeas_____ Nays_____ Abstain_____

8. APPROVAL OF STAFF RESIGNATION WITH REGRET 5 Min.

A. Bryttnie Olsen, Art Teacher

1. Vote: Yeas_____ Nays_____ Abstain_____

9. APPROVAL OF SCHOOL CORPORATION MEMBER APPOINTED BY THE 5 Min.

THE W. L. GILBERT TRUST CORPORATION EFFECTIVE 12/15/21.

A. Astrid Robitaille

1. Vote: Yeas_____ Nays_____ Abstain

10. DISCUSSION/POSSIBLE ACTION ON FORMATION OF AD HOC COMMITTEE 10 Min.

TO REVIEW BY-LAWS

Vote: Yeas_____ Nays_____ Abstain_____

11. POSSIBLE RATIFICATION OF CONTRACT BETWEEN THE W. L. GILBERT 15 Min.

SCHOOL CORPORATION AND THE GILBERT EDUCATION ASSOCIATION

A. Vote: Yeas_____ Nays_____ Abstain_____

12. SECOND READING OF POLICIES 20 Min.

A. Governor Lamont’s Executive Order No. 13A Policy

B. Governor Lamont’s Executive Order No. 13G Policy

C. Policy 6146 Graduation Requirements

D. Policy 6146.11 Weighted Grades

E. Virtual/Online Courses/College/University Courses

13. HEAD OF SCHOOL REPORT 10 Min.

A. Greg P. Shugrue

14. BOARD OF EDUCATION REPORT 5 Min.

A. Winchester

15. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.

1. WBOE Negotiations Update

2. Update on GEA Negotiations

16. OTHER

17. POSSIBLE EXECUTIVE SESSION

18. ADJOURNMENT

December 15, 2021 - Organizational Meeting

THE W. L. GILBERT SCHOOL CORPORATION

ORGANIZATIONAL MEETING

WEDNESDAY, DECEMBER 15, 2021

THE GILBERT SCHOOL LIBRARY

6:30 PM

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson Holly Cassaday Ellen Marino Doug Pfenninger Richard Dutton Theresa Padin Astrid Robitaille

Steven Sedlack

Administration Town Clerk

Greg P. Shugrue Sheila Sedlack

Head of School

2. OATH OF OFFICE

3. REPORT OF NOMINATING COMMITTEE AND ELECTION OF OFFICERS

4. OTHER BUSINESS APPROPRIATE TO ORGANIZATIONAL MEETING

5. ADJOURNMENT

BREAK FOR REFRESHMENTS IN HONOR OF MR. STEVEN SEDLACK

REGULAR MEETING IMMEDIATELY FOLLOWING

December 15, 2021 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, DECEMBER 15, 2021

THE GILBERT SCHOOL

Library

6:30 P.M. (Immediately following Organizational Meeting)

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Astrid Robitaille

Administration Student Representatives Greg P. Shugrue Taylor Amery

Head of School Concetto Marino

A. Pledge of Allegiance – Holly Cassaday

B. Vision and Mission Statement – Holly Cassaday

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 10 Min.

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Student Representatives Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 5 Min.

A. Minutes of Regular Meeting – November 17, 2021

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min. A. Finance

1. Report on Meeting: December 15, 2021

2. Monthly Finance Report

3. Next Meeting: January 19, 2022

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: December 2, 2021

2. Next Meeting: December 16, 2021

D. Building & Grounds

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. OUT-OF-STATE TRAVEL REQUEST FOR WRESTLING TEAM

A. Buckley Morgan, AD

1. Vote: Yeas_____ Nays_____ Abstain_____

7. HEAD OF SCHOOL REPORT 10 Min.

A. Greg P. Shugrue

8. BOARD OF EDUCATION REPORT 5 Min.

A. Winchester

9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Chair. The W. L. Gilbert School Corp.

1. WBOE Negotiations Update

10. OTHER

11. POSSIBLE EXECUTIVE SESSION

12. ADJOURNMENT

January 19, 2022 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING WEDNESDAY, JANUARY 19, 2022 THE GILBERT SCHOOL

6:30 P.M. Library AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation Scott Beecher

Jennifer Marchand Holly Cassaday

Ellen Marino Richard Dutton

Theresa Padin

Kristin Peterson Doug Pfenninger Astrid Robitaille

Administration Greg P. Shugrue Head of School

Student Representatives

Concetto Marino

A. Pledge of Allegiance - Jennifer Marchand B. Vision and Mission Statement - Jennifer Marchand

The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

• All students can learn and be successful.

All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs. All students are entitled to a safe, healthy and respectful learning environment. All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence. Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM

10 Min. A. General Public

The W.L. Gilbert School Corporation welcomes comments from the public. Please give your

name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120). B. Student Representatives Report

3. CALL FOR AGENDA ITEMS

5 Min.

4. APPROVAL OF MINUTES

A. Minutes of Special Meeting - December 13, 2021

1. Vote: Yeas_ Nays_ Abstain B. Minutes of Organizational Meeting - December 15, 2021

1. Vote: Yeas_ Nays_ Abstain C. Minutes of Regular Meeting - December 15, 2021

1. Vote: Yeas_ Nays_ Abstain_

10 Min.

5. COMMITTEE REPORTS

A. Finance

1. Report on Meeting: January 19, 2022 2. Monthly Finance Report

3. Next Meeting: February 9, 2022 & February 16, 2022 B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined C. Policy

1. Report on Meeting: January 13, 2022

2. Next Meeting: To Be Determined D. Building & Grounds

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined E. Celebration of Education: No meeting to report

15 Min.

6. FIRST READING OF POLICY

1. Governor Lamont's Executive Order 13G 2. Confidentiality Policy 3. Social Media Policy

5 Min.

7. APPROVAL OF REVISION - BOARD MEETING SCHEDULE 2022

A. Vote: Yeas Nays Abstain

5 Min.

8. APPROVAL OF REQUEST FOR ADDITIONAL SICK DAYS

A. Vote: Yeas -Nays_ Abstain

10 Min.

9. HEAD OF SCHOOL REPORT

A. Greg P. Shugrue

5 Min.

10. BOARD OF EDUCATION REPORT

A. Winchester

5 Min.

11. SCHOOL CORPORATION CHAIRMAN'S REPORT

A. Holly Cassaday, Chair., The W. L. Gilbert School Corp.

1. WBOE Negotiations Update 2. Committee Assignments

12. OTHER

13. EXECUTIVE SESSION

Discussion of DRAFT Contract between The W. L. Gilbert School Corporation and the Winchester Board of Education

14. ADJOURNMENT

February 9, 2022 - Special Meeting

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

WEDNESDAY, FEBRUARY 9, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Astrid Robitaille

Administration Greg P. Shugrue

Head of School

A. Pledge of Allegiance – Ellen Marino

B. Vision and Mission Statement – Ellen Marino

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PRESENTATION OF THE GILBERT SCHOOL 2022-2023 BUDGET

3. ADJOURNMENT

February 16, 2022 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, FEBRUARY 16, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Astrid Robitaille

Administration Student Representative Greg P. Shugrue Concetto Marino

Head of School

A. Pledge of Allegiance – Kristin Peterson

B. Vision and Mission Statement – Kristin Peterson

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Student Representative Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Special Meeting – February 9, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Regular Meeting – January 19, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS A. Finance

1. Report on Meeting: February 15, 2022, February 16, 2022

2. Monthly Finance Report

3. Next Meeting: March 16, 2022

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: February 10, 2022

2. Next Meeting: March 3, 2022

D. Building & Grounds

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. 5141.8 FACE MASKS/COVERING

A. Vote: Yeas_____ Nays_____ Abstain_____

7. FIRST READING OF POLICY

A. Conflict of Interest

B. Board Member Use of Internet Social Media

8. SECOND READING OF POLICY

A. Governor Lamont’s Executive Order 13G

B. Confidentiality Policy

C. District Sponsored Social Media Policy

9. APPROVAL OF THE W. L. GILBERT SCHOOL CORPORATION

PROPOSED 2022/2023 BUDGET

Vote: Yeas_____ Nays_____ Abstain_____

10. HEAD OF SCHOOL REPORT

A. Greg P. Shugrue

11. BOARD OF EDUCATION REPORT

A. Winchester

12. SCHOOL CORPORATION CHAIRMAN’S REPORT

A. Holly Cassaday

13. OTHER

14. ADJOURNMENT

March 16, 2022 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING WEDNESDAY, MARCH 16, 2022 THE GILBERT SCHOOL

6:30 P.M. Library AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation Scott Beecher

Jennifer Marchand Holly Cassaday

Ellen Marino Richard Dutton

Theresa Padin

Kristin Peterson Doug Pfenninger Astrid Robitaille

Administration Greg P. Shugrue Head of School

Student Representative

Concetto Marino

A. Pledge of Allegiance - Doug Pfenninger B. Vision and Mission Statement - Doug Pfenninger

The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful. All students are valued and deserve an education that addresses their academic, physical,

and social/emotional needs.

• All students are entitled to a safe, healthy and respectful learning environment.

All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence. Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your

name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120). B. Student Representative Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Special Meeting - February 16, 2022

1. Vote: Yeas____ Nays_ Abstain___

5. COMMITTEE REPORTS

A. Finance

1. Report on Meeting: March 16, 2022 2. Monthly Finance Report 3. Next Meeting: April 13, 2022

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined C. Policy

1. Report on Meeting: March 3, 2022

2. Next Meeting: April 7, 2022 D. Building & Grounds

1. Report on Meeting: March 16, 2022

2. Next Meeting: To Be Determined E. Celebration of Education: No meeting to report

6. APPROVAL OF OUT OF STATE FIELD TRIP

A. Music and Theater, New York City

1. Vote: Yeas_ Nays Abstain

7. APPROVAL OF ENHANCEMENT REQUEST . A. Music/Drama, Scott Minnerly

1. Vote: Yeas_ Nays_ Abstain B. Science Department, Patrick Cooke

1. Vote: Yeas Nays Abstain C. School Wide Curriculum, Greg Shugrue, Diane Cook

1. Vote: Yeas Nays Abstain

8. SECOND READING OF POLICY

A. Conflict of Interest B. Board Member Use of Internet Social Media

9. APPROVAL OF POLICIES

A. Governor Lamont's Executive Order 13G

1. Vote: Yeas_ Nays_ Abstain_ B. Confidentiality Policy

1. Vote: Yeas_ Nays_ Abstain C. District Sponsored Social Media Policy

1. Vote: Yeas Nays_ Abstain

10. APPROVAL OF IMPLEMENTING THE HEALTHY FOOD OPTION OF

C.G.S. SECTION 10-215f Motion: Pursuant to C.G.S. Section 10-215f, the W. L. Gilbert School Corporation certifies that all food items offered for sale to students in the school under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2022 through June 30, 2023. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups. A. Vote: Yeas Nays Abstain

11. APPROVAL OF FOOD AND BEVERAGE EXEMPTIONS

Motion: The W. L. Gilbert School Corporation will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-2219 of the Connecticut General Statutes provided that the following conditions are met: 1) The sale is in connection with an event occurring after the end of the regular school day or on the weekend: 2) The sale is at the location of the event, and 3) the food and beverage items are not sold from a vending machine or school store. An "event" is an occurrence that involves more than just a regularly

scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The "regular school day" is the period from midnight before to 30 minutes after the end of the official school day. “Location" means where the event is being held and must be the same place as the food and beverage sales.

A. Vote: Yeas_ Nays_Abstain

12. DISCUSSION ON SCHOOL SECURITY FOR 2022-2023

13. HEAD OF SCHOOL REPORT

A. Greg P. Shugrue

14. BOARD OF EDUCATION REPORT

A. Winchester

15. SCHOOL CORPORATION CHAIRMAN'S REPORT

A. Holly Cassaday

16. OTHER

17. EXECUTIVE SESSION – DISCUSSION OF CONTRACT NEGOTIATIONS BETWEEN

THE W.L. GILBERT SCHOOL CORPORATION AND WINCHESTER BOARD OF EDUCATION

18. ADJOURNMENT

April 13, 2022 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, APRIL 13, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Astrid Robitaille

Administration Student Representative Greg P. Shugrue Concetto Marino

Head of School

A. Pledge of Allegiance – Astrid Robitaille

B. Vision and Mission Statement – Astrid Robitaille

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Student Representative Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Regular Meeting – March 16, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS A. Finance

1. Report on Meeting: April 13, 2022

2. Monthly Finance Report

3. Next Meeting: May 18, 2022

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: April 7, 2022

2. Next Meeting: May 5, 2022

D. Building & Grounds

1. Report on Meeting: April 13, 2022

2. Next Meeting: To Be Determined

E. Celebration of Education: No Meeting to Report

6. APPROVAL OF OUT-OF-STATE FIELD TRIP

A. Christopher Affie, Agawam, MA

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Sarah Frechette, Metropolitan Museum of Art, NYC

1. Vote: Yeas_____ Nays_____ Abstain_____

7. APPROVAL OF POLICIES

A. Conflict of Interest

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Board Member Use of Internet Social Media

1. Vote: Yeas_____ Nays_____ Abstain_____

8. FIRST READING OF POLICIES

A. P4112 – Personnel-Appointment and Conditions of Employment

B. P4118.11 - Personnel – Nondiscrimination

C. P5118.111 – Students – Tuition for Faculty Children

9. APPROVAL OF GRADUATION DATE

A. June 9, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

10. DISCUSSION/APPROVAL – NOTIFICATION OF NON-TENURED TEACHER A. Vanessa Zeskand, English Interventionist

1. Vote: Yeas_____ Nays_____ Abstain_____

11. APPROVAL OF RESIGNATION/RETIREMENT

A. Julie McDougall, Director of Student Services

1. Vote Yeas_____ Nays_____ Abstain_____

B. Connor Masten, English Teacher

1. Vote: Yeas_____ Nays_____ Abstain_____

12. DISCUSSION ON SCHOOL SECURITY FOR 2022-2023

A. School Security Officer

B. Armed Security Officer

13. HEAD OF SCHOOL REPORT

A. Greg P. Shugrue

14. BOARD OF EDUCATION REPORT

A. Winchester

15. SCHOOL CORPORATION CHAIRMAN’S REPORT

A. Holly Cassaday

16. OTHER

17. ADJOURNMENT

May 18, 2022 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, MAY 18, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Jennifer Marchand Kristin Peterson

Holly Cassaday Ellen Marino Doug Pfenninger

Richard Dutton Theresa Padin Astrid Robitaille

Administration Student Representative Greg P. Shugrue Concetto Marino

Head of School

A. Pledge of Allegiance – Scott Beecher

B. Vision and Mission Statement – Scott Beecher

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Student Representative Report

3. CALL FOR AGENDA ITEMS

4. STUDENT AWARDS

A. CABE Leadership Awards Recipients

B. LCSA Superintendent Award Recipients

C. CAS High School Arts Awards Recipients

D. CIAC Scholar Athlete Award Recipients

E. CAS Middle School Scholar Leader Award Recipients

BRIEF BREAK FOR REFRESHMENTS

5. APPROVAL OF MINUTES

A. Minutes of Regular Meeting – April 13, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

6. SCHOOL IMPROVEMENT PLAN PRESENTATION

A. Follow-up to August 11, 2021 Presentation

7. COMMITTEE REPORTS A. Finance

1. Report on Meeting: May 18, 2022

2. Monthly Finance Report

3. Next Meeting: June 15, 2022

B. Personnel - Moved to Line Item 15

C. Policy

1. Report on Meeting: May 12, 2022

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: May 18, 2022

2. Next Meeting: To Be Determined

E. Celebration of Education: No Meeting to Report

8. FIRST READING OF POLICIES

A. Dress Code

B. P6115.3 Flag (Display)

C. P6144 Controversial Issues, Teaching

9. SECOND READING OF POLICIES

A. P4112 – Personnel-Appointment and Conditions of Employment

B. P4118.11 - Personnel – Nondiscrimination

C. P5118.111 – Students – Tuition for Faculty Children

10. APPROVAL OF RESIGNATION

A. Craig Levesque

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Amie Kutz

1. Vote: Yeas_____ Nays_____ Abstain_____

11. APPROVAL OF SPECIAL EDUCATION MOU

A. Vote: Yeas_____ Nays_____ Abstain_____

12. HEAD OF SCHOOL REPORT

A. Greg P. Shugrue

13. BOARD OF EDUCATION REPORT

A. Winchester

14. SCHOOL CORPORATION CHAIRMAN’S REPORT

A. Holly Cassaday

15. EXECUTIVE SESSION

16. PERSONNEL - DISCUSSION/POSSIBLE VOTE

17. ADJOURNMENT

June 29, 2022 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, JUNE 29, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Ellen Marino Doug Pfenninger

Holly Cassaday Theresa Padin Astrid Robitaille

Jennifer Marchand Kristin Peterson Renata Waldron

Administration

Greg P. Shugrue

Head of School

A. Pledge of Allegiance – Holly Cassaday

B. Vision and Mission Statement – Holly Cassaday

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Student Representative Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Regular Meeting – May 18, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Special Meeting – June 7, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS A. Finance

1. Report on Meeting: No Meeting to Report

2. Monthly Finance Report

3. Next Meeting: July 20, 2022 (if necessary)

B. Personnel

1. Report on Meeting of May 31, June 7, June 13, 2022

C. Policy

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

E. Celebration of Education: No Meeting to Report

6. SECOND READING OF POLICIES

A. Dress Code

B. P6115.3 Flag (Display)

C. P6144 Controversial Issues, Teaching

7. APPROVAL OF POLICIES

A. P4112 – Personnel-Appointment and Conditions of Employment

1. Vote: Yeas_____ Nays_____ Abstain_____

B. P4118.11 - Personnel – Nondiscrimination

1. Vote: Yeas_____ Nays_____ Abstain_____

C. P5118.111 – Students – Tuition for Faculty Children

1. Vote: Yeas_____ Nays_____ Abstain_____

8. APPROVAL OF CERTIFIED STAFF RESIGNATIONS

A. Katherine Wood

1. Vote: Yeas_____ Nays_____ Abstain_____

B. David Rutherford

1. Vote: Yeas_____ Nays_____ Abstain_____

9. APPROVAL OF CERTIFIED STAFF HIRES

A. Michael Parker, Guidance Counselor

1. Vote: Yeas_____ Nays_____ Abstain_____

B. Jason Cerbone, Social Worker

1. Vote: Yeas_____ Nays_____ Abstain_____

C. Jessica Sosnicki, English Teacher

1. Vote: Yeas_____Nays_____ Abstain_____

D. Karen Pfeffer, Library Media Specialist

1. Vote: Yeas_____ Nays_____ Abstain_____

E. Catherine Vaillancourt

1. Vote: Yeas_____ Nays_____ Abstain_____

10. APPROVAL OF NON-CERTIFIED STAFF SALARY INCREASES

A. Vote: Yeas_____ Nays_____ Abstain_____

11. APPROVAL OF LEGAL SERVICES

A. Chinni & Associates LLC

1. Vote: Yeas_____ Nays_____ Abstain_____

12. HEAD OF SCHOOL REPORT

A. Greg P. Shugrue

1. Attendance

2. Enrollment

3. Health Services Summary

13. BOARD OF EDUCATION REPORT

A. Winchester

14. SCHOOL CORPORATION CHAIRMAN’S REPORT

A. Holly Cassaday

15. EXECUTIVE SESSION

A. Head of School Contract

B. Hire of Principal

C. MOU for Administrative Salaries

16. RE-ENTER REGULAR SESSION FOR VOTE ON EXECUTIVE SESSION DISCUSSION

ITEMS

Head of School Contract

1. Vote: Yeas_____ Nays_____ Abstain

B. Hire of Principal

1. Vote: Yeas_____ Nays_____ Abstain_____

C. MOU for Administrative Salaries

1. Vote: Yeas_____ Nays_____ Abstain_____

17. ADJOURNMENT

July 20, 2022 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, JULY 20, 2022

THE GILBERT SCHOOL

6:30 P.M.

Library

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Ellen Marino Doug Pfenninger

Holly Cassaday Theresa Padin Astrid Robitaille

Jennifer Marchand Renata Waldron

Administration

Greg P. Shugrue

Head of School

A. Pledge of Allegiance – Holly Cassaday

B. Vision and Mission Statement – Holly Cassaday

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM

A. General Public

The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).

B. Student Representative Report

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES

A. Minutes of Regular Meeting – June 29, 2022

1. Vote: Yeas_____ Nays_____ Abstain_____

5. APPROVAL OF POLICIES

A. P5132 – Dress Code

1. Vote: Yeas_____ Nays_____ Abstain_____

B. P6115.3 Flag (Display)

1. Vote: Yeas_____ Nays_____ Abstain_____

C. P6144 Controversial Issues, Teaching

1. Vote: Yeas_____ Nays_____ Abstain_____

6. Discussion on 2022/23 Budget

1. Vote: Yeas_____ Nays_____ Abstain_____

7. HEAD OF SCHOOL REPORT

A. Greg P. Shugrue

8. BOARD OF EDUCATION REPORT

A. Winchester

9. SCHOOL CORPORATION CHAIRMAN’S REPORT

A. Holly Cassaday

10. ADJOURNMENT

Minutes

Minutes 2021-2022

July 21, 2021 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

July 21, 2021

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, July 21, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 7:03 P.M.

Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson, and Doug Pfenninger.

Also in attendance were Greg Shugrue, Head of School.

Absent: Astrid Robitaille

The Pledge of Allegiance was led by T. Padin.

The Vision and Mission statements were read by T. Padin.

Town Clerk Sheila Sedlack administered the oath to D. Pfenninger

Public Forum: None. D. Pfenninger welcomed G. Shugrue as Head of School on behalf of the Winchester Board of Education.

Call for Agenda Items:

A motion was made by K. Peterson, seconded by J. Dutton to add committee assignments to Item 7 on the Agenda.

Vote: Yeas: 8 Nays: 0 Abstain: 0

Approved

Approval of Minutes:

A motion was made by T. Padin, seconded by R. Dutton to approve the Minutes of the Regular Meeting held June 16, 2021.

Vote: Yeas: 7 Nays: 0 Abstain: 1 (D. Pfenninger)

Approved

A motion was made by J. Marchand, seconded by K. Peterson to approve the Minutes of the Special Meeting held June 28, 2021.

Vote: Yeas: 6 Nays: 0 Abstain: 2 (R. Dutton, E. Marino)

Approved

Resignation of W.L. Gilbert School Corporation Member:

A motion was made by J. Marchand, seconded by K. Peterson to accept the resignation of Astrid Robitaille with regret.

Vote: Yeas: 8 Nays: 0 Abstain: 1

Approved

Head of School Entry Plan:
G. Shugrue presented his entry plan by explaining his core values and beliefs that all students can learn and educators must prepare and provide tools to make students successful. Educators must also promote equity, diversity and a community of inclusiveness. He articulated his Pillars of 4C’s – Compassion, Collaboration, Communication and Consistency. His approach is to Listen, Learn, Share and Build by establishing relationships with internal and external stakeholders. He outlined his Goals developing and maintaining effective relationships with the Corporation, Trustees, WPS, local community and focusing on high-quality academic instruction. Over the past several weeks he has had several meetings with individuals such as the WPS Superintendent, Regional 7 Superintendent, Chief of Police and several other local officials. He strongly emphasizes collaboration between the WBOE and GBOE. He is auditing school and student safety, reconvening the safety committee to make sure plans are updated and accurate. He wants to share organizational effectiveness including having current student handbooks, faculty handbooks, teacher’s evaluation plans and program of studies that comply with the state guidelines. He suggested a retreat with the board which was well received and scheduled for August 11 at 6pm. He encouraged all board members to visit the school and reach out to him at any time and will be sending an invitation for convocation on August 23, 2021 at 8:00 a.m. and hopes all board members can attend.

Committee Assignments:

S. Sedlack and G. Shugrue reported the need to establish a policy for chrome book usage and explained the urgency to have a policy adopted prior to the opening of school. A meeting of the policy committee is scheduled for July 29th at 8:30am via Zoom. S. Sedlack discussed the need to address committee assignments. T. Padin requested to be added to policy and removed from Finance. D. Pfenninger suggested he be on Building and Grounds. S. Sedlack will work on updating the committee assignments and finalize it once the new board member replacing A. Robitaille is appointed.

Adjournment:

A motion was made by E. Marino, seconded by J. Marchand, to adjourn the meeting at 8:04 p.m.

Vote: Yeas: 8 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

August 11, 2021 - Special Meeting

The W. L. Gilbert School Corporation

Minutes of Special Meeting

August 11, 2021

A special meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 11, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:02 P.M.

Members in attendance were Scott Beecher, Richard Dutton, Ellen Marino, Theresa Padin, Kristin Peterson, and Doug Pfenninger.

Also in attendance were Greg Shugrue, Head of School, and the following members of his administrative team: Donald Crossman, Maura Hurley, Julie MacDougal, Debra Lewis, Patrick Cooke and Timothy Hoffman.

Absent: Jennifer Marchand, and Holly Cassaday (not sworn in as board member yet)

The Pledge of Allegiance was led by T. Padin.

The Vision and Mission statements were read by T. Padin.

G. Shugrue and his administrative team presented a slide show on the School Improvement Plan and also provided a printed copy to the Board members. They showed results of tests scores over the past 5 years for SAT, PSAT 11, PSAT 10, PSAT 9, PSAT 9 and SBAC and highlighted area needed for improvement. They introduced Theories of Action in areas of Academics, School Culture, Aspirations and Student Belonging and highlighted strategies that will be implemented to achieve measurable goals. For Academics, the goal is to show growth on the SBAC, PSAT, NGSS, SRI, Star and SAT assessments with a target of 10% increase of students meeting or exceeding goals. For School Culture strategies will include incorporating 7-12 advisory programs to address students’ social-emotional needs with the goal of students becoming more engaged and taking ownership of their own learning. For Aspirations, they will work with students to develop necessary skill sets to help them become successful after high school, whether it be in college, the work force or the military. The last Theory of Action is Student Belonging which strives to achieve a more inclusive learning environment. The team discussed the changing demographics of the community and the ever increasing needs of the students and efforts to achieve more diversity in staffing to better relate to the student demographic. The plan established Smart Goals in Grade Level Reading, Grade Level Mathematics, Science and Special Education Reading with set timelines and G. Shugrue will report back to the Board periodically to report on the progress of this educational improvement plan.

Adjournment:

A motion was made by S. Beecher, seconded by K. Peterson, to adjourn the meeting at 7:52 p.m.

Vote: Yeas: 7 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

August 18, 2021 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

August 18, 2021

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 18, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 7:00 P.M.

Members in attendance were Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, and Doug Pfenninger.

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager

Absent: Scott Beecher and Kristin Peterson

The Pledge of Allegiance was led by S. Sedlack.

The Vision and Mission statements were read by S. Sedlack.

S. Sedlack reported that Town Clerk Sheila Sedlack administered the oath to new board Member Holly Cassaday earlier in the day at the Town Hall.

Public Forum: None.

Call for Agenda Items: None.

Approval of Minutes:

A motion was made by J. Marchand, seconded by T. Padin to approve the Minutes of the Special Meeting held August 11, 2021.

Vote: Yeas: 5 Nays: 0 Abstain: 2 (J. Marchand, H. Cassaday)

Approved

A motion was made by T. Padin, seconded by J. Marchand to approve the Minutes of the Regular Meeting held July 21, 2021.

Vote: Yeas: 6 Nays: 0 Abstain: 1 (H. Cassaday)

Approved

Committee Reports:

Finance – J. Marchand reported on the Monthly Income and Expense Report and noted there is not much to report since it is so early in the fiscal year. She said ESSER II funds were used for summer school and greatly defrayed the expense. We still have unresolved budget amount of $250,000.00 and she reported that the Trust informed the School Board in a letter dated July 5, 2021 that it will not be making any accruals towards the cost of the School’s ELL services as that is part of the tuition payments. There was discussion on this issue and it was revealed that originally there were two ELL positions, one dedicated to serve international students, that the Trust underwrote but now there is only one position, which was already budgeted.

Personnel - S. Sedlack reported that the committee met on August 17, 2021 and agreed to guidelines and timelines for teacher negotiations and scheduled series of meeting. Hopefully mediation or arbitration will not be required.

Policy – Policy committee met on July 29, 2021 and action will be taken on the approval of the chromebook policy and internet agreement later in this meeting.

Buildings and Grounds: G. Shugrue said he would report on this area in the Head of School Report.

Celebration of Education- No Meeting to report

Approval of Certified Staff Resignations:

A motion was made by E. Marino, seconded by H. Marchand, to accept the following resignations of certified staff with regret: Karri Moran, Math Teacher, Jeffrey Even, English Teacher, Catherine Lanyon, Language Arts Teacher, Sarah Schackner, Math Teacher and David Gewanter, Physics Teacher.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

Approval of Certified Staff Hires:

A motion was made by J. Marchand, seconded by T. Padin, to hire Connor Masten, as English/Academic Supoort Teacher.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

A motion was made by R. Dutton, seconded by J. Marchand, to hire Stephanie Singleton, as English Teacher.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

A motion was made by T. Padin, seconded by R. Dutton, to hire Nikita Tarabara, as English/Academic Support Teacher.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

A motion was made by E. Marino, seconded by H. Cassaday, to hire Vanessa Zeskand, as English Interventionist.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

A motion was made by T. Padin, seconded by H. Cassaday, to hire Jessica Pelletier, as Spanish Teacher.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

A motion was made by H. Cassaday, seconded by D. Pfenninger, to hire Magdalena Kruk, as Spanish Interventionist.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

Approval of Chromebook Policy/Internet Agreement:

Policy Committee recommend waiving the second reading so that the policies could be in place before school begins and explained that the changes in the policies were ministerial in nature, basically changing the iPad policy to Chromebook Policy.

A motion was made by D. Pfenninger, seconded by T. Padin, to approve the Chromebook Policy and Internet Agreement as presented.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Head of School Report:

G. Shugrue reported that the School Improvement Plan was developed with his leadership team on July 25th and 26th and presented to the Board on August 11, highlighting his Pillars of 4C’s (Compassion, Collaboration, Communication, Consistency). This plan will be reviewed on August 24th at the Faculty Meeting. The School Re-Opening Plan went out to families and staff and a ZOOM meeting was held on August 17th for discussion or questions on the plan. The School is in need of a Math teacher and Math Interventionist and G. Shugrue reported that there is an alarming shortage of math teachers in CT. He may be bringing in a long-term substitute and may have current faculty pick up some additional courses, compensated accordingly, to meet the school’s needs. New teacher orientation is Friday, August 20th. Opening day for 7th & 9th graders is August 25, 2021 and the full school on August 26, 2021. CIAC reports full sports as usual with exception of masks required for indoor sports. Regarding summer projects, the Duct cleaning will be completed on Friday, August 20, 2021. Progress is nearly complete on the auditorium roof and the new phone system should be fully implemented tomorrow, August 19th. He reported that Core Documents such as Teacher Evaluations, Program of Studies, Teacher and Student Handbooks have all been completed.

Board of Education Reports:

Winchester

D. Pfenninger reported that Winchester Public Schools has 99 Kindergarten students enrolled. Hinsdale project is progressing but there was a setback with the sanitary lines which will increase costs by $250,000 and extend the project out another 4 weeks. The extra cost will be covered by the contingency fund. WPS also had some new hires and reports there are a total of 167 employees for the current school year.

S.Sedlack suggested adding the Trust as Item B under this section of the Agenda since the Trust is another sending district so the Board could get reports on enrollment and other relevant matters.

School Corporation Chairman’s Report:

S. Sedlack reported that the Legislation proposed by the Town affecting endowed academies was not pick up and apparently is dead. He reported that Greg Bezz, the Board Attorney, is recovering from Chemotherapy but is prepared to continue as Board’s counsel. There was discussion regarding the changes in the firm Siegel O’Connell and the consensus of the Board was to remain with Greg Bezz as Board Attorney. There has been no meetings regarding WBOE negotiations and S. Sedlack said that would likely begin after the November elections.

Adjournment:

A motion was made by T. Padin, seconded by H. Cassaday, to adjourn the meeting at 8:18 p.m.

Vote: Yeas: 7 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

September 15, 2021 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

September 15, 2021

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, September 15, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.

Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson and Doug Pfenninger.

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager

Absent: None

The Pledge of Allegiance was led by D. Pfenninger.

The Vision and Mission statements were read by D. Pfenninger.

Public Forum: None.

Call for Agenda Items:

A motion was made by H. Cassaday, seconded by J. Marchand to move Item 7 (Introduction of New Certified Staff) to Item 3 after the Call for Agenda items.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

A motion was made by K. Peterson, seconded by T. Padin to add the item eSports as item 8B.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

A motion was made by D. Pfenninger, seconded by J. Marchand to add discussion regarding vaccination rates of eligible students as Item 8C.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Introduction of New Certified Staff:

G. Shugrue introduced the following new certified staff to the Board:

Magdalena Kruk, Spanish

Tammy Johnson, Winchester Special Education

Connor Masten, English

Jessica Pelletier, Spanish

Maryann Salvatore, Math

Stephanie Singleton, English

Tiffany Thompson, Winchester Social Worker

Nikita Tarabara, English

Vanessa Zeskand, English

The Chair announced a brief recess at 6:40 p.m. to meet with the staff and share refreshments.

The Board reconvened at 6:46 p.m.

Approval of Minutes:

A motion was made by J. Marchand, seconded by R. Dutton to approve the Minutes of the Regular Meeting held August 18, 2021.

Vote: Yeas: 8 Nays: 0 Abstain: 1 (K. Peterson)

Approved

Committee Reports:

Finance – J. Marchand reported on the Two Month Income and Expense Report ending August 31, 2021 as well as the Twelve Month Income and Expense Report ending June 30, 2021. There was increased spending in technology due to the purchase of smart boards and chrome books. All sports are running so we anticipate gate revenue and expenses to be as projected. She highlighted the line-item transfers requested and explained how the challenge to resolve $250,000 in budget reductions has been identified.

A motion was made by T. Padin, seconded by H. Cassaday to approve the line item transfers as presented.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

A motion was made by K. Peterson, seconded by J. Marchand to approve the $250,000 identified budget reductions for the 2021-2022 budget.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Personnel - No Report.

Policy – Policy committee will meet on September 22, 2021 at 8:00 a.m. in G. Shugrue’s office.

Buildings and Grounds: S. Beecher reported on the new cafeteria tent that was purchased so students can dine outside and it is well received. School is going through routine boiler servicing. There is concern with the congestion in the teacher parking lot with morning drop off and afternoon pick up. There was an accident last week with no injuries and police were called. He spoke with David Battista of Lenard Engineering regarding partial re-opening of the Bus Loop to help alleviate the congestion. G. Shugrue reported there is a shortage of bus drivers and discussed some of the fallout of COVID in food shortages, problems with food delivery due to lack of workers. He also reported there was a survey done by the state regarding use of federal and state monies asking how many schools have air conditioning in the classrooms. S. Beecher said there may be some OPM grants available if we have a multi-year contract with sending districts. The committee is looking at re-vamping the 5 year plan.

Celebration of Education- No Meeting to report

Approval of Certified Staff Hire:

A motion was made by S. Beecher, seconded by T. Padin, to approve the hiring of Maryann Salvatore as a Math Teacher.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Approval of eSports Enhancement Request:

A request for an enhancement grant was made from IT/Athletic to request funds to pay a stipend for the Supervisor and payment for licensing for 16 students to participate in eSports.

A motion was made by J. Marchand, seconded by H. Cassaday, to approve the eSports enhancement request in the amount of $1,524 and send it to the Trust for consideration.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Vaccinations of eligible students:

D. Pfenninger reported on data received showing that COVID numbers are on the rise but only 34% of 12-17 year olds in the Winchester area are fully vaccinated and wanted to open up dialogue on how we can promote vaccinations. There was discussion on various clinics being held in the area including at Pearson School. G. Shugrue reported that CT WiZ is the statewide immunization information system that tracks the data regarding vaccinations. He also reported that students are compliant with masks.

Head of School Report:

G. Shugrue reported on Open House which was modified this year to be in a more relaxed atmosphere and was very well attended. He received much positive feedback from parents and teachers and was pleased to see students participating as well. Gilbert cheerleaders will be coordinating Safe Halloween event this year and also will conduct a cheerleading clinic for younger children who may want to become cheerleaders when they get to high school and the clinic completes with them performing at halftime of a football game. K. Peterson expressed concerns about lack of communication to the Board about student discipline matters and the Board and Head of School discussed what needs to be handled at the administration level and what needs to be reported to the board while maintaining student privacy protections and the difference between isolated/contained incidents and actions that are disruptive to the school or educational process. Also, if any disciplinary actions involve the potential of expulsion, members of the Board may have to act as the expulsion committee. K. Peterson also asked about google invitations to regular board meetings in addition to emails and getting paper copies in addition to electronic copies of monthly Agenda and attachments.

Board of Education Reports:

Winchester

D. Pfenninger reported that WNEA standardized tests was a concern of the WBOE regarding alignment but they opted to stay with it along with the interim assessments and SBAC. The WPS Superintendent is working hard to get the former Bank of America building to be used for CHAMPS and Head Start. Enrollment is up and Hinsdale will not have enough space for these programs when the renovation is completed. He reported there are 541 students in the WPS and 75 sixth graders. The renovation of Hinsdale is progressing. T. Padin reported that WPS is re-instituting after school programs and that the kids are compliant and cooperative with masks.

School Corporation Chairman’s Report:

S. Sedlack reported no news on the Legislative Bill Update. There was discussion on WBOE Negotiations and the two Board Chairs, Head of School and WPS Superintendent will meet to discuss how to proceed. S. Sedlack reported that G. Bezz has been hired as the Board’s attorney. There was discussion on the Committee Assignments and various members opted for changes so the Chair will provided updated Committee Assignments at the next meeting. The consensus was that only school board members should be on standing committees. S. Sedlack reported that the personnel committee was included in the GEA negotiations as a buffer between the Union and the Head of School. He said discussion were positive and they anticipate having an amicable agreement.

Adjournment:

A motion was made by J. Marchand, seconded by S. Beecher, to adjourn the meeting at 8:18 p.m.

Vote: Yeas: 9 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

October 20, 2021 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

October 20, 2021

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, October 20, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:30 P.M.

Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin and Doug Pfenninger.

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager

Absent: Kristin Petersen

The Pledge of Allegiance was led by S. Sedlack.

The Vision and Mission statements were read by S. Sedlack.

Public Forum: No Public in attendance.

Call for Agenda Items: None

Student Representatives: G. Shugrue introduced Junior Concetto Marino as a Student Representative and said he was working on getting a member of the senior class to be a representative as well. C. Marino reported on the Pep Rally, Homecoming Dance, GNH Turkey Bowl, National Honor Society is raising money for breast cancer awareness and selling mask, National Jr Honor Society is doing a bottle drive, the Band/Music Program is selling Blue & Gold cards as a fundraiser and he reported on various senior nights for Fall sports. Emily Arel of the girls’ soccer team has 14 goals this season, a new school record, and has scored against every team in the league.

Approval of Minutes:

A motion was made by J. Marchand, seconded by T. Padin to approve the Minutes of the Regular Meeting held September 15, 2021.

Vote: Yeas: 8 Nays: 0 Abstain: 0

Approved

Committee Reports:

Finance – J. Marchand reported on the Three Month Income and Expense Report ending September 30, 2021. King & King Associates is working on the Audit and it is nearly complete. The lunch program is very busy, lunches are free for the rest of this school year, but receipt of reimbursement funds are lagging about 6 weeks behind.

Personnel - No Report.

Policy – Policy committee had 3 meetings, Sept. 22nd, Sept. 30th and October 14th in G. Shugrue’s office. Five policies are presented to the Board with the committee’s recommendation as listed in item 6 as their first reading.

Buildings and Grounds: S. Beecher reported that the committee is revisiting the 5 year plan. The committee met with David Batista of Lenard Engineering regarding the bus loop and it appears safe to re-open up a portion of the loop and split drop offs between grades so that 7, 8 & 9th grades drop off on the teacher side and 10th, 11th and 12th drop off on the student side. There will be arrows and lines painted and new signage to direct traffic and the effective date of this will be communicated to the school community by the Head of School. This should help alleviate the traffic congestion and make drop off safer. There was discussion as to whether it was the Trust or the School’s responsibility regarding the repairs to the bus loop and E. Marino reported that the loop is part of the leased property and is the responsibility of the School. The Trust hired the engineer when there were 4 breaches in the retaining wall and funded the temporary solution of monitoring it and laying rip rap due to the emergency nature of it.

Celebration of Education- No Meeting to report

First Reading of Policies:

The following policies were emailed to Board Members for their first reading.

Governor Lamont’s Executive Order No. 13A Policy
Governor Lamont’s Executive Order No. 13G Policy
Policy 6146 Graduation Requirements
Policy 6146.11 Weighted Grades
Virtual/Online Courses/College/University Courses

There was discussion on EO No. 13A (Mask) policy and EO No. 13G (covered worker). These policies were drafted by Board Attorney G. Bezz. G. Shugrue reported about reducing the English requirement from 4 to 3 to open up more choices for students. He explained credits and how they align with state requirements. He reported on virtual learning and how it affords learners to get other courses – up to 3 credits that can be transferred as high school credits. If courses are at a community college they are free and other courses selected by the learner are paid for by the learner. This last policy will also allow for a student to graduate early if they meet the graduation requirements.

Head of School Report:

G. Shugrue wanted to give public recognition to Kelli Gilbert, Maura Hurley, Julie McDougal and Debra Lewis on their dedication and commitment in how they manage COVID, communication and contact tracing. It’s been a difficult year so far but it’s getting better. He reported on Ian Hockley’s visit to the School and the introduction of the program Dylan’s Wings of Change, which emphasizes reducing social isolation and promotes positivity in school culture. This program will be training students to be student leaders, hopefully up to 75 students will be recruited and trained. The program is funded by The Carter Fund. He also reported that he met with the Superintendents of NWR7 and Housatonic regarding GNH football leaving the Pequot league and joining the Naugatuck Valley League and that will begin next year.

Board of Education Reports:

Winchester

D. Pfenninger reported that Hinsdale school renovation project dodged a bullet with regard to delays in materials and supplies with the exception of the roof but the project is still on target to have the school open in the Fall of 2022. The WPS has reached a tentative agreement with the teacher’s union. The WPS Superintendent is negotiating to get use of the former Bank of America building for Ed Advance and the CHAMPS programs. 5 members of the WBOE are up for election, 2 incumbents are running. T. Padin reported on a Pasta Dinner fundraiser for 2 teachers who are currently fighting breast cancer and requested permission to email Board Members information as they are selling tickets for the dinner and accepting donations.

School Corporation Chairman’s Report:

S. Sedlack reported that the WPS Chair, Gilbert Chair, Gilbert Head of School and WPS Superintendent met on October 5 both Board Chairs agree to recommend to their boards that the Head of School and WPS Superintendent start with a clean slate regarding negotiations outside of a formal agreement and see if they can come to an agreement since there will be capital improvements needed at the school and having a contract will open up avenues to get state reimbursement for school construction projects. They also discussed expectation for students, portrait of a graduate and NEASC accreditation which will begin in 2023.

Other: S. Sedlack announced he is retiring from the School Board and the Trust, effective December 15, 2021. In the interim, the Trust will appoint a new person to serve as a Board member which will be ratified at the November 2021 meeting. The annual/organization meeting where a new slate of officers will be presented will be held immediately prior to the regular monthly meeting in December, 2021. Committee members and G. Shugrue expressed deep gratitude to S. Sedlack for his dedication, professionalism and leadership for nearly two decades.

Adjournment:

A motion was made by H. Cassaday, seconded by T. Padin, to adjourn the meeting at 8:04 p.m.

Vote: Yeas: 8 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

November 17, 2021 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

November 17, 2021

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, November 17, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.

Members in attendance were Scott Beecher, Holly Cassaday (via phone), Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Petersen and Doug Pfenninger.

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager

Absent: None
Student Representatives in attendance: Concetto Marino

The Pledge of Allegiance was led by S. Beecher.

The Vision and Mission statements were read by S. Beecher.

Public Forum: No Public in attendance.

Student Representatives: Concetto Marino reported on colleges visiting school, seniors sending out college applications, winter sports first game dates and practice dates, fundraising for National Honor Society and Student Council, 72 students are being trained for the Dylan’s Wings of Change Wingman program, and one female soccer player received all league second team recognition and another received honorable mention.

Call for Agenda Items: None. G. Shugrue mentioned that we will enter into executive session for item 11 on the agenda.

Approval of Minutes:

A motion was made by S. Beecher, seconded by R. Dutton to approve the Minutes of the Regular Meeting held October 20, 2021.

Vote: Yeas: 8 Nays: 0 Abstain: 1 (K. Petersen)

Approved

Committee Reports:

Finance – J. Marchand reported on the Four Month Income and Expense Report ending October 31, 2021 and pointed out higher than expected expenses for line item 5544 Repair & Replacement. There was one unanticipated repair for a broken dishwasher. She also explained why line item 5551 is overrun due to higher than expected advertising expenses, particularly for cafeteria help because the Cafeteria is down 2 staff members and is desperate for additional help. She reported that the revenue is on target for the Co-Op income. G. Shugrue reported he is beginning the budget process and will be meeting with his department leaders.

Personnel - No Report.

Policy – Policy committee had 2 meetings, October 28, 2021 and November 11, 2021, in G. Shugrue’s office. E. Marino reported that the Committee is working on a District Sponsored Social Media Policy and Code of Ethics for Board Members. Five policies are presented to the Board with the committee’s recommendation as listed in item 12 as their second reading and possible action.

Buildings and Grounds: S. Beecher reported that the committee is revisiting the 5 year plan and is reviewing the school lease, particularly the maintenance and repairs. They are hoping to secure a contract with Winchester to open the availability of grants. He reported there was discussion on the bus loop and it is on target to re-open a portion soon. G. Shugrue said he will be communicating with parents, faculty and staff when the revised drop off plan will be implemented and expects it to start mid-December, once the signage is installed.

Celebration of Education- No Meeting to report

Approval of School Calendar:

G. Shugrue reported on the collaboration and coordination of the Winchester and Gilbert school calendars and due to the Hinsdale construction, school will start a week later next August.

A motion was made by E. Marino, seconded by T. Padin to approve the School Calendar for 2022-2023 School Year.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Approval of Board Meeting Schedule for 2022:

S. Sedlack reported on the scheduling of the School Board meetings that need approval so they can be posted in the Winchester Town Clerk’s Office. T. Padin suggested changing the December 21st date to December 14th since it is so close to Christmas.

A motion was made by T. Padin, seconded by S. Beecher to approve the Board Meeting Schedule for 2022 with the one change of the December meeting being held on December 14, 2022.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Resignation of Staff Member:

S. Sedlack reported on the resignation of Bryttnie Olsen, Art Teacher. G. Shugrue said he has lined up interviews for her replacement.

A motion was made by R. Dutton, seconded by S. Beecher to accept the resignation of Bryttnie Olsen, Art Teacher, with regret.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Approval of School Corporation Member Appointed by the W.L. Gilbert Trust:

A motion was made T. Padin, seconded by H. Cassaday to approve the appointment of Astrid Robitaille as a W.L. Gilbert School Corporation Member effective December 15, 2021.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Discussion/Possible Action on Formation of Ad Hoc Committee to review Bylaws:

There was discussion on the desire to review the Board’s Bylaws. They appear to have confusing language and grammatical errors.

A motion was made by J. Marchand, seconded by E. Marino to form an Ad Hoc Committee to review Bylaws.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

S. Sedlack asked if any Board Members were interested in serving on the Committee and H. Cassaday, R. Dutton, E. Marino, T. Padin, K. Petersen volunteered to serve. Since there is no Chair yet, T. Padin will coordinate the members as to when the committee will meet, likely after the holidays.

A Motion to enter Executive Session for the purpose of discussing collective bargaining and inviting G. Shugrue to participate was made by J. Marchand, seconded by S. Beecher.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

The Board entered Executive Session at 7:07 p.m.

The Board exited Executive Session at 7:19 p.m.

A Motion to ratify the contract between the W.L. Gilbert School Corporation and the Gilbert Education Association covering the period of July 1, 2022 through June 30, 2025 was made by E. Marino, seconded by S. Beecher.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Second Reading of Policies:

The following policies were emailed to Board Members for their second reading prior to this Meeting.

Governor Lamont’s Executive Order No. 13A Policy

A Motion to approve Governor Lamont’s Executive Order No. 13A policy was made by T. Padin, seconded by K. Petersen.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Governor Lamont’s Executive Order No. 13G Policy

A Motion to approve Governor Lamont’s Executive Order No. 13A policy was made by S. Beecher, seconded by T. Padin. K. Petersen questioned the date of September 27, 2021 and the impact of covered workers hired after that date being treated differently than those hired before that date. It was suggested that the Policy Committee re-visit this policy at its next meeting.

A Motion to table action on this Policy was made by T. Padin, seconded by J. Marchand

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Policy 6146 Graduation Requirements

A Motion to approve Policy 6146 Graduation Requirements, as corrected, was made by D. Pfenninger, seconded by J. Marchand.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Policy 6146.11 Weighted Grades

A Motion to approve Policy 6146.11 Weighted Grades, was made by T. Padin, seconded by J. Marchand.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Virtual/Online Courses/College/University Courses

A Motion to approve a Policy for Virtual/Online Courses/College/University Courses, was made by S. Beecher, seconded by J. Marchand.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Head of School Report:

G. Shugrue reported that H. Cassaday nominated Katie Wood as an educator deserving recognition for the Fenway Bowl. This football Bowl game will be played at Fenway on December 29, 2021. The Fenway Bowl Honor Roll, recognizing outstanding educators, is an event that is sponsored by the Boston Globe and Katie Wood was selected as one of three finalists who will attend the event in Boston, transportation to be provided to her, to be formally acknowledged. G. Shugrue also reported on the Veteran’s Day Ceremony held on Veteran’s Day, which included a breakfast with Veterans and programming that was streamed on the school’s YouTube channel. He reported on enrollment and attendance rates and COVID numbers, which have improved significantly. The cafeteria is averaging 55 breakfasts a day and 310 lunches per day and is projected to finish the year in the black. The budget process is beginning and he will be meeting with department leaders as early as next week. The process of classroom formal observations is being implemented. A link was sent to the school community regarding the Dad’s on Duty initiative and he’s looking for a person who can walk the halls and monitor them and will consider the idea of a resource officer.

Board of Education Reports:

Winchester

D. Pfenninger said there was little to report. There was a recent election and 4 new Board members were elected and 1 incumbent was re-elected. The Winchester Board is meeting with Nick Caruso for Board training. K. Petersen reported on the Kid Governor program. T. Padin reported on the successful fundraising efforts which included a Pasta Dinner for 2 teachers who fighting breast cancer and thanked board members for donations. She reported that sadly, one of the teachers passed away this past weekend after a long and courageous battle.

School Corporation Chairman’s Report:

S. Sedlack reported that there are no formal negotiations as G. Shugrue and Melony Brady-Shanley will be meeting next week to begin discussion on a contract

Adjournment:

A motion was made by J. Marchand, seconded by S. Beecher, to adjourn the meeting at 8:05 p.m.

Vote: Yeas: 9 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

December 15, 2021 - Organizational Meeting

The W. L. Gilbert School Corporation

Minutes of Organizational Meeting

December 15, 2021

The organizational meeting of The W. L. Gilbert School Corporation was held on Wednesday, December 15, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.

Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Kristin Peterson, and Doug Pfenninger.

Also in attendance were Greg Shugrue, Head of School, Diane Cooke, Business Affairs Manager, Sheila Sedlack, Winchester Town Clerk, and Astrid Robitaille (newly appointed board member).

Absent: Theresa Padin

Oath of Office:

Town Clerk Sheila Sedlack, administered the oath to all existing board members and new board A. Robitaille.

Election of Officers:

J. Marchand reported that the nominating committee met on November 15, 2021 and as a result of said meeting offers the following slate of officers: Holly Cassaday, Chair, Ellen Marino, Vice Chair, Jennifer Marchand, Treasurer and Theresa Padin, Secretary. She further reported that all individuals agreed to serve in said capacity if elected.

S. Sedlack reported that it is customary to vote on each officer individually. S. Sedlack reported that H. Cassaday is recommended as Chair and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that E. Marino is recommended as Vice Chair and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that J. Marchand is recommended as Treasurer and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that T. Padin is recommended as Secretary and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. The new officers are elected to their respective positions as presented by the nominating committee.

Adjournment:

A motion was made by J. Marchand, seconded by K. Peterson, to adjourn the meeting at 6:38 p.m.

Vote: Yeas: 9 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

December 15, 2021 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

December 15, 2021

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, December 15, 2021 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:56 P.M.

Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Kristin Petersen, Doug Pfenninger and Astrid Robitaille.

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager

Absent: Theresa Padin

Student Representatives in attendance: None

The Pledge of Allegiance was led by H. Cassaday.

The Vision and Mission statements were read by H. Cassaday.

Public Forum: No Public in attendance.

Call for Agenda Items:

A motion was made by E. Marino, seconded by J. Marchand to add an out-of-state travel request as Item 6 B.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Approval of Minutes:

A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Minutes of the Regular Meeting held November 17, 2021.

Vote: Yeas: 7 Nays: 0 Abstain: 2 (K. Petersen, A. Robitaille)

Approved

Committee Reports:

Finance – J. Marchand reported on the Five Month Income and Expense Report ending November 30, 2021. There are no major issues but pointed out that there are three pay periods in December. The cafeteria reimbursement is 60 days behind which presents a challenge for the Food Service Director but she’s working through it. The usage of COVID reserve funds will show more detail going forward. There are ongoing expenses such as CJR, interventionist, custodial, and nursing.

Personnel - No Report.

Policy – Policy committee met on December 2, 2021, in G. Shugrue’s office. E. Marino reported that the Committee revisited the policy regarding Governor Lamont’s Executive Order 13G, which is being reviewed by the Board Attorney. The committee is also working on a policy regarding District Sponsored Social Media.

Buildings and Grounds: S. Beecher reported that there was no meeting but the bus loop is partially opened and the middle school and freshman drop off is the teacher side of the building and the sophomores, juniors and seniors is the student side and it has relieved congestion and alleviated stacking so is working well.

Celebration of Education- No Meeting to report

Out-of-state Travel Requests:

Athletic Director Buckley Morgan submitted a written request for permission for the wrestling team to participate in three out of state events, 12/18/2021 at Pawling HS in Pawling, NY, 1/22/2022 at Mt. Everett HS in Sheffield, MA and 1/8/2022 at Mt. Anthony in Bennington, VT.

A motion was made by E. Marino, seconded by S. Beecher to approve the out-of-state travel request for the wrestling team as presented.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Greg Shugrue received a request from Patrick Cooke for the baseball team to travel and stay overnight in Cooperstown, NY in May, 2022. This is a tradition that takes place every other year but the last trip, which was schedule for March 2020, was cancelled due to COVID.

A motion was made by J. Marchand, seconded by S. Beecher to approve the out-of-state travel request for the baseball team as presented.

Vote: Yeas: 9 Nays: 0 Abstain: 0

Approved

Head of School Report:

G. Shugrue reported that COVID numbers are on the rise, stay in place protocols are still in place. Due to rising COVID numbers and contact tracing issues, the Holiday Concert schedule for December 22, 2021 has been cancelled. Both the MS and HS band and choir was able to have a concert recently that was well attended. Three cohorts have completed the Wingman training and the rollout will be in February 2022. Administration has been conducting formal and informal observation of teachers. G. Shugrue reported he has done a formal observation of every new teacher. He thanked everyone who attended Monday’s board meeting regarding contract negotiations and thought the collaboration between both Winchester Board of Education and Gilbert Board was positive. He will be speaking this Saturday for prospective candidates who are pursuing their 092 certifications.

Board of Education Reports:

Winchester

D. Pfenninger reported on the Hinsdale project. There are supply chain issues with roofing material but the Board was fortunate to reach out to one of the bidders on the project, that was not the successful bidder, but had the foresight to stockpile roofing supply so they opted to accept his bid and the roof will begin in January, 2022. Melony Brady-Shanley has been very busy as Principal at the Oak Street School due to administrative and staff shortages. Pearson School had a leak in the gymnasium roof. Enrollment was 541 in August and has increased to 563 due to families moving into town. There are 103 registered children in Kindergarten. The Bank of America building was not suitable for school use so there is the possibility that they will lease Oak Street School or a portion of it to be used for early childhood programs.

School Corporation Chairman’s Report:

H. Cassaday reported that the collaborative effort of the Winchester Superintendent and Head of School is promising and the goal is to achieve a 10 year contract so that Gilbert can apply for reimbursement for school construction projects for capital improvements.

Other: H. Cassaday said she will be reviewing Committee Assignments and if anyone would like to join or be removed from a committee, please let her know.

Adjournment:

A motion was made by K. Peterson, seconded by A. Robitaille, to adjourn the meeting at 7:32 p.m.

Vote: Yeas: 9 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

January 19. 2022 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

January 19, 2022

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, January 19, 2022 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:30 P.M.

Members in attendance were Scott Beecher, Richard Dutton (arrived 6:55 p.m.), Jennifer Marchand, Ellen Marino, Theresa Padin (Phone) Doug Pfenninger and Astrid Robitaille.

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager

Absent: Kristin Peterson

Student Representatives in attendance: Concetto Marino

The Pledge of Allegiance was led by J. Marchand.

The Vision and Mission statements were read by J. Marchand.

Public Forum: No Public in attendance.

Student Representative Report:

Concetto Marino reported that the wrestling team was hit hard by COVID but all members are healthy now and back in action. The Boys basketball team record is 2 wins 6 losses and the Girls basketball team is 8 wins and 2 losses. The girls team is currently 3rd in Class S and Freshman Emily Arel is on track to make 2nd team all-league. The school play, James and the Giant Peach, start auditions on Monday, January 24, 2022. On March 29, 2022 the Music in Our School Concert will be held in the auditorium. The last in-person concert was December 7, 2021. Blue & Gold Fundraiser Cards are still available for purchase. Two students qualified for all state band. ASFAB testing is soon. To date there are 299 applications to various college submitted by seniors.

Call for Agenda Items: None

Approval of Minutes:

A motion was made by J. Marchand, seconded by S. Beecher to approve the Minutes of the Special Meeting held December 13, 2021.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Minutes of the Organizational Meeting held December 15, 2021, with the correction to insert the word “member” after the word “board” and before “A. Robitaille” in the third paragraph entitled “Oath of Office:”.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

A motion was made by J. Marchand, seconded by A. Robitaille to approve the Minutes of the Regular Meeting held December 15, 2021.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

Committee Reports:

Finance – J. Marchand reported on the Six Month Income and Expense Report ending December 31, 2021. Three pay periods in December and payments for roof repair and camera were made and cash flow has been good. There are scheduled meetings, including a special meeting on February 9th for the budget presentation.

Personnel - No Report.

Policy – Policy committee met on January 13, 2022, in G. Shugrue’s office. E. Marino reported that the Committee submitted three policies for a first read that are listed in item 6 of the agenda. The committee has scheduled recurring meetings on the first Thursday of each month at 8:00 a.m. in G. Shugrue’s office. The committee is working on Board Member’s Use of Social Media and Conflict of Interests Policies.

Buildings and Grounds: No Meeting to report.

Celebration of Education- No Meeting to report

Approval of Revision – Board Meeting Schedule 2022:

A motion was made by E. Marino, seconded by J. Marchand to approve the revised Board Meeting Schedule as presented.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

Approval of Request for Additional Sick Days.

G. Shugrue reported that a teacher is requesting approval for an additional 10 days of sick days in accordance with the teacher’s contract. The contract says any teacher, with 10 or more years employment can request 10 days of extra sick time but it must be approved by the Board. These sick days, if not used, do not carry over. In the event that all days are actually used, there may be a need for a substitute.

A motion was made by E. Marino, seconded by A. Robitaille to approve the request for 10 additional sick days.

Vote: Yeas: 7 Nays: 0 Abstain: 1 (R. Dutton)

Approved

Head of School Report:

G. Shugrue reported that COVID numbers are high but mirror the state numbers. The positivity rate for the Town of Winchester as of January 18, 2022 is 26%. Absenteeism among students and staff is high. There are 435 students enrolled and in November, 2021, there were 7.91% students absent, in December, 2021, there were 14.04% absent and in January, 2022 there are 24.19% students absent. On Friday, January 21, 2022, the second quarter closes. The school is participating in a project called COVID DeteCT which is a voluntary program where participating students will get free PCR testing done weekly. This program is offered by the Department of Public Health and the CT State Department of Education with the goal to help keep schools open and prevent the spread of COVID-19 with these regular screenings. Parents have to sign a consent form and so far, participation is higher than anticipated. The project starts Monday, January 24, 2022 and is funded by the American Rescue Plan. Dorm students are participating as well. The Wingman Program rollout is scheduled for February 10, 2022 and activities will be conducted monthly during a 40 minute activity block.

Board of Education Reports:

Winchester

D. Pfenninger reported that the WPS is also entering the budget process and said there will be a reduction of state grants and loss of alliance funds and they will have to deal with this bubble of 104 kindergarten students. He also reported there is high absenteeism among students and staff due to COVID-19 and the Hinsdale project is on schedule.

School Corporation Chairman’s Report:

H. Cassaday reported that Head of School G. Shugrue and WPS Superintendent Melony Brady-Shanley are working on a future date for both boards to meet to discuss contract negotiations. A WBOE member questioned state statute regarding the timing of the contract term and school designation requirements so WPS Superintendent was seeking clarification. H. Cassaday further reported that the Board will be entering executive session later in the meeting to discuss contract negotiations. Revised Committee assignments were distributed prior to the meeting. There was discussion on standing committees and ad hoc committees and lengthy discussion on the joint finance committee. It was resolved that the joint finance committee is neither a standing committee nor an ad hoc committee as it was created by a prior contract and should be removed from the committee lists since it has no charge.

Executive Session:

A motion was made by S. Beecher, seconded by R. Dutton, to enter executive session for the purpose of discussion negotiations, inviting G. Shugrue to participate.

Vote: Yeas: 8 Nays: 0 Abstain 0

Motion passes and board enters Executive Session at 7:38 p.m.

Board re-enters regular session at 7:43 p.m.

Adjournment:

A motion was made by J. Marchand, seconded by T. Padin, to adjourn the meeting at 7:43 p.m.

Vote: Yeas: 8 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

February 9, 2022 - Special Meeting

The W. L. Gilbert School Corporation

Minutes of Special Meeting

February 9, 2022

A special meeting of The W. L. Gilbert School Corporation was held on Wednesday, February 9, 2022, in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:30 P.M.

Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Doug Pfenninger, Kristin Peterson, and Astrid Robitaille.

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager and Kathy Day, Purchasing Agent

Absent: Richard Dutton and Theresa Padin

The Pledge of Allegiance was led by E. Marino.

The Vision and Mission statements were read by E. Marino.

Budget Presentation:

G. Shugrue handed out budget books for each board member and presented a slide show highlighting the proposed budget. He explained the new format of how each item in the budget is assigned a department/program and also an object code and classification. He explained the revenue sources and allocations, comparison of budgets from 2017 through 2022, highlighted budget drivers, enrollment projections, staffing, need to comply with graduation requirement mandates and upcoming accreditation, and summarized per-pupil expenditures as compared with the Winchester Public School District, other nearby districts, state averages, and District Reference Groups (DRG). There was a robust discussion.

Adjournment:

A motion was made by E. Marino, seconded by S. Beecher, to adjourn the meeting at 7:35 p.m.

Vote: Yeas: 7 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

February 16, 2022 - Regular Meeting

The W. L. Gilbert School Corporation

Minutes of Regular Meeting

February 16, 2022

A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, February 16, 2022, in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:30 P.M.

Members in attendance were Richard Dutton (arrived at 6:56 p.m.), Jennifer Marchand, Ellen Marino, Theresa Padin (via Zoom) Kristin Peterson, Doug Pfenninger, and Astrid Robitaille (via Zoom – arrived at 6:47 p.m.).

Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager

Absent: Scott Beecher

Student Representatives in attendance: None

The Pledge of Allegiance was led by K. Peterson.

The Vision and Mission statements were read by K. Peterson.

Public Forum: Ruthie Napoleone, Nora Mocarski, and Renee Waldron signed up to speak and presented their comments to the board.

Call for Agenda Items: None

Approval of Minutes:

A motion was made by E. Marino, seconded by K. Peterson to approve the Minutes of the Special Meeting held on February 9, 2022.

Vote: Yeas: 5 Nays: 0 Abstain: 1 (T. Padin)

Approved

A. Robitaille entered the meeting via zoom at 6:47 p.m.

A motion was made by E. Marino, seconded by J. Marchand to approve the Minutes of the Regular Meeting held January 19, 2022.

Vote: Yeas: 6 Nays: 0 Abstain: 1 (K. Peterson)

Approved

Committee Reports:

Finance – J. Marchand reported Finance Committee meetings held February 15, 2022, and February 16, 2022. She reported on the Audit from King, King & Associates of the Annual Financial Statements for Year Ended June 30, 2022. There were two minor observations noted, the first regarding a policy on the use of authorized encumbrances and the second on the lack of authorized signers for checks. The first observation will be referred to Policy for consideration of adopting a policy that says any encumbrances not used in the first six months of the following year should be returned to the equity as credit and encumbrances should not be used on items originally approved without exception. The second observation regarding the number of signers has been remedied since the Audit with the new administration as there are currently four authorized signers.

J. Marchand also reported on the Head of School's proposed budget and highlighted the finance committee’s recommendations. The Committee held a special meeting on February 15, 2022, to discuss the proposed budget in greater detail. The Committee members shared concerns over proposed staff reductions, particularly in instructional roles, which would negatively impact rigor in our programs, and reduce AP and elective offerings. The consensus of the Committee was to recommend adding $66,662 to the budget to reinstate the Social Studies teacher (1 FTE) and to recommend adding $71,102 to the budget to reinstate a Business teacher (0.8 FTE).

The Committee also discussed the proposed use of $150,000 in capital reserve funds and concluded that reducing that amount from the reserve would hinder our ability to prepare for large projects, which are part of the 5-year capital plan, and could leave us unprepared for unexpected repairs. The consensus of the Committee was to recommend reducing the capital reserve allocation in the budget from $150,000 to $100,000.

The Committee had an additional discussion around the need to allocate funds to address safety concerns, given the increasing level of student needs and discipline issues. The consensus of the Committee was to recommend adding $75,000 to the budget for security needs.

There was also a discussion on the need for a Principal and Curriculum Coordinator. The lack of a

Curriculum Coordinator will be an issue during the NEASC process. However, given budget constraints, the Committee decided to table discussion on these items until next year’s budget.

The Finance Committee met a second time this evening, immediately prior to the full board meeting, to discuss the proposed budget with the recommended amendments and the Committee remains in agreement on these adjustments.

Personnel - No Report.

Policy – E. Marino reported on the meeting held on February 10, 2022, in G. Shugrue’s office. Policies discussed included the Conflict of Interest Policy and Board Member Use of Social Media Policy, which is both before the Board as a First Reading. She also said the Board is reviewing policies suggested by CABE. There are three policies before the Board for the Second Reading, specifically, Governor Lamont’s Executive Order 13G, Confidentiality Policy and District Sponsored Social Media. The Committee is scheduled to meet on the first Tuesday of the Month at 8:00 a.m. in the main office.

Buildings and Grounds: No Meeting to report.

Celebration of Education- No Meeting to report

5141.8 Face Masks/Coverings:

A motion was made by E. Marino, seconded by D. Pfenninger to suspend the Board’s policy #5141.8 regarding Mask/Coverings effective February 28, 2022.

Vote: Yeas: 7 Nays: 0 Abstain: 0

Approved

R. Dutton arrived at 6:56 p.m.

Approval of The W.L. Gilbert School Corporation Proposed 2022/2023 Budget:

A motion was made by E. Marino, seconded by K. Peterson to approve The W.L. Gilbert School Corporation Proposed 2022/2023 Budget as presented by the Head of School. J. Marchand made a Motion to Amend the Motion to reallocate the Capital Reserve funding from $150,000 to $100,000, to reinstate the 1.0 FTE Social Studies position in the amount of $66,662, to reinstate the .8 FTE Business position in the amount of $71,102 and to add $75,000 for Security Professional Services, and to approve the revised gross budget for 2022/2023 in the amount of $8,311,590 with the Winchester tuition amount of $7,956,124 and the Trust tuition portion in the amount of $221,516. E. Marino accepted the amendment and seconded the Motion.

Vote: Yeas: 8 Nays: 0 Abstain: 0

Approved

Head of School Report:

G. Shugrue reported that COVID numbers are getting better and attendance is also trending in the right direction. He reported that some members of the 8th-grade class will be participating in the National Assessment of Education Progress (NAEP) testing and mandatory SAT testing is on the 23rd. The students selected to take the NAEP tests were selected randomly and the test is designed to measure student ability in mathematics on a national level.

Board of Education Reports:

D. Pfenninger reported that the WPS committee meetings and curriculum reports and the value of the NWA tool the WPS is using to help focus on improving student performance. The WPS recently adopted a CABE policy regarding District Goals and suggested that Gilbert consider a similar policy. He reported that the WPS increased its Special Education cost for an out-of-district placement including transportation in the approximate amount of $482,000 for a total budget of $20,745,216. He also reported that Hinsdale School is still on target and a tour is being scheduled with the Superintendent for March 1, 2022. K. Peterson reported that the 5th grade participated in a Spelling Bee and one person is going to Regionals.

School Corporation Chairman’s Report:

H. Cassaday reported that committees and the board have been very busy with the budget and now that the Gilbert budget is passed, the board is looking forward to resuming contract negotiations with the sending districts.

A motion was made by K. Peterson, seconded by J. Marchand, to adjourn the meeting at 7:27 p.m.

Vote: Yeas: 8 Nays: 0 Abstain 0

Approved.

Respectfully submitted,

Ellen Marino

March 16, 2022 - Regular Meeting

The W. L. Gilbert School Corporation

Regular Meeting Minutes

Wednesday, March 16, 2022

Meeting called to order: 6:30 p.m. by H. Cassaday

Pledge of Allegiance & Mission Statement led by D. Pfenninger

Members Present: Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson, Doug Pfenninger, Astrid Robitaille

Administration Present: Greg Shugrue, Head of School

Others: Diane Cook, Business Manager

Concetto Marino, Student Representative

Public Forum:

Renata Waldron, 111 Standard Ave. Winsted, CT

● Parent/Teacher Conferences concern/request

Student Representative Report: Concetto Marino reported on notable activities and programs

happening at school.

● Sports- Gilbert Girls Basketball made it to the 2nd round in the state tournament.

● Wingman- First activity block during advisory period in early March

● College Application Figures- as of report- 314 applications have been submitted by seniors

● Music Department- James & the Giant Peach on 4/8/22-4/10/22

Call for Agenda Items: None

Approval of minutes:

A motion was made by J. Marchand, seconded by K. Peterson to approve the minutes of the Regular Meeting held on February 16, 2022.

Vote: 8 Yeas, 0 Nays, 1 Abstain (S. Beecher)

Committee Reports:

Finance: J. Marchard reported that the Finance Committee met on March 16, 2022.

● Discussion of Line 5703 (Building & Room Repair) expended 98% of budgeted funds on air handlers

● Cafeteria has been consistently reimbursing for payroll expenses

● Cafeteria reimbursements from the state are coming in regularly, however there is about a

2-month lag between request and funds being received

Personnel: No meeting to report

Policy: March meeting canceled, next meeting on April 7, 2022

Building & Grounds: S. Beecher reported that the Building & Grounds Committee met on March 16, 2022

● Discussion of upcoming B & G projects for the 2022/2023 school year

● B & G will be looking further into reimbursement options with the Town and State

● Another section of roof is scheduled for repair

Celebration of Education: No meeting to report

Approval of out-of-state field trip:

A motion was made by S. Beecher and seconded by E. Marino to approve the Music Department request for an out-of-state field trip to NYC on May 25, 2022.

Vote: 9 Yeas, 0 Nays, 0 Abstain

Approval of Enhancement Request(s):

A motion was made by T. Padin and seconded by A. Robitaille to approve the Enhancement Request for a new soundboard and stage box for the auditorium, requested by Scott Minnerly in the amount of $4399.90.

Vote: 9 Yeas, 0 Nays, 0 Abstain

A motion was made by T. Padin, seconded by A. Robitaille to approve the Enhancement Request for additional Vernier Hardware used by the Science Department, requested by Patrick Cooke in the amount of $2441.00.

Vote: 9 Yeas, 0 Nays, 0 Abstain

A motion was made by E. Marino and seconded by J. Marchand to approve the Enhancement Request for transportation expenses for school field trips for the 2022/2023 school year, requested by Greg Shugrue and Diane Cook in the amount of $1635.00.

Vote: 9 Yeas, 0 Nays, 0 Abstain.

Second Reading of Policy

● Conflict of Interest

● Board Member Use of Internet Social Media

Approval of Policies:

Governor Lamont’s Executive Order 13G

No Action taken due to sunset of Executive Order on 2/15/22

Confidentiality Policy:

A motion was made by E. Marino and seconded by S. Beecher to approve the Confidentiality Policy as presented.

Vote: 9 Yeas, 0 Nays, 0 Abstain

A motion was made by J. Marchand and seconded by E. Marino to approve the District Sponsored Social Media Policy as presented.

Vote: 9 Yeas, 0 Nays, 0 Abstain

Approval of Implementing the Healthy Food Option of C.G.S. Section 10-215f

A motion was made by E. Marion and seconded by J. Marchand, Pursuant to C.G.S. Section 10-215f, the Board of Education or Governing Authority certifies that all food items offered for sale to students in the school under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition standards during the period of July 1, 2022 through June 30, 2023. This certification shall include all food offered for

sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.

Vote: 9 Yeas, 0 Nays, 0 Abstain

Approval of Food and Beverage Exemptions

A motion was made by E. Marino and seconded by A. Robitaille that the Board of Education or Governing Authority will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages no listed in Section 10-221q of the Connecticut General Statutes provided that the following condition are met: 1) The sale is in connection with an event occurring after the end of the regular school day or on the weekend: 2) The sale is at the location of the event, and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays and interscholastic debates are events but soccer practices, play rehearsals and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school date. “Location” means where the event is being held and must be the same place as the food and beverage sales.

Vote: 9 Yeas, 0 Nays, 0 Abstain

Discussion on School Security:

Discussion on adding an SRO or ASO for the 2022/2023 school year. The approved 2022/2023 budget allocates $75,000.00 for school security. There may be a possibility of working with the town and WPD for an SRO, but not until the 2023/2024 school year. Discussion regarding armed vs. unarmed and roles & responsibilities of both options. Greg will bring more information to the April Meeting. There will be further discussion regarding School Security in April.

Head of School Report:

Discussion regarding the end of the free lunch program. T. Padin to find more information on how to use school specific data to apply for the district specific free lunch program.

Attendance data was discussed. The absentee rate is beginning to decrease. December 2021 and January 2022 showed a high rate of absenteeism due to Covid. February and March show a decline in absenteeism.

Greg provided a copy of the newsletter from the counseling office. Students in grades 8-11 were able to attend an elective fair to encourage participation in elective courses. Course selection for 22/23 school year will begin in the coming weeks.

March 23, 2022- SAT

April 1, 2022- ASVAB

In-District Professional Development continues to focus on curriculum writing. To date 34 pieces of curriculum are complete and will move to the audit phase at the next meeting.

Upcoming Budget presentations:

March 21, 2022 Greg & Melony to present budget at Selectman Meeting

March 28, 2022 Greg & Melony to present to Public at Pearson School

Continued discussion on the fiscal state of the cafeteria and reimbursements from the NSLP.

WBOE Report

Hinsdale renovation is on schedule as of March 16th. March 31, 2022 both WBOE and W.L. Gilbert School Corp are invited to a walk-through at Hinsdale.

Doug Pfenninger discussed the desire to return to contract negotiations between WBOE and School Corp.

Theresa Padin reported on a successful Drama Club weekend on 3/4/22 & 3/5/22. Pearson student performers held their musical on the Gilbert stage.

Chairman’s Report:

Holly Cassaday discussed willingness to return to contract negotiations.

A motion was made to enter Executive Session at 8:04 p.m., with Greg Shugrue invited to join.

Left Executive Session at 9:02 p.m.

A motion to adjourn was made by J. Marchand, seconded by T. Padin.

Vote: 9 Yeas, 0 Nay, 0 Abstain.

Adjourned at 9:03 p.m.

April 13, 2022 - Regular Meeting

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, April 13, 2022

The Gilbert School

Meeting called to order by Holly Cassady at 6:30 p.m.

Members Present: Scott Beecher, Holly Cassaday, Dr. Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson

Members Absent: Doug Pfenninger, Astrid Robitaille

Administration Present: Greg Shugrue, Head of Schools

Student Representative- None present

Other: Diane Cook, Business Manager

Pledge of Allegiance, Vision & Mission Statement: Theresa Padin

Public Forum: None

Call For Agenda Items: None

Approval Of Minutes- Regular Minutes 3/16/22

Motion made by Ellen Marino, seconded by Jen Marchand.

7 Yeas, O Nays, O Abstain

Committee Reports:

Finance- No meeting held

Business Manager Diane Cook noted overages in utilities (electricity, oil & gas). Surpluses in other accounts should balance out.

Personnel- No meeting held (Next meeting 5/3/22)

Policy- Meeting 4/7/22, policies moved to first read (later in agenda) (Next meeting 5/12/22)

Building & Grounds- Meeting held 4/13/22- will be reviewing the 5-year plan with Diane Cook to compare with budgeted items. (Next meeting 5/18/22)

Approval of out-of-state field trip(s)

Six Flags, Agawam MA. Requested by Christopher Affie-Motion to approve by Theresa Padin, seconded by Ellen Marino

7 Yeas, 0 Nays, 0 Abstain

Metropolitan Museum of Art, NYC. Requested by Sarah Frechette. Motion to approve by Ellen Marino, seconded by Theresa Padin

7 Yeas, 0 Nays, 0 Abstain

Approval of Policies

Conflict of Interest- Motion to approve as presented by Ellen Marino, seconded by Jen Marchand

7 Yeas, 0 Nays, 0 Abstain

Board Member Use of Internet Social Media- motion to approve as presented by Ellen Marino, seconded by Scott Beecher

7 Yeas, 0 Nays, 0 Abstain

First Reading of Policies

P4112- Personnel- Appointment & Conditions of Employment- sent back to the Policy Committee to update language to reflect Head of School. Will move to the second reading at the May meeting.
P4118.11- Personnel- Nondiscrimination
P5118.111- Students- Tuition for Faculty Children

Approval of Graduation

A motion was made by Ellen Marino, seconded by Jen Marchand to approve June 9, 2022, as the date of graduation.

7 Yeas, 0 Nays, 0 Abstain

Discussion/Approval- Notification of Non-Tenured Teacher- Vanessa Zeskand, English Interventionist.

A motion was made by Theresa Padin, seconded by Kristin Peterson to approve the non-renewal of the contract for non-certified English Interventionist Vanessa Zeskand.

7 Yeas, 0 Nays, 0 Abstain

Approval of Resignation/Retirement

A motion was made by Jennifer Marchand, seconded by Dr. Dick Dutton to accept, with regret, the retirement of Julie McDougall, Director of Student Services, at the end of the 21/22 school year.

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Theresa Padin, seconded by Scott Beecher to accept the resignation of Connor Masten, English teacher, at the end of the 21/22 school year.

7 Yeas, 0 Nays, 0 Abstain

Discussion of School Security- Ongoing discussion regarding SRO vs. ASO model. Noted that a decision will not be made prior to the beginning of the school year and 2023/2024 is a more realistic timeline. Will continue to discuss all components of school security at upcoming meetings.

Head of School Report- Greg Shugrue reported that:

Prom 5/13/22- Fairview Farms, Harwinton, CT
James & The Giant Peach was a big success
Family Math Night is being held on 4/1/22
Scholarship Night 6/2/22

BOE Report- Kristin Peterson reported that:

Increase in retirements & resignations this year
Batcheller to have a “tag sale” in June for furniture/equipment not moving to Hinsdale
Hinsdale renovation project continues to move forward as projected.

School Corp Chairman’s Report- Holly Cassaday reported that:

Golf Tournament 5/14/22, Fairview Farms, Harwinton
Negotiations on hold at present.

Other:

Discussion regarding the current state of negotiations between the WBOE and School Corp. DIscussion regarding Jay Case proposing a legislative study on endowed academy structure. Past negotiation practices were discussed at length.

A motion to adjourn was made by Theresa Padin, seconded by Jen Marchand was made at 7:45 p.m.

7 Yeas, 0 Nays, 0 Abstain.

May 18, 2022 - Regular Meeting

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, May 18, 2022

The Gilbert School

Meeting called to order by Holly Cassady at 6:30 p.m.

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Kristin Peterson (arrived 6:55 p.m.) , Doug Pfenninger, Astrid Robitaille

Members Absent: Ellen Marino, Dr. Richard Dutton

Administration Present: Greg Shugrue, Head of School

Student Representative- None present

Other: Diane Cook, Business Manager

Pledge of Allegiance, Vision & Mission Statement: Theresa Padin

Public Forum: None

Call For Agenda Items: None

Student Awards:

CABE Leadership Awards
1. Alec Marvin, Grade 8
2. Kianna Cox, Grade 8
3. Devin Fedorowicz, Grade 12
4. Jennifer Collins, Grade 12
LCSA Superintendent Awards
1. Tobin Gangi, Grade 8
2. Christina Harrington, Grade 8
3. Devin Fedorowicz, grade 12
4. Alexandra Cassaday, Grade 12
CAS High School Arts Awards
1. Kyla Madore, Grade 12
2. Samantha Hass, Grade 12
CIAC Scholar Athlete Award
1. Ajla Gutic, Grade 12
2. Nathan Fields, Grade 12
CAS Middle School Scholar Leader Award
1. Catherine Marino, Grade 8
2. Ethan Cavajani, Grade 8

Approval Of Minutes- Regular Minutes 4/13/22

Motion made by Theresa Padin, seconded by Soctt Beecher to approve minutes of Regular Meeting held on 4/13/22

5 Yeas, 0 Nays, 1 Abstain

Committee Reports

Finance- No Meeting Held
1. In the absence of a Finance Meeting, Diane Cook reported on the budget. Noteworthy items include approx. 40% overage in utilities, other line items under budget which will offset utility overages. Expecting/hoping for approximately 50K to fund balance at the end of the year.
Personnel- Discussed in Executive Session
POlicy- Meeting hed 5/12/22- Discussion later in agenda
Building & Grounds- No Meeting held, waiting on bids for roof restoration
Celebration of Education- No Meeting Held

First Reading of Policies

Dress code- updating language from “should” to “must” for clearer expectations
P6115.3 Flag (display)
P6144 Controversial Issues

Second Reading of Policies

P4112 Personnel Appointment & Conditions of Employment (to be in compliance with state law
P4118.11 Personnel- Nondiscrimination
P5118.111 Students-Tuition for Faculty Children

Approval of Resignations:

A motion was made by Scott Beecher, seconded by Krisitn Peterson to accept the resignation, with regret, of Craig Levesque (MS Science teacher)

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Astrid Robitaille, seconded by Jennifer Marchand, to accept the resignation, with regret, of Amie Kutz (Guidance)

7 Yeas, 0 Nays, 0 Abstain

Approval of Special Education MOU

A motion was made by Theresa Padin, seconded by Jennifer Marchand, to approve the Special Education MOU as presented.

7 Yeas, 0 Nays, 0 Abstain

Head of School Report

The school leadership team presented academic and social emotional data to the school corp. Students are showing growth in many areas, however much improvement is needed (specifically in mathematics). Data will continue to be reviewed regularly by school administration and leadership team, and will help inform decision making.

Graduation is scheduled for 6/9

Senior Picnic 5/26

Board of Education Report

Approximately 17K in the black for end of year (always subject to change)

Windows for Hinsdale promised in July

Air Conditioning to be installed in Pearson

Summer Learning Grant Received to help send K-6 students to camp

School Corporation Chairman’s Report- None (discussion in Executive Session)

A motion was made by Kristin Peterson, seconded by Scott Beecher, to enter Executive Session at 8:18 p.m., and to invite Greg Shugrue, Head of School, to join.

Exit Executive Session at 8:57

A motion was made by Jennifer Marchand, seconded by Astrid Robitaille, to extend the meeting beyond the 2.5 hour time limit.

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Jennifer Marchand, Seconded by Scott Beecher to re-enter Executive Session at 9:00 p.m., and invite Greg Shugrue, Head of School, to join.

7 Yeas, 0 Nays, 0 Abstain

Exit Executive Session 9:45 p.m.

A motion was made by Scott Beecher, seconded by Jennifer Marchand to approve a new administrative structure, with four administrators for the 2022/2023 school year, and beyond, which will include a Head of Schools, Principal, and two Associate Principals.

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Theresa Padin, seconded by Doug Pfenninger draft an MOU between the Gilbert School Corporation and the GAA to address Administrative Structure and Administrative Salary Scale.

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Scott Beecher, seconded by Jennifer Marchand, to authorize the School Corporation Chairman to enter into contract negotiations with the Head of Schools, including a contract extension.

7 Yeas, 0 Nays, 0 Abstain

Motion to adjourn made by Jennifer Marchand, seconded by Theresa Padin, 10:00 p.m.

7 Yeas, 0 Nays, 0 Abstain

June 29, 2022 - Regular Meeting

The W.L. Gilbert School Corporation

Regular Meeting

Wednesday, June 29, 2022

The Gilbert School

Meeting called to order by Holly Cassaday at 6:30 p.m.

Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Renata Waldron

Members Absent: Ellen Marino, Kristin Peterson

Administration Present: Greg Shugrue, Head of Schools

Public Forum: None

Student Representative: None

Call For Agenda Items: None

Approval of Minutes:

A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve the minutes of the Regular Meeting of May 18, 2022, with a corrected spelling of Cassaday.

6 Yeas, 0 Nays, 1 Abstain

A motion was made by Scott Beecher, seconded by Jennifer Marchand, to approve the minutes of the Special Meeting on June 7, 2022, with a corrected spelling of Cassaday.

6 Yeas, 0 Nays, 1 Abstain

Committee Reports:

Finance- No meeting held (no quorum), next meeting 7/20/22

Personnel- Holly Cassaday reported on meetings from 5/31, 6/7 & 6/17- Discussed salary caps for non union positions, no decisions made at this point.

Policy-No meeting to report

Building & Grounds- No meeting to report, next meeting 7/20/22

Celebration of Education-No meeting to report

Second Reading of Policies

Dress Code
Flay Display
Controversial Issues, Teaching

Approval of Policies

A motion was made by Jennifer Marchand, seconded by Astrid Robitaille to approve Personnel policy -Appointments and Conditions of Employment, as presented.

7 Yeas, 0 Nay, 0 Abstain

A motion was made by Theresa Padin, seconded by Doug Pfenninger to approve Student policy- Tuition to Faculty Children, as presented.

7 Yeas, 0 Nay, 0 Abstain.

Approval of Certified Staff Resignations

A motion was made by Theresa Padin, seconded by Scott Beecher to approve the resignation of Katherine Wood.

7 Yeas, 0 Nay, 0 Abstain

A motion was made by Jennifer Marchand, Seconded by Scott Beecher to approve the resignation of David Rutherford.

7 Yeas, 0 Nay, 0 Abstain

Approval of Certified Staff Hirings

A motion was made by Astrid Robitaille, seconded by Jennifer Marchand to approve the hire of Michael Parker, Guidance Counselor.

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve the hire of Jason Cerbone, Social Worker.

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Theresa Padin, seconded by Doug Pfenninger to approve the hire of Jessica Sosnicki, High School English teacher.

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Scott Beecher, seconded by Astrid Robitaille, to approve the hire of Karen Pfeffer, Library Media Specialist

7 Yeas, 0 Nays, 0 Abstain

A motion was made by Astrid Robitaille, seconded by Scott Beecher to approve the hire of Catherine Vaillancourt, Academic Support/SAT Prep.

7 Yeas, 0 Nays, 0 Abstain

Moving forward, the school corp will not need to vote on new hires, as this is the job of Head of School. Head of School will present an appendix to any agenda that will introduce new hires for School Corp acknowledgement/endorsement.

Approval of non-certified staff salary increases.

A motion was made by Jennifer Marchand, seconded by Theresa Padin to approve non-certified, non-union staff salary increases of 3% for the 2022/2023 school year.

7 Yeas, 0 Nay, 0 Abstain

Legal Services

A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve contracting with Chinni & Associates LLC for legal services for the 2022/2023 school year.

7 Yeas, 0 Nay, 0 Abstain

Head of School Report:

Vacancies: 8th Grade ELA, English Academic Support, ELL, MS Science

Attendance report: January 2022 saw greatest absenteeism due to Covid, improved monthly after January, spring saw 90% attendance monthly.

Noted that nearly ⅓ of 8th grade students not attending 9th grade at Gilbert, largest majority headed to Oliver Wolcott Tech.

Greg Presented Health Services Summary

BOE Report:

Doug noted that as of 12:00 a.m. on 7/1/22 Batcheller School officially is returned to the Town.

BOS cut the BOE budget by $200k. Lengthy discussion of implications of this and the manner in which the cut was made, how it was presented to the BOS and the voters.

Doug expressed that the BOE will be looking for the Gilbert School to work with BOE to share the pain of this cut.

Noted that the Legislative Study is “not a priority” for the state currently.

Hinsdale School set to open 8/31.

Chairman’s Report:

Graduation & Project Graduation a Success.

37 of 52 students participated in Project Graduation

Executive Session

A motion was made by Jennifer Marchand, seconded by Astrid Robitaille to enter Executive Session, inviting Head of School Greg Shugrue to join, at 7:32 p.m.

Exit Executive Session 8:01 p.m.

Executive Session Action Items

A motion was made by Theresa Padin, seconded by Scott Beecher to approve the Head of School Contract.

6 Yea, 0 Nay, 1 Abstain

A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve the MOU regarding Administrative Salaries.

6 Yea, 0 Nay, 1 Abstain

A motion was made by Scott Beecher, seconded by Theresa Padin to approve the hire of Debra Lewis as Principal of The Gilbert School.

6 Yea, 0 Nay, 1 Abstain

Meeting Adjourned 8:15 p.m.

Agendas

Agendas 2020-2021

July 8, 2020 - Special Meeting

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

WEDNESDAY, JULY 8, 2020

GOOGLE MEET

7:00 PM

AGENDA

Join with Google Meet
meet.google.com/kwc-qgwc-oyv

Join by phone:

+1 513-816-0804 (PIN: 433606338)

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Charles Seaback, Jennifer Marchand, Theresa Padin, Steven Sedlack

Administration
Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal
A. Pledge of Allegiance – Jennifer Marchand

B. Vision and Mission Statement – Jennifer Marchand

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. APPROVAL OF FIVE-YEAR CAPITAL PLAN

A. Vote: Yeas_____ Nays_____ Abstain_____

3. APPROVAL OF BID FOR THE ROOFING PROJECTS

A. Vote: Yeas_____ Nays_____ Abstain_____

4. CHANGE CAPITAL RESERVE CD ACCOUNT TO A MONEY MARKET ACCOUNT

A. Vote: Yeas_____ Nays_____ Abstain_____

5. ADJOURNMENT

July 8, 2020 - Building and Grounds Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING Wednesday, July 8, 2020
The Gilbert School Library
6:00PM

Join: https://meet.google.com/kgn-edoe-ari +1 252-379-5018 PIN: 684993189#

AGENDA

1.   OPENING OF MEETING
A.   Scott Beecher, Chairman; Dr. Richard Dutton, Jennifer Marchand, Nora Mocarski,
B.   Others - Anthony Serio, Head of School/Superintendent Steven Sedlack, Chair, The W. L. Gilbert School Corporation Susan Sojka, Principal, Ted Buzinsky, Building & Grounds Supervisor, Diane Cook, Business Affairs Manager

2. APPROVAL OF MINUTES
A. Meeting of June 17, 2020
1. Vote: Yeas________ Nays ______ Abstain ______

3. FIVE YEAR CAPITAL IMPROVEMENT PLAN
4. APPROVAL OF BID FOR THE ROOFING PROJECTS
A. Vote: Yeas_____ Nays ______ Abstain ________

5. OTHER
6. ADJOURNMENT

July 15, 2020

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, JULY 15, 2020

ZOOM MEET

7:00 PM

AGENDA

Join Zoom Meeting https://zoom.us/j/93222592511?pwd=SmtPY1hTUm5GcitZenl1MGFEV3diZz09

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Steven Sedlack, Jennifer Marchand, Theresa Padin.

Administration
Dr. Anthony Serio, Head of School/Superintendent. Susan O. Sojka, Principal.

A. Pledge of Allegiance – Jennifer Marchand

B. Vision and Mission Statement – Jennifer Marchand

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 2 Min.

A. General Public

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 2 Min.

A. Minutes of Regular Meeting – June 17, 2020

l. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Special Meeting – July 8, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS

A. Finance

1. Report on Meeting: No meeting to report

2. Monthly Finance Report

3. Next Meeting: August 19, 2020

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: No meeting to report

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: No meeting to report

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. APPROVAL OF NEW BOARD MEMBER APPOINTED BY THE TRUST 2 Min.

A. Alison Shea

1. Vote: Yeas_____ Nays_____ Abstain_____

7. ELECTION OF NEW TREASURER

A. Vote: Yeas_____ Nays_____ Abstain_____

8. PRINCIPAL AND HEAD OF SCHOOL REPORTS 10 Min. A. Dr. Anthony Serio and Susan Sojka

1. Reopening of School

9. BOARD OF EDUCATION REPORTS 5 Min.

A. Winchester

10. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.

B. Revised Committee Assignments

11. OTHER

12. ADJOURNMENT

August 12, 2020 - Special Meeting

RESCHEDULED DUE TO POWER OUTAGES

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

WEDNESDAY, AUGUST 12, 2020

ZOOM MEET

6:30 P.M.

AGENDA

(A portion of this meeting may be held in executive session.)

Join Zoom Meeting
https://zoom.us/j/94483756753?pwd=WWU3OTVpZkFORXlVZXlRRTZKREw5dz09

Meeting ID: 944 8375 6753
Passcode: 0e13vD

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Steven Sedlack, Jennifer Marchand, Theresa Padin, Alison Shea

Administration
Dr. Anthony Serio Head of School/Superintendent

Susan O. Sojka Principal

A. Pledge of Allegiance – Ellen Marino

B. Vision and Mission Statement – Ellen Marino

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.

All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

All students are entitled to a safe, healthy and respectful learning environment.

All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. APPROVAL OF POLICIES

A. 4218.237, P5141.8, P4118.237 Face Mask Policy

1. Vote: Yeas_____ Nays_____ Abstain_____

B. P6114.81 Pandemic Policy

1. Vote: Yeas_____ Nays_____ Abstain_____

3. DISCUSSION ON OPENING OF SCHOOL

A. Hybrid Model

B. Distance Learning (Remote)

4. DISCUSSION/APPROVAL OF REVISED CALENDAR

A. Student First Day of School – Tuesday, September 8, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

5. USE OF PPP FUNDS FOR PERSONNEL

6. DISCUSSION BUILDING PREPAREDNESS

7. ADJOURNMENT

August 19, 2020

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, AUGUST 19, 2020

ZOOM MEET

7:00 PM

AGENDA

Join Zoom Meeting

https://zoom.us/j/96891406704?pwd=NWVEc2prZnVPYVY1dW9UeEUxTW1zZz09

Meeting ID: 968 9140 6704
Passcode: 4pFqrM

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Steven Sedlack, Jennifer Marchand, Theresa Padin, Alison Shea,

Administration
Dr. Anthony Serio, Head of School/Superintendent,

Susan O. Sojka, Principal

A. Pledge of Allegiance – Nora Mocarski

B. Vision and Mission Statement – NoraMocarski

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 2 Min.

A. General Public

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 2 Min.

A. Minutes of Regular Meeting – July 15, 2020

l. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Special Meeting – August 12, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min.
A. Finance

1. Report on Meeting: No Meeting to Report

2. Monthly Finance Report

3. Next Meeting: September 16, 2020

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: July 24, 2020

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: No meeting to report

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. ACCEPTANCE OF RESIGNATION 5 Min.

A. Breanna Chiaputti, Social Worker

1. Yeas_____ Nays_____ Abstain_____

7. PRINCIPAL AND HEAD OF SCHOOL REPORTS 10 Min.
A. Dr. Anthony Serio and Susan Sojka

1. Reopening of School

8. BOARD OF EDUCATION REPORTS 5 Min.

A. Winchester

9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.

10. OTHER

11. ADJOURNMENT

September 3, 2020- Special meeting POSTPONED

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

THURSDAY, SEPTEMBER 3, 2020

THE GILBERT SCHOOL

CAFETERIA

7:00 P.M.

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher Ellen Marino Kristin Peterson

Richard Dutton Nora Mocarski Steven Sedlack

Jennifer Marchand Theresa Padin Alison Shea

Administration

Dr. Anthony Serio

Head of School/Superintendent

Susan O. Sojka
Principal

A. Pledge of Allegiance – Theresa Padin

B. Vision and Mission Statement – Theresa Padin

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

2. DISCUSSION/POSSIBLE ACTION - WBOE/WBOS ADHOC COMMITTEE TO CHANGE

LEGISLATION RELATED TO THE GILBERT SCHOOL

Vote: Yeas_____ Nays_____ Abstain_____

3. ADJOURNMENT

September 16, 2020

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, SEPTEMBER 16, 2020

THE GILBERT SCHOOL CAFETERIA

7:00 PM

AGENDA

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Alison Shea

Administration Student Representatives Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal, Student Representatives Brandon Gonzalez and Victoria Zhovkly

A. Pledge of Allegiance – Kristin Peterson

B. Vision and Mission Statement – Kristen Peterson

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 2 Min.

A. General Public

B. Student Representatives

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 2 Min.

A. Minutes of Regular Meeting – August 19, 2020

l. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Special Meeting – August 12, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min. A. Finance

1. Report on Meeting: September 16, 2020

2. Monthly Finance Report

3. Next Meeting: October 21, 2020

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: September 16, 2020

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. APPROVAL OF LINE ITEM TRANSFERS 5 Min.

A. Vote: Yeas_____ Nays_____ Abstain_____

7. ACCEPTANCE OF RESIGNATION 5 Min.

A. James Brady, Math Teacher

1. Yeas_____ Nays_____ Abstain_____

8. DISCUSSION/POSSIBLE ACTION - WBOE/WBOS ADHOC COMMITTEE TO CHANGE

LEGISLATION RELATED TO THE GILBERT SCHOOL

Vote: Yeas_____ Nays_____ Abstain_____

9. PRINCIPAL REPORT 10 Min. A. Susan Sojka

1. Opening of School

10. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.

A. Dr. Anthony Serio

1. Enrollment

2. GEA Memorandum of Agreement

11. BOARD OF EDUCATION REPORTS 5 Min.

A. Winchester

12. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.

1. Search Process for Headmaster

13. OTHER

14. ADJOURNMENT

October 21, 2020

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, OCTOBER 21, 2020

GOOGLE MEET

7:00 PM

AGENDA

Join with Google Meet

meet.google.com/uvr-jzaf-mio

Join by Phone

(US) +1 585-491-8488 (PIN: 435647748)

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Alison Shea

B. Vision and Mission Statement – Kristen Peterson

A. Pledge of Allegiance – Kristin Peterson

B. Vision and Mission Statement – Kristen Peterson

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 2 Min.

A. General Public

B. Student Representatives

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 2 Min.

A. Minutes of Regular Meeting – September 16, 2020

l. Vote: Yeas_____ Nays_____ Abstain_____

5. COMMITTEE REPORTS 10 Min.

A. Finance

1. Report on Meeting: October 21, 2020

2. Monthly Finance Report

3. Next Meeting: November 18, 2020

B. Personnel

1. Report on Meeting: October 14, 2020

2. Next Meeting: November 9, 2020

C. Policy

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: October 21, 2020

2. Next Meeting: To Be Determined

E. Celebration of Education: No meeting to report

6. ACCEPTANCE OF RETIREMENT RESIGNATION 5 Min.

A. Margaret Steinway, Art Teacher

1. Yeas_____ Nays_____ Abstain_____

7. DISCUSSION/POSSIBLE ACTION - WBOE/WBOS ADHOC COMMITTEE TO CHANGE LEGISLATION RELATED TO THE GILBERT SCHOOL

Vote: Yeas_____ Nays_____ Abstain_____

8. PRINCIPAL REPORT

10 Min.

A. Susan Sojka

9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.

A. Dr. Anthony Serio

1. Enrollment

10. BOARD OF EDUCATION REPORTS 5 Min.

A. Winchester

11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.

1. Search Process for Headmaster

12. OTHER

13. ADJOURNMENT

October 21, 2020 - Building and Grounds Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

BUILDING & GROUNDS COMMITTEE MEETING

Wednesday, October 21, 2020

Google Meet

6:00 PM

Join: https://meet.google.com/jux-spyz-vcr
(US) +1 856-319-3606 PIN: 940885506#

AGENDA

1. OPENING OF MEETING

A. Scott Beecher, Chairman; Alison, Shea, Dr. Richard Dutton, Steven Sedlack

B. Others – Anthony Serio, Head of School/Superintendent

Susan Sojka, Principal

Ted Buzinsky, Building & Grounds Supervisor

Diane Cook, Business Affairs Manager

2. APPROVAL OF MINUTES

A. Meeting of September 16, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

3. ROOFING PROJECT

4. ELEVATOR PROJECT

5. VENTILATION

6. FIRE PANEL

7. ENHANCED CLEANING PROTOCOL

8. UPDATE ON FIVE YEAR PLAN

9. OTHER

10. ADJOURNMENT

October 21, 2020 - Finance Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

  FINANCE COMMITTEE MEETING

Wednesday, October 21, 2020

Google Meet

6:30 p.m.

Join: https://meet.google.com/piw-necm-szf
(US) +1 201-903-3221 PIN: 929500991#

A Portion of this meeting may be held in Executive Session.

AGENDA

      1. OPENING OF MEETING

           A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,

                                                     Kristin Peterson

           B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook



2. APPROVAL OF MINUTES

Finance Committee Meeting – June 15, 2020

Vote: Yeas_____ Nays_____ Abstain_____

      3. MONTHLY FINANCIAL REPORT

      4. UTILIZATION OF PPP FUNDS

      5. OTHER

6. ADJOURNMENT

November 5, 2020 - Ad Hoc Negotiations Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

And

WINCHESTER BOARD OF EDUCATION

AD HOC NEGOTIATIONS COMMITTEE MEETING

Thursday, October 29, 2020

Rescheduled to Thursday, November 5, 2020

Town Hall

Blue Room

7:00 p.m.

A portion of this meeting may be held in Executive Session

AGENDA

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Jennifer Marchand

Ellen Marino

Alison Shea

Steven Sedlack

Administration

Dr. Anthony Serio

Superintendent, The Gilbert School

Winchester Board of Education

Cheryl McGlynn

Kristin Peterson

Doug Pfenninger

Administration

Melony Brady-Shanley

Superintendent, Winchester Public Schools

2. ACCEPTANCE OF MINUTES

A. Meeting of November 14, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

3. ACCEPTANCE OF GROUND RULES

A. Vote: Yeas_____ Nays_____ Abstain_____

4. ADJOURNMENT

November 9, 2020 - Personnel Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

PERSONNEL COMMITTEE MEETING

Monday, November 9, 2020

The Gilbert School

Library

3:00 P.M.

A portion of this meeting may be held in Executive Session.

AGENDA

1. OPENING OF MEETING

A. Committee Members: Steven Sedlack, Chairman;

Scott Beecher, Theresa Padin, Kristin Peterson

B. Others: Dr. Anthony Serio, Superintendent/Head of School

2. APPROVAL OF MINUTES

A. Meeting of October 14, 2020

1. Yeas_____ Nays_____ Abstain_____

3. HEADMASTER SEARCH

A. Outside Firm Interviews

1. NESDEC (New England School Development Council)

2. CES (Cooperative Education Services)

3. CABE (Connecticut Association of Boards of Education) Executive Search Services

4. ADJOURNMENT

November 18, 2020 - Finance Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

FINANCE COMMITTEE MEETING

Wednesday, November 18, 2020

The Gilbert School Library

6:30 p.m.

A Portion of this meeting may be held in Executive Session.

AGENDA

1. OPENING OF MEETING

A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,

Kristin Peterson

B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook

2. APPROVAL OF MINUTES

Finance Committee Meeting – October 21, 2020

Vote: Yeas_____ Nays_____ Abstain_____

3. MONTHLY FINANCIAL REPORT

4. UTILIZATION OF PPP FUNDS

5. OTHER

6. ADJOURNMENT

November 18, 2020

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, NOVEMBER 18, 2020

THE GILBERT SCHOOL LIBRARY

7:00 PM

AGENDA

(A portion of this meeting may be held in executive session.)

  1. OPENING OF MEETING

The W. L. Gilbert School Corporation

        Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Alison Shea



Administration
Dr. Anthony Serio, Head of School/Superintendent
Susan O. Sojka, Principal

Student Representatives

Brandon Gonzalez, Victoria Zhovkly



A. Pledge of Allegiance – Steven Sedlack

       B. Vision and Mission Statement – Steven Sedlack

       The Gilbert School is committed to assuring that all of our students are prepared to be

       thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.

All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

All students are entitled to a safe, healthy and respectful learning environment.

All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

  2. PUBLIC FORUM 2 Min.

       A. General Public

       B. Student Representatives



  3. CALL FOR AGENDA ITEMS



  4. APPROVAL OF MINUTES 2 Min.

       A. Minutes of Regular Meeting – October 21, 2020

              l. Vote: Yeas_____ Nays_____ Abstain_____



  5. PRESENTATION ON IN-PERSON / HYBRID / REMOTE LEARNING 10 Min.

       A. Susan Sojka and Kelli Gilbert

  6. COMMITTEE REPORTS 10 Min. A. Finance

             1. Report on Meeting: November 18, 2020

             2. Monthly Finance Report

             3. Next Meeting: December 16, 2020

       B. Personnel

  1. Report on Meeting: November 9, 2020

  2. Next Meeting: To Be Determined

       C. Policy

     1. Report on Meeting: No Meeting to Report

  2. Next Meeting: To Be Determined

       D. Building & Grounds

  1. Report on Meeting: No Meeting to Report

  2. Next Meeting: December 16, 2020

       E. Celebration of Education: No meeting to report

  7. APPROVAL OF SEARCH SERVICES FOR HEADMASTER

       A. CES, NESDEC & CABE

             1. Vote: Yeas_____ Nays_____ Abstain_____

  8. PRINCIPAL REPORT 10 Min. A. Susan Sojka

  9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.

       A. Dr. Anthony Serio

              1. Enrollment

              2. Addendum 4 & 5

              3. DPH/CIAC on Sports



10. BOARD OF EDUCATION REPORTS 5 Min.

       A. Winchester

11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

       A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.

             1. Letter to Rep. Jay Case and State Senator Craig Miner

             2. Negotiations with the Winchester Board of Education



12. OTHER

13. ADJOURNMENT

December 3, 2020 - Ad Hoc Negotiations Committee

THE W. L. GILBERT SCHOOL CORPORATION

And

WINCHESTER BOARD OF EDUCATION

AD HOC NEGOTIATIONS COMMITTEE MEETING

Thursday, December 3, 2020

Zoom Meeting

7:00 p.m.

Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09

Phone: 929-205-6099

Meeting ID: 796 667 1341

Passcode: 12345

AGENDA

A portion of this meeting may be held in Executive Session

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Jennifer Marchand

Ellen Marino

Alison Shea

Steven Sedlack

Administration

Dr. Anthony Serio

Superintendent, The Gilbert School

Winchester Board of Education

Cheryl McGlynn

Kristin Peterson

Doug Pfenninger

Administration

Melony Brady-Shanley

Superintendent, Winchester Public Schools

2. ACCEPTANCE OF MINUTES

A. Meeting of November 19, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

3. DISCUSSION OF CONTRACT

4. ADJOURNMENT

December 8, 2020 - Special Meeting

THE W. L. GILBERT SCHOOL CORPORATION

SPECIAL MEETING

TUESDAY, DECEMBER 8, 2020

THE GILBERT SCHOOL

Google Meet

6:00 P.M.

AGENDA

Join: https://meet.google.com/eps-ciqn-frx
(US) +1 929-287-3745 PIN: 973506681#

(A portion of this meeting may be held in executive session.)

  1. OPENING OF MEETING

The W. L. Gilbert School Corporation

        Scott Beecher Ellen Marino Kristin Peterson

        Richard Dutton Theresa Padin Steven Sedlack

        Jennifer Marchand Robert Passini Alison Shea



Administration Dr. Anthony Serio

Head of School/Superintendent

Susan O. Sojka Principal

  A. Pledge of Allegiance – Scott Beecher

       B. Vision and Mission Statement – Scott Beecher

       The Gilbert School is committed to assuring that all of our students are prepared to be

       thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:

All students can learn and be successful.

All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.

All students are entitled to a safe, healthy and respectful learning environment.

All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.

Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

  2. DESIGNATION OF HEAD OF SCHOOL SEARCH COMMITTEE

Vote: Yeas_____ Nays_____ Abstain_____



  3. ADJOURNMENT

December 16, 2020 - Finance Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

  FINANCE COMMITTEE MEETING

Wednesday, December 16, 2020

Zoom Meet

6:30 p.m.

Join Zoom Meeting
https://zoom.us/j/99078289190?pwd=MmVpUnJZQXBUemN4ZlBkSlNjS2ZtUT09

Meeting ID: 990 7828 9190
Passcode: 5HgeBU

A Portion of this meeting may be held in Executive Session.

AGENDA

      1. OPENING OF MEETING

           A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,

                                                     Kristin Peterson

           B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook



2. APPROVAL OF MINUTES

Finance Committee Meeting – November 18, 2020

Vote: Yeas_____ Nays_____ Abstain_____

      3. MONTHLY FINANCIAL REPORT

      4 CAFETERIA EXPENSES AND PAYROLL

      5. UTILIZATION OF PPP FUNDS

      6. OTHER

7. ADJOURNMENT

December 16, 2020 - Regular Meeting

THE W. L. GILBERT SCHOOL CORPORATION

REGULAR MEETING

WEDNESDAY, DECEMBER 16, 2020

Zoom Meet

7:00 PM

AGENDA

Join Zoom Meeting
https://zoom.us/j/94535518494?pwd=Ly8wWm9Jb1J6TjZVV2VicmpNWHgyZz09

Meeting ID: 945 3551 8494
Passcode: 1RXC5E

(A portion of this meeting may be held in executive session.)

1. OPENING OF MEETING

The W. L. Gilbert School Corporation: Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Robert Passini, Alison Shea

Administration: Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal

Student Representatives: Brandon Gonzalez, Victoria Zhovkly

A. Pledge of Allegiance – Alison Shea

B. Vision and Mission Statement – Alison Shea

The Gilbert School is committed to assuring that all of our students are prepared to be

thoughtful and productive citizens in a complex, global society.

In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.

2. PUBLIC FORUM 2 Min.

A. General Public

B. Student Representatives

3. CALL FOR AGENDA ITEMS

4. APPROVAL OF MINUTES 2 Min.

A. Minutes of Regular Meeting – November 18, 2020

l. Vote: Yeas_____ Nays_____ Abstain_____

B. Minutes of Special Meeting – December 8, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

  5. COMMITTEE REPORTS 10 Min.

A. Finance
             1. Report on Meeting: December 16, 2020
             2. Monthly Finance Report
             3. PPP Fund Balance
             4. Next Meeting: January 20, 2021

B. Personnel

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

C. Policy

1. Report on Meeting: No Meeting to Report

2. Next Meeting: To Be Determined

D. Building & Grounds

1. Report on Meeting: December 16, 2020

2. Next Meeting: February 17, 2021

E. Celebration of Education: No meeting to report

6. APPROVAL OF 2021-2022 SCHOOL CALENDAR 5 Min.

A. Vote: Yeas_____ Nays_____ Abstain_____

7. APPROVAL OF 2021 BOARD MEETING SCHEDULE 5 Min.

A. Vote: Yeas_____ Nays_____ Abstain_____

8. PRINCIPAL REPORT 10 Min.
A. Susan Sojka

9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.

A. Dr. Anthony Serio

1. Enrollment

10. BOARD OF EDUCATION REPORTS 5 Min.

A. Winchester

11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.

A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.

1. Letter to Rep. Jay Case and State Senator Craig Miner

2. Negotiations with the Winchester Board of Education

12. OTHER

13. ADJOURNMENT

December 16, 2020 - Building and Grounds Committee

THE W. L. GILBERT SCHOOL CORPORATION

BUILDING & GROUNDS COMMITTEE MEETING

Wednesday, December 16, 2020

Zoom Meet

6:00 PM

Join Zoom Meeting
https://zoom.us/j/98091421350?pwd=a0lhbWdGOXROSXk2MFc3OVFJMGFmdz09

Meeting ID: 980 9142 1350
Passcode: 106657

AGENDA

1. OPENING OF MEETING

A. Scott Beecher, Chairman; Alison Shea, Dr. Richard Dutton, Robert Passini, Steven Sedlack

B. Others – Anthony Serio, Head of School/Superintendent

Susan Sojka, Principal

Ted Buzinsky, Building & Grounds Supervisor

Diane Cook, Business Affairs Manager

2. APPROVAL OF MINUTES

A. Meeting of October 21, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

3. ROOFING PROJECT

4. ELEVATOR PROJECT

5. VENTILATION

6. ENHANCED CLEANING PROTOCOL

7. UPDATE ON FIVE YEAR PLAN

8. OTHER

9. ADJOURNMENT

December 17, 2020 - Ad Hoc Negotiations Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

And

WINCHESTER BOARD OF EDUCATION

AD HOC NEGOTIATIONS COMMITTEE MEETING

Thursday, December 17, 2020

Zoom Meet

7:00 p.m.

Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09

Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345

AGENDA

A portion of this meeting may be held in Executive Session

1. OPENING OF MEETING

The W. L. Gilbert School Corporation

Jennifer Marchand

Ellen Marino
Alison Shea

Steven Sedlack

Administration
Dr. Anthony Serio
Superintendent, The Gilbert School

Winchester Board of Education

Cheryl McGlynn
Kristin Peterson
Doug Pfenninger
Administration
Melony Brady-Shanley
Superintendent, Winchester Public Schools

2. ACCEPTANCE OF MINUTES

A. Meeting of December 3, 2020

1. Vote: Yeas_____ Nays_____ Abstain_____

3. DISCUSSION OF CONTRACT

4. ADJOURNMENT

January 6, 2021- Joint Finance Committee and Building & Grounds Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION

JOINT MEETING OF

  FINANCE COMMITTEE

AND

BUILDING & GROUNDS COMMITTEE

Wednesday, January 6, 2021

Zoom Meet

6:00 p.m.

Join Zoom Meeting
https://zoom.us/j/94276674301?pwd=RzJJRFp4LzVSOHhQTjdOdUhRY3BzUT09

Meeting ID: 942 7667 4301
Passcode: 0Zb4bf

A Portion of this meeting may be held in Executive Session.

AGENDA

      1. OPENING OF MEETING

           A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,

                                                     Kristin Peterson

           B. Building & Grounds Committee – Scott Beecher (Chairman), Richard Dutton,

                                                                        Robert Passini

           C. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook, Ted Buzinsky



      2. DISCUSSION – FIVE YEAR CAPITAL PLAN



      3. OTHER

4. ADJOURNMENT

January 14, 2021- Ad Hoc Negotiations Committee Meeting

THE W. L. GILBERT SCHOOL CORPORATION And

WINCHESTER BOARD OF EDUCATION

AD HOC NEGOTIATIONS COMMITTEE MEETING

Thursday, January 14, 2021

Zoom Meeting

7:00 p.m.

Join Zoom Meeting: https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09 Phone: 929-205-6099

Meeting ID: 796 667 1341

Passcode: 12345

AGENDA

A portion of this meeting may be held in Executive Se