Agendas and Minutes
2024-2025
Agendas
Agendas 2024-2025
- August 21, 2024 - Building and Grounds
- August 21, 2024 - Finance Committee
- August 21, 2024 - Regular Meeting
- September 5, 2024 - Policy Committee
- September 18, 2024 - Building and Grounds Committee
- September 18, 2024 - Finance Committee
- September 18, 2024 - Regular Meeting
- October 3, 2024 Policy Committee Meeting
- October 16, 2024 - Regular Meeting
- October 16, 2024 - Building and Grounds Committee
- October 16, 2024 - Finance Committee
- November 20, 2024 - Regular Meeting
- November 20, 2024 - Building and Grounds Committee
- November 20, 2024 - Finance Committee Meeting
- December 18, 2024 - Regular Meeting
- December 18, 2024 - Building and Grounds Committee
- December 18, 2024 - Finance Committee Meeting
- December 18, 2024 - Organizational Meeting
- January 2, 2025 - Policy Committee Meeting
- January 15, 2025 - Regular Meeting
- January 15, 2025 - Building and Grounds Committee
- January 15, 2025 - Finance Committee Meeting
- January 29, 2025 - Special Meeting
- February 5, 2025 - Special Meeting
- February 13, 2025 - Nominating Committee
- February 19, 2025 - Regular Meeting
- February 19, 2025 - Building and Grounds Committee
- February 19, 2025 - Finance Committee Meeting
- March 6, 2025 - Policy Committee Meeting
- March 10, 2025 - Special Meeting
- March 19 , 2025 - Regular Meeting
- March 19, 2025 - Building and Grounds Committee
- March 19, 2025 - Finance Committee Meeting
- April 3, 2025 - Policy Committee Meeting
- April 23 2025 - Regular Meeting
- April 23 2025 - Building and Grounds Committee
- April 23 2025 - Finance Committee Meeting
- May 21, 2025 - Regular Meeting
- May 21, 2025 - Building and Grounds Committee
- May 21, 2025 - Finance Committee Meeting
August 21, 2024 - Building and Grounds
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, August 21, 2024
THE GILBERT SCHOOL
5:30 PM
Library
AGENDA
1. OPENING OF MEETING
A. Building & Grounds Committee - Scott Beecher (Chair), Holly Cassaday, Jonathan Morhardt Others - Greg Shugrue (Head of School)
2. DISCUSSION/UPDATES
A. Updates on Roof/Solar Project
B. Revisiting the 5-Year Plan
C. Security Grants - Next Steps
3. OTHER
4. ADJOURNMENT
August 21, 2024 - Finance Committee
August 21, 2024 - Regular Meeting
September 5, 2024 - Policy Committee
September 18, 2024 - Building and Grounds Committee
September 18, 2024 - Finance Committee
September 18, 2024 - Regular Meeting
October 3, 2024 Policy Committee Meeting
October 16, 2024 - Regular Meeting
October 16, 2024 - Building and Grounds Committee
October 16, 2024 - Finance Committee
November 20, 2024 - Regular Meeting
November 20, 2024 - Building and Grounds Committee
November 20, 2024 - Finance Committee Meeting
December 18, 2024 - Regular Meeting
December 18, 2024 - Building and Grounds Committee
December 18, 2024 - Finance Committee Meeting
December 18, 2024 - Organizational Meeting
January 2, 2025 - Policy Committee Meeting
January 15, 2025 - Regular Meeting
January 15, 2025 - Building and Grounds Committee
January 15, 2025 - Finance Committee Meeting
January 29, 2025 - Special Meeting
February 5, 2025 - Special Meeting
February 13, 2025 - Nominating Committee
February 19, 2025 - Regular Meeting
February 19, 2025 - Building and Grounds Committee
February 19, 2025 - Finance Committee Meeting
March 6, 2025 - Policy Committee Meeting
March 10, 2025 - Special Meeting
March 19 , 2025 - Regular Meeting
March 19, 2025 - Building and Grounds Committee
March 19, 2025 - Finance Committee Meeting
April 3, 2025 - Policy Committee Meeting
April 23 2025 - Regular Meeting
April 23 2025 - Building and Grounds Committee
April 23 2025 - Finance Committee Meeting
May 21, 2025 - Regular Meeting
May 21, 2025 - Building and Grounds Committee
May 21, 2025 - Finance Committee Meeting
Minutes
Minutes 2024-2025
- August 21, 2024 - Regular Meeting
- August 21, 2014 - Building & Grounds
- August 21, 2024 - Finance Committee
- September 18, 2024 - Regular Meeting
- September 18, 2024 - Building & Grounds
- September 18, 2024 - Finance Committee
- October 3, 2024 - Policy Committee Meeting
- October 16, 2024 - Regular Meeting
- October 16, 2024 - Building and Grounds Committee
- October 16, 2024 - Finance Committee
- November 20, 2024 - Regular Meeting
- November 20, 2024 - Building and Grounds Committee
- November 20, 2024 - Finance Committee Meeting
- December 18, 2024 - Regular Meeting
- December 18, 2024 - Building and Grounds Committee
- December 18, 2024 Finance Committee Meeting
- January 2, 2025 - Policy Committee Meeting
- January 15, 2025 - Regular Meeting
- January 15, 2025 - Building and Grounds Committee
- January 15, 2025 - Finance Committee Meeting
- January 29, 2025 - Special Meeting
- February 5, 2025 - Special Meeting
- February 13, 3025 - Nominating Committee
- February 19, 2025 - Regular Meeting
- February 19, 2025 - Building and Grounds Committee
- February 19, 2025 - Finance Committee
- March 6, 2025 - Policy Committee
- March 10, 2025 - Special Meeting
- March 19 , 2025 - Regular Meeting
- March 19, 2025 - Building and Grounds Meeting
- March 19, 2025 - Finance Committee Meeting
- April 3, 2025 - Policy Committee Meeting
- April 23, 2025 - Regular Meeting
- April 23 2025 - Building and Grounds Committee
- April 23 2025 - Finance Committee Meeting
- April 23, 2025 - Personnel Committee Meeting
- May 21, 2025 - Regular Meeting
- May 21, 2025 - Building and Grounds Committee
- May 21, 2025 - Finance Committee Meeting
August 21, 2024 - Regular Meeting
August 21, 2014 - Building & Grounds
August 21, 2024 - Finance Committee
September 18, 2024 - Regular Meeting
September 18, 2024 - Building & Grounds
September 18, 2024 - Finance Committee
October 3, 2024 - Policy Committee Meeting
October 16, 2024 - Regular Meeting
October 16, 2024 - Building and Grounds Committee
October 16, 2024 - Finance Committee
November 20, 2024 - Regular Meeting
November 20, 2024 - Building and Grounds Committee
November 20, 2024 - Finance Committee Meeting
December 18, 2024 - Regular Meeting
December 18, 2024 - Building and Grounds Committee
December 18, 2024 Finance Committee Meeting
January 2, 2025 - Policy Committee Meeting
January 15, 2025 - Regular Meeting
January 15, 2025 - Building and Grounds Committee
January 15, 2025 - Finance Committee Meeting
January 29, 2025 - Special Meeting
February 5, 2025 - Special Meeting
February 13, 3025 - Nominating Committee
February 19, 2025 - Regular Meeting
February 19, 2025 - Building and Grounds Committee
February 19, 2025 - Finance Committee
March 6, 2025 - Policy Committee
March 10, 2025 - Special Meeting
March 19 , 2025 - Regular Meeting
March 19, 2025 - Building and Grounds Meeting
March 19, 2025 - Finance Committee Meeting
April 3, 2025 - Policy Committee Meeting
April 23, 2025 - Regular Meeting
April 23 2025 - Building and Grounds Committee
April 23 2025 - Finance Committee Meeting
April 23, 2025 - Personnel Committee Meeting
May 21, 2025 - Regular Meeting
May 21, 2025 - Building and Grounds Committee
May 21, 2025 - Finance Committee Meeting
2023-2024
Agendas
Agendas 2023-2024
- August 30, 2023 -Building & Grounds
- August 30,2023 -Finance Committee
- August 30, 2023 - Regular Meeting
- September 7, 2023 - Policy Committee
- September 20, 2023 - Finance Committee
- September 20, 2023 - Regular Meeting
- October 5, 2023 - Policy Committee
- October 18, 2023 - Building & Grounds Committee
- October 18, 2023 - Finance Committee
- October 18, 2023 - Regular Meeting
- November 2, 2023 - Policy Committee
- November 8, 2023 - Building & Grounds Committee
- November 8, 2023 - Finance Committee
- November 8, 2023 - Regular Meeting
- December 7, 2023 - Policy Committee
- December 14, 2023 - Finance Committee
- December 14, 2023 - Organizational Meeting
- December 14, 2023 - Regular Meeting
- January 4, 2024 - Policy Committee
- January 10, 2024 - Special Finance Committee Meeting
- January 17, 2024 - Building & Grounds
- January 17, 2024 - Finance Committee
- January 17, 2024 - Regular Meeting
- February 7, 2024 - Special Meeting
- February 21, 2024 - Building & Grounds Committee
- February 21, 2024 - Finance Committee
- February 21, 2024 - Regular Meeting
- March 20, 2024 - Building and Grounds
- March 20, 2024 - Finance Committee
- March 20 2024 - Regular Meeting
- April 24, 2024 - Building & Grounds Committee
- April 24, 2024 - Finance Committee
- April 24, 2024 - Regular Meeting
- April 30, 2024 - Personnel Committee
- May 15, 2024 - Building & Grounds Committee
- May 15, 2024 - Finance Committee
- May 15, 2024 - Regular Meeting
- June 19, 2024 - Finance Committee
- June 19, 2024 - Regular Meeting
August 30, 2023 -Building & Grounds
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, August 30, 2023
THE GILBERT SCHOOL
5:30 PM
Library
AGENDA
-
OPENING OF MEETING
-
Building & Grounds Committee - Scott Beecher (Chair), Doug Pfenninger, Holly Cassaday
-
Others - Greg Shugrue (Head of School), Ted Buzinsky (Building & Grounds Supervisor)
-
DISCUSSION/UPDATES
-
Updates on Projects
-
Solar
-
Roof
-
Five-Year Plan
-
OTHER
-
ADJOURNMENT
August 30,2023 -Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, August 30, 2023
THE GILBERT SCHOOL
6:00 PM
Library
AGENDA
-
OPENING OF MEETING
-
Finance Committee - Ellen Marino (Chair), Scott Beecher, Doug Pfenninger, Astrid Robitaille, Renata Waldron
-
Others - Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair, Diane Cook, Business Affairs Manager
-
APPROVAL OF MINUTES
-
Meeting of June 21, 2023
-
Yeas_____ Nays_____ Abstain_____
-
REVIEW OF MONTHLY REPORT
-
OTHER
-
ADJOURNMENT
August 30, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, AUGUST 30, 2023
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Doug Pfenninger Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School TBD
-
Pledge of Allegiance - Holly Cassaday
-
Vision and Mission Statement - Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - June 21, 2023
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. RESIGNATIONS/APPOINTMENTS
-
Resignations
-
Rebecca Billingsley
-
Kelli-Ann Gilbert
-
Appointments/Certified Staff Hires
-
Bridget Grady - Art
-
Michaela Cutarelli - Social Worker
6. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting - September 20, 2023
-
Personnel
-
Report on Meeting August 22, 2023
-
Next Meeting - August 31, 2023 (GAA Contract Negotiations)
-
Policy
-
Report on Meeting: N/A
-
Next Meeting - September 7, 2023
-
Building & Grounds
-
Report on Meeting
-
Next Meeting - September 20, 2023
7. SECOND READING OF POLICIES
-
5113.2 - Attendance
8. APPROVAL OF POLICIES
-
6146 - Graduation Requirements
-
VOTE: Yeas _____ Nays _____ Abstain _____
9. FIELD TRIP REQUEST
-
Rome/Pompei 2024
10. INSTRUCTION
-
Presentation of 2023/24 Improvement Plan
11. SECURITY
-
SRO vs ASO Discussion
12. PRINCIPAL’S REPORT
13. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
2023/24 Enrollment
-
Solar Update
-
Grants Update
-
Support Services/Mental Health Data
-
-
Attendance Data
14. BOARD OF EDUCATION REPORT
-
Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
16. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
September 7, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, September 7, 2023
THE GILBERT SCHOOL
8:00 AM
Main Office Conference Room
AGENDA
-
OPENING OF MEETING
-
Committee Members - Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
-
Others - Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
-
Meeting of June 1, 2023
-
Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
-
Discussion/Review of Policies
-
Discuss & Review the 5000 & 6000 Series
-
CABE Update
4. OTHER
5. ADJOURNMENT
September 20, 2023 - Finance Committee
September 20, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, SEPTEMBER 20, 2023
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Doug Pfenninger Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Ellen Marino
-
Vision and Mission Statement - Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. INTRODUCTION OF NEW STAFF
Stephen Barone, Social Studies
Michaela Cutarelli, Social Worker
Michelle Farrar, Science
Bridget Grady, Art
Sarah Guenther, Math
Craig Levesque, Science
Shannon McGrane, Social Worker
Maryanne Shaffer, Administrative Executive Assistant
(Short intermission for refreshments)
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - August 30, 2023
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting - October 18, 2023
-
Personnel
-
Report on Meeting September 13 (GAA Contract Negotiations)?
-
Next Meeting
-
Policy
-
Report on Meeting: N/A
-
Next Meeting - October 5, 2023
-
Building & Grounds
-
Report on Meeting
-
Next Meeting - October 18, 2023
6. APPROVAL OF POLICIES
-
5113.2 - Attendance
-
VOTE: Yeas _____ Nays _____ Abstain _____
7. SECURITY
-
SRO vs ASO Discussion
-
LCSA Data
-
Next Steps
8. PRINCIPAL’S REPORT
9. ENHANCEMENT GRANT
10. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
Enrollment
-
Solar Update
-
Attendance Data
13. BOARD OF EDUCATION REPORT
-
Winchester
14. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
15. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
October 5, 2023 - Policy Committee
October 18, 2023 - Building & Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, October 18, 2023
THE GILBERT SCHOOL
5:30 PM
Library
AGENDA
-
OPENING OF MEETING
-
Building & Grounds Committee - Scott Beecher (Chair), Doug Pfenninger, Holly Cassaday
-
Others - Greg Shugrue (Head of School), Ted Buzinsky (Building & Grounds Supervisor)
-
DISCUSSION/UPDATES
-
Updates on Solar Project
-
HVAC PRESENTATION
-
Francis S. Delaney, President, West State Mechanical, Inc.
-
OTHER
-
ADJOURNMENT
October 18, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, October 18, 2023
THE GILBERT SCHOOL
6:00 PM
Library
AGENDA
-
OPENING OF MEETING
-
Finance Committee - Ellen Marino (Chair), Scott Beecher, Doug Pfenninger, Astrid Robitaille, Renata Waldron
-
Others - Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair, Diane Cook, Business Affairs Manager
-
APPROVAL OF MINUTES
-
Meeting of August 30, 2023
-
Yeas_____ Nays_____ Abstain_____
-
REVIEW OF MONTHLY REPORT
-
OTHER
-
ADJOURNMENT
October 18, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, OCTOBER 18, 2023
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Doug Pfenninger Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Jared Fritch
-
Vision and Mission Statement - Jared Fritch
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - September 20, 2023
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting - November 15, 2023
-
Personnel
-
Report on Meeting
-
Next Meeting
-
Policy
-
Report on Meeting - October 5, 2023
-
Next Meeting - November 2, 2023
-
Building & Grounds
-
Report on Meeting - October 18, 2023
-
Next Meeting - November 15, 2023
6. FOOD SERVICE
-
Update - Becky Tyrell, Ed Advance
7. SECURITY
-
ASO Discussion
8. CALENDARS
-
2024/2025 (Edited)
-
2025/2026
-
Graduation 2024
9. MOU w/ WBOE DISCUSSION
10. PRINCIPAL’S REPORT
11. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
Enrollment
-
Solar Update
-
Attendance Data
-
Grants update
-
Gilbert Parent Ambassadors Committee
-
Williams Ave.
12. BOARD OF EDUCATION REPORT
-
Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
14. EXECUTIVE SESSION
-
GAA Contract
15. GAA CONTRACT VOTE
-
VOTE: Yeas _____ Nays _____ Abstain _____
16. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
November 2, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, November 2, 2023
THE GILBERT SCHOOL
8:00 AM
Main Office Conference Room
AGENDA
-
OPENING OF MEETING
-
Committee Members - Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
-
Others - Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
-
Meeting of October 5, 2023
-
Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
-
Discussion/Review of Policies
-
Review the 2009 Policies #5000 through #5131.1
-
Discuss (and possibly revise) Policy #5112.3 “Dropouts”
-
ASO Policy Revision?
4. OTHER
5. ADJOURNMENT
November 8, 2023 - Building & Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, November 8, 2023
THE GILBERT SCHOOL
5:30 PM
Library
AGENDA
-
OPENING OF MEETING
-
Building & Grounds Committee - Scott Beecher (Chair), Holly Cassaday
-
Others - Greg Shugrue (Head of School), Ted Buzinsky (Building & Grounds Supervisor)
2. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - October 18, 2023
-
VOTE: Yeas _____ Nays _____ Abstain _____
3. DISCUSSION/UPDATES
-
Updates on Solar Project
-
HVAC Project
4. OTHER
5. ADJOURNMENT
November 8, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, November 8, 2023
THE GILBERT SCHOOL
6:00 PM
Library
AGENDA
-
OPENING OF MEETING
-
Finance Committee - Ellen Marino (Chair), Scott Beecher, Astrid Robitaille, Renata Waldron
-
Others - Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair, Diane Cook, Business Affairs Manager
-
REVIEW OF MONTHLY REPORT
-
OTHER
-
ADJOURNMENT
November 8, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, NOVEMBER 8, 2023
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Doug Pfenninger Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Jared Fritch
-
Vision and Mission Statement - Jared Fritch
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - October 18, 2023
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting - December 14, 2023
-
Personnel
-
Report on Meeting
-
Next Meeting
-
Policy
-
Report on Meeting - November 2, 2023
-
Next Meeting - December 7, 2023
-
Building & Grounds
-
Report on Meeting - November 8, 2023
-
Next Meeting - December 14, 2023
6. SECURITY
-
ASO Discussion
7. FIRST READING OF POLICIES
-
5118 - Nonresident Attendance
8. MOU w/ WBOE DISCUSSION
9. TAPING SCHOOL CORP MEETINGS DISCUSSION
10. PRINCIPAL’S REPORT
-
Hive Time
11. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
Enrollment
-
Attendance Data
-
Food Service
-
Solar Update
-
Grants update
-
Gilbert Parent Ambassadors Committee
12. BOARD OF EDUCATION REPORT
-
Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
14. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
December 7, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, December 7, 2023
THE GILBERT SCHOOL
8:00 AM
Main Office Conference Room
AGENDA
-
OPENING OF MEETING
-
Committee Members - Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
-
Others - Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
-
Meeting of November 2, 2023
-
Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
-
Discuss (and possibly revise) Policy #5112.3 “Dropouts”
-
Discuss/Review Policy #5118 “Non-resident Attendance”
-
Discussion/Review of Policies
-
Review the 2009 Policies #5131.2 through 5145.8
4. OTHER
5. ADJOURNMENT
December 14, 2023 - Finance Committee
December 14, 2023 - Organizational Meeting
December 14, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
THURSDAY, DECEMBER 14, 2023
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Jared Fritch
-
Vision and Mission Statement - Jared Fritch
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - November 8, 2023
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting - January 10, 2024
-
Policy
-
Report on Meeting - December 7, 2023
-
Next Meeting - January 4, 2024
-
Building & Grounds
-
Report on Meeting - December 14, 2023
-
Next Meeting - January 17, 2023
6. FOOD SERVICE
-
Becky Tyrell - EdAdvance - Update on Spring of 2023 Audit
7. SECURITY
-
ASO Discussion
8. FIRST READING OF POLICIES
-
#5112.3 - Dropouts
-
#5118 - Nonresident Attendance
9. 2024 MEETING SCHEDULE
10. TAPING SCHOOL CORP MEETINGS DISCUSSION (Update)
11. OUT OF STATE FIELD TRIP (Wrestling)
-
VOTE: Yeas _____ Nays _____ Abstain _____
12. PRINCIPAL’S REPORT
-
Hive Time
13. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
Enrollment
-
Attendance Data
-
Solar Update
-
Gilbert Parent Ambassadors Committee
14. BOARD OF EDUCATION REPORT
-
Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
16. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
January 4, 2024 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, January 4, 2024
THE GILBERT SCHOOL
8:00 AM
Main Office Conference Room
AGENDA
-
OPENING OF MEETING
-
Committee Members - Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
-
Others - Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
-
Meeting of December 7, 2023
-
Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
-
Discussion/Review of Policies
-
Continue to review the 5000 Series Polices from 2009 starting with Policies #5131.6 “Drug, Alcohol, & Medical Marijuana”
4. OTHER
5. ADJOURNMENT
January 10, 2024 - Special Finance Committee Meeting
January 17, 2024 - Building & Grounds
January 17, 2024 - Finance Committee
January 17, 2024 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JANUARY 17, 2024
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Jared Fritch
-
Vision and Mission Statement - Jared Fritch
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - December 14, 2023
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Report on Special Finance Meeting - January 10, 2024
-
Next Meeting - February 21, 2024
-
Policy
-
Report on Meeting - January 4, 2024
-
Next Meeting - February 1, 2024
-
Building & Grounds
-
Next Meeting - February 21, 2024
6. 2024 W. L. GILBERT SCHOOL CORPORATION MEETING SCHEDULE (AMENDED)
-
VOTE: Yeas _____ Nays _____ Abstain _____
7. READING DATA PRESENTATION
8. SECURITY
-
ASO Update
9. FIRST READING OF POLICIES
-
#5131.8 - Off School Grounds Misconduct
-
#5141.5 - Suicide Prevention & Intervention
-
#5141.6 - Crisis Response/Crisis Management Plan (Emergencies & Disaster Preparedness Plan)
10. SECOND READING OF POLICIES
-
#5112.3 - Dropouts
-
#5118 - Nonresident Attendance
11. OUT OF STATE FIELD TRIP (Baseball)
-
VOTE: Yeas _____ Nays _____ Abstain _____
12. PRINCIPAL’S REPORT
13. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
Enrollment
-
Attendance Data
-
Roof/Solar Update
14. BOARD OF EDUCATION REPORT
-
Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
16. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
February 7, 2024 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, FEBRUARY 7, 2024
THE GILBERT SCHOOL
6:00 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Jared Fritch
-
Vision and Mission Statement - Jared Fritch
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - January 17, 2024
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. AUTHORIZATION FOR CHAIR SIGNATURE ON SOLAR DOCUMENTS
-
VOTE: Yeas _____ Nays _____ Abstain _____
6. 2024 HEAD OF SCHOOL PRESENTATION OF THE W. L. GILBERT SCHOOL
CORPORATION PROPOSED 2024-2025 BUDGET
7. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
February 21, 2024 - Building & Grounds Committee
February 21, 2024 - Finance Committee
February 21, 2024 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, FEBRUARY 21, 2024
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday
Jared Fritch Tore Lovetere Ellen Marino
Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Jared Fritch
-
Vision and Mission Statement - Jared Fritch
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Special Meeting - February 7, 2024
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting - March 20, 2024
-
Policy
-
Report on Meeting - No Meeting to Report
-
Next Meeting - March 7, 2024
-
Building & Grounds
-
Next Meeting - March 20, 2024
6. SECURITY UPDATE
-
ASO Update
7. SECOND READING OF POLICIES
-
#5131.8 - Off School Grounds Misconduct
-
#5141.5 - Suicide Prevention & Intervention
-
#5141.6 - Crisis Response/Crisis Management Plan (Emergencies & Disaster Preparedness Plan)
8. APPROVAL OF POLICIES
-
#5112.3 - Dropouts
-
VOTE: Yeas _____ Nays _____ Abstain _____
-
#5118 - Nonresident Attendance
-
VOTE: Yeas _____ Nays _____ Abstain _____
9. PRINCIPAL’S REPORT
10. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
Enrollment
-
Attendance Data
-
Roof/Solar Update
-
Mental Health Data
11. DISCUSSION/APPROVAL OF THE W. L. GILBERT SCHOOL CORPORATION
PROPOSED 2024/2025 BUDGET
-
VOTE: Yeas _____ Nays _____ Abstain _____
12. BOARD OF EDUCATION REPORT
-
Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
14. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
March 20, 2024 - Building and Grounds
March 20, 2024 - Finance Committee
March 20 2024 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MARCH 20, 2024
THE GILBERT SCHOOL
6:30 PM
Library
AGENDA
(A portion of this meeting may be held in executive session)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassaday Shane Centrella
Jared Fritch Ellen Marino Jonathan Morhardt Theresa Padin Astrid Robitaille Renata Waldron
Administration Student Representatives
Greg P. Shugrue Danica Poirier
Head of School James Slauta
-
Pledge of Allegiance - Scott Beecher
-
Vision and Mission Statement - Scott Beecher
The Gilbert School is committed to ensuring that all our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All The Gilbert School community members must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
-
General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please state your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
-
Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
-
Minutes of Regular Meeting - February 21, 2024
-
VOTE: Yeas _____ Nays _____ Abstain _____
5. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting - April 24, 2024
-
Policy
-
Report on Meeting - March 7, 2024
-
Next Meeting - April 4, 2024
-
Building & Grounds
-
Report on Meeting - March 20, 2024
-
Next Meeting - April 24, 2024
6. PRESENTATION FROM EDADVANCE - Career Pathways & Workforce Development
7. COMMITTEE ASSIGNMENTS
8. SECURITY UPDATE
-
ASO Update
9. FIRST READING OF POLICIES
-
#6146 - Graduation Requirements (Personal Finance)
10. APPROVAL OF POLICIES
-
#5131.8 - Off School Grounds Misconduct
-
VOTE: Yeas _____ Nays _____ Abstain _____
-
#5141.5 - Suicide Prevention & Intervention
-
VOTE: Yeas _____ Nays _____ Abstain _____
-
#5141.6 - Crisis Response/Crisis Management Plan (Emergencies & Disaster Preparedness Plan)
-
VOTE: Yeas _____ Nays _____ Abstain _____
11. OUT OF STATE FIELD TRIP REQUESTS
-
Six Flags New England
-
VOTE: Yeas _____ Nays _____ Abstain _____
B. New York City, Broadway
-
VOTE: Yeas _____ Nays _____ Abstain _____
C. Museum of Fine Arts, Boston
-
VOTE: Yeas _____ Nays _____ Abstain _____
12. FOOD SERVICES
-
Motion #1 (Required vote for participation in healthy food option of HFC) This vote is required for all BOEs that participate in the NSLP. Each BOE must vote “yes” or “no” to participate in the healthy food option of C.G.S. Section 10-215f and follow the Connecticut Nutrition Standards (CNS). The motion and BOE-approved meeting minutes must include the exact motion language below:
Pursuant to C.G.S. Section 10-215f, the WL Gilbert School Corp dba The Gilbert School certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the
Connecticut Nutrition Standards during the period of July 1, 2024, through
June 30, 2025. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including
but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the
school or non-school organizations and groups.
-
VOTE: Yeas _____ Nays _____ Abstain _____
-
Motion #2 (BOEs that vote “yes” to participate in the healthy food option may choose to combine the two separate food and beverage exemptions into one motion, by using the exact motion language below. Required motion language for combined food and beverage exemptions:
The WL Gilbert School Corp dba The Gilbert School will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales.
-
VOTE: Yeas _____ Nays _____ Abstain _____
13. PRINCIPAL’S REPORT
14. HEAD OF SCHOOL REPORT
-
Greg P. Shugrue
-
Enrollment
-
Attendance Data
-
State Mandates
-
Increasing Educator Diversity Plan (3/15/24)
-
School-Based Climate Plans (7/1/24)
-
15. STATE MANDATE - INCREASING EDUCATOR DIVERSITY PLAN (IED)
-
VOTE: Yeas _____ Nays _____ Abstain _____
16. BOARD OF EDUCATION REPORT
-
Winchester
17. SCHOOL CORPORATION CHAIRMAN’S REPORT
-
Holly Cassaday
18. ADJOURNMENT
-
VOTE: Yeas _____ Nays _____ Abstain _____
April 24, 2024 - Building & Grounds Committee
April 24, 2024 - Finance Committee
April 24, 2024 - Regular Meeting
April 30, 2024 - Personnel Committee
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Wednesday, April 30, 2024
3:30 p.m.
The Gilbert School Main Office Conference Room
AGENDA
-
OPENING OF MEETING
-
Committee Members: Holly Cassaday, Chair, Shane Centrella, Jared Fitch, Theresa Padin
-
Others: Greg Shugrue, Head of School
-
-
APPROVAL OF MINUTES
-
Meeting of April 3, 2024
-
Yeas_____ Nays_____ Abstain_____
-
-
-
NON-CERTIFIED SALARIES
-
HEAD OF SCHOOL CONTRACT DISCUSSION
-
OTHER
-
ADJOURNMENT
May 15, 2024 - Building & Grounds Committee
May 15, 2024 - Finance Committee
May 15, 2024 - Regular Meeting
June 19, 2024 - Finance Committee
June 19, 2024 - Regular Meeting
Minutes
Minutes 2023-2024
- August 30, 2023 - Building & Grounds Committee
- August 30, 2023 - Finance Committee
- August 30, 2023 - Regular Meeting
- September 7, 2023 - Policy Committee
- September 20, 2023 - Regular Meeting
- October 5, 2023 - Policy Committee
- October 18, 2023 - Regular Meeting
- November 2, 2023 - Policy Meeting
- November 8, 2023 - Finance Meeting
- November 8, 2023 - Regular Meeting
- December 7, 2023 - Policy Meeting
- December 14, 2023 - Finance Meeting
- December 14, 2023 - Annual Organizational Meeting
- December 14, 2023 - Regular Meeting
- January 4, 2024 - Policy Committee
- January 10, 2024 - Special Finance Committee Meeting
- January 17, 2024 Building & Grounds Committee
- January 17, 2024 - Finance Committee
- January 17, 2024 - Regular Meeting
- February 7, 2024 - Special Meeting
- February 21, 2024 - Regular Meeting
- March 20, 2024 - Building and Grounds Committe
- March 20, 20, 2024 - Finance Committee
- March 20, 2024 - Regular Meeting
- April 24, 2024 - Building and Grounds
- April 24, 2024 - Finance Committee
- April 24, 2024 - Regular Meeting
- April 30, 2024 - Personnel Committee
- May 15, 2024 - Finance Committee
- May 15, 2024 - Regular Meeting
- June 19, 2024 - Finance Committee
- June 19, 2024 - Regular Meeting
August 30, 2023 - Building & Grounds Committee
August 30, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
August 30, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on
Wednesday, August 30, 2023 in the Library Media Center. The meeting was called to order at 6:04 p.m. by
Ellen Marino, Chair.
Committee Members present were Scott Beecher, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation
A motion was made by A. Robitaille, seconded by D. Pfenninger to approve the minutes of May 17, 2023.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated prior to meeting was for one month ending July 31, 2023. E. Marino questioned Contracted Services – ACAD SOFT expenditure of $1,689.46 and whether it is a one-time expense since it appears it was never budgeted. G. Shugrue said he would get more information on that. Next month will be line-item adjustments to balance out the previous fiscal year. D. Cook will be present at that meeting.
Adjournment:
A motion was made by A. Robitaille, seconded by D. Pfenninger to adjourn the meeting at 6:09 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 30, 2023 - Regular Meeting
8/30/23
W.L. Gilbert School Corporation
Regular Meeting Minutes
Meeting called to order by Holly Cassaday, Chair at 6:28 p.m.
Members Present: Renata Waldron, Tore Lovetore, Doug Pfenninger, Scott Beecher, Holly Cassaday, Ellen Marino, Astrid Robitaille, Jared Fritch, Theresa Padin
Admin Present: Greg Shugrue, Head of School, Debra Lewis, Principal
Public Comment: None
Call for agenda items:
11b- MOU with WBOE
11c- Recording of Meetings
Approval of Minutes
A motion was made by Renata Waldron, seconded by Theresa Padin to approve the minutes of the 6/21/23 Regular Meeting as presented.
9 Yea, 0 Nay, 0 Abstain
Resignations
-
Rebecca Billingsley- Art
-
Kelli Ann Gilbert- Nurse
Appointments
-
Bridget Grady- Art
-
Michaela Cutarelli- Social Worker
Kelli Ann Gilbert will not be replaced, duties in the Nurse's Office will be redistributed with current nurse promoted to Head Nurse.
Committee Reports
Finance: 8/30/23 Meeting presented by Ellen Marino. Little to discuss, only 1 month into fiscal year.
Personnel: 8/22/23 Meeting presented by Holly Cassady: Admin Contract Negotiations ongoing
Policy: No Meeting to report, next meeting 9/7/23
Building & Grounds: 8/30/23 Meeting presented by Scott Beecher. Gym roof complete. Roof repair & solar project has moved to underwriting.
Second Reading of Policy
5113.2 Attendance
Approval of Policies.
A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve Policy 6146 with an amendment to add the language “25 credits required for graduation”.
9 Yea, 0 Nay, 0 Abstain
International Field Trip Request
A motion was made by Theresa Padin, seconded by Jared Fritch to approve the European Field trip presented.
9 Yea, 0 Nay, 0 Abstain
Instruction:
Deb Lewis presented on the 23/24 School Improvement Plan focused on 4 core areas:
Academics
Culture
Aspirations
Belonging
Deb reviewed schedule of benchmark assessments.
School Security
Continued discussion on ARO vs. SRO.
Greg noted WPD does not have enough officers to fit the SRO model at this time. There are current vacancies on the policy force.
School Corp would like Greg to have sample MOUs and Salary scales for the ASO model for the September Meeting.
MOU with Winchester BOE
Tore presented a draft MOU with the WBOE to focus on three areas
-
Annual Joint Meeting (date TBD)
-
Sharing of WBOE & WLGSC Information (minutes, agendas, etc.)
-
Look for joint cost saving opportunities whenever possible (plowing, garbage collection, etc.)
A motion was made by Tore Lovetore, seconded by Scott Beecher for the W.L. Gilbert School Corp to direct the Head of Schools to work with Superintendent Shanley to draft a formal MOU addressing these issues.
9 Yea, 0 Nay, 0 Abstain
Taping of Board Meetings
Greg will investigate technological requirements needed to record meetings and report to us at a future meeting.
Principal’s Report- Deb Lewis
-
Leadership Retreat
-
Professional Development
-
AI update
-
SAT Changes- shorter/digital/adaptive
-
De-Escalation Training
-
Athletics Fair
-
Home Visits
Head of School Report- Greg Shugrue
-
Enrollment- 440 (increasing)
-
Solar/Roof project is in the underwriting phase with CT Greenbank
-
Attendance Info
Board of Education Report- Doug Pfenninger
-
603 Enrolled
-
Greenleaf Solar project in the works for Pearson & Hinsdale
-
BOE revised Board Goals at retreat
-
1 custodial vacancy at Pearson
-
AC Project at Pearson done
A motion was made by Theresa Padin, seconded by Tore Lovetore to adjourn the meeting.
9 Yea, 0 Nay, 0 Abstain.
September 7, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
September 7, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, September 7, 2023 in the Main Office Conference Room at The Gilbert School.
The meeting was called to order at 8:24 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, and Astrid Robitaille
Absent Committee Members: Theresa Padin
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School
Corporation.
A motion was made by A. Robitaille, seconded by E. Marino to approve the Minutes of June 1, 2023.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The committee reviewed a list of the 5000 series policies and G. Shugrue mark-ups as to revision dates. G. Shugrue also handed out the CABE documents with a List of Identified Existing Policies for Possible Modification or New Policies to consider, which is provided quarterly as an update service to the Board. The committee agreed to begin reviewing Policy 5000 through 5131.1 with focus on those revised in 2009 and will cross reference with any recommendations from CABE.
A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 9:08 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
September 20, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING MINUTES
WEDNESDAY, SEPTEMBER 20, 2023
Meeting Called to Order at 6:30 p.m. by Holly Cassaday
Members Present: Renata Waldron, Theresa Padin, Jared Fritch, Holly Cassaday & Ellen Marino
Members Absent: Doug Pfenninger, Scott Beecher, Astrid Robitaille, Tore Lovetere
Administration Present: Greg Shugrue, Head of Schools, Debra Lewis, Principal
Others: Diane Cook
Student Representatives: James Slauta, Danica Porier
Public Comment: None
Call for Agenda Items:
Add MOU with WBOE as item 6A
Add Line Item Transfers as item 6B
A motion was made by Ellen Marino, seconded by Jared Fritch to add agenda items 6A and 6B.
5 Yea, 0 Nay, 0 Abstain
New Staff Introductions: New staff members of the Gilbert School were introduced, brief break for conversation.
Approval of Minutes of 8/30/23 Regular Meeting
A motion was made by Ellen Marino, seconded by Jared Fritch to approve the minutes of the August 30, 2023 Regular Meeting with one correction to the spelling of Cassaday in the committee reports section.
5 Yea, 0 Nay, 0 Abstain
Committee Reports:
Finance- (Ellen Marino) 9/21- No Quorum. Next Meeting scheduled for 10/18/23
Personnel- (Holly Cassaday) 9/18/23, GAA Negotiations. No meeting scheduled
Policy- (Ellen Marino) 8/31- Policy Committee reviewing 5000 series for updates. Next meeting 10/5/23
Building & Ground- No Meeting to report
Approval of Policies
A motion was made by Theresa Padin, seconded by Ellen Marino to approve policy 5113.2, Attendance, as presented.
5 Yea, 0 Nay, 0 Abstain
MOU
A motion was made by Theresa Padin, seconded by Jared Fritch to approve the MOU between the W.L. Gilbert School Corporation and Winchester Board of Education as presented.
5 Yea, 0 Nay, 0 Abstain
Line Item Transfers
A motion was made by Ellen Marino, seconded by Theresa Padin, to approve the Line Item Transfers as presented, and to transfer the remaining fund balance of $28,061.00 to the Capital Reserve Account.
5 Yea, 0 Nay, 0 Abstain
Security Update
Greg continues to speak with other districts (Newtown) and WPD regarding the ASO model. The next step will be for the Policy Committee to begin drafting an ASO policy at the October meeting, to present to the full School Corp. for first reading in October.
Principal’s Report
-
Student Leadership Group being formed, reading The Beekeeper and focusing work on Transformative Leadership
-
TGS Awareness week in November to encourage 8th grade students to select TGS as their highschool
-
Open House was well attended by 80 documented families,the number is higher.
-
Admin looking at various scheduling models for the future
-
Library is very busy
-
Boys Soccer had to forfeit the varsity season. JV played and exemplary sportsmanship was displayed by the Thomaston team.
Enhancement Grant
A motion was made by Theresa Padin, seconded by Jared Fritch to approve the Enhancement Grant Request of $5000.00 from Debra Lewis, to support the PBIS Initiative. A motion to amend the motion was made by Ellen Marino, seconded by Theresa Padin, to change the requested amount from $5000.00 to $3000.00.
5 Yea, 0 Nay, 0 Abstain
Head of School Report
-
Enrollment increased to 443
-
Daily Attendance rate around 92.5%. Home visits are being conducted to encourage attendance.
-
Food Service now being facilitated through EdAdvance. Approx. 320 lunches served daily (approx. 75% of students) and 78 breakfasts served. All at no cost due to participation in the Community Eligibility Program. We expect another state review coming up in the next week.
-
Solar Project: Greg & Diane will meet with CT Greenbank as part of the underwriting process, meeting scheduled for next week.
-
Greg to work with the Town Manager to look into HVAC grant availability.
-
No new updates on Security Grants
WInchester BOE Report
-
Enrollment in Winsted up
-
Family Events coming up: STEAM Night at Pearson on 10/16 and Literacy Night at Hinsdale on 10/2.
Chairman’s Report
-
Nothing to report (covered in other areas of agenda)
A motion was made by Ellen Marino, seconded by Jared Fritch to adjourn the meeting at 8:03 p.m.
5 Yea, 0 Nay, 0 Abstain.
October 5, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
October 5, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, October 5, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:09 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, and Theresa Padin
Absent Committee Members: Astrid Robitaille
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by T. Padin, seconded by E. Marino to approve the Minutes of September 7, 2023.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The committee reviewed the existing Policy #5112.3 “Dropouts” which had some revisions made by CABE and questions the age change requirement as well as other language, e.g., person in control of child versus guardian. G. Shugrue will get clarification from CABE as to the correct age.
The committee reviewed several ASO sample policies including Region 15, Region 16, East Hampton and Newtown. The consensus of the committee is to adopt the Newtown policy with an addition of language that the ASO is an employee of the Board. G. Shugrue will re-write the Newtown policy to adapt to Gilbert and will present to the Board at it’s October meeting the proposed new policy, a sample MOU between the Board and the Town and a sample Manual.
The committee tabled review of the Policies 5000 through 5131.1.
A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 9:06 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
October 18, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting Minutes
Wednesday, October 18, 2023
The Gilbert School
Meeting was called to order at 6:30 p.m. by Holly Cassaday
Members Present: Scott Beecher, Holly Cassaday, Jared Fritch, Tore Lovetere, Theresa Padin, Doug Pfenninger, Renata Waldron. (Ellen Marino arrived late)
Admin Present: Greg Shugrue, Head of School, Debra Lewis, Principal
Student Representatives: Danica Poirier, James Slauta
Others: Dian Cook, Business Manager
Public Forum: None
Call for Agenda Items:
-
10A, Lease Modification Agreement
-
A motion was made by Scott Beecher, seconded by Doug Pfenninger to add the Lease Modification Agreement to the agenda.
-
7 Yea, 0 Nay, 0 Abstain
-
8D, School Corp Calendar meeting changes
-
A motion was made by Doug Pfenninger, seconded by Scott Beecher to add item 8D, School Corp Calendar meeting changes to the agenda.
-
7 Yea, 0 Nay, 0 Abstain
-
11A-7, School Corporation 2024 Meeting Schedule
-
A motion was made by Theresa Padin, seconded by Jared Fritch to add item 11A-7, 2024 School Corporation Meeting Schedule to the agenda.
-
7 Yea, 0 Nay, 0 Abstain
Approval of Minutes:
A motion was made by Renata Waldron, seconded by Jared Fritch to approve the minutes of the 9/20/23 School Corporation Regular Meeting, as presented.
7 Yea, 0 Nay, 0 Abstain
Committee Reports
-
Finance: (Diane Cook, 10/18/23 Meeting)
-
Unemployment may run over
-
Nothing major to report as very early on in year
-
-
Personnel: (Holly Cassaday)
-
GAA contract discussion in Executive Session
-
-
Policy (Holly Cassaday, 10/5/23 Meeting)
-
ASO Policies & Discussion
-
-
Building & Grounds (Scott Beecher, 10/18/23 Meeting
-
HVAC/AC Presentation
-
Grant Prospects
-
Food Service Report- Becky Tyrell, EdAdvance Food Service Director
-
State Review Plan of Correction was completed.
-
Visit from State went well, we are in compliance with regulations
-
Food options have increased now that cafeteria is fully staffed
-
Avg. 83 breakfast and 333 lunches per day (77% of students eating lunch in cafeteria)
Security- WPD Chief Ciuci participated in discussion regarding ASO vs. RSO. Sample policies, MOU and ASO Handbook were distributed for first read.
Next Step: Greg to engage with new WBOS (after 11/7 election) to discuss MOU regarding ASO.
-
A motion was made by Renata Waldron, seconded by Tore Lovetere to authorize Greg & Holly to meet with the Town Manager and Chief Ciuci to investigate the MOU with the town.
7 Yea, 0 Nay, 0 Abstain
Calendars
-
A motion was made by Tore Lovetere, seconded by Theresa Padin to amend the 24/25 school calendar as presented.
7 Yea, 0 Nay, 0 Abstain
-
A motion was made by Tore Lovetere, seconded by Ellen Marino to approve the 2025/2026 school calendar as presented.
7 Yea, 0 Nay, 0 Abstain
-
A motion was made by Theresa Padin, seconded by Ellen Marino to approve June 7, 2024 for graduation.
7 Yea, 0 Nay, 0 Abstain
MOU with WBOE
-
WOBE is requesting edits to the MOU, regarding duration and language about holding a joint meeting. No formal modified MOU has been received, no action can be taken.
Principal’s Report
From Deb Lewis:
-
Class elections are complete! Fundraisers in full swing
-
PSATs 10/18/23- successful. Only 13 absent (96% attendance)
-
Senior seminars and 7th grade schedule modified to allow for viewing of movie for SS prepping for Mexican Dia de los muertos projects
-
College visits- open to juniors and seniors. Average of over 10 per visit — increased participation this year this week: Endicott, UCONN, Emanuel—— WNEU, URI, Merrimack, and others
-
We won a state of CT $4500 fafsa challenge grant. Last year we had 70% filling out. This year goal is at least 75%
-
Upcoming: on site interviews and instant decision through WNEU
-
Financial Aid night booked
-
Senior Sam Goncalves won 3rd overall at World Championships in Utah for wakeboarding in the Pro Division! Congrats Sam!
-
New Art teacher Ms Grady developing the Art Club. Started today. Not getting a stipend, just wants to interest more students in Art !!!
-
Activity Period ready to roll in a few weeks
-
Rolling out PBIS system with school on PS
-
NEASC rollout. Timeline provided from Fran Kennedy, TGS liaison
-
Our Niche Rating has improved to A-
-
Made US News best high schools list 2023
Head of School Report- Greg Shugrue
-
Enrollment- 432
-
Solar Update- Moving along
-
It was brought to our attention that the legal address of the school was listed incorrectly on the lease and at Town Hall. This needs to be rectified ASAP as part of the underwriting process for the roof/solar project
-
A motion was made by Renata Waldron, seconded by Doug Pfenningerto authorize Holly Cassada to sign a Lease Modification Agreement, correcting the school address to 200 Williams Ave.
7 Yea, 0 Nay, 0 Abstain
-
HVAC Grants- will need a letter of support from the Town to apply. Grant requires a 25% match from the town.
-
Gilbert Parent Ambassadors (PTO) is meeting the first Tuesday of each month at 6 p.m. First meeting had 4 attendees. The November meeting will focus on a presentation from the school Social Workers surrounding mental health.
-
Williams Ave. was washed out in sections due to the large amount of rain this summer/fall. Greg is working with the town regarding repair.
Board of Education Report
-
New members will be elected on 11/7/23. Doug Pfenninger, Tara Sundie & Kristin Peterson will no longer be members of the WBOE.
-
WBOE switched policy providers, from CABE to Shipman and Goodman
-
Added 4/2/24 as a day off as Pearson School will host the presidential primary elections.
-
STEAM Night at Pearson on 10/16- 300 people attended.
Chairman’s Report
-
Acknowledgement and Thank you to Doug Pfenninger for his commitment to the WBOE and the Gilbert School Corporation over the past 5 years.
A motion was made by Theresa Padin, seconded by Ellen Marino to enter Executive Session, inviting the Head of Schools Greg Shugrue to join, at 8:20 p.m.
7 Yea, 0 Nay, 0 Abstain
Exit Executive Session at 8:34 p.m.
A motion was made by Scott Beecher, seconded by Theresa Padin to approve the GAA contract for 2024-2027.
7 Yea, 0 Nay, 0 Abstain
A motion to adjourn was made by Doug Pfenninger at 8:35 p.m.
November 2, 2023 - Policy Meeting
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
November 2, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, November 2, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:07 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin, and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by A. Robitaille, seconded by T. Padin to approve the Minutes of October 5, 2023.
Voted: Yeas 2 Nays 0 Abstained 1 (A. Robitaille)
Motion Passes
The Committee Reviewed Policy #5112.3 Dropouts for a second time due to conflicting language. G. Shugrue followed up from last meeting and reported that CABE told him the policy was following P.A. 21-199. The committee looked on-line at the public act and after discussion directed G. Shugrue to go back to CABE and clarify the suggested sentence “The student, eighteen years of age must present to the guidance counselor or administrator the required written parental consent of his/her/their withdrawal.” with the statement immediately after which states “If the student is at or above the age of majority no such parental consent shall be sought.” The committee’s suggested language is the sentence in question should read “The student, if under eighteen years of age must present to the guidance counselor or administrator the required written parental consent of his/her/their withdrawal.”
The Committee also discussed the ASO and G. Shugrue outlined a timeline of events. He will send an email to the Town Manager to try and get on the Board of Selectmen Agenda for November 6, 2023. There will be a parent meeting held at the school on November 7, 2023 to discuss mental health. There will be an open forum on ASO the first Tuesday in December which will be reported to the Gilbert Board at the December meeting. He will then request to be added to the Board of Selectmen meeting for January, 2024 and the current ASO policy that the committee has reviewed (Newtown version) will likely be presented to the Gilbert Board for a first read in February, 2023.
Discussion/Review of Policies:
The committee reviewed and discussed several 5000 series policies and decided that the following policies, last reviewed in 2009, do not need revision but should be marked “reviewed November 2, 2023” -- #5000, #5111.1, #5114.12, #5114.2. The committee saw no need to review Policies #5112.3, #5113, #5113.2, #5114, since they have been reviewed relatively recently. The committee suggested changes to Policy #5118.1, specifically removing Hartland and the word Town and replacing Hartland with sending district and the word town with district. This policy will be sent to the Gilbert Board for a first read at its November 8th meeting.
A motion was made by T. Padin, seconded by A. Robitaille to adjourn the meeting at 9:00 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
November 8, 2023 - Finance Meeting
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
November 8, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, November 8, 2023 in the Library Media Center. The meeting was called to order at 6:04 p.m. by Ellen Marino, Chair.
Committee Members present were Scott Beecher, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation
A motion was made by S. Beecher, seconded by A. Robitaille to approve the minutes of August 30, 2023.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated prior to meeting was for four months ending October 31, 2023. D. Cook reported that line item #5528 Unemployment is likely to run over budget as it is at 70%. R. Waldron questions if this was unusual and G. Shugrue responded that this line item has been reduced over the years and it is difficult to predict due to the nature of employer/employee dynamics. There are 4 former employees collecting unemployment. E. Marino questioned line item #5544 Repair & Replacement as it is slightly over 50% and D. Cook said that may change because some of those services may come out of contingency. The last line item discussed briefly was $5574 Staff Meeting which is at 83% but that is not unusual.
Adjournment:
A motion was made by S. Beecher, seconded by E. Marino to adjourn the meeting at 6:13 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
November 8, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, November 8, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Ellen Marino, Theresa Padin, Astrid Robitaille, Renata Waldron
Administration: Greg Shugrue, Head of Schools
Others: Diane Cook, Business Manager
Student Report: N/A
Public Forum:
Brian Sundie, 152 Spencer Hill Rd., Winsted- Request meetings to be filmed and/or live streamed for parent and community viewing.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by Ellen Marino, seconded by Theresa Padin to approve the minutes of the Regular Meeting held on 10/18/23.
4 yea, 0 Nay, 1 Abstain
Committee Reports:
Finance- Ellen Marino- Meeting 11/8/23- Reviewed financials, Unemployment line is over.
Personnel- Holly Cassaday- No Meeting to Report
Policy- Ellen Marino- Meeting 11/2/23- Reviewed Drop Out Policy- conflict in language, reviewing with CABE, Continue reviewing 5000 series
Building & Grounds- Scott Beecher- Meeting 11/8/23- Solar/Roof Project still in Underwriting/Financing Status. Air Conditioning Quote ($4 Million) will investigate further
Celebration of Education- No Meeting to Report
ASO Discussion- Waiting for new BOS to be seated to continue. Greg to make appointment to meet with the Mayor regarding MOU.
Discussion regarding the livestream/taping of School Corp Meeting. Suggested we try to meet in the auditorium in December to assess the level of work/time/cost to use existing video/sound in the auditorium.
First Reading of Policy 5118- Nonresident Attendance
MOU w/ WBOE
A motion was made by Holly Cassady, seconded by Ellen Marino to change the MOU with WBOE to reflect language change under duration to the last line being “The term of thisMOU will be one year in duration, and may be modified by mutual consent.”
5 Yea, 0 Nay, 0 Abstain
A motion was made by Ellen Marino, seconded by Holly Cassaday to change MOU with WBOE to keep items 1 & 2 in the Purpose section only, striking items 3 & 4, and change the first sentence of the Purpose section to read “ This MOU will outline two basic tenets…”
5 Yea, 0 Nay, 0 Abstain
Head of School Report-Greg Shugrue
Enrollment-442
GPA Meeting held in November. Eleven parents attended. Presentation on Student Mental Health and TGS Guidance/Social Work services.
December's GPA meeting will be a discussion regarding ASO.
Letter going out to parents (from feedback received at GPA) to highlight service programs (Thanksgiving meals, etc.) that the school does and allow any parent interested to contribute to these programs. Currently these programs are 100% funded from staff.
Lunch Program- avg. 370 lunch and 100 breakfast per day
Did not receive the Federal Security grant (only 1 applicant in CT rec’d funding)
WBOE Report- None. Board has not met since School Corp Oct. Mtg.
Chairman Report- Holly Cassaday
Annual Meeting in Dec before the Regular Meeting- 12/14/23- Thursday
Appoint new officers, sign confidentiality and acceptable use policies, etc.
Nominations will need to meet after the 11/14 WBOE Meeting and before the 12/14 School Corp Meeting
A motion was made by Scott Beecher, seconded by Ellen Marino to adjourn the meeting at 7:28 p.m.
5 Yea, 0 Nay, 0 Abstain.
December 7, 2023 - Policy Meeting
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
December 7, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, December 7, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:23 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin, and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School
A motion was made by T. Padin, seconded by A. Robitaille to approve the Minutes of November 2, 2023.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
The Committee reviewed the Board’s existing Policy #5112.3 Dropouts for a third time. The committee also reviewed CABE’s recommended policy and a written explanation of the changes provided by CABE. The consensus of the committee is to recommend that the Board adopt the CABE recommended policy and submit it to the full board as a first read for the December 14, 2023 meeting.
The Committee reviewed Policy #5118 – Non-resident Attendance. This policy was sent back to the committee by the full board to address tuition payments for Special Education with the Town of Winchester. The committee added a sentence to item #3 to clarify the issue and the consensus of the committee is to submit it to the full board as a first read for the December 14, 2023 meeting.
Discussion/Review of Policies:
The committee reviewed and discussed several 5000 series policies and decided that the following policies, last reviewed in 2009, do not need revision but should be marked “reviewed December 7, 2023” -- #5131.2 Assault, #5131.21 Threats of Acts of Violence, #5131.3 Student Driving and Parking and #5131.5 Vandalism. The committee will review Policy #5131.6 Drug, Alcohol & Medical Marijuana at the January 2024 meeting.
A motion was made by A. Robitaille, seconded by T. Padin to adjourn the meeting at 8:45 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
December 14, 2023 - Finance Meeting
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
December 14, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Thursday, December 14, 2023 in the Library Media Center. The meeting was called to order at 6:04 p.m. by Ellen Marino, Chair.
Committee Members present were Scott Beecher, Ellen Marino, and Astrid Robitaille
Absent Committee Members: Renata Waldron
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation, Diane Cook, Business Affairs Manager, Theresa Padin, Gilbert School Board Member
A motion was made by S. Beecher, seconded by A. Robitaille to approve the minutes of November 8, 2023.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated prior to meeting was for five months ending November 30, 2023. Nothing different to report from last month. Still expecting #5551 Sub/Comm/reports to be fully expended soon and #5574 Staff Meetings, but both are small numbers.
Other:
G. Shugrue reported that Brown and Brown, our insurance agents, reported that insurance is expected to increase about 11.6%, roughly $130-150K budget impact.
Adjournment:
A motion was made by A. Robitaille, seconded by S. Beecher to adjourn the meeting at 6:11 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 14, 2023 - Annual Organizational Meeting
The W.L. Gilbert School Corporation
Organizational Meeting
Thursday, December 14, 2023
The Gilbert School
Meeting called to order by Greg Shugrue at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Ellen Marino, Theresa Padin, Astrid Robitaille, Renata Waldron, Jared Fritch
Administration: Greg Shugrue, Head of Schools
Others: Diane Cook, Business Manager
Election of Officers:
A motion was made by Theresa Padin, seconded by Scott Beecher to appoint Holly Cassaday as Chairman of the W.L. Gilbert School Corporation.
Approved, 7/0/0
*Gavel Passed to Holly Cassady to continue leading the meeting
A motion was made by Theresa Padin, seconded by Ellen Marino to appoint Astrid Robitaille as Vice Chairman of the W.L. Gilbert School Corporation.
Approved, 7/0/0
A motion was made by Scott Beecher, seconded by Ellen Marino to appoint Theresa Padin as Secretary of the W.L. Gilbert School Corporation.
Approved 7/0/0
A motion was made by Astrid Robitaille, seconded by Jared Fritch to appoint Ellen Marion as Treasurer of the W.L. Gilbert School Corporation.
Approved 7/10/10
Corporation members were asked to sign-off on Acceptable Use, Confidentiality and Conflict of Interest Policies.
A motion to adjourn the meeting at 6:34 p.m. was made by Scott Beecher, seconded by Astrid Robitaille.
Approved 7/0/0
December 14, 2023 - Regular Meeting
January 4, 2024 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
January 4, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, January 4, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:08 a.m. by Ellen Marino.
Committee Members present were Ellen Marino and Theresa Padin
Absent Committee Members: Astrid Robitaille
Also present were Greg Shugrue, Head of School and Holly Cassaday, School Corp. Chair
A motion was made by T. Padin, seconded by E. Marino to approve the Minutes of December 7, 2023.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed the Board’s existing Policy #5131.6 – Drugs and Alcohol and Medical Marijuana and consensus was to table the item for next month.
The committee also reviewed Policy #5131.61 – Inhalant Abuse and Policy #5131.62 – Alcohol, Drugs and Tobacco and the consensus of the committee is to make no changes and mark these policies as reviewed January 2024.
The committee reviewed Policy #5131.8 – Off School Grounds Misconduct and the consensus of the committee is to submit it to the full board as a first read for the January 2024 meeting.
The Committee reviewed Policy #5131.9 – Gang Activity or Association, Policy #5131.911 – Hazing Bullying, Policy #5131.92 – Reasonable Physical Force/Corporal Punishment, #Policy 5134 – Married Pregnant Students, Policy #5141.21 – Administering Medication, Policy #5141.22 – Communicable/Infectious Diseases, Policy #5141.231 – Psychotropic Drug Use, and Policy #5141.33 – Health Records, and the consensus of the committee is to make no changes and mark these policies as reviewed January 2024.
The committee reviewed Policy #5141.5 – Crisis Suicide Intervention along with the CABE recommended policies and opted to adopt the first version of CABE’s suggested policies and submit it to the full board as a first read for the January 2024 meeting.
The committee also reviewed Policy #5141.6 – Crisis Prevention/Response and opted to eliminate the word “or” and submit it to the full board as a first read for the January 2024 meeting.
The committee also reviewed Policy #5142.1 – Relations with Non-custodial Parents and the consensus of the committee is to make no changes and mark this policy as reviewed January 2024.
The committee started to review Policy #5143 – Student Conduct Cheating and G. Shugrue said he wanted to look at the student handbook to see if it aligns so the consensus was to continue reviewing this policy at the February 2024 meeting.
A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 9:06 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
January 10, 2024 - Special Finance Committee Meeting
January 17, 2024 Building & Grounds Committee
January 17, 2024 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Finance Committee Meeting Minutes
Wednesday, January 17, 2024
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, January 17, 2024 in the Library Media Center. The meeting was called to order at 6:02 p.m. by Ellen Marino, Chair.
Committee Members present were Scott Beecher, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation
A motion was made by S. Beecher, seconded by A. Robitaille to approve the Minutes of December 14, 2023.
Voted: Yeas 4 Nays 0 Abstained 0
Motion Passes
The committee reviewed the monthly report for six months ending December 31, 2023. Budgeted revenues are at 50.80% and budgeted expenditures are at 46.24% as anticipated.
G. Shugrue reported that the loan for the solar project is hopefully going to close by the end of this month.
Adjournment:
A motion was made by S. Beecher, seconded by A. Robitaille to adjourn the meeting at 6:08 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
January 17, 2024 - Regular Meeting
February 7, 2024 - Special Meeting
The W.L. Gilbert School Corporation
Special Meeting
Wednesday, February 7, 2024
Meeting called to order by Holly Cassaday at 6:00 p.m.
Members Present: Scott Beecher, Holly Cassaday, Ellen Marino, Theresa Padin, Astrid Robitaille, Renata Waldron, Jared Fritch
Members Absent: Tore Lovetere
Administration: Greg Shugrue, Head of Schools, Debra Lewis, Principal
Others Present: Diane Cook- Business Manager
Public Forum: None
Student Representative Report: None
Call for Agenda Items: None
Approval of Minutes: A motion was made by Theresa Padin, seconded by Ellen Marino to approve the minutes of the 1/17/24 regular meeting.
7/0/0
A motion was made by Ellen Marino, seconded by Scott Beecher, to authorize the School Corp Chair (Holly Cassaday) and School Corp Secretary (Theresa Padin) ato sign the solar documents.
7/0/0
2024 Head of School Presentation of the W.L. Gilbert School Corporation proposed 2024-2025 Budget.
-
Greg discussed budget development process
-
Discussed setup of budget book (object codes, etc.)
-
Highlighted major drivers (insurance increase, contractual salary increases, etc.)
-
Discussion regarding various parts of the budget book ensued, (Athletic Trainer, list of staff by schools in town, athletic receipts, class size, software, etc.)
(Note: Scott Beecher left the meeting at 7:01 p.m. )
A motion was made by Jared Fritch, seconded by Theresa Padin to adjourn the meeting at 7:22 p.m.
6/0/0
February 21, 2024 - Regular Meeting
March 20, 2024 - Building and Grounds Committe
March 20, 20, 2024 - Finance Committee
March 20, 2024 - Regular Meeting
April 24, 2024 - Building and Grounds
April 24, 2024 - Finance Committee
April 24, 2024 - Regular Meeting
April 30, 2024 - Personnel Committee
May 15, 2024 - Finance Committee
May 15, 2024 - Regular Meeting
June 19, 2024 - Finance Committee
June 19, 2024 - Regular Meeting
2022-2023
Agendas
Agendas 2022-2023
- July 20, 2022 - Finance Commitee
- July 20, 2022 - Regular Meeting
- August 17, 2022 - Regular Meeting
- September 21, 2022 - Finance Committee
- September 21, 2022 - Regular Meeting
- October 6, 2022 - Policy Committee
- October 19, 2022 - Finance Committee
- October 19, 2022 - Building and Grounds Committee
- October 19, 2022 - Regular Meeting
- November 3, 2022 - Policy Committee
- November 14, 2022 - Finance Committee
- November 14, 2022 - Regular Meeting
- November 15, 2022 - Building and Grounds Committee
- December 1, 2022 - Policy Committee
- December 5, 2022 - Personnel Committee
- December 14, 2022 - Building and Grounds Committee
- December 14, 2022 - Finance Committee
- December 14, 2022 - Organizational Meeting
- December 14, 2022 - Regular Meeting
- January 5, 2023 - Policy Committee
- January 11, 2023 - Finance Committee, Special Meeting
- January 18, 2023 - Finance Committee
- January 18, 20223 - Regular Meeting
- January 24, 2023 - Special Meeting
- February 8, 2023 - Finance Committee, Special Meeting
- February 8, 2023 - Special Meeting
- February 23, 2023 - Finance Committee
- February 23, 2023 - Regular Meeting
- March 9, 2023 - Policy Committee Meeting
- March 29, 2023 - Building & Grounds Committee Meeting
- March 29, 2023 - Finance Committee Meeting
- March 29, 2023 - Regular Meeting
- April 19, 2023 - Finance Committee
- April 19, 2023 - Regular Meeting
- May 2, 2023 - Special School Corp Meeting
- May 15, 2023 - Personnel Committee Meeting
- May 17, 2023 - Building and Grounds Committee Meeting
- May 17, 2023 - Finance Committee Meeting
- May 17, 2023 - Regular Meeting
- June 1, 2023 - Policy Committee
- June 1, 2023 - Special Building and Grounds Committee
- June 21, 2023 - Regular Meeting
July 20, 2022 - Finance Commitee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, July 20, 2022 The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Astrid Robitaille, Doug Pfenninger
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair Diane Cook, Business Affairs Manager
2. DISCUSSION OF 2022/2023 BUDGET
3. OTHER
4. ADJOURNMENT
July 20, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JULY 20, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – June 29, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. APPROVAL OF POLICIES
A. P5132 – Dress Code
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P6115.3 Flag (Display)
1. Vote: Yeas_____ Nays_____ Abstain_____
C. P6144 Controversial Issues, Teaching
1. Vote: Yeas_____ Nays_____ Abstain_____
6. Discussion on 2022/23 Budget
1. Vote: Yeas_____ Nays_____ Abstain_____
7. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
10. ADJOURNMENT
August 17, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, AUGUST 17, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Jennifer Marchand
B. Vision and Mission Statement – Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – July 20, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. DEVELOPING 2022-2023 SCHOOL CORP. GOALS
6. SCHOOL SECURITY
7. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
1. Committee Assignments
10. ADJOURNMENT
September 21, 2022 - Finance Committee
THE W.L. SCHOOL SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, September 21, 2022
The Gilbert School Library
6:00 PM
AGENDA
-
OPENING OF MEETING
-
Jennifer Marchand, Chairperson, Ellen Marino, Astrid Robitaille, Renata Waldron
-
Greg Shugrue, Head of School
-
Holly Cassady, School Corp. Chair
-
Diane Cook, Business Affairs manager
-
-
End of 2021/22 SCHOOL YEAR
-
MONTHLY FINANCIAL REPORT
-
OTHER
-
ADJOURNMENT
September 21, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, SEPTEMBER 21, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
-
OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Astrid Robitaille
B. Vision and Mission Statement – Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
-
Introduce student reps for the 2022/2023 school year
-
CJ Marino (12th)
-
Madison Arthur (11th)
-
3. CALL FOR AGENDA ITEMS
4. INTRODUCTION OF NEW STAFF
-
Jason Cerbone, Social Worker
-
Don Crossman, Associate Principal
-
Lauren Hunter, ELL Teacher
-
Brian Kiernan, 8th Grade Science
-
Debra Lewis, Principal
-
Buck Morgan, tech. Ed. Teacher
-
Chris Mormile, 8th Grade Language Arts
-
Karen Pfeffer, Library Media Specialist
-
Jessica Sosnicki, English
-
Nikita Tarabara, English
-
Marijo Thompson, Middle School Counselor
-
Cathy Vaillancourt, Math
-
Shannon Whitney, PE/Health
(Short intermission for refreshments)
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – August 17, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
6. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting: October 19, 2022
-
-
Personnel
-
Policy
-
Monthly Policy Report
-
Next Meeting: October 6, 2022
-
-
Building and Ground
-
Monthly Finance Report
-
Next Meeting: October 19, 2022
-
7. SCHOOL SECURITY
8. CHANGE OF REGISTERED AGENT
9. HEAD OF SCHOOL REPORT - Greg Shugrue
-
School Opening & Enrollment
-
Attendance
-
COVID
-
Cloud Storage for School Corp
-
School Wellness Policy Triennial Assessment
10. BOARD OF EDUCATION REPORT
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
12. ADJOURNMENT
October 6, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, October 6, 2022
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair),Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday (School Corp. Chair), Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of May 12, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
1. Policy 6141.51 – Instruction, Advanced Courses or Programs, Eligibility Criteria
for Enrollment
2. Policy 6141.52 – Instruction, Challenging Curriculum Policy, Criteria for
Identification of Eligible Grade 8, 9 Students
3. Policy 6151 – Class Size
4. CABE’s Recommendation for Policy Review
4. OTHER
5. ADJOURNMENT
October 19, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, October 19, 2022
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Astrid Robitaille, Doug Pfenninger
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of July 20, 2022
1. Yeas_____ Nays_____ Abstain_____
B. Meeting of September 21, 2022
1. Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF 2022/2023 BUDGET
4. REVIEW OF STUDENT ACTIVITY ACCOUNTS
5. INCREASED COST OF ROOF REPAIRS
6. OTHER
7. ADJOURNMENT
October 19, 2022 - Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, October 19, 2022
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. ROOF REPAIRS CHANGE ORDER REQUEST
3. OTHER
4. ADJOURNMENT
October 19, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, OCTOBER 19, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – September 21, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. PRESENTATION ON SCHOOL-WIDE DATA
A. Debra Lewis, Principal
6. COMMITTEE REPORTS A. Finance
1. Report on Meeting: October 19, 2022
2. Monthly Finance Report
3. Next Meeting: November 16, 2022
B. Personnel - No Report
C. Policy
1. Report on Meeting: September 8, 2022
2. Next Meeting: November 3, 2022
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
7. APPROVAL OF INCREASED FUNDS FOR ROOF REPAIRS
A. Yeas_____ Nays_____ Abstain_____
8. FIRST READING OF POLICIES
A. 6142.101 Student Wellness Policy
B. 6151 Class Size
C. 6141.51 Advanced Courses
D. 6141.52 Challenging Curriculum
9. SCHOOL SECURITY
10. FIELD TRIPS
-
Latin Class Proposal to Italy
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
14. ADJOURNMENT
November 3, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, November 3, 2022
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair),Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of October 6, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
a. Policy 6151 Class Size (Feedback from School Corp. Meeting 10/19/22)
b. Policy 5141.213 Opiod Overdose Prevention (Emergency Administration of
Naxolene
c. Policy 5142.4 School Resource Officer
d. Policy 5141.4 Reporting of Child Abuse, Neglect and Sexual Assault
e. Policy 5145.511 Sexual Abuse Prevention and Education Program
4. OTHER
5. ADJOURNMENT
November 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Monday, November 14, 2022
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of October 19, 2022
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. OTHER
5. ADJOURNMENT
November 14, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
MONDAY, NOVEMBER 14, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – October 19, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. PRESENTATION ON SCHOOL RESOURCE OFFICER
A. Guest Speaker - Mark Walerysiak
6. COMMITTEE REPORTS A. Finance
1. Report on Meeting: November 14, 2022
2. Monthly Finance Report
3. Next Meeting: December 14, 2022
B. Personnel
1. Report on Meeting: November 2, 2022
2. Next Meeting: November 29, 2022
C. Policy
1. Report on Meeting: November 3, 2022
2. Next Meeting: December 1, 2022
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: November 15, 2022
E. Celebration of Education: No Meeting to Report
7. FIRST READING
-
6151 - Class Size
8. SECOND READING OF POLICIES
A. 6142.101 Student Wellness Policy
B. 6141.51 Advanced Courses
C. 6141.52 Challenging Curriculum
9. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
10. BOARD OF EDUCATION REPORT
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
12. ADJOURNMENT
November 15, 2022 - Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Tuesday, November 15, 2022
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. APPROVAL OF MINUTES
A. Meeting of October 19, 2022
a. Yeas_____ Nays_____ Abstain_____
3. FIVE-YEAR PLAN
4. OTHER
5. ADJOURNMENT
December 1, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, December 1, 2022
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair),Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of November 3, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
a. Policy 6151 Class Size
b. Policy 5141.4 Reporting of Child Abuse, Neglect and Sexual Assault
e. Policy 5145.511 Sexual Abuse Prevention and Education Program
4. OTHER
5. ADJOURNMENT
December 5, 2022 - Personnel Committee
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING Wednesday, December 5, 2022
4:00 p.m.
The Gilbert School Main Office Conference Room
AGENDA
-
OPENING OF MEETING
A. Committee Members: Scott Beecher, Doug Pfenninger, Theresa Padin,
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue, Head of School
2. APPROVAL OF MINUTES
A. November 2, 2022
3. Non-Certified Salaries
-
2023/2024 SY
-
2024/2025 SY
4. OTHER
5. ADJOURNMENT
December 14, 2022 - Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, December 14, 2022
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. APPROVAL OF MINUTES
A. Meeting of November 15, 2022
1. Yeas_____ Nays_____ Abstain_____
3. ROOF DISCUSSION
4. OTHER
5. ADJOURNMENT
December 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, December 14, 2022
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of November 14, 2022
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. OTHER
5. ADJOURNMENT
December 14, 2022 - Organizational Meeting
THE W. L. GILBERT SCHOOL CORPORATION
ORGANIZATIONAL MEETING
WEDNESDAY, DECEMBER 14, 2022
THE GILBERT SCHOOL LIBRARY
6:30 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Greg P. Shugrue
Head of School
2. REPORT OF NOMINATING COMMITTEE AND ELECTION OF OFFICERS
3. OTHER BUSINESS APPROPRIATE TO ORGANIZATIONAL MEETING
A. Acceptable Use Policy
B. Confidentiality Agreement
C. Conflict of Interest
4. ADJOURNMENT
December 14, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, DECEMBER 14, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Student Rep and or Astrid Robitaille
B. Vision and Mission Statement – Student Rep and or Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – November 14, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: December 14, 2022
2. Monthly Finance Report
3. Next Meeting: January 18, 2023
B. Personnel
1. Report on Meeting: December 5, 2022
2. Next Meeting: January 9, 2023
C. Policy
1. Report on Meeting: December 1, 2022
2. Next Meeting: January 5, 2023
D. Building & Grounds
1. Report on Meeting: November 15, 2022, and December 14, 2022
2. Next Meeting: January 18, 2023
E. Celebration of Education: No Meeting to Report
6. FIRST READING
-
5141.4 Reporting of Child Abuse, Neglect, and Sexual Assault
-
5145.11 Sexual Abuse Prevention and Education Program
7. SECOND READING OF POLICIES
A. 6151 - Class Size
8. APPROVAL OF POLICIES
-
6142.101 Student Wellness Policy
1. Vote: Yeas_____ Nays_____ Abstain_____
B. 6141.51 Advanced Courses
1. Vote: Yeas_____ Nays_____ Abstain_____
C. 6141.52 Challenging Curriculum
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF OUT-OF-STATE FIELD TRIP
-
Wrestling Team
1. Vote: Yeas_____ Nays_____ Abstain_____
10. SECURITY
11. APPROVAL OF 2024/25 SCHOOL CALENDAR
1. Vote: Yeas_____ Nays_____ Abstain_____
12. APPROVAL OF 2023 BOARD MEETING SCHEDULE
1. Vote: Yeas_____ Nays_____ Abstain_____
13. APPROVAL OF ENHANCEMENT GRANT
1. Vote: Yeas_____ Nays_____ Abstain_____
14. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
15. BOARD OF EDUCATION REPORT
A. Winchester
16. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
17. ADJOURNMENT
January 5, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, January 5, 2023
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of December 1, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
a. Policy 5145.44 Title IX
b. Policy 6140 Curriculum
4. OTHER
5. ADJOURNMENT
January 11, 2023 - Finance Committee, Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL FINANCE COMMITTEE MEETING
Wednesday, January 11, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. BUDGET WORKSHOP
3. ADJOURNMENT
January 18, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, January 18, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of December 14, 2022
1. Yeas_____ Nays_____ Abstain_____
B. Special Meeting of January 11, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. REVIEW OF YEAR-END AUDIT
5. OTHER
6. ADJOURNMENT
January 18, 20223 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JANUARY 18, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Student Rep and or Theresa Padin
B. Vision and Mission Statement – Student Rep and or Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – December 14, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Annual Organizational Meeting - December 14, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: January 11 & 18, 2023
2. Monthly Finance Report
3. Next Meeting: February 8, 2023
B. Personnel
1. Report on Meeting: January 9, 2023
2. Next Meeting: April 3, 2023
C. Policy
1. Report on Meeting: January 5, 2023
2. Next Meeting: March 2, 2023
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: February 23, 2023
E. Celebration of Education: No Meeting to Report
6. FIRST READING
-
5145.44 - Title IX
-
6140 - Curriculum
7. SECOND READING OF POLICIES
-
5141.4 Reporting of Child Abuse, Neglect, and Sexual Assault
-
5145.11 Sexual Abuse Prevention and Education Program
8. APPROVAL OF POLICIES
-
6151 - Class Size
9. SECURITY
10. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
11. BOARD OF EDUCATION REPORT
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
13. ADJOURNMENT
January 24, 2023 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
TUESDAY, JANUARY 24, 2023
HINSDALE ELEMENTARY SCHOOL
6:00 P.M.
Science Center
AGENDA
1. 1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration
Greg P. Shugrue
Head of School
PLEDGE OF ALLEGIANCE
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
3. PRESENTATION OF DRAFT CONTRACT BETWEEN THE WINCHESTER BOARD OF EDUCATION AND THE W.L. GILBERT SCHOOL CORPORATION
Facilitated by Melony Brady-Shanley and Greg Shugrue
4. ADJOURNMENT
February 8, 2023 - Finance Committee, Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL FINANCE COMMITTEE MEETING
Wednesday, February 8, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. BUDGET DISCUSSION
3. ADJOURNMENT
February 8, 2023 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, FEBRUARY 8, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. 1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
3. PRESENTATION FROM THE SCHOOL COUNSELING TEAM
(SCHOOL COUNSELORS & SOCIAL WORKERS)
4. DISCUSSION AND APPROVAL OF GRADUATION DATE
A. June 12 or 14, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. PRESENTATION OF THE GILBERT SCHOOL 2023 - 2024 BUDGET
6. ADJOURNMENT
February 23, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Thursday, February 23, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of January 18, 2023
1. Yeas_____ Nays_____ Abstain_____
B. Special Meeting of February 8, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. 2023/24 BUDGET
5. OTHER
6. ADJOURNMENT
February 23, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
THURSDAY, FEBRUARY 23, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Candy Perez
B. Vision and Mission Statement – Candy Perez
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – February 8, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Regular Meeting – January 18, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: February 8, 2023, February 23, 2023
2. Monthly Finance Report
3. Next Meeting: March 15, 2023
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: April 3, 2023
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: March 2, 2023
D. Building & Grounds
1. Report on Meeting: February 23, 2023
2. Next Meeting: March 15, 2023
E. Celebration of Education: No meeting to report
6. SECOND READING OF POLICY
A. 5145.44 - Title IX
B. 6140 - Curriculum
7. APPROVAL OF POLICIES
-
5141.4 Reporting of Child Abuse, Neglect, and Sexual Assault
-
5145.511 Sexual Abuse Prevention and Education Program
8. APPROVAL OF CERTIFIED STAFF RESIGNATIONS
A. Timothy Hoffman
1. Vote: Yeas_____ Nays_____ Abstain_____
9. INSTRUCTION
-
A brief discussion of Portrait of a Learner
10. APPROVAL OF THE W. L. GILBERT SCHOOL CORPORATION
PROPOSED 2023/2024 BUDGET
-
Vote: Yeas_____ Nays_____ Abstain_____
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
14. OTHER
15. ADJOURNMENT
March 9, 2023 - Policy Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, March 9, 2023
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of January 5, 2023
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
1. Policy 9327.1 Board member Use of Internet Social Networks
2. Policy 4115.3 Evaluation - Coaches
3. Policy 5141.72 Student Sport - Emergency Action Plans
4. OTHER
5. ADJOURNMENT
March 29, 2023 - Building & Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, March 29, 2023
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. APPROVAL OF MINUTES
A. Meeting of February 23, 2023
1. Yeas_____ Nays_____ Abstain_____
3. ROOF DISCUSSION
Michael Boudreau Senior Field Advisor Tremco Roofing & Building
4. OTHER
5. ADJOURNMENT
March 29, 2023 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, March 15, 2023
Rescheduled to Wednesday, March 29, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of February 23, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. 2023/24 BUDGET
5. OTHER
6. ADJOURNMENT
March 29, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY,MARCH 29, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Renata Waldron
B. Vision and Mission Statement – Renata Waldron
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – February 23, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: March 15, 2023
2. Monthly Finance Report
3. Next Meeting: April 19, 2023
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: April 3, 2023
C. Policy
1. Report on Meeting: March 9, 2023
2. Next Meeting: April 6, 2023
D. Building & Grounds
1. Report on Meeting: March 15, 2023
2. Next Meeting: April 19, 2023
E. Celebration of Education: No Meeting to Report
6. FOOD SERVICE
-
Presentation from Lynn Metcalf on the Food Service Program
-
Participation in the Healthy Food Program for 2023/2024
Motion #1:
Pursuant to C.G.S. Section 10-215f, the W.L. Gilbert School Corporation dba The Gilbert School certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2023, through June 30, 2024. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
1. Vote: Yeas_____ Nays_____ Abstain
Second motion would be to allow food and beverage exemptions outside of the regular school day etc...
Motion #2
Required motion language for combined food and beverage exemptions: The W.L. Gilbert School Corporation dba The Gilbert School will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales.
1. Vote: Yeas_____ Nays_____ Abstain_____
7. FIRST READING
A. Policy 9327.1 - Board Member Use of Internet Social Networks
B. Policy 4115.3 - Evaluation - Coaches
C. Policy 5141.72 - Student Sport - Emergency Action Plans
8. APPROVAL OF POLICIES
A. 5145.44 - Title IX
1. Vote: Yeas_____ Nays_____ Abstain_____
B. 6140 - Curriculum
1. Vote: Yeas_____ Nays_____ Abstain_____
9. FIELD TRIP
-
Music Department - 4/29 Broadway
1. Vote: Yeas_____ Nays_____ Abstain_____
-
Math Classes (AP Stats, Calculus, Comp. Sci.) - 5/31 Six Flags
1. Vote: Yeas_____ Nays_____ Abstain_____
10. INSTRUCTION
-
A Discussion on the Current Status of our Math Curriculum
-
Update on Collaborative Meeting with Grade 6 Teachers
-
Update on Master Schedule 2023/24
-
SAT Day
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
1. Electricity
2. Attendance. Daily Attendance vs. Chronic Absenteeism.
3. Students Attending Oliver Wolcott Tech or Reg. #7
4. School Security Grant
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
14. OTHER
15. ADJOURNMENT
April 19, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, April 19, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of February 23, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. 2023/24 BUDGET
5. OTHER
6. ADJOURNMENT
April 19, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, APRIL 19, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – March 15, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: April 19, 2023
2. Monthly Finance Report
3. Next Meeting: May 17, 2023
B. Personnel
1. Report on Meeting: April 17, 2023
2. Next Meeting: TBD
C. Policy
1. Report on Meeting: April 6, 2023
a. Reviewed policy 5000, 5114.12
2. Discussion on Policy 6146 (attachment)
3. Next Meeting: May 4, 2023
D. Building & Grounds
1. Report on Meeting: April 19, 2023
2. Next Meeting: May 17, 2023
E. Celebration of Education: No Meeting to Report
6. SECOND READING
A. Policy 9327.1 - Board Member Use of Internet Social Networks
B. Policy 4115.3 - Evaluation - Coaches
C. Policy 5141.72 - Student Sport - Emergency Action Plans
7 . ENHANCEMENT GRANT
-
LMC - $630 Maker Space
8. INSTRUCTION
-
Student Data
9. HEAD OF SCHOOL REPORT
10. BOARD OF EDUCATION REPORT
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
12. OTHER
13. ADJOURNMENT
May 2, 2023 - Special School Corp Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, MAY 2, 2023
5:00 PM
VIA ZOOM @
Join Zoom Meeting
https://us05web.zoom.us/j/81439735834?pwd=TFVJR2x1Y1FWdEZhUUxraDc3RFQ4dz09
Meeting ID: 814 3973 5834
Passcode: sRYPe1
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Jennifer Marchand
B. Vision and Mission Statement – Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. 2022/2023 CALENDAR AMENDMENT
-
Move Early Release Day originally scheduled for May 10, 2023, to May 12, 2023.
1. Vote: Yeas_____ Nays_____ Abstain_____
5. ADJOURNMENT
May 15, 2023 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Monday, May 15, 2023
4:00 p.m.
The Gilbert School Main Office Conference Room
AGENDA
-
OPENING OF MEETING
A. Committee Members: Holly Cassaday, Chair, Scott Beecher, Theresa Padin,
Doug Pfenninger
B. Others: Greg Shugrue, Head of School
2. APPROVAL OF MINUTES
A. January 9, 2023
1.Yeas_____ Nays_____ Abstain_____
3. NON-CERTIFIED SALARIES
-
2024/25 SY
-
2025/2026 SY
4. OTHER
5. ADJOURNMENT
May 17, 2023 - Building and Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, May 17, 2023
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. ROOF DISCUSSION
-
Review of roof scan
-
Review proposal
3. OTHER
4. ADJOURNMENT
May 17, 2023 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, May 17, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of April 19, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. DISCUSSION - CASH AND CASH EQUIVALENTS
5. OTHER
6. ADJOURNMENT
May 17, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MAY 17, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Astrid Robitaille
B. Vision and Mission Statement – Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. STUDENT AWARDS
A. CABE Leadership Awards Recipients
B. LCSA Superintendent Award Recipients
C. CAS High School Arts Awards Recipients
D. CIAC Scholar-Athlete Award Recipients
E. CAS Middle School Scholar Leader Award Recipients
F. Student Representative Recognition
G. Valedictorian & Salutatorian Recognition
BRIEF BREAK FOR REFRESHMENTS
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – April 19, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting - May 2, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
6. COMMITTEE REPORTS A. Finance
1. Report on Meeting: May 17, 2023
2. Monthly Finance Report
3. Next Meeting: June 21, 2023
B. Personnel - Moved to Line Item 15
1. Report on Meeting: May 15, 2023
2. Executive Session - Item 14
C. Policy
1. Report on Meeting: May 4, 2023
2. Next Meeting: June 1, 2023
D. Building & Grounds
1. Report on Meeting: May 17, 2023
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
7. FIRST READING OF POLICIES
A. 6146 - Graduation Requirements
8. APPROVAL OF POLICIES
A. Policy 9327.1 - Board Member Use of Internet Social Networks
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Policy 4115.3 - Evaluation - Coaches
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Policy 5141.72 - Student Sport - Emergency Action Plans
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF RESIGNATION
A. Patrick Cooke
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Courtney Mullaney
1. Vote: Yeas_____ Nays_____ Abstain_____
10. APPROVAL OF SPECIAL EDUCATION MOU
A. Vote: Yeas_____ Nays_____ Abstain_____
11. DISCUSSION ON STATE STUDY RE: STUDY OF THE FUNDING PROCESS FOR THE GILBERT SCHOOL
12. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
-
Enrollment
-
Attendance
-
End of year
13. BOARD OF EDUCATION REPORT
A. Winchester
14. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
15. EXECUTIVE SESSION
-
Head of School Review
16. PERSONNEL - DISCUSSION/POSSIBLE VOTE
17. ADJOURNMENT
June 1, 2023 - Policy Committee
June 1, 2023 - Special Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL BUILDING & GROUNDS COMMITTEE MEETING
Thursday, June 1, 2023
5:30 PM
VIA Google Meet
Time zone: America/New_York
Google Meet joining info
Video call link: https://meet.google.com/dzz-vdmv-dbq
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. ROOF DISCUSSION
A. Green Leaf Solar
3. OTHER
4. ADJOURNMENT
June 21, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 21, 2023
THE GILBERT SCHOOL
6:00 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassady Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Doug Pfenninger Astrid Robitaille Renata Waldron
Administration Student Representatives Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please give your name and address. Speakers will be limited to three (3) minutes.
(Board Policy 1120).
3. CALL FOR AGENDA ITEMS
4. RESIGNATIONS/APPOINTMENTS
A. Resignations
1. Sandra O’Connor
2. Jennifer Marchand
3. Candy Perez
B. Appointments
1. Jared Fritch
2. Salvatore “Tore” Lovetere
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – May 17, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
6. COMMITTEE REPORTS A. Finance
1. Monthly Finance Report
2. Next Meeting: August 16, 2023
B. Personnel
1. Next Meeting September, Date TBA
C. Policy
1. Report on Meeting: June 1, 2023
2. Next Meeting: September 7, 2023
D. Building & Grounds
1. Report on Meeting: Special Meeting June 1, 2023
2. Next Meeting: August 16, 2023
E. Nominating Committee
1. Appointment of Officers
7. SOLAR DISCUSSION
A. Presentation from Green Leaf Solar
8. FIRST READING
-
5113.2 - Attendance
9. SECOND READING OF POLICIES
A. 6146 - Graduation Requirements
10. CERTIFIED STAFF HIRES
A. Michelle Shawn Dunn - Science
B. Craig Levesque - Science
C. Steven Barone - Social Studies
D. Shannon McGrane - Social Worker
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
1. End of Year Wrap Up
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
1. Committee Assignments
14. EXECUTIVE SESSION
A. Head of School Contract
B. MOU for AD structure
C. Contract with EdAdvance for food service
15. RE-ENTER THE REGULAR SESSION FOR A VOTE ON THE EXECUTIVE SESSION DISCUSSION ITEMS
-
Head of School Contract
1. Vote: Yeas_____ Nays_____ Abstain
B. MOU for AD Structure
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Contract with EdAdvance for food service
1. Vote: Yeas_____ Nays_____ Abstain
16. ADJOURNMENT
Minutes
Minutes 2022-2023
- July 20, 2022 Finance Committee
- July 20, 2022 - Regular Meeting
- August 17, 2022 - Regular Meeting
- September 21, 2022 Finance Committee
- September 21, 2022 - Regular Meeting
- October 6, 2022 - Policy Committee
- October 19, 2022 - Building and Grounds Committee
- October 19, 2022 - Finance Committee
- October 19, 2022 - Regular Meeting
- November 3, 2022 Policy Committee
- November 14, 2022 - Finance Committee
- November 15, 2022 - Building & Grounds
- November 14, 2022 - Regular Meeting
- December 1, 2022 - Policy Committee
- December 5, 2022 - Personnel Committee
- December 14, 2022 - Building & Grounds Committee
- December 14, 2022 - Finance Committee
- December 14, 2022 - Organizational Meeting
- December 14, 2022 - Regular Meeting
- January 5, 2023 - Policy Committee
- January 11, 2023 - Finance Committee, Special Meeting
- January 18, 2023 - Finance Committee
- January 18, 2023 - Regular Meeting
- January 24, 2024 - Special Meeting
- February 8, 2023 - Special Meeting
- February 23, 2023 - Finance Committee
- February 23, 2023 - Regular Meeting
- March 9, 2023 - Policy Committee
- March 29, 2023 - Building and Grounds
- March 29, 2023 - Finance Committee
- March 29, 2023 - Regular Meeting
- April 19, 2023 - Finance Committee
- April 19, 2023 - Regular Meeting
- May 2, 2023 - Special School Corp Meeting
- May 17, 2023 - Building & Grounds Committee
- May 17, 2023 - Finance Committee
- May 17, 2023 - Regular Meeting
- June 21, 2023 - Regular Meeting
July 20, 2022 Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
July 20, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, July 20, 2022 in the Library Media Center. The meeting was called to order at 6:01 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Doug Pfenninger
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation.
Discussion of 2022/2023 Budget:
G. Shugrue reported that the Winchester Board of Selectmen imposed a $200,000.00 cut to the Winchester Board of Education 2022-2023 budget. The WBOE held a special meeting via ZOOM on July 12, 2022 to discuss reductions and Superintendent Melony Brady-Shanley provided a list of reductions totaling $200,000.00 so they could balance their budget. D. Pfenninger reported that the WBOE was asking Gilbert to share in the cut. There was lively discussion regarding the process of the cut, the lack of transparency, why the WBOE only became aware of the cut after the referendum approving the Town Budget, the confusion by some Selectmen on the cut and the overall impact on the students. G. Shugrue presented reductions totaling $100,000.00 that he recommended the committee consider. The committee did not come to a consensus regarding the proposed reductions.
Adjournment:
A motion was made by J. Marchand, seconded by A. Robitaille to adjourn the meeting at 6:25 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
July 20, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting Wednesday, July 20, 2022
The Gilbert School Meeting was called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Ellen Marino Members Absent: Renata Waldron Administration Present: Greg Shugrue, Head of Schools Public Forum: None Student Representative: None Call For Agenda Items: None
Approval of Minutes: A motion was made by Doug Pfenninger, seconded by Jennifer Marchand to approve the minutes of the June 29, 2022, Regular School Corp Meeting. 6 Yeas, O Nays, 1 Abstain (Ellen Marino)
Approval of Policies: A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the Dress Code Policy as presented. 7 Yeas, O Nays, 0 Abstain
A motion was made by Ellen Marino, seconded by Scott Beecher, to approve the Flag Display Policy as presented. 7 Yeas, O Nays, 0 Abstain
A motion was made by Astrid Robitaille, seconded by Theresa Padin to approve the Controversial Issues in Teaching Policy as presented. 7 Yeas, O Nays, 0 Abstain
Budget Discussion The Winchester Board of Selectmen reduced the Winchester Public Schools budget by $200,000.00, prior to the town referendum, but did not inform WPS of this cut. WPS asked the Gilbert School Corporation to cut $130k from our budget to help "share the pain" of this controversial cut. Greg presented options/line items to cut $100,000.00 from the 22/23 budget which includes: $25,000 for work in the Parking Lot $14,635 for the Pump House $50,000 for a Roof Project $10,365 for textbooks, busing, and other general supplies.
Lengthy discussion followed. Jen Marchand proposed the WBOE and School Corp draft a formal letter to Winchester BOS regarding the cut, and the lack of transparency and formally ask to recoup monies cut without notice.
A motion was made by Jennifer Marchand, seconded by Theresa Padin to reduce the 2022/2023 Gilbert School budget by $100,000.00, as presented by Greg Shugrue, Head of Schools. 5 Yeas, 2 Nays (Ellen Marino/Astrid Robitaille), 0 Abstain
Head of School Report-Greg Shugrue
• Don Crossman hired as new AP
• Continuing hiring process, hard to find an MS Science teacher (nationwide staff shortage
in Education) First Day of School 8/31/22
WBOE Report-Doug Pfenninger (
Mel Shanley was also in attendance and highlighted certain points regarding Hinsdale School Renovations)
• Doug offered thanks the the Gilbert School Corp for sharing in the cuts
• There will be a community Open House at Hinsdale from 4-6 p.m. on 8/30/22
• First day of school 8/31/22
School Corp Chairman's Report-Holly Cassaday
Holly offered thanks to the Gilbert School Corp for sharing in the cuts and working collaboratively with WBOE
A motion was made by Ellen Marino, seconded by Jennifer Marchand , to adjourn the meeting at 7:19 p.m.
August 17, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, August 17, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Ellen Marino, Renata Waldron
Members Absent None
Administration Present: Greg Shugrue, Head of Schools
Public Forum: None
Student Representative: None
Call For Agenda Items: None
Approval of Minutes:
A motion was made by Ellen Marion, seconded by Jennifer Marchand to approve the minutes of the Regular Meeting as amended:
-
Request from WBOE was $135k, not $130k
-
The letter to the BOS was a condition of the motion originally made by Jennifer Marchand in regards to the approval of the $100k budget cut.
6 Yea, 2 Nay, 0 Abstain
Development of 2022/2023 School Corp Goals:
Discussion related to 4 theories of action put in place by Greg Shugrue.
-
Academics: Continue teacher evaluations, progress monitoring and academic support for teachers. Every person at TGS was formally evaluated during the 21/22 school year. Teachers are setting goals, having mid-year and end of year evaluations, etc. Greg will present Teacher Evaluation Plan and will make sure the School Improvement Plan is posted as well as shared with all School Corp Members.
-
Admin/Chair Model:
-
Greg Shugrue, Head of Schools
-
Deb Lewis, Principal
-
Maura Hurley, AP (7-12 M-Z)
-
Don Crossman, AP (7-12 A-L)
-
Lauren Bannon-Math Chair
-
Pat Cooke-Science Chair
-
Francesca Daniele- English/ELL Chair
-
Tim Hoffman- Social Studies Liaison
-
Jess Pelletier-World Language Liaison
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Josh Penn- Guidance & PE Chair
-
Chriss Affie- Music/Art/Tech Ed Chair
-
-
Greg (along with WPS Superintendent Melony Shanley) working with EdAdvance this coming school year to develop “Portrait of a Learner” for Pre-K thru 12th grade.
School Security: Holly introduced the idea of starting exploratory conversations with WPD and WPS regarding sharing a School Resource Officer. School Corp endorsed this project.
Head of School Report:
Continued conversations as mentioned above (administrative structure, academic goals, etc.)
Greg reports we are fully staffed!
Winchester Board of Education Report (Presented by Doug):
Hinsdale nearing completion- 1st day of school 8/31
21/22 Budget year ended $4769.00 in the black
Staffing going well
A/C units in cafeteria at Pearson not working, potential cost to district $70k
New Special Education Student, cost to district $90k
Mel/Doug & Greg/Holly to begin monthly collaboration meetings
School Corp Chair report:
Holly brought forth a request from the WBOE that the School Corp cut an additional $100k from the budget. No action taken.
Holly noted that herself, Greg & Melony would be meeting with the state regarding the Endowed Academy study.
Committee Assignments :
Doug & Renata brought up their desire to have a Curriculum Committee. Doug clarified that it would be for informational purposes only. Lengthy discussion followed. School Corp will not be adding a Curriculum Committee at this point. Greg will have more presentations to full School Corp regarding academics, assessment and curriculum throughout the school year. TGS is using a data driven approach to curriculum and academics.
A motion to adjourn was made by Theresa Padin, seconded by Renata Waldron at 8:25 p.m.
September 21, 2022 Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
September 21, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, September 21, 2022 in the Library Media Center. The meeting was called to order at 6:04 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation, Diane Cook, Business Affairs Manager.
Discussion of Monthly Financial Report
Report disseminated was for July and August. It’s very early so there was not much to report. There will be some overruns with the roof repair. Cafeteria is in the black but that due to food service director’s full salary being paid from the school budget. There are some unexpended funds that will be used to purchase a new cooler and Diane would look into how much is permitted to carry over to the next fiscal year.
End of 2021/2022 School Year
Diane presented several line item transfer in an attached sheet and the committee consensus was to recommend approval of the transfers at the full board meeting as presented.
Other
Jennifer reported that she see if the July minutes were ever approved and if not, we’ll put that on the October agenda along with the September minutes.
Adjournment:
A motion was made by E. Marino, seconded by R. Waldron to adjourn the meeting at 6:21 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
September 21, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, September 21, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:31 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron
Members Absent - Doug Pfenninger
Administration Present: Greg Shugrue, Head of School
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)
-
Fall Sports have started and are in full swing
-
eSports looks to double in size
-
Student Council Elections to be held this week
-
Band & Choir prepping for winter/holiday performances
-
Seniors preparing for college applications
Call For Agenda Items: None
Introduction of New Staff:
-
Jason Cerbone, Social Worker
-
Don Crossman, Associate Principal
-
Lauren Hunter, ELL
-
Debra Lewis, Principal
-
Brian Kiernan, Science
-
Buck Morgan, Tech Ed.
-
Chris Mormile, Language Arts
-
Karen Pfeffer, Library Media Specialist
-
Jesica Sosnicki, English
-
Nikitas Tarabara, English
-
Marijo Thompson, MS Counselor
-
Cathy Vaillancourt, Math Interventionist
-
Shannon Whitney, PE/Health
(short intermission for refreshments)
Approval of Minutes:
A motion was made by Ellen Marino, seconded by Jennifer Marchand, to approve the minutes of the Regular Meeting on 8/17/22 with the following corrections:
-
Correct spelling of Marion to Marino
-
Correct spelling of Chriss Affie to Chris Affie
7 Yea, 0 Nay, 0 Abstain
Committee Reports:
Finance: Jennifer Marchand reported on the meeting held 9/21/22.
Reviewed YTD financials, not much to note as so early in the year.
-
Discussed year end financials and line item transfers.
-
There will be an anticipated fund balance of $109,151. $50,000 towards roof project, $59,151 to Capital Reserve Account.
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve the line item transfers as presented.
7 Yea, 0 Nay, 0 Abstain
Personnel: No Meeting to Report
Policy: No Meeting to Report
Building & Grounds: Scott Beecher reported on the meeting held 9/21/22.
-
There will be cost overruns on the current ongoing section of the roof project due to unexpected damages found. Any amounts over previously set cap will need to be approved by the School Corp
-
Busy summer, 3 HV units replaced, sealed staff parking lot & sidewalks, 10 classrooms on the 3rd floor were painted, new desks installed, etc.
School Security: Holly, Greg, Doug & Mel met with Police Chief Fitzgerald, the Mayor and Town Manager to begin conversations around school security, RSO vs. ASO model, sharing between schools, etc.
This will be ongoing, there is another meeting set for later this month.
Gilbert will participate in the School Security Forum being held on 10/5, in collaboration with WPS, WPD, WFD and other town emergency management representatives.
Change of Agent: Ellen brought to the attention of the School Corp Chairman and Superintendent that we need to file a Change of Agent of Record notice with the CT Secretary of State. Our current Agent of Record is a former law office that is no longer in business.
A motion was made by Astrid Robitaille, seconded by Jennifer Marchand to file a change with the CT Secretary of State to name Greg Shugrue as the Registered Agent of The Gilbert School.
7 Yea, 0 Nay, 0 Abstain
Head of School Report: Greg Shugrue
-
Positive start to the new school year
-
PSAT to be held in October
-
Avg. daily attendance is 92%
-
Covid makes up approximately 2% of absences
-
Class sizes avg. 14-17 per class (9-25 students min/max)
-
Currently holding 8 AP classes (Language, Psychology, Calculus, Biology, Chemistry, Government & Politics, US History, Computer Science) Avg. AP class size is 11 (9-16 min/max)
-
MS study halls have been eliminated, the were replaced with extra academic times
-
Portrait of a Learner Pk-12 initiative in collaboration with WPS and EdAdvance is ongoing. Draft of POL in the coming months.
WBOE Report: Renata Waldron/Theresa Padin
-
Hinsdale School up and running
-
Traffic problems addressed/corrected
-
School Security Forum
TGS Chairman’s Report: Holly Cassaday
-
School Security
-
Portrait of a Learner
-
Greg & Holly attended WBOE Mtg. on test scores
A motion was made by Ellen Marino, seconded by`Scott Beecher to adjourn at 7:46 p.m.
7 Yea, 0 Nay, 0 Abstain
These minutes are subject to formal approval at the next scheduled meeting. Any amendments, corrections or revisions will be noted in the next Meeting Minutes
October 6, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
October 6, 2022
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, October 6, 2022 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:05 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by A. Robitaille, seconded by E. Marino to approve the Minutes of May 12, 2022.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 6141.51 – Instruction, Advanced Courses or Programs, Eligibility Criteria for Enrollment. Discussed the policy and the consensus of the committee is to present this new policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The Committee reviewed Policy 6141.52 Instruction, Challenging Curriculum Policy, Criteria for Identification of Eligible Grade 8,9 Students. The consensus of the committee is to present this new policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The Committee continued to review a suggested policy 6151 Class Size, which was tabled at the May, 2022 policy meeting. The Committee examined several samples and decided to adopt the Branford School Policy as modified to adapt to The Gilbert School and send it to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The Committee reviewed its current Wellness Policy after it was revised by the Wellness Committee and made some minor adjustments and the consensus was to send the modified Wellness Policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The next policies for the committee to consider are Policy 5141.213 – Opioid Overdose Prevention (Emergency Administration of Naloxone); Policy 5142.4 – School Resource Officer; Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault; and Policy 5145.511 – Sexual Abuse Prevention and Education Program.
The Next Policy Meeting is November 3, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School.
A motion was made by T. Padin, seconded by A. Robitaille to adjourn the meeting at 8:47 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
October 19, 2022 - Building and Grounds Committee
The W.L. Gilbert School Corporation
Building and Grounds Committee
October 19, 2022
Minutes
-
Opening of Meeting
The meeting of the Building & Grounds Committee was called to order in the Library Media Center by Chairman Scott Beecher at 5:32 p.m.
Members in attendance: Scott Beecher, Doug Pfenninger
Others in attendance: Holly Cassaday, School Corp. Chair; Greg Shugrue, Head of School;
Ted Buzinsky, Building and Grounds Supervisor
-
Continued Discussion/Updates
-
Discussion of Roof Repairs was based on cost overruns from the discovery of additional water damaged areas.
-
Ted informed Committee that 14,360 sq. ft. of additional area was replaced at $10/sq. ft.
-
Additional costs will be covered by budget money in other accounts
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Diane will address additional costs at the School Corp. meeting to be held at 6:30 p.m. immediately following this meeting.
-
The Committee plans to discuss the current 5-Year Plan at the next meeting
-
Adjournment
Meeting was adjourned at 5:49 p.m.
.
Meeting minutes:
Scott Beecher, Building & Grounds Committee Chair,
October 19, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
October 19, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, October 19, 2022 in the Library Media Center. The meeting was called to order at 6:01 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation, Diane Cook, Business Affairs Manager.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of July 20, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 1 (R. Waldron)
Approved.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of September 21, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 1 (R. Waldron)
Approved.
Discussion of 2022/2023 Budget:
J. Marchand and G. Shugrue reported that we are in the beginning of the budget process and departments are compiling information as to needs.
Roof Repairs:
Eagle Rivet Roof Service Corporation had to do additional work on the roof including replacing wet insulation per contract work scope 14,360 sq. ft. at $10.00 per square foot for a change order in the amount of $143,600.00. The work was completed. Consensus was to send to full board with recommendation to approve the change order.
Discussion of Monthly Financial Report:
Report disseminated was for September. Not much to report as we are only three months into the year.
Review of Student Activity Accounts:
A detailed list was provided on Student Activity Accounts for information purposes. These are non-budgetary items. There was much discussion as to some accounts that are not being utilized and due to time, the committee was grateful for the information and will further discuss these accounts at a later date.
Adjournment:
A motion was made by A. Robitaille, seconded by J. Marchand to adjourn the meeting at 6:28 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
October 19, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, October 19, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:35 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School, Deb Lewis, Principal
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)
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Updates on Band performances at Football Games
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12/13/22 Winter Concert
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Golf 2nd in Berkshire League, 1 golfer advanced to state tournament
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Football 3-2 (leading conference)
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Girls Soccer 4-6
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Other fall sports teams in development years
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eSports up to 29 teams
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Spirit Week this week (10/17-10/21)
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Homecoming 10/22
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Student Ambassadors program re-started
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Wingman training continues
Call For Agenda Items:
A motion was made by Jen Marchand, seconded by Ellen Marino to add item 10b- Additional Out of State Field Trip Request added to agenda.
9 Yeas, 0 Nays, 0 Abstain
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the minutes of the School Corp Regular Meeting on 9/21/22, with one correction. (Changing acronym RSO to SRO- School Resource Officer)
7 Yea, 0 Nay, 2 Abstain (D. Pfenninger, A. Perez)
Presentation of School Wide Data- Deb Lewis, Principal, Lauren Bannon, Math Department Chair, Francesca Daniele, English Department Chair
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Detailed presentation of school wide data (SBAC scores, AP Scores, PSAT scores & SAT Scores)
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Curriculum Audits being conducted by EdAdvance
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Faculty & Admin using scores and sub-score data (on various assessments) to identify specific learning targets and skill sets that need to be addressed, and structuring lessons, bell ringers, etc. to those strands
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Benchmark assessments being used minimum 2x per year, some upwards of 4x per year to continuously monitor student academic progress (example PSAT pre-tests 3x per year)
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Utilizing Khan Academy, NewsELA, etc. to give students more skill practice opportunities
Committee Reports:
Finance: Jennifer Marchand presented on 10/19/22 Meeting
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Not much of note on YTD financials as we are only 3 months into the year
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Roof repair overruns to be voted on down agenda
Personnel: No meeting to report
Policy: Ellen Marino presented on 10/6/22 Meeting
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First meeting of the school year
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Review annual list from CABE
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First read of policies down agenda
Building & Grounds: Scott Beecher presented on 10/19/22 Meeting
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Roof Repair overruns based on damage to roof not picked up on Tremco Scan
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Scott will reach out to company to ensure more thorough scans for future roof projects to enable more accurate work estimates
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Next month review of 5 Year Plan
Approval of Increased Funds for Roof Repairs
A motion was made by Theresa Padin, seconded by Scott Beecher, to approve the additional expense of $81, 315.00 for necessary roof repairs.
8 yea, 0 Nay, 1 Abstain (A. Perez)
First Reading of Policies
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6142.101 Student Wellness Policy
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6151 Class Size- Returned to Policy Committee to specify timeline of class size decisions
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6141.51 Advanced Courses
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6141.52 Challenging Curriculum
School Security
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Continued conversation regarding SRO
-
Current pilot option being considered most feasible is to have one SRO that would be 80% Education, 20% Town use, split between all 3 schools (WBOE & School Corp would divide 80% cost, Town would cover 20% for summer work)
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November 2022 presentation to BOS expected
-
School Security will remain a standing agenda item
Field Trips
A motion was made by Ellen Marino, seconded by Jennifer Marchand to “conceptually” approve the International Field Trip to Italy for April 2024, as requested by Sarah Frechette.
-
Discussion surrounded cost ($3500.00 + fees to students), fundraising and tight timeline.
-
Field Trip policy timeline will be reviewed by policy committee to develop guidelines surrounding large trips
6 Yea, 1 Nay (T. Padin), 2 Abstain (A. Perez, R. Waldron)
A motion was made by Ellen Marino, seconded by Theresa Padin to approve an Out-of-State field trip to the Basketball Hall of Fame in Springfield, MA, attended by the Girls Basketball Team, on 12/9/22
-
Trip is in conjunction with Lewis Mills HS, students will tour the Hall of Fame and play a game vs. Lewis Mills on-site
9 Yea, 0 Nay, 0 Abstain
Head of School Report
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Spirit Week in full swing
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92% attendance rate from 9/17-10/19 (target is 90% and above)
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31 students in Wingman Training (total of 81 trained)
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Wingman Activities start in November
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Portrait of Learner progressing, will present by Dec. meeting (facilitated by EdAdvance in partnership with WPS)
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Free lunch program will run through January, then will move to paid lunches and families having to fill out free/reduced lunch forms
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Updating curriculum on the website continues
-
Current Enrollment 410
BOE Report
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Winsted enrollment 594 (up 24 from last year)
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Contracting with Aspire to provide intensive 1:1 Behavior Supports for specific students
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Reviewing ELA curriculum based on new “State Approved Curriculum Platforms” (This is an issue that is being felt/addressed by Superintendents across the state. Mel to discuss with Jay Case from a legislative standpoint)
Chairman’s Report
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Committee Assignments
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A. Perez to join Building & Grounds
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D. Pfenninger to join Finance
-
A vacancy on Policy remains
-
A motion was made by Theresa Padin, seconded by Astrid Robitaille to adjourn at 9:00 p.m.
November 3, 2022 Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
November 3, 2022
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, November 3, 2022 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:05 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by E. Marino, seconded by T. Padin to approve the Minutes of October 6, 2022.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 6151 – Class Size, which was sent back from the full board and decided to eliminate the last paragraph and submit the revised policy to the full board at the next board meeting as a first read.
The Committee reviewed Policy 5141.213 Opioid Overdose Prevention (Emergency Administration of Naloxone). The consensus of the committee was to keep the existing policy without any revisions.
The Committee tabled Policy 5142.4 – School Resource Officer.
The Committee reviewed Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and decided to add the first two sentences in Version 2 to Version 3 and the committee will review the revisions at its next meeting.
The Committee reviewed Policy 5145.511 - Sexual Abuse Prevention and Education Program and opted to continue discussion at the next meeting.
The policies for the committee to consider at the next meeting are the revised Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and Policy 5145.511 – Sexual Abuse Prevention and Education Program.
The Next Policy Meeting is Thursday December 1, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School.
A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 9:09 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
November 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
November 14, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Monday, November 14, 2022 in the Library Media Center. The meeting was called to order at 6:02 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino and Renata Waldron
Absent Committee Members: Doug Pfenninger, Astrid Robitaille
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes, as corrected (eliminate discussion of budget as it wasn’t discussed) of October 19, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for four months ending October 31, 2022. Noted Line 5703 should be roof repair, not room repair. G. Shugrue said he would get greater clarity on Line 5574 Staff Meetings and Line 5538 Research & Development to discuss the overruns. G. Shugrue also reported that the substitute line item #5515 looks good now but will likely see an increase as he anticipates three maternity leaves later this year.
Other:
Building and Grounds Committee meets tomorrow and we will circle back with the financial implications of that meeting.
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:09 p.m.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
November 15, 2022 - Building & Grounds
The W.L. Gilbert School Corporation
Building and Grounds Committee
November 15, 2022
Minutes
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OPENING OF MEETING
The meeting of the Building & Grounds Committee was called to order in the Library Media Center by Chairman Scott Beecher at 5:32 p.m.
Members in attendance: Scott Beecher, Doug Pfenninger Althea Candy Perez
Others in attendance: Greg Shugrue, Head of School; Holly Cassaday, School Corp. Chair;
Ted Buzinsky, Building and Grounds Supervisor
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CONTINUED DISCUSSION/UPDATES
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Contact Tremco to discuss the reliability of future scans and discuss what happened to this scan that caused the massive overruns.
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Contact Eagle Rivit to get quotes on three roof projects
a. Big gymnasium & Health Room
b. Library
c. A Building, 302, 304, and small roof off cafeteria
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Solar discussion - Greg Shugrue will confer with Josh to coordinate next meeting and also talk to Judy Palmer at N.W. Regional #7
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Adjournment
Meeting was adjourned at 5:56 p.m.
.
Meeting minutes:
Scott Beecher, Building & Grounds Committee Chair,
November 14, 2022 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
November 14, 2022
A regular meeting of The W. L. Gilbert School Corporation was held on Monday, November 14, 2022 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:32 P.M.
Members in attendance were Jennifer Marchand, Ellen Marino, Althea Candy Perez and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School
Absent: Scott Beecher, Theresa Padin, Doug Pfenninger, Astrid Robitaille
Student Representatives in attendance: Concetto Marino reported that the Choir/Band concern is December 13, 2022. There are 6 students auditioning for the All League Band. Administration is planning another spirit week with student council. Middle School and High School are running a non-perishable food drive. The Band/Choir are not doing Blue and Gold Cards this year as many local businesses are still recovering from COVID-19 impact so Scott Minnerly said they would not do them this year. Madison Arthur reported on sports, GNH football is 7-2 and undefeated in their league, Girls Soccer was 4-6, Boys Soccer and Girls Volleyball did not win games but the boys soccer team sold lots of candy bars. Winter sports sign ups are active and sports will begin soon.
The Pledge of Allegiance was led by E. Marino.
The Vision and Mission statements were read by E. Marino.
Public Forum: No public present.
Call for Agenda Items:
G. Shugrue requested three additions be made to the Agenda.
A motion was made by J. Marchand, seconded by E. Marino to add Field Trip as item 6.5, Enhancement Request as item 6.6 and School Calendar as item 6.7.
Vote: Yeas: 5 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by J. Marchand, seconded by E. Marino to approve the Minutes of the Regular Meeting held October 19, 2022.
Vote: Yeas: 5 Nays: 0 Abstain: 1 (T. Padin)
Approved
Presentation on School Resource Officer:
Guest Speaker Mark Walerysiak, who is also an author, retired detective from Meriden and current employee of the CT State Lottery presented a slide show on School Resource Officers and answered questions from the board. G. Shugrue will email the slide show presentation to all board members.
Committee Reports:
Finance – J. Marchand reported Finance Committee meetings held November 14, 2022. She reported on the monthly report for four months ending October 31, 2022. There are some overruns in the Roof repair, Research & Development and Staff meetings that will be looked into at the next meeting. The substitute line item is expected to increase as there are some teachers who will likely take maternity leave.
Personnel - Holly reported that the committee met and look at non-certified staff salaries and tabled it to the next meeting because G. Shugrue will meet with WPS Superintendent Melony Brady-Shandley to compare the two districts non-certified salaries.
Policy – E. Marino reported on the meeting held on November 3, 2022, in G. Shugrue’s office. Policies discussed included Class Size, Opioid Overdose Prevention (Emergency Administration of Naloxone), Reporting of Child Abuse, Neglect and Sexual Assault and Sexual Abuse Prevention and Education Program. Policy on School Resource Office was tabled.
Buildings and Grounds: Next Meeting is November 15, 2022 at 5:30 p.m. in Library.
Celebration of Education- No Meeting to report
Field Trip:
A motion was made by E. Marino, seconded by J. Marchand to approve an out of state field trip for the HS band/choir for April 27, to April 30, 2023 to Washington, D.C.
Vote: Yeas: 5 Nays: 0 Abstain: 0
Approved
Enhancement Grant:
A motion was made by J. Marchand, seconded by E. Marino to approve the enhancement request from Rebecca Billingsley of the Art Department for a new Kiln in an amount of $3,450.00.
Vote: Yeas: 5 Nays: 0 Abstain: 0
Approved
School Calendar:
G. Shugrue presented the School Calendar and said it is the same as Winchester Public School’s with the exception of the first day of school. He asked the board to discuss the possibility of approving calendars for two years as opposed to annually.
A motion was made by J. Marchand, seconded by E. Marino to approve the School Calendar as presented.
Vote: Yeas: 4 Nays: 0 Abstain: 1 (Althea Candy Perez)
Approved
Head of School Report:
G. Shugrue reported that attendance is 92%. Portrait of a Learner committee has completed meetings and he will be submitting a draft to the board in January or February in anticipation of the state roll out in February 2023. He’s developing the 2023-2024 budget. He thanked Mark Walerysiak for his presentation on the SRO and handed out a letter from the Berkshire League President concerning a possible merger of the Berkshire League with the Naugatuck Valley League.
Board of Education Reports:
R. Waldron said there was no report as the Board hasn’t met since our last meeting.
School Corporation Chairman’s Report:
H. Cassaday reported that the Portrait of a Learner is nearly completed and that there will be continuing focus on SRO discussions with the town and police department.
A motion was made by J. Marchand, seconded by R. Waldron, to adjourn the meeting at 7:54 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 1, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
December 1, 2022
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, December 1, 2022 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:04 a.m. by Ellen Marino.
Committee Members present were Ellen Marino and Theresa Padin
Absent Committee Members: Astrid Robitaille
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by T. Padin, seconded by E. Marino to approve the Minutes of November 3, 2022.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and recommended replacing our existing policy with this newer succinct version of this mandated policy with the primary change being that mandated reporters oral or written report must be made no later than 12 hours to the Commissioner of Children and Families or a law enforcement agency and to the Superintendent or his/her designee within 48 hours. The School’s current policy says the report must be made to the Commissioner of DCF or a law enforcement agency with 24 hours. The consensus of the committee is to recommend this policy to the full board for a first read at its December regular meeting.
The Committee reviewed Policy 5145.511 – Sexual Abuse Prevention and Education Program. Changes were made to the proposed policy to eliminate Public Schools and insert The Gilbert School and all references to K-12 were modified to 7-12 grades. Some alternate language was review and omitted. The consensus of the committee is to recommend this policy for a first read at the full board’s December regular meeting.
The Next Policy Meeting is Thursday January 5, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will review recent Title IX changes and potential impact on current policies as well as Policy 6140 – Curriculum.
A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 8:24 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
December 5, 2022 - Personnel Committee
Personnel Committee Meeting minutes – December 5, 2022
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Opening of the Meeting: the meeting was called to order at 4:20 by Chairman Holly Cassaday. Members in attendance were Scott Beecher, Theresa Padin and Doug Pfenninger. Also in attendance was Greg Shugrue, Head of School.
-
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Approval of Minutes: Motion was made by Theresa, second by Scott to approve the minutes of the November 2, 2022 meeting. Vote was unanimous.
-
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Non-Certified Salaries:
Greg provided pay rates for similar positions from two local districts for comparison. After some discussion, the committee decided to recommend to the board a 3% increase for Non-Certified Salaries, excluding Food Service, for the 2023-2024 budget year. The committee will recommend the Food Service employees salaries increase by 10% for the 2023 – 2024 budget year, due to non-competitive wages.
The committee also requested that for the next meeting, Greg present steps for each non-certified position. These will be discussed at the January 9, 2023 meeting.
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Adjournment: a motion was made by Theresa, second by Scott to adjourn at 4:55.
Respectfully submitted,
Holly Cassaday
Chairman, Recorder
December 14, 2022 - Building & Grounds Committee
December 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
December 14, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, December 14, 2022 in the Library Media Center. The meeting was called to order at 6:05 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of November 14, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 2 (D. Pfenninger, A. Robitaille)
Approved.
Review of Monthly Report:
Report disseminated was for five months ending November 30, 2022. There are some overruns on Research and Development line item (#5538) because of new projects being implemented including Newsella. D. Cook reported that in our November 14, 2022 meeting there was a reference to room versus roof repair line item (#5703) and the committee thought it should be roof repair and she said it is supposed to be room repair, so it was correct in the report. Library accounts seems low but subscriptions and software expenses come later in the year. There was discussion on electricity and possible increases by Eversource and D. Cook reported that we use a third-party provider and have not received any notices of significant increases. H. Cassaday ask status of the Audit and D. Cook said it was completed and will be disseminated soon. D. Pfenninger and H. Cassaday requested regular lunch reports and D. Cook said she would include quarterly reports going forward. We are still anticipating that the substitute line item #5515 will increase due to three maternity leaves expected later this year.
Other:
J. Marchand brought up the discussion held at the nominating committee meeting of the need for a recording secretary and after discussion, the consensus was to recommend that the board look into the expenses associated in hiring one for the next school year.
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:24 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 14, 2022 - Organizational Meeting
The W.L. Gilbert School Corporation
Annual Organizational Meeting
Wednesday,December 14, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School,
A motion was made by Jennifer Marchand, seconded by Ellen Marino to appoint Holly Cassaday as the School Corporation Chairman for 2023.
9 Yea, 0 Nay, 0 Abstain
A motion was made by Jennifer Marchand, seconded by Astrid Robitaille to appoint Ellen Marino as the School Corporation Vice-Chairman for 2023.
9 Yea, 0 Nay, 0 Abstain
A motion was made byJennifer Marchand, seconded by Scott Beecher to appoint Theresa Padin as the School Corporation Secretary for 2023.
9 Yea, 0 Nay, 0 Abstain
A motion was made by Theresa Padin, seconded by Astrid Robitaille to appoint Jennifer Marchand as the School Corporation Treasurer for 2023.
9 Yea, 0 Nay, 0 Abstain
Other Business:
Annual review and signature of:
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Acceptable Use Policy
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Confidentiality Policy
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Conflict of Interest
Not all members signed forms at the meeting. Outstanding forms will be returned in January.
A motion to adjourn meeting at 6:37 p.m. was made by Theresa Padin, seconded by Jennifer Marchand.
December 14, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, December 14, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:40 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger (C. Perz left at 6:42 p.m.)
Members Absent - None
Administration Present: Greg Shugrue, Head of School,
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)
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Winter concert 12/13/22
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70’s day 12/14- 70th day of school
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Winter Spirit Week 12/19-12/23
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Winter Sports kickoff 12/14/22
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Wingman First event scheduled- 12/19
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Great News: 70% of senior class has submitted at least 1 college application
Call For Agenda Items:
None
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approve the minutes of the School Corp Regular Meeting on 11/14/22, with one correction. (The approval of minutes from 10/19, A. Candy Perez was the abstention, not Theresa Padin)
6 Yea, 0 Nay, 2 Abstain (T. Padin & A. Robitille)
Committee Reports:
Finance: Jennifer Marchand presented on 12/14/22 Meeting
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Diane will begin quarterly cafeteria/food service reports
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Diane shared the audit is done, will be presented in January
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Finance recommends to the full board that we add the position of School Corp Recording Secretary to the 23/24 budget
Personnel: Holly Cassaday reported on 12/5/22 Meeting
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Recommend 3% salary increase for all non-certified, non-union positions for 23/24 fiscal year (except cafeteria staff)
A motion was made by Ellen Marino, seconded by Scott Beecher approve salary increases of 3% for non certified staff for the 23/24 school year.
8 Yea, 0 Nay, 0 Abstain
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Recommend 10% salary increase for cafeteria staff (except Food Service Director, who falls under the above wage increase) This increase is to bring wages to a competitive rate with neighboring districts
A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve salary increases of 10% for cafeteria staff for the 23/24 school year.
8 Yea, 0 Nay, 0 Abstain
Policy: Ellen Marino reported on 12/1/22 Meeting
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First Read & Second Read/Action items related to policy later in agenda.
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Next meeting scheduled for 1/5/23
Building & Grounds: Scott Beecher reported on 12/14/22 Meeting
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Still investigating overage costs on the roof
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Investigating solar possibilities with the town
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Noted that there is hesitation to allow drilling into the roof for solar panels and Greg will be looking into other locations on the property for solar panels
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First Reading of Policies
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5141.4- Reporting of Childhood Sexual Abuse & Assault
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5145.511- Sexual Abuse Prevention and Education Program
Second Reading of Policies
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6151- Class Size
Approval of Policies
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6142.101- Student Wellness Policy
A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the Student Wellness Policy as presented.
8 Yea, 0 Nay, 0 Abstain
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6141.52- Challenging Curriculum
A motion was made by Ellen Marino, seconded by Astrid Robitaille to approve the Challenging Curriculum Policy as presented.
8 Yea, 0 Nay, 0 Abstain
Approval of Out of State Field Trip
A motion was made by Theresa Padin, seconded by Jennifer Marchand to approve two out of state field trips for the Wrestling team, on to Vermont on 1/7/23 and one to Massachusetts on 1/21/23.
8 Yea, 0 Nay, 0 Abstain
School Security
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Greg provided data outlining the various Police, Medical, Counseling, Mental Health, etc. services delivered from the beginning of school through December 19th.
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Doug will share info with WBOE
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Greg will email info to Candy
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Info was presented regarding how each district in our state handles SRO/ASO and who (Town, Board of Ed, etc.) funds the positions.
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After lengthy discussion and debate, the consensus of the School Corp is to instruct Greg to add the entire cost (up to $125k) into the 23/24 budget.
Approval of the 2024/2025 School Calendar
A motion was made by Renata Waldron, seconded by Scott Beecher to approve the 2024/2025 school calendar as presented.
8 Yea, 0 Nay, 0 Abstain
Approval of the School Corporation Regular and Special Meeting Calendar
A motion was made by Theresa Padin, seconded by Renata Waldron to approve the 2023 School Corporation Regular & Special meeting schedule with the following adjustments: The Regular Meeting in February 2023 will be held 2/23/23, and the Regular Meeting in December 2023 will be held on 12/13/23.
8 Yea, 0 Nay, 0 Abstain
Head of School Report
-
Parent Conferences 12/14 (5:30-8:30). Only 15 held for High School, 12 for Middle School, 11 team conferences, despite the letter going out 4 times.
-
Parent Conferences 12/15 12:30-2:30: 5 High School, 9 Middle School, 11 Team scheduled
-
PD 12/16- Weather permitting
BOE Report
-
Doug reported on the School Accountability Report, WPS outperformed the State Average/Derg around 5%.
-
WBOE voted to re-enter negotiations with TGS School Corporation
Chairman’s Report
-
Holly reported that herself, Greg, Mel, Doug, Mayor & Town Manager met regarding the legislative study done on TGS. The anticipated result will be a recommendation from the state for TGS and WBOE to re-enter negotiations. Formal report forthcoming.
-
Noted that the state made no request for information and no attempt to speak to any stakeholders when making their decision.
January 5, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
January 5, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, January 5, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:04 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: Astrid Robitaille
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by T. Padin, seconded by A. Robitaille to approve the Minutes of December 1, 2022.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 5145.44 Title XIX. There was discussion and a draft policy from CABE was slightly revised and the consensus was to recommend this policy to the full board for a first read at its next regular meeting along with the Regulation R4000.1(a), R5145.44.
The Committee reviewed Policy 6140 – Curriculum and made some minor changes and consensus was to recommend this policy to the full board for a first read at its next regular meeting.
A. Robitaille left at 8:36 p.m.
Other.
Committee requested G. Shugrue to get updated list of recommended policies from CABE.
The Next Policy Meeting is Thursday March 2, 2023 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will review Student-Athlete & Coaches Mental Health as well as Emergency Action Plan for Sports.
A motion was made by E. Marino, seconded by T. Padin to adjourn the meeting at 8:41 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
January 11, 2023 - Finance Committee, Special Meeting
The Gilbert School Corp Finance Committee Budget Workshop Meeting
January 11, 2023
Gilbert School Media Center
Committee Members Present: Jennifer Marchand, Holly Cassaday, Astrid Robitaille, Ellen Marino, Renata Waldron, Doug Pfenninger.
Also Present: Greg Shugrue, Diane Cook, Kathy Day, Candy Perez
The meeting was called to order at 6:00 pm by Chair Jennifer Marchand.
Greg Shugrue stated the purpose of the meeting: to walk the committee through the initial budget, and stressed that in preparing this budget, the team remains mindful of the school’s Mission Statement. He stressed that the budget numbers presented were VERY PRELIMINARY, and this meeting was just to familiarize the Committee with the budget process and drivers.
Greg then outlined the budget process, and defined the seven budget drivers: Benefits, Capital, Other Services, Professional Services, Property Services, Salaries, and Supplies. He also shared the budget codes for each.
Preliminary 2023-2024 figures were shared for each of the seven budget drivers, and the committee discussed comparisons between the previous year’s Esser and Covid funding, as well as initial questions regarding increases in Property Services and Salaries.
More complete budget numbers will be presented at the Budget Presentation Meeting on February 8, 2023.
The meeting was adjourned at 6:47 pm.
Respectfully Submitted,
Astrid Robitaille, Recorder
January 18, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
January 18, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, January 18, 2023 in the Library Media Center. The meeting was called to order at 6:01 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager, Althea Candy Perez.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of December 14, 2022.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of the Special Meeting of January 11, 2023, with the change that E. Marino participated by telephone.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for six months ending December 31, 2022. Anticipated overruns on Substitutes line item (#5515) and Research and Development line item (#5538) as discussed at the previous meeting. J. Marchand asked about the Cafeteria and D. Cook reported that there is a slight loss due to purchase of a new freezer and the food service director will be coming to the next meeting to provide a more detailed report. The cafeteria is running 2 months in arrears regarding reimbursement. D. Pfenninger asked about NEASC accreditation costs and G. Shugrue explained the process and timelines and budget impact.
Year-End Audit
King, King & Associates, P.C. completed the audit of the financial statements for the year ending June 30, 2022 and the report was provided to all board members. The auditor’s opinion was that the financial statements presented fairly the financial position of the School Corporation and did not make any recommendations. The cost of the audit was approximately $16,000.00.
Other:
G. Shugrue provided an update as to the status of the roof repairs. He said there are 5 portions of the roof in need of repair or renovation with the most pressing one being the roof over the big gym, which is currently leaking. The rough estimate for repair is $186,214.00. The four other areas, in no order of need, are the kitchen roof (est. $56,332.00), Library ($139,298.00), A Building ($262,538.00) and the Health Room ($25,778.00).
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:28 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
January 18, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, January 18, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School & Deb Lewis, Principal
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)
-
Music Department preparing for Spring Musical Cinderella March 24th-26th
-
March is Music In Our Schools Month, concert planned for 3/28
-
College application update, ⅔ of seniors have applied to at least one school, 113 acceptances have been received 523 total applications submitted
Call For Agenda Items:
None
Approval of Minutes:
A motion was made by Renata Waldron, seconded by Ellen Marino to approve the minutes of the Regular Meeting on 12/14/22 with the following corrections:
-
Correct the spelling of Perez (from Perz) , and note that C. Perez left for an emergency.
9 Yea, 0 Nay, 0 Abstain
A motion was made by Theresa Padin, seconded by Ellen Marino to approve the minutes of the Organizational Meeting on 12/14/22 with the following corrections:
-
Correct the spelling of Perez (from Perz)
9 Yea, 0 Nay, 0 Abstain
Committee Reports:
Finance: Jennifer Marchand presented on 01/17/23 Meeting
-
Diane presented the audit, no issues, no recommendations
-
Substitute line will run over due to upcoming staff leaves
-
No large line item concerns 6 months into the fiscal year
-
Updated estimates for the roof repairs was discussed
Personnel: Holly Cassaday reported on 01/09/23 Meeting
-
Reviewed salary steps for non-certified staff
-
Next meeting 4/3/23
Policy: Ellen Marino reported on 01/05/23 Meeting
-
First Read & Second Read/Action items related to policy later in agenda.
-
Next meeting scheduled for 02/23/23
-
Upcoming policies to discuss in Policy Committee are Student Athlete and Coaches Mental Health & Emergency Response plans for athletics
-
Building & Grounds:
-
No meeting to report
-
Next meeting 2/23/23
First Reading of Policies
-
5145.44 Title IX
-
6140 Curriculum
Second Reading of Policies
-
5141.4 Reporting of Child Abuse, Neglect and Sexual Assault
-
5145.11 Sexual Abuse Prevention and Education Program
Approval of Policies
-
6151 Class Size
-
Note that class size is not mentioned in current teacher contract
-
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve policy 6151 Class Size as presented
9 Yea, 0 Nay, 0 Abstain
School Security
-
Updated data was presented in Support for SRO Data Chart
-
Large increases in SEL needs being handled by school guidance counselors and social workers
-
Based on data provided, the School Corp has given direction to Mr. Shugrue to add a social worker to the 23/24 budget (in place of an SRO)
Head of School Report
-
Mid-terms in progress, end on Friday 1/20/23
-
Greg & Holly to attend Legislative Breakfast at EdAdvance on 1/19
-
Master Scheduling for 23/24 has begun
-
Intent to Pilot French 1 in the World Language Department in the 23/24 school year. We have an existing staff member who can teach this class
-
Joint Contract meeting 1/24/23 at Hinsdale to review draft contract created by Greg & WPS Superintendent
BOE Report
-
Pipes burst in Pearson over Winter Break, 2 rooms affected, insurance will cover
-
WBOE continuing to explore solar panels for Hinsdale School
-
Special Education out placements increasing, discussion regarding state reimbursement rates
-
Superintendent presented briefly at 1/17/23 BOS Meeting
Chairman’s Report
-
Noted attendance at Legislative Breakfast
-
Discussed School Corp Agenda changes (Remove Security from a standing item, add Instruction with the intent to have monthly presentations around instruction)
-
Budget work continues
A motion was made by Theresa Padin, seconded by Ellen Marino to adjourn the meeting at 7:30 p.m.
January 24, 2024 - Special Meeting
The W.L. Gilbert School Corporation
Special Meeting
Tuesday, January 24, 2023
Hinsdale Elementary School
6:00 p.m.
Science Center
Meeting Called to Order By: 6:00 p.m. by Holly Cassaday, TGS School Corp Chair & Doug Pfenninger WBOE Chair
Members Present:
Theresa Padin
Doug Pfenninger
Scott Beecher
Holly Cassaday
Ellen Marino
Astrid Robitaille
Jennifer Marchand
Renata Waldron
Members Absent:
Candy Perez
Administration:
Greg Shugrue
Other: (WPS & WBOE Representatives)
Melony Brady-Shanley, WPS Superintendent of Schools
Barbara Silverio, Pearson School Principal
Seamus Cullinan, Director of Student Services
Nancy O’Dea-Wyrick, WPS Finance Director
Nora Mocarski- WBOE Member
Jeannette Broedeur- WBOE Member
Sondra Strubhar- WBOE Member
Cheryl McGlynn- WBOE Member
Sal Lovetere- WBOE Member
Tara Sundie- WBOE Member
Kristin Peterson- WBOE Member
Presentation made by Greg Shugrue and Melony Brady-Shanley of draft contract between The Gilbert School Corporation and the Winchester Board of Education. Discussion of contract language was had.
No action was taken.
Meeting adjourned at 7:05 p.m.
February 8, 2023 - Special Meeting
The W.L. Gilbert School Corporation
Special Meeting
Wednesday, February 8, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School & Deb Lewis, Principal (Department Leaders/Administrative Team also present)
Also Present: Diane Cook, Business Manager & Kathy Day, Purchasing Agent
Public Forum: None
Student Representative: None
Presentation from the School Counseling Team:
The Counseling/Guidance/Social Work Department presented data surrounding the Department activity from 8/31/22-1/31/23, including types of activities, staff schedules, data broken down by grade level and number of incidents vs. number of individual students involved.
Discussion & Approval of Graduation Date:
A motion was made by Theresa Padin, seconded by Jen Marchand, to approve June 15, 2023 as the date of Graduation.
9 Yea, 0 Nay, 0 Abstain
Presentation of the 2023/2024 Proposed Budget:
The 2023/2024 Proposed Budget was presented by Head of Schools, Greg Shugrue. Budget was developed using zero-based budgeting principles and outlines all monies spent by object code in detail.
Discussion of the proposed budget included highlighting budget drivers, reduction in ESSER and Covid Relief Funds, inflationary costs, and the growing need for an additional social worker.
No action was taken on the proposed budget.
Next Meeting Scheduled for Thursday, February 23, 2023.
A motion to adjourn was made at 8:55 p.m. by Theresa Padin, seconded by Ellen Marino
February 23, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
February 23, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Thursday, February 23, 2023 in the Library Media Center. The meeting was called to order at 6:05 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille
Absent Committee Members: Doug Pfenninger, Renata Waldron
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.
A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of January 18, 2023.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of the Special Meeting of February 8, 2023.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for seven months ending January 31, 2023. Substitutes line item (#5515) will continue to be a challenge. There was discussion on Contingency line item ((5545) and brief discussion on the cafeteria. We will get a full report on the cafeteria next month.
2023/2024 Budget
G. Shugrue reported a change in the International Student enrollment from 12 to 15 resulting in increased revenue of $58,000. As a result, Winchester’s allocation of tuition reduced from 6.45% to 5.71% and the Trust allocation of tuition increased from 8.45% to 35.13%.
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:20 p.m.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
February 23, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Thursday, February 23, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:28 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez,
Members Absent - Doug Pfenninger
Administration Present: Greg Shugrue, Head of School
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Report: None
Call for Agenda Items: Add Item 8b- Teacher Resignation & correct dates under item 10 to 2023/2024
Approval of Minutes
Approval of Minutes of Regular Meeting, January 18, 2023.
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve the minutes of the regular meeting on January 18, 2023.
8 Yea, 0 Nay, 0 Abstain
Approval of Minutes of Special Meeting, February 2, 2023.
A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the minutes of the special meeting on February 8, 2023.
8 Yea, 0 Nay, 0 Abstain
Committee Reports
Finance: Jennifer Marchand reported on the Finance Committee meeting held on 2/23/23. YTD finances were reviewed. The line items for substitutes will be challenging, this was anticipated. Diane will bring a financial report on the cafeteria to the March meeting.
Personnel: No meeting to report
Policy: No meeting to report, next meeting scheduled for 3/2/23
Building & Grounds: No meeting to report. Scott did review a meeting that was held with Eagle Rivet to clarify the cost overruns on the roof. Based on how the quote was done, (per layer and per square foot) it was determined that we were not overcharged. In the future we will use a Project Manager for this type of quote/bid process.
Celebration of Education: No meeting to report
Second Reading of Policies:
-
5145.44- Title IX
-
6140- Curriculum
Approval of Policies
-
A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve policy 5141.4, Reporting of Child Abuse, Neglect and Sexual Assault, as presented.
8 Yea, 0 Nay, 0 Abstain
-
A motion was made by Ellen Marino, seconded by Theresa Padin to approve policy 5145.511, Sexual Abuse Prevention and Education Program, as presented.
8 Yea, 0 Nay, 0 Abstain
Approval of Certified Staff Resignations
-
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to accept the resignation of Timothy Hoffman effective 3/1/23.
8 Yea, 0 Nay, 0 Abstain
-
A motion was made by Astrid Robitaille, seconded by Ellen Marino, to accept the resignation of Brian Kiernan, effective 3/1/23.
8 Yea, 0 Nay, 0 Abstain
Instruction:
Portrait of a Learner: Greg reported on the K-12 Portrait of a Leaner initiative. Facilitated by Johnathon Costa from EdAdvance, WPS and TGS met over time to develop a comprehensive Portrait of a Learner which focuses on “less content, more skills & dispositions”. Rubrics have been created to measure the effectiveness. More details will continue to be provided.
Approval of the W.L. Gilbert School Corporation Proposed Budget for 2023/2024 school year.
-
A motion was made by Ellen Marino, seconded by Astrid Robitaille, to approve the 2023/2024 budget of $8,699,809.00
7 Yea, 0 Nay, 1 Abstain (Candy Perez)
Head of School Report:
Contract Negotiations: Greg updated the group on the questions that were sent to DAS in regards to reimbursements and contract language. To date, we are still waiting for a response.
Board of Education Report:
Renata discussed the WBOE budget process.
Theresa reported on Drama Club and the upcoming Drone Competition
School Corp Chairman’s Report
Holly reported that the Trust has accepted benches for the bottom of the hill donated by the class of 2022
A motion to adjourn was made by Jennifer Marchand, seconded by Ellen Marino at 7:30 p.m.
8 Yea, 0 Nay, 0 Abstain.
March 9, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
March 9, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, March 9, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:02 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by A. Robitaille, seconded by T. Padin to approve the Minutes of January 5, 2023.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 9327.1 Board Member Use of Internet Social Networks. There was discussion and the consensus was to recommend this policy to the full board for a first read the March 15, 2023 regular meeting.
The Committee reviewed Policy 4115.3 Evaluation - Coaches. The committee reviewed several versions of this policy from different school districts and CABE and after discussion, the consensus was to recommend the first CABE version, 4115.a(e) and submit to the full board for a first read at the March 15, 2023 regular meeting.
The Committee reviewed Policy 5141.72 Student Sport – Emergency Action Plan. This is a new policy mandate as of July 1, 20222. Gilbert does have an action plan that is continually being reviewed and modified and after discussion, the consensus was to recommend to submit the policy to the full board for a first read at the March 15, 2023 regular meeting.
Other.
H. Cassaday suggested revisiting Policy #6146 concerning required credit for graduation. Last year the committee reduced the required English credit from 4 to 3 matching the state requirements but other districts still require 4. G. Shugrue reported that all students are assigned a 4th English credit as it is required under Gilbert’s Program of Studies. It can be an issue for students not seeking higher education. After extensive discussion, the consensus was this issue requires full board discussion and to add it to the agenda for the April regular board meeting.
The committee discussed what is best way to revisit old policies that haven’t changed and may not require change and how to document they were reviewed by the committee. G. Shugrue said he would look into procedurally what is best way do document reviewed policies and report back at the next meeting.
The Next Policy Meeting is Thursday April 6, 2023 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will Policies #5111, 5112 and revisit the #6000 series.
A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 8:55 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
March 29, 2023 - Building and Grounds
March 29, 2023 - Finance Committee
March 29, 2023 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
March 29, 2023
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, March 29, 2023, in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:32 P.M.
Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Doug Pfenninger, and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager, Lynn Mudry, Food Services Direction, Deb Lewis, Principal
Absent: Theresa Padin, Althea Candy Perez, Astrid Robitaille
The Pledge of Allegiance was led by R. Waldron.
The Vision and Mission statements were read by R. Waldron.
Public Forum: No public present.
Student Representatives: No report.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by J. Marchand, seconded by S. Beecher to approve the Minutes of the Special Meeting held on February 23, 2023.
Vote: Yeas: 5 Nays: 0 Abstain: 1 (D. Pfenninger)
Approved
Committee Reports:
Finance – J. Marchand reported Finance Committee did not meet in March 2023. The Income & Expense Report for eight months ending February 28, 2023, was provided in the board packet. D. Cook reported that the substitute line item (#5515) has exceeded the budgeted amount as expected and will continue but there should be sufficient funds in the teacher’s line item (#5511) to cover the overage. She emphasized that this has been an extraordinary year with several maternity leaves and sick leaves.
Personnel - No Report.
Policy – E. Marino reported there are two policies scheduled for action in section 8 of the agenda, specifically Policy 5145.44 Title IX and Policy 6140 - Curriculum and 3 additional policies are in the board packet for the first read as listed on the agenda.
Buildings and Grounds: S. Beecher reported on the meeting held on March 29, 2023, where Mike Beaudreau of Tremco made a presentation to the committee regarding the status of the roofs.
Celebration of Education- No Meeting to report
Food Service:
L. Metcalf provided a handout showing that the food service program for the 2022-2023 year through February, 2023 is showing a profit of $5,429.89. She reported that SMART funds will run out in March but the Governor signed legislation allowing free lunch to continue for the remainder of the 2022-2023 school year. Despite the approval, she still had to apply for the program and she does not know how things will be next year. The cafeteria staff is very busy, serving approximately 316 lunches, but are short-staffed. She has 5 staff members, a part-time dishwasher, and herself as director. The State will be coming for a compliance review for 3 days in May to make sure the school is complying with the federal program. She is trying to get additional staff to help with the demanding workload.
Motion #1. Pursuant to C.G.S. Section 10-215f, the W.L. Gilbert School Corporation dba The Gilbert School certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2023, through June 30, 2024. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
The above motion regarding participation in the Healthy Food Program for 2023/2024 was made by E. Marino, and seconded by R. Waldron.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Motion #2
Required motion language for combined food and beverage exemptions: The W.L. Gilbert School
Corporation dba The Gilbert School will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the
Connecticut General Statutes provided that the following conditions are met: 1) the sale is in
connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a
regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games,
school plays, and interscholastic debates are events but soccer practices, play rehearsals, and
debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales.
The above motion to allow food and beverage exemptions outside the regular school day was made by E. Marino, and seconded by J. Marchand.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Approval of Policies:
Policy 5145.44 – Title IX
A motion was made by E. Marino, seconded by J. Marchand to approve Policy 5145.44 - Title IX as presented.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Policy 6140 – Curriculum
A motion was made by E. Marino, seconded by S. Beecher to approve Policy 6140 - Curriculum as presented.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Field Trips:
A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Band, Choir, Theater Tech and Drama classes request for an out of state field trip to New York City to see the Broadway show “Hadestown” at the Walter Kerr Theater and lunch at Ellen’s Stardust Diner.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by E. Marino, seconded by J. Marchand to approve the Math classes (AP Stats, Calculus, Comp Sci.) request for an out of state field trip to Six Flags Amusement Park.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Instruction:
D. Lewis reported on the current status of math curriculum and said the school is moving to a new program, Agile Math, with the assistance of Ed Advance for 7th and 8th grade math. She reported that the Gilbert 7th grade team and Admin met with Barb Silverio (Hinsdale Principal) and the 6th grade teachers to discuss teaching math collaboratively to address standards basic teaching and getting professional assistance with writing and revising curriculum. She also reported that the Master Schedule is ahead of schedule and wanted to publicly acknowledge the work of the Guidance Department for meeting with every student in the school to assist with course selections. She was happy to report that Gilbert has a 100% completion rate for the SAT which factors very well for the school’s accountability. Additionally, 75% of the senior class has applied for either two year or four-year colleges and there is a wall with pennants displaying seniors and their college they are attending after graduation.
Head of School Report:
G. Shugrue handed out a report showing our electricity usage with our current provider, Wattifi, Inc., who notified the school they will no longer be providing electricity. A second handout showed comparisons between Actual Energy, Constellation, Eversource and Secure Energy and the school is changing to a 20-month term with Constellation which will result in savings. He also reported on attendance, chronic absenteeism and said daily attendance is 89-90%. The school continues to make efforts to get students who are classified as chronic absenteeism to attend. Because the student enrollment is small, percentages can be misinterpreted as a small number of students make the percentages appear like a larger issue. G. Shugrue and D. Lewis reported that 16 eighth to tenth grade students applied to Regional 7 and 8 were accepted. 28 eighth graders applied for OWTS, 7 were accepted and 5 are expected to attend. G. Shugrue reported that school security continues to be a concern in light of the tragedy in Tennessee. Admin is applying for 2 state grants (SSPS and MMGS) and one federal grant (COPS) administered by the Dept. of Justice. The multimedia and security grant deadline is April 28, 2023 and the COPS deadline is May 17, 2023.
Board of Education Reports:
D. Pfenninger reported that WPS has hired former Assistant Director of Student Services Cassandra Murphy to replace Seamus Cullinan as Director of Student Services. He further reported that the WPS passed it budget for school year 2023/2024.
School Corporation Chairman’s Report:
H. Cassaday reported that both Gilbert and WPS superintendents and board chairs have been attending the Winchester Selectman meetings and will continue to do so to see if any action is taken on the education budget line-items. She further reported that discussions regarding school security will continue to be discussed and will try to meet with the new chief of police once hired
A motion was made by D. Pfenninger, seconded by J. Marchand, to adjourn the meeting at 8:29 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
April 19, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
April 19, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, April 19, 2023 in the Library Media Center. The meeting was called to order at 6:03 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron (arrived 6:04 p.m.)
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.
A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of February 23, 2023.
Vote: Yeas: 3 Nays: 0 Abstain 1 (A. Robitaille)
Approved.
Review of Monthly Report:
Report disseminated was for nine months ending March 31, 2023. There is nothing unusual that hasn’t been discussed in previous meetings.
2023/2024 Budget
There was discussion on the Town Budget and the Board of Selectmen’s creation of a line-item of $200,000 for capital projects, specifically Gilbert’s roofs, that will be paid through the Winchester Board of Education. There was confusion regarding how that impacts the WBOE and Gilbert’s budget but the understanding is that it has no budget impact and is not a cut. It was just a shift of $200,000 from the BOS Town Support for Education to a new line item earmarked for WBOE.
Adjournment:
A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 6:32 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
April 19, 2023 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
April 19, 2023
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, April 19, 2023 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:35 P.M.
Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Theresa Padin (arrived 6:56 p.m.) Althea Candy Perez, Doug Pfenninger, Astrid Robitaille, and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager, Deb Lewis, Principal
Absent: None
The Pledge of Allegiance was led by S. Beecher.
The Vision and Mission statements were read by S. Beecher.
Public Forum: No public present.
Student Representatives: No report.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by J. Marchand, seconded by E. Marino to approve the Minutes of the Regular Meeting held March 29, 2023.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (A. Robitaille)
Approved
Committee Reports:
Finance – J. Marchand reported Finance Committee did not meet in March, 2023. The Income & Expense Report for nine months ending March 31, 2023 was provided in the board packet. There were no significant changes from the previous month.
Personnel - No Report.
Policy – E. Marino reported that the committee reviewed Policy 5000 – Students/Concepts and Roles in Student Policies and decided no changes were needed except to update the review date.
The Committee reviewed Policy 5111.1 – Foreign Exchange Students and directed G. Shugrue to get updates from CABE or other resources so it can be further reviewed.
The Committee reviewed Policy 5112.3 – Dropouts and the consensus was to get information from CABE and examine it further.
The Committee reviewed Policy 5113 – Attendance, Loss of Credit and determined the policy needs no changes and the review date shall be updated.
The Committee reviewed Policy 5114 – Suspension and Expulsion/Due Process and determined the policy needs no changes and the review date shall be updated.
The Committee reviewed Policy 5114.12 – Student Handbooks and determined the policy needs no changes and the review date shall be updated.
The Committee reviewed Policy 5114.2 – Eligibility for Sports Programs and the consensus was to get more information from CABE and further review this policy.
H. Cassaday discussed Policy 6146 regarding graduation requirements. Gilbert requires 3 English credits while most other schools require 4. The state does not mandate any minimum of English credits, as it is part of the 9 required humanities credits. G. Shugrue reported that our Program of Studies recommends 4 English credits since most students seeking college education require 4 English credits. He further reported that the social studies requirement may be changing so we may have to revisit this policy again. The consensus was to send this policy to the committee for revision to increase the English requirement from 3 to 4.
Buildings and Grounds: S. Beecher reported that Mike Beaudreau of Tremco will be doing a scan of the roofs on April 20th weather permitting and depending on the scans, there may be a need for a special board meeting.
Celebration of Education- No Meeting to report
Enhancement Grant –
A motion was made by T. Padin, seconded by S. Beecher to approve the enhancement request from the Library Media Center for purchase of Cricut machine and supplies to enhance the Makerspace Area in the amount of $630.00.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Instruction:
D. Lewis presented a slide show regarding test scores, including the October PSATs for grades 8-11. She discussed the hope that the implementation of the new math program, Agile Math, will increase the math scores to achieve or exceed benchmarks.
Head of School Report:
G. Shugrue handed out a detailed attendance report comparing 2021-2022 and 2022-2023 school years showing monthly attendance rates by percentage. The report shows the percentage in attendance is above 90% and he reported that the percentages can be skewed because we have such a small district.
G. Shugrue also reported on the enrollment report that was in the board package and disseminated a report from the school’s counseling office showing data that supports the need for the new social worker. He further reported that they are seeking grants to help with the school mental health programs including possibly offsetting the cost of the new social worker.
Board of Education Reports:
D. Pfenninger reported that the Board of Selectmen reduced the WPS budget by $100,000 because the Town expects to see a savings in the electricity by changing providers and that was agreed by both the WBOE and BOS. He said the BOS approved the budget and the BOS created a separate line-item for BOE capital improvement tagging Gilbert’s roof project. He reported that 6 staff members are facing medical challenges, the Superintendent will be hiring a new assistant principal for Pearson. The Superintendent will be acting as Principal and Superintendent for Hinsdale. T. Padin reported that CHAMPS production of Annie – the Musical will be performed this weekend on Friday evening and Saturday afternoon at The Gilbert School and that the performance has been in collaboration with TGS drama program, with primarily middle school participation.
School Corporation Chairman’s Report:
H. Cassaday reported that the BOS approved the budget and it will be going to the voters at the Town Meeting on May 8th and she encouraged all to go out and support the budget.
A motion was made by T. Padin, seconded by D. Pfenninger, to adjourn the meeting at 8:24 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
May 2, 2023 - Special School Corp Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
May 2, 2023
A special meeting of The W. L. Gilbert School Corporation was held on Tuesday, May 2, 2023 via Zoom. The meeting was called to order by Chairman Holly Cassaday at 5:00 P.M.
Members in attendance were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School.
Absent: Scott Beecher, Theresa Padin, and Althea Candy Perez.
2022/2023 Calendar Adjustment: Greg proposed moving the scheduled professional development day that is scheduled on Wednesday, May 10th to Friday, May 12th due to the typically high number of students being dismissed early for Prom. The Winchester BOE has already approved moving this for the elementary students due to shared busing.
A motion was made by E. Marino, seconded by D. Pfenninger, to move the early release day originally scheduled for May 10th, 2023 to May 12, 2023.
Vote: Yeas:6 Nays: 0 Abstain: 0
Approved.
A motion was made by E. Marino, seconded by J. Marchand, to adjourn the meeting at 5:03 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Holly Cassaday
May 17, 2023 - Building & Grounds Committee
May 17, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
May 17, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, May 17, 2023 in the Library Media Center. The meeting was called to order at 6:05 p.m. by Ellen Marino, acting chair.
Committee Members present were Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron
Absent Committee Members: Jennifer Marchand
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager, Scott Beecher, Althea Candy Perez, Doug Pfenninger, Astrid Robitaille, and Renata Waldron
A motion was made by A. Robitaille, seconded by R. Waldron to approve the minutes of April 19, 2023.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for ten months ending April 30, 2023. There is nothing unusual that has not been discussed in previous meetings. D. Pfenninger asked if any Covid Grant funds could be subject to claw back and D. Cook explained that the only funds received were from the Payroll Protection Plan and they were used for payroll and unexpended funds were categorized as covid reserve funds. The PPP funds were fully forgiven so there are no funds subject to a claw back.
Discussion – Cash and Cash Equivalents
There was an email from A. Perez requesting information on understanding cash and cash equivalents from the school Audit report. D. Cook prepared a written explanation breaking down the individual accounts and she explained how bills are paid and the cash flow process.
Adjournment:
A motion was made by A. Robitaille, seconded by R. Waldron to adjourn the meeting at 6:11 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
May 17, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, May 17, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday,
Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent- Jennifer Marchand
Administration Present: Greg Shugrue
Public Forum: None
Student Representative: None
Call For Agenda Items: None
Approval of Minutes:
A motion was made by Scott Beecher, seconded by Ellen Marino to approve the minutes of the Regular Meeting on 4/19/23 with the following corrections:
8 Yea, 0 Nay, 0 Abstain
A motion was made by Doug Pfenninger, seconded by Ellen Marino to approve the minutes of the Special Meeting on 5/2/232
5 Yea, 0 Nay, 3 Abstain (Theresa Padin, Scott Beecher, Candy Perez)
Student Recognitions:
-
A. CABE Leadership Awards Recipients
-
Freily Cruz
-
Amaris Reinoso
-
Grayson Ursone
-
Illyana Martinez
-
-
B. LCSA Superintendent Award Recipients
-
James Slauta
-
Javetty Javier
-
Grayson Ursone
-
Illyana Martinez
-
-
C. CAS High School Arts Awards Recipients
-
Tim Crandall
-
Hayley Steeves
-
-
D. CIAC Scholar-Athlete Award Recipients
-
Kelsey Vetter
-
Jeb Leach
-
-
E. CAS Middle School Scholar Leader Award Recipients
-
Hannah Guenther
-
Ethan Mello
-
-
F. Valedictorian & Salutatorian Recognition
-
V- Elizabeth Daigle
-
S- Kelsey Vetter
-
Committee Reports:
Finance- Ellen Marino reported on 5/17/23 Meeting- reviewed monthly finance report, nothing noteworthy, short meeting. Next meeting 6/21/23
Personnel- No meeting to report. Superintendent Evaluation to be held in Executive Session
Policy- Ellen Marino reported on 5/4/23 Meeting- First & Second Reads later in agenda. Next meeting 6/1/23
Building & Grounds- Scott Beecher reported on 5/17/23 meeting. Greg & Ted met regarding roof repairs. Ongoing discussion regarding roof & pricing. Will be meeting with Greenleaf Solar for an information session.
First Reading of Policies:
6146- Graduation Requirements
Approval of Policies:
A Motion was made by Ellen Marino, seconded by Astrid Robitaille to approve Policy 9327.1, Board Member Use of Internet and Social Networks, as presented.
8 Yea, 0 Nay, 0 Abstain
A motion was made by Ellen Marino, seconded by Scott Beecher to approve Policy 4115.3, Evaluation of Coaches, as presented.
8 Yea, 0 Nay, 0 Abstain
A motion was made by Ellen Marino, seconded by Theresa Padin to approve Policy 5141.72, Student Sport Emergency Action Plans, as presented.
8 Yea, 0 Nay, 0 Abstain
Resignations:
A motion was made by Ellen Marino, seconded by Scott Beecher to accept the resignation of Patrick Cooke, with regrets.
8 Yea, 0 Nay, 0 Abstain
A motion was made by Ellen Marino, seconded by Scott Beecher to accept the resignation of Courtney Mullaney, with regrets.
8 Yea, 0 Nay, 0 Abstain
Special Education MOU:
A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve the Special Education MOU between Winchester Board of Education and the W.L. Gilbert School Corp.
8 Yea, 0 Nay, 0 Abstain
Discussion of State Study Regarding Endowed Academy:
-
Lengthy discussion regarding the findings of the study
-
State letter indicates that they do not recommend a modification of endowed academy statutes
-
Discussion of negotiations resuming with WBOE in light of study - School Corp agrees to move forward with good faith negotiations
Head of School Report:
-
Enrollment Report
-
Absenteeism Report
-
Year-end celebrations
-
Prom was 5/12
-
Spring Sports coming to a close
-
Applying for Federal Grants for School Security upgrades
Winchester Schools Report:
-
Drama Club production a success
-
Summer Scholarship Program sending over 100 kids to camp
-
Large influx of Special Education students impacting year end budget
-
Homeless students impact budget (transportation costs)
-
New Assistant Director of Student Services hired for 7/1/23- Sarah Shackner (will have larger presence at TGS)
School Corp Chairman's Report:
-
Deb Lewis receive an Administrator award from State Librarian Association
A motion was made by Ellen Marino, seconded by Theresa Padin, to move to Executive Session at 8:03 p.m, and to invite Head of Schools Greg Shugrue to join.
8 Yea, 0 Nay, 0 Abstain
Leave Executive Session 9:11 p.m.
A motion was made by Ellen Marino, seconded by Scott Beecher for School Corporation Chairman to enter contract negotiations with Head of School Greg Shugrue.
8 Ya, 0 Nay, 0 Abstain
A motion to adjourn at 9:15 was made by Ellen Marino, seconded by Doug Pfenninger.
June 21, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 21, 2023
THE GILBERT SCHOOL
6:00 P.M. - CALLED TO ORDER BY HOLLY CASSADAY
LIBRARY
MEMBERS PRESENT: SCOTT BEECHER, TORE LOVETERE, DOUG PFENNINGER, HOLLY CASSADAY, ELLEN MARINO, ASTRID ROBITAILLE, JARED FRITCH, THERESA PADIN, RENATA WALDRON
ADMIN PRESENT: GREG SHUGRUE, HEAD OF SCHOOLS
OTHERS: DIANE COOK, BUSINESS MANAGER
PLEDGE OF ALLEGIANCE, MISSION & VISION STATEMENT- HOLLY CASSADAY
WELCOME NEW SCHOOL CORP MEMBERS TORE LOVETERE AND JARED FRITCH
PUBLIC COMMENT: NONE
CALL FOR AGENDA ITEMS: NONE
A MOTION WAS MADE BY ELLEN MARINO, SECONDED BY SCOTT BEECHER TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD ON 5/17/23.
7 YEA, 0 NAY, 2 ABSTAIN (T. LOVETERE AND J. FRITCH)
RESIGNATIONS/APPOINTMENTS
-
RESIGNATIONS
-
SANDRA O’CONNOR, EXECUTIVE SECRETARY (RETIREMENT)
-
JENNIFER MARCHAND, SCHOOL CORPORATION
-
CANDY PEREZ, SCHOOL CORPORATION
-
-
APPOINTMENTS
-
JARED FRITCH, SCHOOL CORPORATION
-
SALVATORE “TORE” LOVETERE, SCHOOL CORPORATION
-
COMMITTEE REPORTS:
FINANCE (DIANE COOK), ALL ACCOUNTS ON TRACK. NO MEETING HELD IN JUNE. NEXT MEETING IN AUGUST
PERSONNEL: (HOLLY CASSADAY), NO JUNE MEETING, NEXT MEETING IN AUGUST. WILL BE STARTING NEGOTIATIONS WITH ADMINISTRATIVE UNION IN AUGUST
POLICY (ELLEN MARINO) 1ST & 2ND READS OF POLICIES IN AGENDA, NEXT MEETING IN SEPTEMBER
BUILDING & GROUNDS: (GREG SHUGRUE) MET ON 6/1. DETAILED MEETING WITH GREENLEAF SOLAR LATER IN AGENDA
NOMINATIONS (THERESA PADIN)
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY ASTRID ROBITAILLE TO NOMINATE ELLEN MARINO FOR THE POSITION OF SCHOOL CORP TREASURER.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY SCOTT BEECHER TO NOMINATE ASTRID ROBITAILLE FOR THE POSITION OF SCHOOL CORP VICE CHAIRMAN
9 YEA, 0 NAY, 0 ABSTAIN
SOLAR DISCUSSION
KEVIN FROM GREENLEAF ENERGY PRESENTED A ROOFING/SOLAR PLAN FOR TGS. LENGTHY DISCUSSION AND EXTENSIVE Q & A REGARDING THE PROJECT, COST, PROS AND CONS, ETC.
NOTABLE POINTS
-
ALL ROOFS WILL BE RESTORED AS PART OF THE PROJECT
-
2 METERS AT THE SCHOOL ALLOW FOR 2 SMALL PROJECT APPLICATIONS
-
GYM ROOF IN DIRE STRAIGHTS WILL BEGIN IMMEDIATELY
-
NO HOLES ARE MADE IN THE ROOF TO SECURE SOLAR PANELS
-
GREENLEAF HANDLES THE PAPERWORK, BIDDING PROCESS, ETC.
-
IRA ALLOWS FOR TAX CREDITS FROM THE FEDERAL GOVERNMENT EVEN THOUGH WE ARE A NON-PROFIT
-
WARRANTIES ON ROOF AND PANELS (VARIOUS COMPONENTS) UP TO 25 YEARS
-
EVERSOURCE WILL PAY $0.20 PER kWh OF ENERGY PRODUCED FROM THE PANELS
-
TIMELINES SHOW PROJECT COMPLETION POSSIBLE IN FALL OF 2023, COULD EXTEND THROUGH SPRING OF 2024
A MOTION WAS MADE BY SCOTT BEECHER, SECONDED BY JARED FRITCH TO AUTHORIZE GREG SHUGRUE TO ENTER INTO CONTRACT WITH GREENLEAF FOR RATE LOCK WITH GREEN BANK.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY SCOTT BEECHER, SECONDED BY ASTRID ROBITAILLE TO AUTHORIZE GREG SHUGRUE TO ENTER INTO CONTRACT WITH THE ROOFING CONTRACTOR RECOMMENDED BY GREENLEAF, FOR THE GYMNASIUM ROOF.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY DOUG PFENNINGER, SECONDED BY ELLEN MARION TO AUTHORIZE GREG SHUGRUE TO DRAFT AN MOU WITH THE W.L. GILBERT TRUST FOR AUTHORIZATION OF SOLAR PROJECT.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY ELLEN MARINO, SECONDED BY JARED FRITCH TO AUTHORIZE GREG SHUGRUE TO ENTER A CONTRACT WITH GREENLEAF FOR THE SOLAR AND ROOF RESTORATION PROJECT AS PRESENTED.
9 YEA, 0 NAY, 0 ABSTAIN
READING OF POLICIES
1ST READ- POLICY 5113.2- ATTENDANCE
2ND READ- 6146- GRADUATION REQUIREMENTS
-
CONVERSATION REGARDING ADDING THE TOTAL NUMBER OF CREDITS NEEDED UNDER CT STATE STATUTE (25). THIS WILL BE ADDED TO FINAL DRAFT OF POLICY
-
CONVERSATION REGARDING STUDENTS MOVING INTO DISTRICT LATE IN THEIR SENIOR YEAR. NO CHANGES MADE
-
DISCUSSION OF STATE MANDATED SAT
CERTIFIED STAFF HIRES:
MICHELLE SHAWN DUNN- SCIENCE
CRAIG LEVESQUE- SCIENCE
STEVEN BARONE- SOCIAL STUDIES
SHANNON MCGRANE- SOCIAL WORKER
NON CERTIFIED STAFF HIRE
MARYANN SCHAFFER- EXECUTIVE ASSISTANT
HEAD OF SCHOOL REPORT- GREG SHUGRUE
GRADUATION WENT WELL
GRAD NIGHT WAS A SUCCESS
MASTER SCHEDULE WAS COMPLETE AND STUDENTS RECEIVED THEIR SCHEDULES FOR THE 23/24 SCHOOL YEAR BEFORE LEAVING THIS YEAR
BOE REPORT- RENATA/GREG/TORE/THERESA
END OF YEAR BBQ A SUCCESS
LOOMING BUDGET VOTE
CHAIRMAN’S REPORT- HOLLY
COMMITTEE ASSIGNMENTS:
SCOTT BEECHER- REMOVED FROM PERSONNEL, REPLACED BY JARED FRITCH
SCOTT BEECHER- JOINED FINANCE
ELLEN MARINO- FINANCE CHAIR (TREASURER’S ROLE)
JARED FRITCH & ASTRID ROBITAILLE JOINED NOMINATIONS
SPOTS OPEN: PERSONNEL, BUILDING & GROUNDS, POLICY
A MOTION WAS MADE BY JARED FRITCH, SECONDED BY THERESA PADIN TO ENTER EXECUTIVE SESSION AT 8:03 P.M., INVITING GREG SHUGRUE TO JOIN.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY TORE LOVETERE, SECONDED BY THERESA PADIN TO EXIT EXECUTIVE SESSION AT 9:12 P.M.
‘
A MOTION WAS MADE BY DOUG PFENNINGER, SECONDED BY SCOTT BEECHER TO ACCEPT THE MOU BETWEEN THE SCHOOL CORPORATION AND THE GEA REGARDING ATHLETIC DIRECTOR STRUCTURE.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY DOUG PFENNINGER, SECONDED BY THERESA PADIN TO CONTRACT WITH EDADVANCE FOR FOOD SERVICE MANAGEMENT.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY SCOTT BEECHER TO APPROVE A 3% SALARY INCREASE FOR HEAD OF SCHOOLS GREG SHUGRUE FOR THE 23/24 SCHOOL YEAR.
9 YEA, 0 NAY, 0 ABSTAINE
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY TORE LOVETERE TO ADJOURN THE MEETING AT 9:14 P.M.
9 YEA, 0 NAY, 0 ABSTAIN.
2021-2022
Agendas
Agendas 2021-2022
- July 20, 2021 - Personnel Committee Meeting
- July 21, 2021 - Regular Meeting
- August 10, 2021 - Personnel Committee Meeting
- August 18, 2021 - Regular Meeting
- September 15, 2021 - Regular Meeting
- October 20, 2021 - Regular Meeting
- November 17, 2021 - Regular Meeting
- December 15, 2021 - Organizational Meeting
- December 15, 2021 - Regular Meeting
- January 19, 2022 - Regular Meeting
- February 9, 2022 - Special Meeting
- February 16, 2022 - Regular Meeting
- March 16, 2022 - Regular Meeting
- April 13, 2022 - Regular Meeting
- May 18, 2022 - Regular Meeting
- June 29, 2022 - Regular Meeting
- July 20, 2022 - Regular Meeting
July 20, 2021 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Tuesday, July 20, 2021
Conference Room – Main Office
In-Person Meeting
4:00 p.m.
A portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Committee Members: Steven Sedlack, Chairman;
Scott Beecher, Theresa Padin, Kristin Peterson
B. Others: Greg Shugrue, Head of School
Diane Cook, Business Manager
2. APPROVAL OF MINUTES
A. Meeting of June 21, 2021
1. Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF NON-SALARIED EMPLOYEES
4. DISCUSSION OF UPCOMING GEA NEGOTIATIONS
5. OTHER
6. ADJOURNMENT
July 21, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JULY 21, 2021
THE GILBERT SCHOOL
Library
7:00 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Jennifer Marchand Kristen Peterson Steven Sedlack
Administration Greg P. Shugrue – Head of School
A. Pledge of Allegiance – Theresa Padin
B. Vision and Mission Statement – Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Meeting – June 16, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – June 28, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. RESIGNATION OF W. L. GILBERT SCHOOL CORPORATION MEMBER 5 Min.
6. DISCUSSION OF HEAD OF SCHOOL’S ENTRY PLAN 20 Min.
7. ADJOURNMENT
August 10, 2021 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Tuesday, August 10, 2021
Conference Room – Main Office
In-Person Meeting
4:00 p.m.
A portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Committee Members: Steven Sedlack, Chairman;
Scott Beecher, Theresa Padin, Kristin Peterson
B. Others: Greg Shugrue, Head of School
2. APPROVAL OF MINUTES
A. Meeting of July 20, 2021
1. Yeas_____ Nays_____ Abstain_____
3. DISCUSSION - GEA CONTRACT
4. OTHER
5. ADJOURNMENT
August 18, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, AUGUST 18, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Kristen Peterson
B. Vision and Mission Statement – Kristen Peterson
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – August 11, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Regular Meeting – July 21, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: August 18, 2021
2. Monthly Finance Report
3. Use of COVID Reserve
4. Next Meeting: September 15, 2021
B. Personnel
1. Report on Meeting: July 20, 2021, August 10, 202l
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: July 29, 2021
2. See Action Item #8
3. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: June 10, 2021
2. Possible Review of Tennis Court Reconstruction Project
3. Next Meeting: September 15, 2021
E. Celebration of Education: No meeting to report
6. APPROVAL OF CERTIFIED STAFF RESIGNATIONS 5 Min.
A. Karri Moran, Math Teacher
1. Yeas_____ Nays_____ Abstain_____
B. Jeffrey Even, English Teacher
1. Yeas_____ Nays_____ Abstain_____
C. Catherine Lanyon, Math Teacher
1. Yeas_____ Nays_____ Abstain_____
D. Sarah Schackner, Math Teacher
1. Yeas_____ Nays_____ Abstain_____
E. David Gewanter, Physics Teacher
1. Yeas_____ Nays_____ Abstain_____
7. APPROVAL OF CERTIFIED STAFF HIRES 10 Min.
A. Connor Masten, English/Academic Support Teacher
1. Yeas_____ Nays_____ Abstain_____
B. Stephanie Singleton, English Teacher
1. Yeas_____ Nays_____ Abstain_____
C. Nikita Tarabara, English/Academic Support Teacher
1. Yeas_____ Nays_____ Abstain_____
D. Vanessa Zeskand, English Interventionist
1. Yeas_____ Nays_____ Abstain_____
E. Jessica Pelletier, Spanish Teacher
1. Yeas_____ Nays_____ Abstain_____
F. Magdalena Kruk, Spanish Teacher
1. Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF CHROMEBOOK POLICY/INTERNET AGREEMENT 10 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
9. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
1. School Improvement Plan
2. Re-opening Plan
3. Staffing
4. Summer Projects
5. Core Documents
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. Discussion of Board Attorney
3. WBOE Negotiations Update
12. OTHER
13. ADJOURNMENT
September 15, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, SEPTEMBER 15, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Student Representatives Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Doug Pfenninger
B. Vision and Mission Statement – Doug Pfenninger
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 5 Min.
A. General Public
B. Introduction of Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – August 18, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: September 15, 2021
2. Monthly Finance Report
4. Next Meeting: October 20, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: September 15, 2021
2. Possible Review of Tennis Court Reconstruction Project
3. Next Meeting: October 20, 2021
E. Celebration of Education: No meeting to report
6. APPROVAL OF CERTIFIED STAFF HIRE 5 Min.
A. Maryann Salvatore, Math
1. Yeas_____ Nays_____ Abstain_____
7. INTRODUCTION OF NEW CERTIFIED STAFF 20 Min.
A. Magdalena Kruk, Spanish
B. Tammy Johnson, Winchester Special Education
C. Connor Masten, English
D. Jessica Pelletier, Spanish
E. Maryann Salvatore, Math
F. Stephanie Singleton, English
G. Tiffany Thompson, Winchester Social Worker
H. Nikita Tarabara, English
I. Vanessa Zeskand, English
8. APPROVAL OF LINE ITEM TRANSFERS 10 Min.
9. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
1. School Opening Update
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. WBOE Negotiations Update
3. Greg Bezz Agreement
3. Committee Assignments Update
4. Update on GEA Negotiations
12. OTHER
13. POSSIBLE EXECUTIVE SESSION
14. ADJOURNMENT
October 20, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, OCTOBER 20, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Student Representatives Greg P. Shugrue Taylor Amery
Head of School Concetto Marino
A. Pledge of Allegiance – Steven Sedlack
B. Vision and Mission Statement – Steven Sedlack
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 10 Min.
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Introduction of Student Representatives by Head of School
1. Student Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 5 Min.
A. Minutes of Regular Meeting – September 15, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: October 20, 2021
2. Monthly Finance Report
4. Next Meeting: November 17, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: October 14, 2021
2. Next Meeting: October 28, 2021
D. Building & Grounds
1. Report on Meeting: October 20, 2021
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. FIRST READING OF POLICIES 20 Min.
A. Governor Lamont’s Executive Order No. 13A Policy
B. Governor Lamont’s Executive Order No. 13G Policy
C. Policy 6146 Graduation Requirements
D. Policy 6146.11 Weighted Grades
E. Virtual/Online Courses/College/University Courses
7. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT 5 Min.
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. WBOE Negotiations Update
2. Update on GEA Negotiations
10. OTHER
11. POSSIBLE EXECUTIVE SESSION
12. ADJOURNMENT
November 17, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, NOVEMBER 17, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Student Representatives Greg P. Shugrue Taylor Amery
Head of School Concetto Marino
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 10 Min.
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 5 Min.
A. Minutes of Regular Meeting – October 20, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: November 17, 2021
2. Monthly Finance Report
4. Next Meeting: December 15, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: October 28, 2021 & November 11, 2021
2. Next Meeting: December 2, 2021
D. Building & Grounds
1. Report on Meeting: November 17, 2021
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. APPROVAL OF 2022-2023 SCHOOL CALENDAR
A. Vote: Yeas_____ Nays_____ Abstain_____
7. APPROVAL OF BOARD MEETING SCHEDULE FOR 2022
A. Vote: Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF STAFF RESIGNATION WITH REGRET 5 Min.
A. Bryttnie Olsen, Art Teacher
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF SCHOOL CORPORATION MEMBER APPOINTED BY THE 5 Min.
THE W. L. GILBERT TRUST CORPORATION EFFECTIVE 12/15/21.
A. Astrid Robitaille
1. Vote: Yeas_____ Nays_____ Abstain
10. DISCUSSION/POSSIBLE ACTION ON FORMATION OF AD HOC COMMITTEE 10 Min.
TO REVIEW BY-LAWS
-
Vote: Yeas_____ Nays_____ Abstain_____
11. POSSIBLE RATIFICATION OF CONTRACT BETWEEN THE W. L. GILBERT 15 Min.
SCHOOL CORPORATION AND THE GILBERT EDUCATION ASSOCIATION
A. Vote: Yeas_____ Nays_____ Abstain_____
12. SECOND READING OF POLICIES 20 Min.
A. Governor Lamont’s Executive Order No. 13A Policy
B. Governor Lamont’s Executive Order No. 13G Policy
C. Policy 6146 Graduation Requirements
D. Policy 6146.11 Weighted Grades
E. Virtual/Online Courses/College/University Courses
13. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
14. BOARD OF EDUCATION REPORT 5 Min.
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. WBOE Negotiations Update
2. Update on GEA Negotiations
16. OTHER
17. POSSIBLE EXECUTIVE SESSION
18. ADJOURNMENT
December 15, 2021 - Organizational Meeting
THE W. L. GILBERT SCHOOL CORPORATION
ORGANIZATIONAL MEETING
WEDNESDAY, DECEMBER 15, 2021
THE GILBERT SCHOOL LIBRARY
6:30 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson Holly Cassaday Ellen Marino Doug Pfenninger Richard Dutton Theresa Padin Astrid Robitaille
Steven Sedlack
Administration Town Clerk
Greg P. Shugrue Sheila Sedlack
Head of School
2. OATH OF OFFICE
3. REPORT OF NOMINATING COMMITTEE AND ELECTION OF OFFICERS
4. OTHER BUSINESS APPROPRIATE TO ORGANIZATIONAL MEETING
5. ADJOURNMENT
BREAK FOR REFRESHMENTS IN HONOR OF MR. STEVEN SEDLACK
REGULAR MEETING IMMEDIATELY FOLLOWING
December 15, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, DECEMBER 15, 2021
THE GILBERT SCHOOL
Library
6:30 P.M. (Immediately following Organizational Meeting)
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representatives Greg P. Shugrue Taylor Amery
Head of School Concetto Marino
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 10 Min.
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 5 Min.
A. Minutes of Regular Meeting – November 17, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: December 15, 2021
2. Monthly Finance Report
3. Next Meeting: January 19, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: December 2, 2021
2. Next Meeting: December 16, 2021
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. OUT-OF-STATE TRAVEL REQUEST FOR WRESTLING TEAM
A. Buckley Morgan, AD
1. Vote: Yeas_____ Nays_____ Abstain_____
7. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT 5 Min.
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Chair. The W. L. Gilbert School Corp.
1. WBOE Negotiations Update
10. OTHER
11. POSSIBLE EXECUTIVE SESSION
12. ADJOURNMENT
January 19, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING WEDNESDAY, JANUARY 19, 2022 THE GILBERT SCHOOL
6:30 P.M. Library AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation Scott Beecher
Jennifer Marchand Holly Cassaday
Ellen Marino Richard Dutton
Theresa Padin
Kristin Peterson Doug Pfenninger Astrid Robitaille
Administration Greg P. Shugrue Head of School
Student Representatives
Concetto Marino
A. Pledge of Allegiance - Jennifer Marchand B. Vision and Mission Statement - Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
• All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs. All students are entitled to a safe, healthy and respectful learning environment. All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence. Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
10 Min. A. General Public
The W.L. Gilbert School Corporation welcomes comments from the public. Please give your
name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120). B. Student Representatives Report
3. CALL FOR AGENDA ITEMS
5 Min.
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting - December 13, 2021
1. Vote: Yeas_ Nays_ Abstain B. Minutes of Organizational Meeting - December 15, 2021
1. Vote: Yeas_ Nays_ Abstain C. Minutes of Regular Meeting - December 15, 2021
1. Vote: Yeas_ Nays_ Abstain_
10 Min.
5. COMMITTEE REPORTS
A. Finance
1. Report on Meeting: January 19, 2022 2. Monthly Finance Report
3. Next Meeting: February 9, 2022 & February 16, 2022 B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined C. Policy
1. Report on Meeting: January 13, 2022
2. Next Meeting: To Be Determined D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined E. Celebration of Education: No meeting to report
15 Min.
6. FIRST READING OF POLICY
1. Governor Lamont's Executive Order 13G 2. Confidentiality Policy 3. Social Media Policy
5 Min.
7. APPROVAL OF REVISION - BOARD MEETING SCHEDULE 2022
A. Vote: Yeas Nays Abstain
5 Min.
8. APPROVAL OF REQUEST FOR ADDITIONAL SICK DAYS
A. Vote: Yeas -Nays_ Abstain
10 Min.
9. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
5 Min.
10. BOARD OF EDUCATION REPORT
A. Winchester
5 Min.
11. SCHOOL CORPORATION CHAIRMAN'S REPORT
A. Holly Cassaday, Chair., The W. L. Gilbert School Corp.
1. WBOE Negotiations Update 2. Committee Assignments
12. OTHER
13. EXECUTIVE SESSION
Discussion of DRAFT Contract between The W. L. Gilbert School Corporation and the Winchester Board of Education
14. ADJOURNMENT
February 9, 2022 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, FEBRUARY 9, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PRESENTATION OF THE GILBERT SCHOOL 2022-2023 BUDGET
3. ADJOURNMENT
February 16, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, FEBRUARY 16, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representative Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Kristin Peterson
B. Vision and Mission Statement – Kristin Peterson
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – February 9, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Regular Meeting – January 19, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: February 15, 2022, February 16, 2022
2. Monthly Finance Report
3. Next Meeting: March 16, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: February 10, 2022
2. Next Meeting: March 3, 2022
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. 5141.8 FACE MASKS/COVERING
A. Vote: Yeas_____ Nays_____ Abstain_____
7. FIRST READING OF POLICY
A. Conflict of Interest
B. Board Member Use of Internet Social Media
8. SECOND READING OF POLICY
A. Governor Lamont’s Executive Order 13G
B. Confidentiality Policy
C. District Sponsored Social Media Policy
9. APPROVAL OF THE W. L. GILBERT SCHOOL CORPORATION
PROPOSED 2022/2023 BUDGET
-
Vote: Yeas_____ Nays_____ Abstain_____
10. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
11. BOARD OF EDUCATION REPORT
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
13. OTHER
14. ADJOURNMENT
March 16, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING WEDNESDAY, MARCH 16, 2022 THE GILBERT SCHOOL
6:30 P.M. Library AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation Scott Beecher
Jennifer Marchand Holly Cassaday
Ellen Marino Richard Dutton
Theresa Padin
Kristin Peterson Doug Pfenninger Astrid Robitaille
Administration Greg P. Shugrue Head of School
Student Representative
Concetto Marino
A. Pledge of Allegiance - Doug Pfenninger B. Vision and Mission Statement - Doug Pfenninger
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful. All students are valued and deserve an education that addresses their academic, physical,
and social/emotional needs.
• All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence. Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your
name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120). B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting - February 16, 2022
1. Vote: Yeas____ Nays_ Abstain___
5. COMMITTEE REPORTS
A. Finance
1. Report on Meeting: March 16, 2022 2. Monthly Finance Report 3. Next Meeting: April 13, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined C. Policy
1. Report on Meeting: March 3, 2022
2. Next Meeting: April 7, 2022 D. Building & Grounds
1. Report on Meeting: March 16, 2022
2. Next Meeting: To Be Determined E. Celebration of Education: No meeting to report
6. APPROVAL OF OUT OF STATE FIELD TRIP
A. Music and Theater, New York City
1. Vote: Yeas_ Nays Abstain
7. APPROVAL OF ENHANCEMENT REQUEST . A. Music/Drama, Scott Minnerly
1. Vote: Yeas_ Nays_ Abstain B. Science Department, Patrick Cooke
1. Vote: Yeas Nays Abstain C. School Wide Curriculum, Greg Shugrue, Diane Cook
1. Vote: Yeas Nays Abstain
8. SECOND READING OF POLICY
A. Conflict of Interest B. Board Member Use of Internet Social Media
9. APPROVAL OF POLICIES
A. Governor Lamont's Executive Order 13G
1. Vote: Yeas_ Nays_ Abstain_ B. Confidentiality Policy
1. Vote: Yeas_ Nays_ Abstain C. District Sponsored Social Media Policy
1. Vote: Yeas Nays_ Abstain
10. APPROVAL OF IMPLEMENTING THE HEALTHY FOOD OPTION OF
C.G.S. SECTION 10-215f Motion: Pursuant to C.G.S. Section 10-215f, the W. L. Gilbert School Corporation certifies that all food items offered for sale to students in the school under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2022 through June 30, 2023. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups. A. Vote: Yeas Nays Abstain
11. APPROVAL OF FOOD AND BEVERAGE EXEMPTIONS
Motion: The W. L. Gilbert School Corporation will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-2219 of the Connecticut General Statutes provided that the following conditions are met: 1) The sale is in connection with an event occurring after the end of the regular school day or on the weekend: 2) The sale is at the location of the event, and 3) the food and beverage items are not sold from a vending machine or school store. An "event" is an occurrence that involves more than just a regularly
scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The "regular school day" is the period from midnight before to 30 minutes after the end of the official school day. “Location" means where the event is being held and must be the same place as the food and beverage sales.
A. Vote: Yeas_ Nays_Abstain
12. DISCUSSION ON SCHOOL SECURITY FOR 2022-2023
13. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
14. BOARD OF EDUCATION REPORT
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN'S REPORT
A. Holly Cassaday
16. OTHER
17. EXECUTIVE SESSION – DISCUSSION OF CONTRACT NEGOTIATIONS BETWEEN
THE W.L. GILBERT SCHOOL CORPORATION AND WINCHESTER BOARD OF EDUCATION
18. ADJOURNMENT
April 13, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, APRIL 13, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representative Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Astrid Robitaille
B. Vision and Mission Statement – Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – March 16, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: April 13, 2022
2. Monthly Finance Report
3. Next Meeting: May 18, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: April 7, 2022
2. Next Meeting: May 5, 2022
D. Building & Grounds
1. Report on Meeting: April 13, 2022
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
6. APPROVAL OF OUT-OF-STATE FIELD TRIP
A. Christopher Affie, Agawam, MA
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Sarah Frechette, Metropolitan Museum of Art, NYC
1. Vote: Yeas_____ Nays_____ Abstain_____
7. APPROVAL OF POLICIES
A. Conflict of Interest
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Board Member Use of Internet Social Media
1. Vote: Yeas_____ Nays_____ Abstain_____
8. FIRST READING OF POLICIES
A. P4112 – Personnel-Appointment and Conditions of Employment
B. P4118.11 - Personnel – Nondiscrimination
C. P5118.111 – Students – Tuition for Faculty Children
9. APPROVAL OF GRADUATION DATE
A. June 9, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
10. DISCUSSION/APPROVAL – NOTIFICATION OF NON-TENURED TEACHER A. Vanessa Zeskand, English Interventionist
1. Vote: Yeas_____ Nays_____ Abstain_____
11. APPROVAL OF RESIGNATION/RETIREMENT
A. Julie McDougall, Director of Student Services
1. Vote Yeas_____ Nays_____ Abstain_____
B. Connor Masten, English Teacher
1. Vote: Yeas_____ Nays_____ Abstain_____
12. DISCUSSION ON SCHOOL SECURITY FOR 2022-2023
A. School Security Officer
B. Armed Security Officer
13. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
14. BOARD OF EDUCATION REPORT
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
16. OTHER
17. ADJOURNMENT
May 18, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MAY 18, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representative Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. STUDENT AWARDS
A. CABE Leadership Awards Recipients
B. LCSA Superintendent Award Recipients
C. CAS High School Arts Awards Recipients
D. CIAC Scholar Athlete Award Recipients
E. CAS Middle School Scholar Leader Award Recipients
BRIEF BREAK FOR REFRESHMENTS
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – April 13, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
6. SCHOOL IMPROVEMENT PLAN PRESENTATION
A. Follow-up to August 11, 2021 Presentation
7. COMMITTEE REPORTS A. Finance
1. Report on Meeting: May 18, 2022
2. Monthly Finance Report
3. Next Meeting: June 15, 2022
B. Personnel - Moved to Line Item 15
C. Policy
1. Report on Meeting: May 12, 2022
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: May 18, 2022
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
8. FIRST READING OF POLICIES
A. Dress Code
B. P6115.3 Flag (Display)
C. P6144 Controversial Issues, Teaching
9. SECOND READING OF POLICIES
A. P4112 – Personnel-Appointment and Conditions of Employment
B. P4118.11 - Personnel – Nondiscrimination
C. P5118.111 – Students – Tuition for Faculty Children
10. APPROVAL OF RESIGNATION
A. Craig Levesque
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Amie Kutz
1. Vote: Yeas_____ Nays_____ Abstain_____
11. APPROVAL OF SPECIAL EDUCATION MOU
A. Vote: Yeas_____ Nays_____ Abstain_____
12. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
13. BOARD OF EDUCATION REPORT
A. Winchester
14. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
15. EXECUTIVE SESSION
16. PERSONNEL - DISCUSSION/POSSIBLE VOTE
17. ADJOURNMENT
June 29, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 29, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Kristin Peterson Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – May 18, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – June 7, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: No Meeting to Report
2. Monthly Finance Report
3. Next Meeting: July 20, 2022 (if necessary)
B. Personnel
1. Report on Meeting of May 31, June 7, June 13, 2022
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
6. SECOND READING OF POLICIES
A. Dress Code
B. P6115.3 Flag (Display)
C. P6144 Controversial Issues, Teaching
7. APPROVAL OF POLICIES
A. P4112 – Personnel-Appointment and Conditions of Employment
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P4118.11 - Personnel – Nondiscrimination
1. Vote: Yeas_____ Nays_____ Abstain_____
C. P5118.111 – Students – Tuition for Faculty Children
1. Vote: Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF CERTIFIED STAFF RESIGNATIONS
A. Katherine Wood
1. Vote: Yeas_____ Nays_____ Abstain_____
B. David Rutherford
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF CERTIFIED STAFF HIRES
A. Michael Parker, Guidance Counselor
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Jason Cerbone, Social Worker
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Jessica Sosnicki, English Teacher
1. Vote: Yeas_____Nays_____ Abstain_____
D. Karen Pfeffer, Library Media Specialist
1. Vote: Yeas_____ Nays_____ Abstain_____
E. Catherine Vaillancourt
1. Vote: Yeas_____ Nays_____ Abstain_____
10. APPROVAL OF NON-CERTIFIED STAFF SALARY INCREASES
A. Vote: Yeas_____ Nays_____ Abstain_____
11. APPROVAL OF LEGAL SERVICES
A. Chinni & Associates LLC
1. Vote: Yeas_____ Nays_____ Abstain_____
12. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
1. Attendance
2. Enrollment
3. Health Services Summary
13. BOARD OF EDUCATION REPORT
A. Winchester
14. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
15. EXECUTIVE SESSION
A. Head of School Contract
B. Hire of Principal
C. MOU for Administrative Salaries
16. RE-ENTER REGULAR SESSION FOR VOTE ON EXECUTIVE SESSION DISCUSSION
ITEMS
-
Head of School Contract
1. Vote: Yeas_____ Nays_____ Abstain
B. Hire of Principal
1. Vote: Yeas_____ Nays_____ Abstain_____
C. MOU for Administrative Salaries
1. Vote: Yeas_____ Nays_____ Abstain_____
17. ADJOURNMENT
July 20, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JULY 20, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – June 29, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. APPROVAL OF POLICIES
A. P5132 – Dress Code
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P6115.3 Flag (Display)
1. Vote: Yeas_____ Nays_____ Abstain_____
C. P6144 Controversial Issues, Teaching
1. Vote: Yeas_____ Nays_____ Abstain_____
6. Discussion on 2022/23 Budget
1. Vote: Yeas_____ Nays_____ Abstain_____
7. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
10. ADJOURNMENT
Minutes
Minutes 2021-2022
- July 21, 2021 - Regular Meeting
- August 11, 2021 - Special Meeting
- August 18, 2021 - Regular Meeting
- September 15, 2021 - Regular Meeting
- October 20, 2021 - Regular Meeting
- November 17, 2021 - Regular Meeting
- December 15, 2021 - Organizational Meeting
- December 15, 2021 - Regular Meeting
- January 19. 2022 - Regular Meeting
- February 9, 2022 - Special Meeting
- February 16, 2022 - Regular Meeting
- March 16, 2022 - Regular Meeting
- April 13, 2022 - Regular Meeting
- May 18, 2022 - Regular Meeting
- June 29, 2022 - Regular Meeting
July 21, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
July 21, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, July 21, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 7:03 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School.
Absent: Astrid Robitaille
The Pledge of Allegiance was led by T. Padin.
The Vision and Mission statements were read by T. Padin.
Town Clerk Sheila Sedlack administered the oath to D. Pfenninger
Public Forum: None. D. Pfenninger welcomed G. Shugrue as Head of School on behalf of the Winchester Board of Education.
Call for Agenda Items:
A motion was made by K. Peterson, seconded by J. Dutton to add committee assignments to Item 7 on the Agenda.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by T. Padin, seconded by R. Dutton to approve the Minutes of the Regular Meeting held June 16, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (D. Pfenninger)
Approved
A motion was made by J. Marchand, seconded by K. Peterson to approve the Minutes of the Special Meeting held June 28, 2021.
Vote: Yeas: 6 Nays: 0 Abstain: 2 (R. Dutton, E. Marino)
Approved
Resignation of W.L. Gilbert School Corporation Member:
A motion was made by J. Marchand, seconded by K. Peterson to accept the resignation of Astrid Robitaille with regret.
Vote: Yeas: 8 Nays: 0 Abstain: 1
Approved
Head of School Entry Plan:
G. Shugrue presented his entry plan by explaining his core values and beliefs that all students can learn and educators must prepare and provide tools to make students successful. Educators must also promote equity, diversity and a community of inclusiveness. He articulated his Pillars of 4C’s – Compassion, Collaboration, Communication and Consistency. His approach is to Listen, Learn, Share and Build by establishing relationships with internal and external stakeholders. He outlined his Goals developing and maintaining effective relationships with the Corporation, Trustees, WPS, local community and focusing on high-quality academic instruction. Over the past several weeks he has had several meetings with individuals such as the WPS Superintendent, Regional 7 Superintendent, Chief of Police and several other local officials. He strongly emphasizes collaboration between the WBOE and GBOE. He is auditing school and student safety, reconvening the safety committee to make sure plans are updated and accurate. He wants to share organizational effectiveness including having current student handbooks, faculty handbooks, teacher’s evaluation plans and program of studies that comply with the state guidelines. He suggested a retreat with the board which was well received and scheduled for August 11 at 6pm. He encouraged all board members to visit the school and reach out to him at any time and will be sending an invitation for convocation on August 23, 2021 at 8:00 a.m. and hopes all board members can attend.
Committee Assignments:
S. Sedlack and G. Shugrue reported the need to establish a policy for chrome book usage and explained the urgency to have a policy adopted prior to the opening of school. A meeting of the policy committee is scheduled for July 29th at 8:30am via Zoom. S. Sedlack discussed the need to address committee assignments. T. Padin requested to be added to policy and removed from Finance. D. Pfenninger suggested he be on Building and Grounds. S. Sedlack will work on updating the committee assignments and finalize it once the new board member replacing A. Robitaille is appointed.
Adjournment:
A motion was made by E. Marino, seconded by J. Marchand, to adjourn the meeting at 8:04 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 11, 2021 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
August 11, 2021
A special meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 11, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:02 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Ellen Marino, Theresa Padin, Kristin Peterson, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, and the following members of his administrative team: Donald Crossman, Maura Hurley, Julie MacDougal, Debra Lewis, Patrick Cooke and Timothy Hoffman.
Absent: Jennifer Marchand, and Holly Cassaday (not sworn in as board member yet)
The Pledge of Allegiance was led by T. Padin.
The Vision and Mission statements were read by T. Padin.
G. Shugrue and his administrative team presented a slide show on the School Improvement Plan and also provided a printed copy to the Board members. They showed results of tests scores over the past 5 years for SAT, PSAT 11, PSAT 10, PSAT 9, PSAT 9 and SBAC and highlighted area needed for improvement. They introduced Theories of Action in areas of Academics, School Culture, Aspirations and Student Belonging and highlighted strategies that will be implemented to achieve measurable goals. For Academics, the goal is to show growth on the SBAC, PSAT, NGSS, SRI, Star and SAT assessments with a target of 10% increase of students meeting or exceeding goals. For School Culture strategies will include incorporating 7-12 advisory programs to address students’ social-emotional needs with the goal of students becoming more engaged and taking ownership of their own learning. For Aspirations, they will work with students to develop necessary skill sets to help them become successful after high school, whether it be in college, the work force or the military. The last Theory of Action is Student Belonging which strives to achieve a more inclusive learning environment. The team discussed the changing demographics of the community and the ever increasing needs of the students and efforts to achieve more diversity in staffing to better relate to the student demographic. The plan established Smart Goals in Grade Level Reading, Grade Level Mathematics, Science and Special Education Reading with set timelines and G. Shugrue will report back to the Board periodically to report on the progress of this educational improvement plan.
Adjournment:
A motion was made by S. Beecher, seconded by K. Peterson, to adjourn the meeting at 7:52 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 18, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
August 18, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 18, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 7:00 P.M.
Members in attendance were Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Scott Beecher and Kristin Peterson
The Pledge of Allegiance was led by S. Sedlack.
The Vision and Mission statements were read by S. Sedlack.
S. Sedlack reported that Town Clerk Sheila Sedlack administered the oath to new board Member Holly Cassaday earlier in the day at the Town Hall.
Public Forum: None.
Call for Agenda Items: None.
Approval of Minutes:
A motion was made by J. Marchand, seconded by T. Padin to approve the Minutes of the Special Meeting held August 11, 2021.
Vote: Yeas: 5 Nays: 0 Abstain: 2 (J. Marchand, H. Cassaday)
Approved
A motion was made by T. Padin, seconded by J. Marchand to approve the Minutes of the Regular Meeting held July 21, 2021.
Vote: Yeas: 6 Nays: 0 Abstain: 1 (H. Cassaday)
Approved
Committee Reports:
Finance – J. Marchand reported on the Monthly Income and Expense Report and noted there is not much to report since it is so early in the fiscal year. She said ESSER II funds were used for summer school and greatly defrayed the expense. We still have unresolved budget amount of $250,000.00 and she reported that the Trust informed the School Board in a letter dated July 5, 2021 that it will not be making any accruals towards the cost of the School’s ELL services as that is part of the tuition payments. There was discussion on this issue and it was revealed that originally there were two ELL positions, one dedicated to serve international students, that the Trust underwrote but now there is only one position, which was already budgeted.
Personnel - S. Sedlack reported that the committee met on August 17, 2021 and agreed to guidelines and timelines for teacher negotiations and scheduled series of meeting. Hopefully mediation or arbitration will not be required.
Policy – Policy committee met on July 29, 2021 and action will be taken on the approval of the chromebook policy and internet agreement later in this meeting.
Buildings and Grounds: G. Shugrue said he would report on this area in the Head of School Report.
Celebration of Education- No Meeting to report
Approval of Certified Staff Resignations:
A motion was made by E. Marino, seconded by H. Marchand, to accept the following resignations of certified staff with regret: Karri Moran, Math Teacher, Jeffrey Even, English Teacher, Catherine Lanyon, Language Arts Teacher, Sarah Schackner, Math Teacher and David Gewanter, Physics Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Approval of Certified Staff Hires:
A motion was made by J. Marchand, seconded by T. Padin, to hire Connor Masten, as English/Academic Supoort Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by R. Dutton, seconded by J. Marchand, to hire Stephanie Singleton, as English Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by T. Padin, seconded by R. Dutton, to hire Nikita Tarabara, as English/Academic Support Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by E. Marino, seconded by H. Cassaday, to hire Vanessa Zeskand, as English Interventionist.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by T. Padin, seconded by H. Cassaday, to hire Jessica Pelletier, as Spanish Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by H. Cassaday, seconded by D. Pfenninger, to hire Magdalena Kruk, as Spanish Interventionist.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Approval of Chromebook Policy/Internet Agreement:
Policy Committee recommend waiving the second reading so that the policies could be in place before school begins and explained that the changes in the policies were ministerial in nature, basically changing the iPad policy to Chromebook Policy.
A motion was made by D. Pfenninger, seconded by T. Padin, to approve the Chromebook Policy and Internet Agreement as presented.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Head of School Report:
G. Shugrue reported that the School Improvement Plan was developed with his leadership team on July 25th and 26th and presented to the Board on August 11, highlighting his Pillars of 4C’s (Compassion, Collaboration, Communication, Consistency). This plan will be reviewed on August 24th at the Faculty Meeting. The School Re-Opening Plan went out to families and staff and a ZOOM meeting was held on August 17th for discussion or questions on the plan. The School is in need of a Math teacher and Math Interventionist and G. Shugrue reported that there is an alarming shortage of math teachers in CT. He may be bringing in a long-term substitute and may have current faculty pick up some additional courses, compensated accordingly, to meet the school’s needs. New teacher orientation is Friday, August 20th. Opening day for 7th & 9th graders is August 25, 2021 and the full school on August 26, 2021. CIAC reports full sports as usual with exception of masks required for indoor sports. Regarding summer projects, the Duct cleaning will be completed on Friday, August 20, 2021. Progress is nearly complete on the auditorium roof and the new phone system should be fully implemented tomorrow, August 19th. He reported that Core Documents such as Teacher Evaluations, Program of Studies, Teacher and Student Handbooks have all been completed.
Board of Education Reports:
-
Winchester
D. Pfenninger reported that Winchester Public Schools has 99 Kindergarten students enrolled. Hinsdale project is progressing but there was a setback with the sanitary lines which will increase costs by $250,000 and extend the project out another 4 weeks. The extra cost will be covered by the contingency fund. WPS also had some new hires and reports there are a total of 167 employees for the current school year.
S.Sedlack suggested adding the Trust as Item B under this section of the Agenda since the Trust is another sending district so the Board could get reports on enrollment and other relevant matters.
School Corporation Chairman’s Report:
S. Sedlack reported that the Legislation proposed by the Town affecting endowed academies was not pick up and apparently is dead. He reported that Greg Bezz, the Board Attorney, is recovering from Chemotherapy but is prepared to continue as Board’s counsel. There was discussion regarding the changes in the firm Siegel O’Connell and the consensus of the Board was to remain with Greg Bezz as Board Attorney. There has been no meetings regarding WBOE negotiations and S. Sedlack said that would likely begin after the November elections.
Adjournment:
A motion was made by T. Padin, seconded by H. Cassaday, to adjourn the meeting at 8:18 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
September 15, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
September 15, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, September 15, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.
Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: None
The Pledge of Allegiance was led by D. Pfenninger.
The Vision and Mission statements were read by D. Pfenninger.
Public Forum: None.
Call for Agenda Items:
A motion was made by H. Cassaday, seconded by J. Marchand to move Item 7 (Introduction of New Certified Staff) to Item 3 after the Call for Agenda items.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
A motion was made by K. Peterson, seconded by T. Padin to add the item eSports as item 8B.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
A motion was made by D. Pfenninger, seconded by J. Marchand to add discussion regarding vaccination rates of eligible students as Item 8C.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Introduction of New Certified Staff:
G. Shugrue introduced the following new certified staff to the Board:
Magdalena Kruk, Spanish
Tammy Johnson, Winchester Special Education
Connor Masten, English
Jessica Pelletier, Spanish
Maryann Salvatore, Math
Stephanie Singleton, English
Tiffany Thompson, Winchester Social Worker
Nikita Tarabara, English
Vanessa Zeskand, English
The Chair announced a brief recess at 6:40 p.m. to meet with the staff and share refreshments.
The Board reconvened at 6:46 p.m.
Approval of Minutes:
A motion was made by J. Marchand, seconded by R. Dutton to approve the Minutes of the Regular Meeting held August 18, 2021.
Vote: Yeas: 8 Nays: 0 Abstain: 1 (K. Peterson)
Approved
Committee Reports:
Finance – J. Marchand reported on the Two Month Income and Expense Report ending August 31, 2021 as well as the Twelve Month Income and Expense Report ending June 30, 2021. There was increased spending in technology due to the purchase of smart boards and chrome books. All sports are running so we anticipate gate revenue and expenses to be as projected. She highlighted the line-item transfers requested and explained how the challenge to resolve $250,000 in budget reductions has been identified.
A motion was made by T. Padin, seconded by H. Cassaday to approve the line item transfers as presented.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
A motion was made by K. Peterson, seconded by J. Marchand to approve the $250,000 identified budget reductions for the 2021-2022 budget.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Personnel - No Report.
Policy – Policy committee will meet on September 22, 2021 at 8:00 a.m. in G. Shugrue’s office.
Buildings and Grounds: S. Beecher reported on the new cafeteria tent that was purchased so students can dine outside and it is well received. School is going through routine boiler servicing. There is concern with the congestion in the teacher parking lot with morning drop off and afternoon pick up. There was an accident last week with no injuries and police were called. He spoke with David Battista of Lenard Engineering regarding partial re-opening of the Bus Loop to help alleviate the congestion. G. Shugrue reported there is a shortage of bus drivers and discussed some of the fallout of COVID in food shortages, problems with food delivery due to lack of workers. He also reported there was a survey done by the state regarding use of federal and state monies asking how many schools have air conditioning in the classrooms. S. Beecher said there may be some OPM grants available if we have a multi-year contract with sending districts. The committee is looking at re-vamping the 5 year plan.
Celebration of Education- No Meeting to report
Approval of Certified Staff Hire:
A motion was made by S. Beecher, seconded by T. Padin, to approve the hiring of Maryann Salvatore as a Math Teacher.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of eSports Enhancement Request:
A request for an enhancement grant was made from IT/Athletic to request funds to pay a stipend for the Supervisor and payment for licensing for 16 students to participate in eSports.
A motion was made by J. Marchand, seconded by H. Cassaday, to approve the eSports enhancement request in the amount of $1,524 and send it to the Trust for consideration.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Vaccinations of eligible students:
D. Pfenninger reported on data received showing that COVID numbers are on the rise but only 34% of 12-17 year olds in the Winchester area are fully vaccinated and wanted to open up dialogue on how we can promote vaccinations. There was discussion on various clinics being held in the area including at Pearson School. G. Shugrue reported that CT WiZ is the statewide immunization information system that tracks the data regarding vaccinations. He also reported that students are compliant with masks.
Head of School Report:
G. Shugrue reported on Open House which was modified this year to be in a more relaxed atmosphere and was very well attended. He received much positive feedback from parents and teachers and was pleased to see students participating as well. Gilbert cheerleaders will be coordinating Safe Halloween event this year and also will conduct a cheerleading clinic for younger children who may want to become cheerleaders when they get to high school and the clinic completes with them performing at halftime of a football game. K. Peterson expressed concerns about lack of communication to the Board about student discipline matters and the Board and Head of School discussed what needs to be handled at the administration level and what needs to be reported to the board while maintaining student privacy protections and the difference between isolated/contained incidents and actions that are disruptive to the school or educational process. Also, if any disciplinary actions involve the potential of expulsion, members of the Board may have to act as the expulsion committee. K. Peterson also asked about google invitations to regular board meetings in addition to emails and getting paper copies in addition to electronic copies of monthly Agenda and attachments.
Board of Education Reports:
-
Winchester
D. Pfenninger reported that WNEA standardized tests was a concern of the WBOE regarding alignment but they opted to stay with it along with the interim assessments and SBAC. The WPS Superintendent is working hard to get the former Bank of America building to be used for CHAMPS and Head Start. Enrollment is up and Hinsdale will not have enough space for these programs when the renovation is completed. He reported there are 541 students in the WPS and 75 sixth graders. The renovation of Hinsdale is progressing. T. Padin reported that WPS is re-instituting after school programs and that the kids are compliant and cooperative with masks.
School Corporation Chairman’s Report:
S. Sedlack reported no news on the Legislative Bill Update. There was discussion on WBOE Negotiations and the two Board Chairs, Head of School and WPS Superintendent will meet to discuss how to proceed. S. Sedlack reported that G. Bezz has been hired as the Board’s attorney. There was discussion on the Committee Assignments and various members opted for changes so the Chair will provided updated Committee Assignments at the next meeting. The consensus was that only school board members should be on standing committees. S. Sedlack reported that the personnel committee was included in the GEA negotiations as a buffer between the Union and the Head of School. He said discussion were positive and they anticipate having an amicable agreement.
Adjournment:
A motion was made by J. Marchand, seconded by S. Beecher, to adjourn the meeting at 8:18 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
October 20, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
October 20, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, October 20, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:30 P.M.
Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Kristin Petersen
The Pledge of Allegiance was led by S. Sedlack.
The Vision and Mission statements were read by S. Sedlack.
Public Forum: No Public in attendance.
Call for Agenda Items: None
Student Representatives: G. Shugrue introduced Junior Concetto Marino as a Student Representative and said he was working on getting a member of the senior class to be a representative as well. C. Marino reported on the Pep Rally, Homecoming Dance, GNH Turkey Bowl, National Honor Society is raising money for breast cancer awareness and selling mask, National Jr Honor Society is doing a bottle drive, the Band/Music Program is selling Blue & Gold cards as a fundraiser and he reported on various senior nights for Fall sports. Emily Arel of the girls’ soccer team has 14 goals this season, a new school record, and has scored against every team in the league.
Approval of Minutes:
A motion was made by J. Marchand, seconded by T. Padin to approve the Minutes of the Regular Meeting held September 15, 2021.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Committee Reports:
Finance – J. Marchand reported on the Three Month Income and Expense Report ending September 30, 2021. King & King Associates is working on the Audit and it is nearly complete. The lunch program is very busy, lunches are free for the rest of this school year, but receipt of reimbursement funds are lagging about 6 weeks behind.
Personnel - No Report.
Policy – Policy committee had 3 meetings, Sept. 22nd, Sept. 30th and October 14th in G. Shugrue’s office. Five policies are presented to the Board with the committee’s recommendation as listed in item 6 as their first reading.
Buildings and Grounds: S. Beecher reported that the committee is revisiting the 5 year plan. The committee met with David Batista of Lenard Engineering regarding the bus loop and it appears safe to re-open up a portion of the loop and split drop offs between grades so that 7, 8 & 9th grades drop off on the teacher side and 10th, 11th and 12th drop off on the student side. There will be arrows and lines painted and new signage to direct traffic and the effective date of this will be communicated to the school community by the Head of School. This should help alleviate the traffic congestion and make drop off safer. There was discussion as to whether it was the Trust or the School’s responsibility regarding the repairs to the bus loop and E. Marino reported that the loop is part of the leased property and is the responsibility of the School. The Trust hired the engineer when there were 4 breaches in the retaining wall and funded the temporary solution of monitoring it and laying rip rap due to the emergency nature of it.
Celebration of Education- No Meeting to report
First Reading of Policies:
The following policies were emailed to Board Members for their first reading.
-
Governor Lamont’s Executive Order No. 13A Policy
-
Governor Lamont’s Executive Order No. 13G Policy
-
Policy 6146 Graduation Requirements
-
Policy 6146.11 Weighted Grades
-
Virtual/Online Courses/College/University Courses
There was discussion on EO No. 13A (Mask) policy and EO No. 13G (covered worker). These policies were drafted by Board Attorney G. Bezz. G. Shugrue reported about reducing the English requirement from 4 to 3 to open up more choices for students. He explained credits and how they align with state requirements. He reported on virtual learning and how it affords learners to get other courses – up to 3 credits that can be transferred as high school credits. If courses are at a community college they are free and other courses selected by the learner are paid for by the learner. This last policy will also allow for a student to graduate early if they meet the graduation requirements.
Head of School Report:
G. Shugrue wanted to give public recognition to Kelli Gilbert, Maura Hurley, Julie McDougal and Debra Lewis on their dedication and commitment in how they manage COVID, communication and contact tracing. It’s been a difficult year so far but it’s getting better. He reported on Ian Hockley’s visit to the School and the introduction of the program Dylan’s Wings of Change, which emphasizes reducing social isolation and promotes positivity in school culture. This program will be training students to be student leaders, hopefully up to 75 students will be recruited and trained. The program is funded by The Carter Fund. He also reported that he met with the Superintendents of NWR7 and Housatonic regarding GNH football leaving the Pequot league and joining the Naugatuck Valley League and that will begin next year.
Board of Education Reports:
-
Winchester
D. Pfenninger reported that Hinsdale school renovation project dodged a bullet with regard to delays in materials and supplies with the exception of the roof but the project is still on target to have the school open in the Fall of 2022. The WPS has reached a tentative agreement with the teacher’s union. The WPS Superintendent is negotiating to get use of the former Bank of America building for Ed Advance and the CHAMPS programs. 5 members of the WBOE are up for election, 2 incumbents are running. T. Padin reported on a Pasta Dinner fundraiser for 2 teachers who are currently fighting breast cancer and requested permission to email Board Members information as they are selling tickets for the dinner and accepting donations.
School Corporation Chairman’s Report:
S. Sedlack reported that the WPS Chair, Gilbert Chair, Gilbert Head of School and WPS Superintendent met on October 5 both Board Chairs agree to recommend to their boards that the Head of School and WPS Superintendent start with a clean slate regarding negotiations outside of a formal agreement and see if they can come to an agreement since there will be capital improvements needed at the school and having a contract will open up avenues to get state reimbursement for school construction projects. They also discussed expectation for students, portrait of a graduate and NEASC accreditation which will begin in 2023.
Other: S. Sedlack announced he is retiring from the School Board and the Trust, effective December 15, 2021. In the interim, the Trust will appoint a new person to serve as a Board member which will be ratified at the November 2021 meeting. The annual/organization meeting where a new slate of officers will be presented will be held immediately prior to the regular monthly meeting in December, 2021. Committee members and G. Shugrue expressed deep gratitude to S. Sedlack for his dedication, professionalism and leadership for nearly two decades.
Adjournment:
A motion was made by H. Cassaday, seconded by T. Padin, to adjourn the meeting at 8:04 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
November 17, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
November 17, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, November 17, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.
Members in attendance were Scott Beecher, Holly Cassaday (via phone), Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Petersen and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: None
Student Representatives in attendance: Concetto Marino
The Pledge of Allegiance was led by S. Beecher.
The Vision and Mission statements were read by S. Beecher.
Public Forum: No Public in attendance.
Student Representatives: Concetto Marino reported on colleges visiting school, seniors sending out college applications, winter sports first game dates and practice dates, fundraising for National Honor Society and Student Council, 72 students are being trained for the Dylan’s Wings of Change Wingman program, and one female soccer player received all league second team recognition and another received honorable mention.
Call for Agenda Items: None. G. Shugrue mentioned that we will enter into executive session for item 11 on the agenda.
Approval of Minutes:
A motion was made by S. Beecher, seconded by R. Dutton to approve the Minutes of the Regular Meeting held October 20, 2021.
Vote: Yeas: 8 Nays: 0 Abstain: 1 (K. Petersen)
Approved
Committee Reports:
Finance – J. Marchand reported on the Four Month Income and Expense Report ending October 31, 2021 and pointed out higher than expected expenses for line item 5544 Repair & Replacement. There was one unanticipated repair for a broken dishwasher. She also explained why line item 5551 is overrun due to higher than expected advertising expenses, particularly for cafeteria help because the Cafeteria is down 2 staff members and is desperate for additional help. She reported that the revenue is on target for the Co-Op income. G. Shugrue reported he is beginning the budget process and will be meeting with his department leaders.
Personnel - No Report.
Policy – Policy committee had 2 meetings, October 28, 2021 and November 11, 2021, in G. Shugrue’s office. E. Marino reported that the Committee is working on a District Sponsored Social Media Policy and Code of Ethics for Board Members. Five policies are presented to the Board with the committee’s recommendation as listed in item 12 as their second reading and possible action.
Buildings and Grounds: S. Beecher reported that the committee is revisiting the 5 year plan and is reviewing the school lease, particularly the maintenance and repairs. They are hoping to secure a contract with Winchester to open the availability of grants. He reported there was discussion on the bus loop and it is on target to re-open a portion soon. G. Shugrue said he will be communicating with parents, faculty and staff when the revised drop off plan will be implemented and expects it to start mid-December, once the signage is installed.
Celebration of Education- No Meeting to report
Approval of School Calendar:
G. Shugrue reported on the collaboration and coordination of the Winchester and Gilbert school calendars and due to the Hinsdale construction, school will start a week later next August.
A motion was made by E. Marino, seconded by T. Padin to approve the School Calendar for 2022-2023 School Year.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of Board Meeting Schedule for 2022:
S. Sedlack reported on the scheduling of the School Board meetings that need approval so they can be posted in the Winchester Town Clerk’s Office. T. Padin suggested changing the December 21st date to December 14th since it is so close to Christmas.
A motion was made by T. Padin, seconded by S. Beecher to approve the Board Meeting Schedule for 2022 with the one change of the December meeting being held on December 14, 2022.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Resignation of Staff Member:
S. Sedlack reported on the resignation of Bryttnie Olsen, Art Teacher. G. Shugrue said he has lined up interviews for her replacement.
A motion was made by R. Dutton, seconded by S. Beecher to accept the resignation of Bryttnie Olsen, Art Teacher, with regret.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of School Corporation Member Appointed by the W.L. Gilbert Trust:
A motion was made T. Padin, seconded by H. Cassaday to approve the appointment of Astrid Robitaille as a W.L. Gilbert School Corporation Member effective December 15, 2021.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Discussion/Possible Action on Formation of Ad Hoc Committee to review Bylaws:
There was discussion on the desire to review the Board’s Bylaws. They appear to have confusing language and grammatical errors.
A motion was made by J. Marchand, seconded by E. Marino to form an Ad Hoc Committee to review Bylaws.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
S. Sedlack asked if any Board Members were interested in serving on the Committee and H. Cassaday, R. Dutton, E. Marino, T. Padin, K. Petersen volunteered to serve. Since there is no Chair yet, T. Padin will coordinate the members as to when the committee will meet, likely after the holidays.
A Motion to enter Executive Session for the purpose of discussing collective bargaining and inviting G. Shugrue to participate was made by J. Marchand, seconded by S. Beecher.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
The Board entered Executive Session at 7:07 p.m.
The Board exited Executive Session at 7:19 p.m.
A Motion to ratify the contract between the W.L. Gilbert School Corporation and the Gilbert Education Association covering the period of July 1, 2022 through June 30, 2025 was made by E. Marino, seconded by S. Beecher.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Second Reading of Policies:
The following policies were emailed to Board Members for their second reading prior to this Meeting.
-
Governor Lamont’s Executive Order No. 13A Policy
A Motion to approve Governor Lamont’s Executive Order No. 13A policy was made by T. Padin, seconded by K. Petersen.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
-
Governor Lamont’s Executive Order No. 13G Policy
A Motion to approve Governor Lamont’s Executive Order No. 13A policy was made by S. Beecher, seconded by T. Padin. K. Petersen questioned the date of September 27, 2021 and the impact of covered workers hired after that date being treated differently than those hired before that date. It was suggested that the Policy Committee re-visit this policy at its next meeting.
A Motion to table action on this Policy was made by T. Padin, seconded by J. Marchand
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
-
Policy 6146 Graduation Requirements
A Motion to approve Policy 6146 Graduation Requirements, as corrected, was made by D. Pfenninger, seconded by J. Marchand.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
-
Policy 6146.11 Weighted Grades
A Motion to approve Policy 6146.11 Weighted Grades, was made by T. Padin, seconded by J. Marchand.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
-
Virtual/Online Courses/College/University Courses
A Motion to approve a Policy for Virtual/Online Courses/College/University Courses, was made by S. Beecher, seconded by J. Marchand.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Head of School Report:
G. Shugrue reported that H. Cassaday nominated Katie Wood as an educator deserving recognition for the Fenway Bowl. This football Bowl game will be played at Fenway on December 29, 2021. The Fenway Bowl Honor Roll, recognizing outstanding educators, is an event that is sponsored by the Boston Globe and Katie Wood was selected as one of three finalists who will attend the event in Boston, transportation to be provided to her, to be formally acknowledged. G. Shugrue also reported on the Veteran’s Day Ceremony held on Veteran’s Day, which included a breakfast with Veterans and programming that was streamed on the school’s YouTube channel. He reported on enrollment and attendance rates and COVID numbers, which have improved significantly. The cafeteria is averaging 55 breakfasts a day and 310 lunches per day and is projected to finish the year in the black. The budget process is beginning and he will be meeting with department leaders as early as next week. The process of classroom formal observations is being implemented. A link was sent to the school community regarding the Dad’s on Duty initiative and he’s looking for a person who can walk the halls and monitor them and will consider the idea of a resource officer.
Board of Education Reports:
-
Winchester
D. Pfenninger said there was little to report. There was a recent election and 4 new Board members were elected and 1 incumbent was re-elected. The Winchester Board is meeting with Nick Caruso for Board training. K. Petersen reported on the Kid Governor program. T. Padin reported on the successful fundraising efforts which included a Pasta Dinner for 2 teachers who fighting breast cancer and thanked board members for donations. She reported that sadly, one of the teachers passed away this past weekend after a long and courageous battle.
School Corporation Chairman’s Report:
S. Sedlack reported that there are no formal negotiations as G. Shugrue and Melony Brady-Shanley will be meeting next week to begin discussion on a contract
Adjournment:
A motion was made by J. Marchand, seconded by S. Beecher, to adjourn the meeting at 8:05 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 15, 2021 - Organizational Meeting
The W. L. Gilbert School Corporation
Minutes of Organizational Meeting
December 15, 2021
The organizational meeting of The W. L. Gilbert School Corporation was held on Wednesday, December 15, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.
Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Kristin Peterson, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cooke, Business Affairs Manager, Sheila Sedlack, Winchester Town Clerk, and Astrid Robitaille (newly appointed board member).
Absent: Theresa Padin
Oath of Office:
Town Clerk Sheila Sedlack, administered the oath to all existing board members and new board A. Robitaille.
Election of Officers:
J. Marchand reported that the nominating committee met on November 15, 2021 and as a result of said meeting offers the following slate of officers: Holly Cassaday, Chair, Ellen Marino, Vice Chair, Jennifer Marchand, Treasurer and Theresa Padin, Secretary. She further reported that all individuals agreed to serve in said capacity if elected.
S. Sedlack reported that it is customary to vote on each officer individually. S. Sedlack reported that H. Cassaday is recommended as Chair and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that E. Marino is recommended as Vice Chair and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that J. Marchand is recommended as Treasurer and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that T. Padin is recommended as Secretary and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. The new officers are elected to their respective positions as presented by the nominating committee.
Adjournment:
A motion was made by J. Marchand, seconded by K. Peterson, to adjourn the meeting at 6:38 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 15, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
December 15, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, December 15, 2021 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:56 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Kristin Petersen, Doug Pfenninger and Astrid Robitaille.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Theresa Padin
Student Representatives in attendance: None
The Pledge of Allegiance was led by H. Cassaday.
The Vision and Mission statements were read by H. Cassaday.
Public Forum: No Public in attendance.
Call for Agenda Items:
A motion was made by E. Marino, seconded by J. Marchand to add an out-of-state travel request as Item 6 B.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Minutes of the Regular Meeting held November 17, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 2 (K. Petersen, A. Robitaille)
Approved
Committee Reports:
Finance – J. Marchand reported on the Five Month Income and Expense Report ending November 30, 2021. There are no major issues but pointed out that there are three pay periods in December. The cafeteria reimbursement is 60 days behind which presents a challenge for the Food Service Director but she’s working through it. The usage of COVID reserve funds will show more detail going forward. There are ongoing expenses such as CJR, interventionist, custodial, and nursing.
Personnel - No Report.
Policy – Policy committee met on December 2, 2021, in G. Shugrue’s office. E. Marino reported that the Committee revisited the policy regarding Governor Lamont’s Executive Order 13G, which is being reviewed by the Board Attorney. The committee is also working on a policy regarding District Sponsored Social Media.
Buildings and Grounds: S. Beecher reported that there was no meeting but the bus loop is partially opened and the middle school and freshman drop off is the teacher side of the building and the sophomores, juniors and seniors is the student side and it has relieved congestion and alleviated stacking so is working well.
Celebration of Education- No Meeting to report
Out-of-state Travel Requests:
Athletic Director Buckley Morgan submitted a written request for permission for the wrestling team to participate in three out of state events, 12/18/2021 at Pawling HS in Pawling, NY, 1/22/2022 at Mt. Everett HS in Sheffield, MA and 1/8/2022 at Mt. Anthony in Bennington, VT.
A motion was made by E. Marino, seconded by S. Beecher to approve the out-of-state travel request for the wrestling team as presented.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Greg Shugrue received a request from Patrick Cooke for the baseball team to travel and stay overnight in Cooperstown, NY in May, 2022. This is a tradition that takes place every other year but the last trip, which was schedule for March 2020, was cancelled due to COVID.
A motion was made by J. Marchand, seconded by S. Beecher to approve the out-of-state travel request for the baseball team as presented.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Head of School Report:
G. Shugrue reported that COVID numbers are on the rise, stay in place protocols are still in place. Due to rising COVID numbers and contact tracing issues, the Holiday Concert schedule for December 22, 2021 has been cancelled. Both the MS and HS band and choir was able to have a concert recently that was well attended. Three cohorts have completed the Wingman training and the rollout will be in February 2022. Administration has been conducting formal and informal observation of teachers. G. Shugrue reported he has done a formal observation of every new teacher. He thanked everyone who attended Monday’s board meeting regarding contract negotiations and thought the collaboration between both Winchester Board of Education and Gilbert Board was positive. He will be speaking this Saturday for prospective candidates who are pursuing their 092 certifications.
Board of Education Reports:
-
Winchester
D. Pfenninger reported on the Hinsdale project. There are supply chain issues with roofing material but the Board was fortunate to reach out to one of the bidders on the project, that was not the successful bidder, but had the foresight to stockpile roofing supply so they opted to accept his bid and the roof will begin in January, 2022. Melony Brady-Shanley has been very busy as Principal at the Oak Street School due to administrative and staff shortages. Pearson School had a leak in the gymnasium roof. Enrollment was 541 in August and has increased to 563 due to families moving into town. There are 103 registered children in Kindergarten. The Bank of America building was not suitable for school use so there is the possibility that they will lease Oak Street School or a portion of it to be used for early childhood programs.
School Corporation Chairman’s Report:
H. Cassaday reported that the collaborative effort of the Winchester Superintendent and Head of School is promising and the goal is to achieve a 10 year contract so that Gilbert can apply for reimbursement for school construction projects for capital improvements.
Other: H. Cassaday said she will be reviewing Committee Assignments and if anyone would like to join or be removed from a committee, please let her know.
Adjournment:
A motion was made by K. Peterson, seconded by A. Robitaille, to adjourn the meeting at 7:32 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
January 19. 2022 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
January 19, 2022
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, January 19, 2022 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:30 P.M.
Members in attendance were Scott Beecher, Richard Dutton (arrived 6:55 p.m.), Jennifer Marchand, Ellen Marino, Theresa Padin (Phone) Doug Pfenninger and Astrid Robitaille.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Kristin Peterson
Student Representatives in attendance: Concetto Marino
The Pledge of Allegiance was led by J. Marchand.
The Vision and Mission statements were read by J. Marchand.
Public Forum: No Public in attendance.
Student Representative Report:
Concetto Marino reported that the wrestling team was hit hard by COVID but all members are healthy now and back in action. The Boys basketball team record is 2 wins 6 losses and the Girls basketball team is 8 wins and 2 losses. The girls team is currently 3rd in Class S and Freshman Emily Arel is on track to make 2nd team all-league. The school play, James and the Giant Peach, start auditions on Monday, January 24, 2022. On March 29, 2022 the Music in Our School Concert will be held in the auditorium. The last in-person concert was December 7, 2021. Blue & Gold Fundraiser Cards are still available for purchase. Two students qualified for all state band. ASFAB testing is soon. To date there are 299 applications to various college submitted by seniors.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by J. Marchand, seconded by S. Beecher to approve the Minutes of the Special Meeting held December 13, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Minutes of the Organizational Meeting held December 15, 2021, with the correction to insert the word “member” after the word “board” and before “A. Robitaille” in the third paragraph entitled “Oath of Office:”.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by J. Marchand, seconded by A. Robitaille to approve the Minutes of the Regular Meeting held December 15, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Committee Reports:
Finance – J. Marchand reported on the Six Month Income and Expense Report ending December 31, 2021. Three pay periods in December and payments for roof repair and camera were made and cash flow has been good. There are scheduled meetings, including a special meeting on February 9th for the budget presentation.
Personnel - No Report.
Policy – Policy committee met on January 13, 2022, in G. Shugrue’s office. E. Marino reported that the Committee submitted three policies for a first read that are listed in item 6 of the agenda. The committee has scheduled recurring meetings on the first Thursday of each month at 8:00 a.m. in G. Shugrue’s office. The committee is working on Board Member’s Use of Social Media and Conflict of Interests Policies.
Buildings and Grounds: No Meeting to report.
Celebration of Education- No Meeting to report
Approval of Revision – Board Meeting Schedule 2022:
A motion was made by E. Marino, seconded by J. Marchand to approve the revised Board Meeting Schedule as presented.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Approval of Request for Additional Sick Days.
G. Shugrue reported that a teacher is requesting approval for an additional 10 days of sick days in accordance with the teacher’s contract. The contract says any teacher, with 10 or more years employment can request 10 days of extra sick time but it must be approved by the Board. These sick days, if not used, do not carry over. In the event that all days are actually used, there may be a need for a substitute.
A motion was made by E. Marino, seconded by A. Robitaille to approve the request for 10 additional sick days.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (R. Dutton)
Approved
Head of School Report:
G. Shugrue reported that COVID numbers are high but mirror the state numbers. The positivity rate for the Town of Winchester as of January 18, 2022 is 26%. Absenteeism among students and staff is high. There are 435 students enrolled and in November, 2021, there were 7.91% students absent, in December, 2021, there were 14.04% absent and in January, 2022 there are 24.19% students absent. On Friday, January 21, 2022, the second quarter closes. The school is participating in a project called COVID DeteCT which is a voluntary program where participating students will get free PCR testing done weekly. This program is offered by the Department of Public Health and the CT State Department of Education with the goal to help keep schools open and prevent the spread of COVID-19 with these regular screenings. Parents have to sign a consent form and so far, participation is higher than anticipated. The project starts Monday, January 24, 2022 and is funded by the American Rescue Plan. Dorm students are participating as well. The Wingman Program rollout is scheduled for February 10, 2022 and activities will be conducted monthly during a 40 minute activity block.
Board of Education Reports:
-
Winchester
D. Pfenninger reported that the WPS is also entering the budget process and said there will be a reduction of state grants and loss of alliance funds and they will have to deal with this bubble of 104 kindergarten students. He also reported there is high absenteeism among students and staff due to COVID-19 and the Hinsdale project is on schedule.
School Corporation Chairman’s Report:
H. Cassaday reported that Head of School G. Shugrue and WPS Superintendent Melony Brady-Shanley are working on a future date for both boards to meet to discuss contract negotiations. A WBOE member questioned state statute regarding the timing of the contract term and school designation requirements so WPS Superintendent was seeking clarification. H. Cassaday further reported that the Board will be entering executive session later in the meeting to discuss contract negotiations. Revised Committee assignments were distributed prior to the meeting. There was discussion on standing committees and ad hoc committees and lengthy discussion on the joint finance committee. It was resolved that the joint finance committee is neither a standing committee nor an ad hoc committee as it was created by a prior contract and should be removed from the committee lists since it has no charge.
Executive Session:
A motion was made by S. Beecher, seconded by R. Dutton, to enter executive session for the purpose of discussion negotiations, inviting G. Shugrue to participate.
Vote: Yeas: 8 Nays: 0 Abstain 0
Motion passes and board enters Executive Session at 7:38 p.m.
Board re-enters regular session at 7:43 p.m.
Adjournment:
A motion was made by J. Marchand, seconded by T. Padin, to adjourn the meeting at 7:43 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
February 9, 2022 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
February 9, 2022
A special meeting of The W. L. Gilbert School Corporation was held on Wednesday, February 9, 2022, in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:30 P.M.
Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Doug Pfenninger, Kristin Peterson, and Astrid Robitaille.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager and Kathy Day, Purchasing Agent
Absent: Richard Dutton and Theresa Padin
The Pledge of Allegiance was led by E. Marino.
The Vision and Mission statements were read by E. Marino.
Budget Presentation:
G. Shugrue handed out budget books for each board member and presented a slide show highlighting the proposed budget. He explained the new format of how each item in the budget is assigned a department/program and also an object code and classification. He explained the revenue sources and allocations, comparison of budgets from 2017 through 2022, highlighted budget drivers, enrollment projections, staffing, need to comply with graduation requirement mandates and upcoming accreditation, and summarized per-pupil expenditures as compared with the Winchester Public School District, other nearby districts, state averages, and District Reference Groups (DRG). There was a robust discussion.
Adjournment:
A motion was made by E. Marino, seconded by S. Beecher, to adjourn the meeting at 7:35 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
February 16, 2022 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
February 16, 2022
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, February 16, 2022, in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:30 P.M.
Members in attendance were Richard Dutton (arrived at 6:56 p.m.), Jennifer Marchand, Ellen Marino, Theresa Padin (via Zoom) Kristin Peterson, Doug Pfenninger, and Astrid Robitaille (via Zoom – arrived at 6:47 p.m.).
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Scott Beecher
Student Representatives in attendance: None
The Pledge of Allegiance was led by K. Peterson.
The Vision and Mission statements were read by K. Peterson.
Public Forum: Ruthie Napoleone, Nora Mocarski, and Renee Waldron signed up to speak and presented their comments to the board.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by E. Marino, seconded by K. Peterson to approve the Minutes of the Special Meeting held on February 9, 2022.
Vote: Yeas: 5 Nays: 0 Abstain: 1 (T. Padin)
Approved
A. Robitaille entered the meeting via zoom at 6:47 p.m.
A motion was made by E. Marino, seconded by J. Marchand to approve the Minutes of the Regular Meeting held January 19, 2022.
Vote: Yeas: 6 Nays: 0 Abstain: 1 (K. Peterson)
Approved
Committee Reports:
Finance – J. Marchand reported Finance Committee meetings held February 15, 2022, and February 16, 2022. She reported on the Audit from King, King & Associates of the Annual Financial Statements for Year Ended June 30, 2022. There were two minor observations noted, the first regarding a policy on the use of authorized encumbrances and the second on the lack of authorized signers for checks. The first observation will be referred to Policy for consideration of adopting a policy that says any encumbrances not used in the first six months of the following year should be returned to the equity as credit and encumbrances should not be used on items originally approved without exception. The second observation regarding the number of signers has been remedied since the Audit with the new administration as there are currently four authorized signers.
J. Marchand also reported on the Head of School's proposed budget and highlighted the finance committee’s recommendations. The Committee held a special meeting on February 15, 2022, to discuss the proposed budget in greater detail. The Committee members shared concerns over proposed staff reductions, particularly in instructional roles, which would negatively impact rigor in our programs, and reduce AP and elective offerings. The consensus of the Committee was to recommend adding $66,662 to the budget to reinstate the Social Studies teacher (1 FTE) and to recommend adding $71,102 to the budget to reinstate a Business teacher (0.8 FTE).
The Committee also discussed the proposed use of $150,000 in capital reserve funds and concluded that reducing that amount from the reserve would hinder our ability to prepare for large projects, which are part of the 5-year capital plan, and could leave us unprepared for unexpected repairs. The consensus of the Committee was to recommend reducing the capital reserve allocation in the budget from $150,000 to $100,000.
The Committee had an additional discussion around the need to allocate funds to address safety concerns, given the increasing level of student needs and discipline issues. The consensus of the Committee was to recommend adding $75,000 to the budget for security needs.
There was also a discussion on the need for a Principal and Curriculum Coordinator. The lack of a
Curriculum Coordinator will be an issue during the NEASC process. However, given budget constraints, the Committee decided to table discussion on these items until next year’s budget.
The Finance Committee met a second time this evening, immediately prior to the full board meeting, to discuss the proposed budget with the recommended amendments and the Committee remains in agreement on these adjustments.
Personnel - No Report.
Policy – E. Marino reported on the meeting held on February 10, 2022, in G. Shugrue’s office. Policies discussed included the Conflict of Interest Policy and Board Member Use of Social Media Policy, which is both before the Board as a First Reading. She also said the Board is reviewing policies suggested by CABE. There are three policies before the Board for the Second Reading, specifically, Governor Lamont’s Executive Order 13G, Confidentiality Policy and District Sponsored Social Media. The Committee is scheduled to meet on the first Tuesday of the Month at 8:00 a.m. in the main office.
Buildings and Grounds: No Meeting to report.
Celebration of Education- No Meeting to report
5141.8 Face Masks/Coverings:
A motion was made by E. Marino, seconded by D. Pfenninger to suspend the Board’s policy #5141.8 regarding Mask/Coverings effective February 28, 2022.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
R. Dutton arrived at 6:56 p.m.
Approval of The W.L. Gilbert School Corporation Proposed 2022/2023 Budget:
A motion was made by E. Marino, seconded by K. Peterson to approve The W.L. Gilbert School Corporation Proposed 2022/2023 Budget as presented by the Head of School. J. Marchand made a Motion to Amend the Motion to reallocate the Capital Reserve funding from $150,000 to $100,000, to reinstate the 1.0 FTE Social Studies position in the amount of $66,662, to reinstate the .8 FTE Business position in the amount of $71,102 and to add $75,000 for Security Professional Services, and to approve the revised gross budget for 2022/2023 in the amount of $8,311,590 with the Winchester tuition amount of $7,956,124 and the Trust tuition portion in the amount of $221,516. E. Marino accepted the amendment and seconded the Motion.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Head of School Report:
G. Shugrue reported that COVID numbers are getting better and attendance is also trending in the right direction. He reported that some members of the 8th-grade class will be participating in the National Assessment of Education Progress (NAEP) testing and mandatory SAT testing is on the 23rd. The students selected to take the NAEP tests were selected randomly and the test is designed to measure student ability in mathematics on a national level.
Board of Education Reports:
D. Pfenninger reported that the WPS committee meetings and curriculum reports and the value of the NWA tool the WPS is using to help focus on improving student performance. The WPS recently adopted a CABE policy regarding District Goals and suggested that Gilbert consider a similar policy. He reported that the WPS increased its Special Education cost for an out-of-district placement including transportation in the approximate amount of $482,000 for a total budget of $20,745,216. He also reported that Hinsdale School is still on target and a tour is being scheduled with the Superintendent for March 1, 2022. K. Peterson reported that the 5th grade participated in a Spelling Bee and one person is going to Regionals.
School Corporation Chairman’s Report:
H. Cassaday reported that committees and the board have been very busy with the budget and now that the Gilbert budget is passed, the board is looking forward to resuming contract negotiations with the sending districts.
A motion was made by K. Peterson, seconded by J. Marchand, to adjourn the meeting at 7:27 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
March 16, 2022 - Regular Meeting
The W. L. Gilbert School Corporation
Regular Meeting Minutes
Wednesday, March 16, 2022
Meeting called to order: 6:30 p.m. by H. Cassaday
Pledge of Allegiance & Mission Statement led by D. Pfenninger
Members Present: Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson, Doug Pfenninger, Astrid Robitaille
Administration Present: Greg Shugrue, Head of School
Others: Diane Cook, Business Manager
Concetto Marino, Student Representative
Public Forum:
Renata Waldron, 111 Standard Ave. Winsted, CT
● Parent/Teacher Conferences concern/request
Student Representative Report: Concetto Marino reported on notable activities and programs
happening at school.
● Sports- Gilbert Girls Basketball made it to the 2nd round in the state tournament.
● Wingman- First activity block during advisory period in early March
● College Application Figures- as of report- 314 applications have been submitted by seniors
● Music Department- James & the Giant Peach on 4/8/22-4/10/22
Call for Agenda Items: None
Approval of minutes:
A motion was made by J. Marchand, seconded by K. Peterson to approve the minutes of the Regular Meeting held on February 16, 2022.
Vote: 8 Yeas, 0 Nays, 1 Abstain (S. Beecher)
Committee Reports:
Finance: J. Marchard reported that the Finance Committee met on March 16, 2022.
● Discussion of Line 5703 (Building & Room Repair) expended 98% of budgeted funds on air handlers
● Cafeteria has been consistently reimbursing for payroll expenses
● Cafeteria reimbursements from the state are coming in regularly, however there is about a
2-month lag between request and funds being received
Personnel: No meeting to report
Policy: March meeting canceled, next meeting on April 7, 2022
Building & Grounds: S. Beecher reported that the Building & Grounds Committee met on March 16, 2022
● Discussion of upcoming B & G projects for the 2022/2023 school year
● B & G will be looking further into reimbursement options with the Town and State
● Another section of roof is scheduled for repair
Celebration of Education: No meeting to report
Approval of out-of-state field trip:
A motion was made by S. Beecher and seconded by E. Marino to approve the Music Department request for an out-of-state field trip to NYC on May 25, 2022.
Vote: 9 Yeas, 0 Nays, 0 Abstain
Approval of Enhancement Request(s):
A motion was made by T. Padin and seconded by A. Robitaille to approve the Enhancement Request for a new soundboard and stage box for the auditorium, requested by Scott Minnerly in the amount of $4399.90.
Vote: 9 Yeas, 0 Nays, 0 Abstain
A motion was made by T. Padin, seconded by A. Robitaille to approve the Enhancement Request for additional Vernier Hardware used by the Science Department, requested by Patrick Cooke in the amount of $2441.00.
Vote: 9 Yeas, 0 Nays, 0 Abstain
A motion was made by E. Marino and seconded by J. Marchand to approve the Enhancement Request for transportation expenses for school field trips for the 2022/2023 school year, requested by Greg Shugrue and Diane Cook in the amount of $1635.00.
Vote: 9 Yeas, 0 Nays, 0 Abstain.
Second Reading of Policy
● Conflict of Interest
● Board Member Use of Internet Social Media
Approval of Policies:
Governor Lamont’s Executive Order 13G
No Action taken due to sunset of Executive Order on 2/15/22
Confidentiality Policy:
A motion was made by E. Marino and seconded by S. Beecher to approve the Confidentiality Policy as presented.
Vote: 9 Yeas, 0 Nays, 0 Abstain
A motion was made by J. Marchand and seconded by E. Marino to approve the District Sponsored Social Media Policy as presented.
Vote: 9 Yeas, 0 Nays, 0 Abstain
Approval of Implementing the Healthy Food Option of C.G.S. Section 10-215f
A motion was made by E. Marion and seconded by J. Marchand, Pursuant to C.G.S. Section 10-215f, the Board of Education or Governing Authority certifies that all food items offered for sale to students in the school under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition standards during the period of July 1, 2022 through June 30, 2023. This certification shall include all food offered for
sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
Vote: 9 Yeas, 0 Nays, 0 Abstain
Approval of Food and Beverage Exemptions
A motion was made by E. Marino and seconded by A. Robitaille that the Board of Education or Governing Authority will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages no listed in Section 10-221q of the Connecticut General Statutes provided that the following condition are met: 1) The sale is in connection with an event occurring after the end of the regular school day or on the weekend: 2) The sale is at the location of the event, and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays and interscholastic debates are events but soccer practices, play rehearsals and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school date. “Location” means where the event is being held and must be the same place as the food and beverage sales.
Vote: 9 Yeas, 0 Nays, 0 Abstain
Discussion on School Security:
Discussion on adding an SRO or ASO for the 2022/2023 school year. The approved 2022/2023 budget allocates $75,000.00 for school security. There may be a possibility of working with the town and WPD for an SRO, but not until the 2023/2024 school year. Discussion regarding armed vs. unarmed and roles & responsibilities of both options. Greg will bring more information to the April Meeting. There will be further discussion regarding School Security in April.
Head of School Report:
Discussion regarding the end of the free lunch program. T. Padin to find more information on how to use school specific data to apply for the district specific free lunch program.
Attendance data was discussed. The absentee rate is beginning to decrease. December 2021 and January 2022 showed a high rate of absenteeism due to Covid. February and March show a decline in absenteeism.
Greg provided a copy of the newsletter from the counseling office. Students in grades 8-11 were able to attend an elective fair to encourage participation in elective courses. Course selection for 22/23 school year will begin in the coming weeks.
March 23, 2022- SAT
April 1, 2022- ASVAB
In-District Professional Development continues to focus on curriculum writing. To date 34 pieces of curriculum are complete and will move to the audit phase at the next meeting.
Upcoming Budget presentations:
March 21, 2022 Greg & Melony to present budget at Selectman Meeting
March 28, 2022 Greg & Melony to present to Public at Pearson School
Continued discussion on the fiscal state of the cafeteria and reimbursements from the NSLP.
WBOE Report
Hinsdale renovation is on schedule as of March 16th. March 31, 2022 both WBOE and W.L. Gilbert School Corp are invited to a walk-through at Hinsdale.
Doug Pfenninger discussed the desire to return to contract negotiations between WBOE and School Corp.
Theresa Padin reported on a successful Drama Club weekend on 3/4/22 & 3/5/22. Pearson student performers held their musical on the Gilbert stage.
Chairman’s Report:
Holly Cassaday discussed willingness to return to contract negotiations.
A motion was made to enter Executive Session at 8:04 p.m., with Greg Shugrue invited to join.
Left Executive Session at 9:02 p.m.
A motion to adjourn was made by J. Marchand, seconded by T. Padin.
Vote: 9 Yeas, 0 Nay, 0 Abstain.
Adjourned at 9:03 p.m.
April 13, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, April 13, 2022
The Gilbert School
Meeting called to order by Holly Cassady at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Dr. Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson
Members Absent: Doug Pfenninger, Astrid Robitaille
Administration Present: Greg Shugrue, Head of Schools
Student Representative- None present
Other: Diane Cook, Business Manager
Pledge of Allegiance, Vision & Mission Statement: Theresa Padin
Public Forum: None
Call For Agenda Items: None
Approval Of Minutes- Regular Minutes 3/16/22
Motion made by Ellen Marino, seconded by Jen Marchand.
7 Yeas, O Nays, O Abstain
Committee Reports:
Finance- No meeting held
Business Manager Diane Cook noted overages in utilities (electricity, oil & gas). Surpluses in other accounts should balance out.
Personnel- No meeting held (Next meeting 5/3/22)
Policy- Meeting 4/7/22, policies moved to first read (later in agenda) (Next meeting 5/12/22)
Building & Grounds- Meeting held 4/13/22- will be reviewing the 5-year plan with Diane Cook to compare with budgeted items. (Next meeting 5/18/22)
Approval of out-of-state field trip(s)
-
Six Flags, Agawam MA. Requested by Christopher Affie-Motion to approve by Theresa Padin, seconded by Ellen Marino
7 Yeas, 0 Nays, 0 Abstain
-
Metropolitan Museum of Art, NYC. Requested by Sarah Frechette. Motion to approve by Ellen Marino, seconded by Theresa Padin
7 Yeas, 0 Nays, 0 Abstain
Approval of Policies
-
Conflict of Interest- Motion to approve as presented by Ellen Marino, seconded by Jen Marchand
7 Yeas, 0 Nays, 0 Abstain
-
Board Member Use of Internet Social Media- motion to approve as presented by Ellen Marino, seconded by Scott Beecher
7 Yeas, 0 Nays, 0 Abstain
First Reading of Policies
-
P4112- Personnel- Appointment & Conditions of Employment- sent back to the Policy Committee to update language to reflect Head of School. Will move to the second reading at the May meeting.
-
P4118.11- Personnel- Nondiscrimination
-
P5118.111- Students- Tuition for Faculty Children
Approval of Graduation
A motion was made by Ellen Marino, seconded by Jen Marchand to approve June 9, 2022, as the date of graduation.
7 Yeas, 0 Nays, 0 Abstain
Discussion/Approval- Notification of Non-Tenured Teacher- Vanessa Zeskand, English Interventionist.
A motion was made by Theresa Padin, seconded by Kristin Peterson to approve the non-renewal of the contract for non-certified English Interventionist Vanessa Zeskand.
7 Yeas, 0 Nays, 0 Abstain
Approval of Resignation/Retirement
-
A motion was made by Jennifer Marchand, seconded by Dr. Dick Dutton to accept, with regret, the retirement of Julie McDougall, Director of Student Services, at the end of the 21/22 school year.
7 Yeas, 0 Nays, 0 Abstain
-
A motion was made by Theresa Padin, seconded by Scott Beecher to accept the resignation of Connor Masten, English teacher, at the end of the 21/22 school year.
7 Yeas, 0 Nays, 0 Abstain
Discussion of School Security- Ongoing discussion regarding SRO vs. ASO model. Noted that a decision will not be made prior to the beginning of the school year and 2023/2024 is a more realistic timeline. Will continue to discuss all components of school security at upcoming meetings.
Head of School Report- Greg Shugrue reported that:
-
Prom 5/13/22- Fairview Farms, Harwinton, CT
-
James & The Giant Peach was a big success
-
Family Math Night is being held on 4/1/22
-
Scholarship Night 6/2/22
BOE Report- Kristin Peterson reported that:
-
Increase in retirements & resignations this year
-
Batcheller to have a “tag sale” in June for furniture/equipment not moving to Hinsdale
-
Hinsdale renovation project continues to move forward as projected.
School Corp Chairman’s Report- Holly Cassaday reported that:
-
Golf Tournament 5/14/22, Fairview Farms, Harwinton
-
Negotiations on hold at present.
Other:
Discussion regarding the current state of negotiations between the WBOE and School Corp. DIscussion regarding Jay Case proposing a legislative study on endowed academy structure. Past negotiation practices were discussed at length.
A motion to adjourn was made by Theresa Padin, seconded by Jen Marchand was made at 7:45 p.m.
7 Yeas, 0 Nays, 0 Abstain.
May 18, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, May 18, 2022
The Gilbert School
Meeting called to order by Holly Cassady at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Kristin Peterson (arrived 6:55 p.m.) , Doug Pfenninger, Astrid Robitaille
Members Absent: Ellen Marino, Dr. Richard Dutton
Administration Present: Greg Shugrue, Head of School
Student Representative- None present
Other: Diane Cook, Business Manager
Pledge of Allegiance, Vision & Mission Statement: Theresa Padin
Public Forum: None
Call For Agenda Items: None
Student Awards:
-
CABE Leadership Awards
-
Alec Marvin, Grade 8
-
Kianna Cox, Grade 8
-
Devin Fedorowicz, Grade 12
-
Jennifer Collins, Grade 12
-
-
LCSA Superintendent Awards
-
Tobin Gangi, Grade 8
-
Christina Harrington, Grade 8
-
Devin Fedorowicz, grade 12
-
Alexandra Cassaday, Grade 12
-
-
CAS High School Arts Awards
-
Kyla Madore, Grade 12
-
Samantha Hass, Grade 12
-
-
CIAC Scholar Athlete Award
-
Ajla Gutic, Grade 12
-
Nathan Fields, Grade 12
-
-
CAS Middle School Scholar Leader Award
-
Catherine Marino, Grade 8
-
Ethan Cavajani, Grade 8
-
Approval Of Minutes- Regular Minutes 4/13/22
Motion made by Theresa Padin, seconded by Soctt Beecher to approve minutes of Regular Meeting held on 4/13/22
5 Yeas, 0 Nays, 1 Abstain
Committee Reports
-
Finance- No Meeting Held
-
In the absence of a Finance Meeting, Diane Cook reported on the budget. Noteworthy items include approx. 40% overage in utilities, other line items under budget which will offset utility overages. Expecting/hoping for approximately 50K to fund balance at the end of the year.
-
-
Personnel- Discussed in Executive Session
-
POlicy- Meeting hed 5/12/22- Discussion later in agenda
-
Building & Grounds- No Meeting held, waiting on bids for roof restoration
-
Celebration of Education- No Meeting Held
First Reading of Policies
-
Dress code- updating language from “should” to “must” for clearer expectations
-
P6115.3 Flag (display)
-
P6144 Controversial Issues
Second Reading of Policies
-
P4112 Personnel Appointment & Conditions of Employment (to be in compliance with state law
-
P4118.11 Personnel- Nondiscrimination
-
P5118.111 Students-Tuition for Faculty Children
Approval of Resignations:
-
A motion was made by Scott Beecher, seconded by Krisitn Peterson to accept the resignation, with regret, of Craig Levesque (MS Science teacher)
7 Yeas, 0 Nays, 0 Abstain
-
A motion was made by Astrid Robitaille, seconded by Jennifer Marchand, to accept the resignation, with regret, of Amie Kutz (Guidance)
7 Yeas, 0 Nays, 0 Abstain
Approval of Special Education MOU
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to approve the Special Education MOU as presented.
7 Yeas, 0 Nays, 0 Abstain
Head of School Report
The school leadership team presented academic and social emotional data to the school corp. Students are showing growth in many areas, however much improvement is needed (specifically in mathematics). Data will continue to be reviewed regularly by school administration and leadership team, and will help inform decision making.
Graduation is scheduled for 6/9
Senior Picnic 5/26
Board of Education Report
Approximately 17K in the black for end of year (always subject to change)
Windows for Hinsdale promised in July
Air Conditioning to be installed in Pearson
Summer Learning Grant Received to help send K-6 students to camp
School Corporation Chairman’s Report- None (discussion in Executive Session)
A motion was made by Kristin Peterson, seconded by Scott Beecher, to enter Executive Session at 8:18 p.m., and to invite Greg Shugrue, Head of School, to join.
Exit Executive Session at 8:57
A motion was made by Jennifer Marchand, seconded by Astrid Robitaille, to extend the meeting beyond the 2.5 hour time limit.
7 Yeas, 0 Nays, 0 Abstain
A motion was made by Jennifer Marchand, Seconded by Scott Beecher to re-enter Executive Session at 9:00 p.m., and invite Greg Shugrue, Head of School, to join.
7 Yeas, 0 Nays, 0 Abstain
Exit Executive Session 9:45 p.m.
A motion was made by Scott Beecher, seconded by Jennifer Marchand to approve a new administrative structure, with four administrators for the 2022/2023 school year, and beyond, which will include a Head of Schools, Principal, and two Associate Principals.
7 Yeas, 0 Nays, 0 Abstain
A motion was made by Theresa Padin, seconded by Doug Pfenninger draft an MOU between the Gilbert School Corporation and the GAA to address Administrative Structure and Administrative Salary Scale.
7 Yeas, 0 Nays, 0 Abstain
A motion was made by Scott Beecher, seconded by Jennifer Marchand, to authorize the School Corporation Chairman to enter into contract negotiations with the Head of Schools, including a contract extension.
7 Yeas, 0 Nays, 0 Abstain
Motion to adjourn made by Jennifer Marchand, seconded by Theresa Padin, 10:00 p.m.
7 Yeas, 0 Nays, 0 Abstain
June 29, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, June 29, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Renata Waldron
Members Absent: Ellen Marino, Kristin Peterson
Administration Present: Greg Shugrue, Head of Schools
Public Forum: None
Student Representative: None
Call For Agenda Items: None
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve the minutes of the Regular Meeting of May 18, 2022, with a corrected spelling of Cassaday.
6 Yeas, 0 Nays, 1 Abstain
A motion was made by Scott Beecher, seconded by Jennifer Marchand, to approve the minutes of the Special Meeting on June 7, 2022, with a corrected spelling of Cassaday.
6 Yeas, 0 Nays, 1 Abstain
Committee Reports:
Finance- No meeting held (no quorum), next meeting 7/20/22
Personnel- Holly Cassaday reported on meetings from 5/31, 6/7 & 6/17- Discussed salary caps for non union positions, no decisions made at this point.
Policy-No meeting to report
Building & Grounds- No meeting to report, next meeting 7/20/22
Celebration of Education-No meeting to report
Second Reading of Policies
-
Dress Code
-
Flay Display
-
Controversial Issues, Teaching
Approval of Policies
A motion was made by Jennifer Marchand, seconded by Astrid Robitaille to approve Personnel policy -Appointments and Conditions of Employment, as presented.
7 Yeas, 0 Nay, 0 Abstain
A motion was made by Theresa Padin, seconded by Doug Pfenninger to approve Student policy- Tuition to Faculty Children, as presented.
7 Yeas, 0 Nay, 0 Abstain.
Approval of Certified Staff Resignations
A motion was made by Theresa Padin, seconded by Scott Beecher to approve the resignation of Katherine Wood.
7 Yeas, 0 Nay, 0 Abstain
A motion was made by Jennifer Marchand, Seconded by Scott Beecher to approve the resignation of David Rutherford.
7 Yeas, 0 Nay, 0 Abstain
Approval of Certified Staff Hirings
A motion was made by Astrid Robitaille, seconded by Jennifer Marchand to approve the hire of Michael Parker, Guidance Counselor.
7 Yeas, 0 Nays, 0 Abstain
A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve the hire of Jason Cerbone, Social Worker.
7 Yeas, 0 Nays, 0 Abstain
A motion was made by Theresa Padin, seconded by Doug Pfenninger to approve the hire of Jessica Sosnicki, High School English teacher.
7 Yeas, 0 Nays, 0 Abstain
A motion was made by Scott Beecher, seconded by Astrid Robitaille, to approve the hire of Karen Pfeffer, Library Media Specialist
7 Yeas, 0 Nays, 0 Abstain
A motion was made by Astrid Robitaille, seconded by Scott Beecher to approve the hire of Catherine Vaillancourt, Academic Support/SAT Prep.
7 Yeas, 0 Nays, 0 Abstain
Moving forward, the school corp will not need to vote on new hires, as this is the job of Head of School. Head of School will present an appendix to any agenda that will introduce new hires for School Corp acknowledgement/endorsement.
Approval of non-certified staff salary increases.
A motion was made by Jennifer Marchand, seconded by Theresa Padin to approve non-certified, non-union staff salary increases of 3% for the 2022/2023 school year.
7 Yeas, 0 Nay, 0 Abstain
Legal Services
A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve contracting with Chinni & Associates LLC for legal services for the 2022/2023 school year.
7 Yeas, 0 Nay, 0 Abstain
Head of School Report:
Vacancies: 8th Grade ELA, English Academic Support, ELL, MS Science
Attendance report: January 2022 saw greatest absenteeism due to Covid, improved monthly after January, spring saw 90% attendance monthly.
Noted that nearly ⅓ of 8th grade students not attending 9th grade at Gilbert, largest majority headed to Oliver Wolcott Tech.
Greg Presented Health Services Summary
BOE Report:
Doug noted that as of 12:00 a.m. on 7/1/22 Batcheller School officially is returned to the Town.
BOS cut the BOE budget by $200k. Lengthy discussion of implications of this and the manner in which the cut was made, how it was presented to the BOS and the voters.
Doug expressed that the BOE will be looking for the Gilbert School to work with BOE to share the pain of this cut.
Noted that the Legislative Study is “not a priority” for the state currently.
Hinsdale School set to open 8/31.
Chairman’s Report:
Graduation & Project Graduation a Success.
37 of 52 students participated in Project Graduation
Executive Session
A motion was made by Jennifer Marchand, seconded by Astrid Robitaille to enter Executive Session, inviting Head of School Greg Shugrue to join, at 7:32 p.m.
Exit Executive Session 8:01 p.m.
Executive Session Action Items
A motion was made by Theresa Padin, seconded by Scott Beecher to approve the Head of School Contract.
6 Yea, 0 Nay, 1 Abstain
A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve the MOU regarding Administrative Salaries.
6 Yea, 0 Nay, 1 Abstain
A motion was made by Scott Beecher, seconded by Theresa Padin to approve the hire of Debra Lewis as Principal of The Gilbert School.
6 Yea, 0 Nay, 1 Abstain
Meeting Adjourned 8:15 p.m.
2020-2021
Agendas
Agendas 2020-2021
- July 8, 2020 - Special Meeting
- July 8, 2020 - Building and Grounds Committee Meeting
- July 15, 2020
- August 12, 2020 - Special Meeting
- August 19, 2020
- September 3, 2020- Special meeting *POSTPONED*
- September 16, 2020
- October 21, 2020
- October 21, 2020 - Building and Grounds Committee Meeting
- October 21, 2020 - Finance Committee Meeting
- November 5, 2020 - Ad Hoc Negotiations Committee Meeting
- November 9, 2020 - Personnel Committee Meeting
- November 18, 2020 - Finance Committee Meeting
- November 18, 2020
- December 3, 2020 - Ad Hoc Negotiations Committee
- December 8, 2020 - Special Meeting
- December 16, 2020 - Finance Committee Meeting
- December 16, 2020 - Regular Meeting
- December 16, 2020 - Building and Grounds Committee
- December 17, 2020 - Ad Hoc Negotiations Committee Meeting
- January 6, 2021- Joint Finance Committee and Building & Grounds Committee Meeting
- January 14, 2021- Ad Hoc Negotiations Committee Meeting
- January 20, 2021- Regular Meeting
- January 20, 2021- Finance Committee Meeting
- January 27, 2021- Special Meeting
- January 28, 2021 - Ad Hoc Negotiations Committee Meeting
- February 17, 2021- Finance Committee Meeting
- February 17, 2021- Regular Meeting
- March 15, 2021 - Special Meeting
- March 17, 2021 - Finance Committee Meeting
- March 17, 2021 - Regular Meeting
- April 21, 2021 - Finance Committee Meeting
- April 21, 2021- Regular meeting
- May 19, 2021 - Finance Committee Meeting
- May 19, 2021 - Regular Meeting
- June 10, 2021 - Personnel Committee Meeting
- June 10, 2021 - Building and Grounds Committee Meeting
- June 16, 2021 - Regular Meeting
- June 16, 2021 - Finance Committee Meeting
- June 28, 2021 - Special Meeting
July 8, 2020 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, JULY 8, 2020
GOOGLE MEET
7:00 PM
AGENDA
Join with Google Meet
meet.google.com/kwc-qgwc-oyv
Join by phone:
+1 513-816-0804 (PIN: 433606338)
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Charles Seaback, Jennifer Marchand, Theresa Padin, Steven Sedlack
Administration
Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal
A. Pledge of Allegiance – Jennifer Marchand
B. Vision and Mission Statement – Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. APPROVAL OF FIVE-YEAR CAPITAL PLAN
A. Vote: Yeas_____ Nays_____ Abstain_____
3. APPROVAL OF BID FOR THE ROOFING PROJECTS
A. Vote: Yeas_____ Nays_____ Abstain_____
4. CHANGE CAPITAL RESERVE CD ACCOUNT TO A MONEY MARKET ACCOUNT
A. Vote: Yeas_____ Nays_____ Abstain_____
5. ADJOURNMENT
July 8, 2020 - Building and Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING Wednesday, July 8, 2020
The Gilbert School Library
6:00PM
Join: https://meet.google.com/kgn-edoe-ari +1 252-379-5018 PIN: 684993189#
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Dr. Richard Dutton, Jennifer Marchand, Nora Mocarski,
B. Others - Anthony Serio, Head of School/Superintendent Steven Sedlack, Chair, The W. L. Gilbert School Corporation Susan Sojka, Principal, Ted Buzinsky, Building & Grounds Supervisor, Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of June 17, 2020
1. Vote: Yeas________ Nays ______ Abstain ______
3. FIVE YEAR CAPITAL IMPROVEMENT PLAN
4. APPROVAL OF BID FOR THE ROOFING PROJECTS
A. Vote: Yeas_____ Nays ______ Abstain ________
5. OTHER
6. ADJOURNMENT
July 15, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JULY 15, 2020
ZOOM MEET
7:00 PM
AGENDA
Join Zoom Meeting https://zoom.us/j/93222592511?pwd=SmtPY1hTUm5GcitZenl1MGFEV3diZz09
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Steven Sedlack, Jennifer Marchand, Theresa Padin.
Administration
Dr. Anthony Serio, Head of School/Superintendent. Susan O. Sojka, Principal.
A. Pledge of Allegiance – Jennifer Marchand
B. Vision and Mission Statement – Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – June 17, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – July 8, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS
A. Finance
1. Report on Meeting: No meeting to report
2. Monthly Finance Report
3. Next Meeting: August 19, 2020
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. APPROVAL OF NEW BOARD MEMBER APPOINTED BY THE TRUST 2 Min.
A. Alison Shea
1. Vote: Yeas_____ Nays_____ Abstain_____
7. ELECTION OF NEW TREASURER
A. Vote: Yeas_____ Nays_____ Abstain_____
8. PRINCIPAL AND HEAD OF SCHOOL REPORTS 10 Min. A. Dr. Anthony Serio and Susan Sojka
1. Reopening of School
9. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
10. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Revised Committee Assignments
11. OTHER
12. ADJOURNMENT
August 12, 2020 - Special Meeting
RESCHEDULED DUE TO POWER OUTAGES
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, AUGUST 12, 2020
ZOOM MEET
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
Join Zoom Meeting
https://zoom.us/j/94483756753?pwd=WWU3OTVpZkFORXlVZXlRRTZKREw5dz09
Meeting ID: 944 8375 6753
Passcode: 0e13vD
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Steven Sedlack, Jennifer Marchand, Theresa Padin, Alison Shea
Administration
Dr. Anthony Serio Head of School/Superintendent
Susan O. Sojka Principal
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. APPROVAL OF POLICIES
A. 4218.237, P5141.8, P4118.237 Face Mask Policy
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P6114.81 Pandemic Policy
1. Vote: Yeas_____ Nays_____ Abstain_____
3. DISCUSSION ON OPENING OF SCHOOL
A. Hybrid Model
B. Distance Learning (Remote)
4. DISCUSSION/APPROVAL OF REVISED CALENDAR
A. Student First Day of School – Tuesday, September 8, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
5. USE OF PPP FUNDS FOR PERSONNEL
6. DISCUSSION BUILDING PREPAREDNESS
7. ADJOURNMENT
August 19, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, AUGUST 19, 2020
ZOOM MEET
7:00 PM
AGENDA
Join Zoom Meeting
https://zoom.us/j/96891406704?pwd=NWVEc2prZnVPYVY1dW9UeEUxTW1zZz09
Meeting ID: 968 9140 6704
Passcode: 4pFqrM
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Steven Sedlack, Jennifer Marchand, Theresa Padin, Alison Shea,
Administration
Dr. Anthony Serio, Head of School/Superintendent,
Susan O. Sojka, Principal
A. Pledge of Allegiance – Nora Mocarski
B. Vision and Mission Statement – NoraMocarski
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – July 15, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – August 12, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: No Meeting to Report
2. Monthly Finance Report
3. Next Meeting: September 16, 2020
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: July 24, 2020
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. ACCEPTANCE OF RESIGNATION 5 Min.
A. Breanna Chiaputti, Social Worker
1. Yeas_____ Nays_____ Abstain_____
7. PRINCIPAL AND HEAD OF SCHOOL REPORTS 10 Min.
A. Dr. Anthony Serio and Susan Sojka
1. Reopening of School
8. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
10. OTHER
11. ADJOURNMENT
September 3, 2020- Special meeting *POSTPONED*
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
THURSDAY, SEPTEMBER 3, 2020
THE GILBERT SCHOOL
CAFETERIA
7:00 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Kristin Peterson
Richard Dutton Nora Mocarski Steven Sedlack
Jennifer Marchand Theresa Padin Alison Shea
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
A. Pledge of Allegiance – Theresa Padin
B. Vision and Mission Statement – Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. DISCUSSION/POSSIBLE ACTION - WBOE/WBOS ADHOC COMMITTEE TO CHANGE
LEGISLATION RELATED TO THE GILBERT SCHOOL
-
Vote: Yeas_____ Nays_____ Abstain_____
3. ADJOURNMENT
September 16, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, SEPTEMBER 16, 2020
THE GILBERT SCHOOL CAFETERIA
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Alison Shea
Administration Student Representatives Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal, Student Representatives Brandon Gonzalez and Victoria Zhovkly
A. Pledge of Allegiance – Kristin Peterson
B. Vision and Mission Statement – Kristen Peterson
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – August 19, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – August 12, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: September 16, 2020
2. Monthly Finance Report
3. Next Meeting: October 21, 2020
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: September 16, 2020
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. APPROVAL OF LINE ITEM TRANSFERS 5 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
7. ACCEPTANCE OF RESIGNATION 5 Min.
A. James Brady, Math Teacher
1. Yeas_____ Nays_____ Abstain_____
8. DISCUSSION/POSSIBLE ACTION - WBOE/WBOS ADHOC COMMITTEE TO CHANGE
LEGISLATION RELATED TO THE GILBERT SCHOOL
-
Vote: Yeas_____ Nays_____ Abstain_____
9. PRINCIPAL REPORT 10 Min. A. Susan Sojka
1. Opening of School
10. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
2. GEA Memorandum of Agreement
11. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Search Process for Headmaster
13. OTHER
14. ADJOURNMENT
October 21, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, OCTOBER 21, 2020
GOOGLE MEET
7:00 PM
AGENDA
Join with Google Meet
Join by Phone
(US) +1 585-491-8488 (PIN: 435647748)
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Alison Shea
Administration Student Representatives Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal, Student Representatives Brandon Gonzalez and Victoria Zhovkly
A. Pledge of Allegiance – Kristin Peterson
B. Vision and Mission Statement – Kristen Peterson
A. Pledge of Allegiance – Kristin Peterson
B. Vision and Mission Statement – Kristen Peterson
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – September 16, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: October 21, 2020
2. Monthly Finance Report
3. Next Meeting: November 18, 2020
B. Personnel
1. Report on Meeting: October 14, 2020
2. Next Meeting: November 9, 2020
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: October 21, 2020
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. ACCEPTANCE OF RETIREMENT RESIGNATION 5 Min.
A. Margaret Steinway, Art Teacher
1. Yeas_____ Nays_____ Abstain_____
7. DISCUSSION/POSSIBLE ACTION - WBOE/WBOS ADHOC COMMITTEE TO CHANGE LEGISLATION RELATED TO THE GILBERT SCHOOL
-
Vote: Yeas_____ Nays_____ Abstain_____
8. PRINCIPAL REPORT
10 Min.
A. Susan Sojka
9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Search Process for Headmaster
12. OTHER
13. ADJOURNMENT
October 21, 2020 - Building and Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, October 21, 2020
Google Meet
6:00 PM
Join: https://meet.google.com/jux-spyz-vcr
(US) +1 856-319-3606 PIN: 940885506#
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Alison, Shea, Dr. Richard Dutton, Steven Sedlack
B. Others – Anthony Serio, Head of School/Superintendent
Susan Sojka, Principal
Ted Buzinsky, Building & Grounds Supervisor
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of September 16, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
3. ROOFING PROJECT
4. ELEVATOR PROJECT
5. VENTILATION
6. FIRE PANEL
7. ENHANCED CLEANING PROTOCOL
8. UPDATE ON FIVE YEAR PLAN
9. OTHER
10. ADJOURNMENT
October 21, 2020 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, October 21, 2020
Google Meet
6:30 p.m.
Join: https://meet.google.com/piw-necm-szf
(US) +1 201-903-3221 PIN: 929500991#
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
Finance Committee Meeting – June 15, 2020
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. UTILIZATION OF PPP FUNDS
5. OTHER
6. ADJOURNMENT
November 5, 2020 - Ad Hoc Negotiations Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
And
WINCHESTER BOARD OF EDUCATION
AD HOC NEGOTIATIONS COMMITTEE MEETING
Thursday, October 29, 2020
Rescheduled to Thursday, November 5, 2020
Town Hall
Blue Room
7:00 p.m.
A portion of this meeting may be held in Executive Session
AGENDA
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Jennifer Marchand
Ellen Marino
Alison Shea
Steven Sedlack
Administration
Dr. Anthony Serio
Superintendent, The Gilbert School
Winchester Board of Education
Cheryl McGlynn
Kristin Peterson
Doug Pfenninger
Administration
Melony Brady-Shanley
Superintendent, Winchester Public Schools
2. ACCEPTANCE OF MINUTES
A. Meeting of November 14, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
3. ACCEPTANCE OF GROUND RULES
A. Vote: Yeas_____ Nays_____ Abstain_____
4. ADJOURNMENT
November 9, 2020 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Monday, November 9, 2020
The Gilbert School
Library
3:00 P.M.
A portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Committee Members: Steven Sedlack, Chairman;
Scott Beecher, Theresa Padin, Kristin Peterson
B. Others: Dr. Anthony Serio, Superintendent/Head of School
2. APPROVAL OF MINUTES
A. Meeting of October 14, 2020
1. Yeas_____ Nays_____ Abstain_____
3. HEADMASTER SEARCH
A. Outside Firm Interviews
1. NESDEC (New England School Development Council)
2. CES (Cooperative Education Services)
3. CABE (Connecticut Association of Boards of Education) Executive Search Services
4. ADJOURNMENT
November 18, 2020 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, November 18, 2020
The Gilbert School Library
6:30 p.m.
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
-
Finance Committee Meeting – October 21, 2020
-
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. UTILIZATION OF PPP FUNDS
5. OTHER
6. ADJOURNMENT
November 18, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, NOVEMBER 18, 2020
THE GILBERT SCHOOL LIBRARY
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Alison Shea
Administration
Dr. Anthony Serio, Head of School/Superintendent
Susan O. Sojka, Principal
Student Representatives
Brandon Gonzalez, Victoria Zhovkly
A. Pledge of Allegiance – Steven Sedlack
B. Vision and Mission Statement – Steven Sedlack
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – October 21, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
5. PRESENTATION ON IN-PERSON / HYBRID / REMOTE LEARNING 10 Min.
A. Susan Sojka and Kelli Gilbert
6. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: November 18, 2020
2. Monthly Finance Report
3. Next Meeting: December 16, 2020
B. Personnel
1. Report on Meeting: November 9, 2020
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: December 16, 2020
E. Celebration of Education: No meeting to report
7. APPROVAL OF SEARCH SERVICES FOR HEADMASTER
A. CES, NESDEC & CABE
1. Vote: Yeas_____ Nays_____ Abstain_____
8. PRINCIPAL REPORT 10 Min. A. Susan Sojka
9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Addendum 4 & 5
3. DPH/CIAC on Sports
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Letter to Rep. Jay Case and State Senator Craig Miner
2. Negotiations with the Winchester Board of Education
12. OTHER
13. ADJOURNMENT
December 3, 2020 - Ad Hoc Negotiations Committee
THE W. L. GILBERT SCHOOL CORPORATION
And
WINCHESTER BOARD OF EDUCATION
AD HOC NEGOTIATIONS COMMITTEE MEETING
Thursday, December 3, 2020
Zoom Meeting
7:00 p.m.
Join Zoom Meeting https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
AGENDA
A portion of this meeting may be held in Executive Session
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Jennifer Marchand
Ellen Marino
Alison Shea
Steven Sedlack
Administration
Dr. Anthony Serio
Superintendent, The Gilbert School
Winchester Board of Education
Cheryl McGlynn
Kristin Peterson
Doug Pfenninger
Administration
Melony Brady-Shanley
Superintendent, Winchester Public Schools
2. ACCEPTANCE OF MINUTES
A. Meeting of November 19, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF CONTRACT
4. ADJOURNMENT
December 8, 2020 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
TUESDAY, DECEMBER 8, 2020
THE GILBERT SCHOOL
Google Meet
6:00 P.M.
AGENDA
Join: https://meet.google.com/eps-ciqn-frx
(US) +1 929-287-3745 PIN: 973506681#
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Kristin Peterson
Richard Dutton Theresa Padin Steven Sedlack
Jennifer Marchand Robert Passini Alison Shea
Administration Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka Principal
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. DESIGNATION OF HEAD OF SCHOOL SEARCH COMMITTEE
Vote: Yeas_____ Nays_____ Abstain_____
3. ADJOURNMENT
December 16, 2020 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, December 16, 2020
Zoom Meet
6:30 p.m.
Join Zoom Meeting
https://zoom.us/j/99078289190?pwd=MmVpUnJZQXBUemN4ZlBkSlNjS2ZtUT09
Meeting ID: 990 7828 9190
Passcode: 5HgeBU
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
Finance Committee Meeting – November 18, 2020
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4 CAFETERIA EXPENSES AND PAYROLL
5. UTILIZATION OF PPP FUNDS
6. OTHER
7. ADJOURNMENT
December 16, 2020 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, DECEMBER 16, 2020
Zoom Meet
7:00 PM
AGENDA
Join Zoom Meeting
https://zoom.us/j/94535518494?pwd=Ly8wWm9Jb1J6TjZVV2VicmpNWHgyZz09
Meeting ID: 945 3551 8494
Passcode: 1RXC5E
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation: Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Robert Passini, Alison Shea
Administration: Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal
Student Representatives: Brandon Gonzalez, Victoria Zhovkly
A. Pledge of Allegiance – Alison Shea
B. Vision and Mission Statement – Alison Shea
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – November 18, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – December 8, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: December 16, 2020
2. Monthly Finance Report
3. PPP Fund Balance
4. Next Meeting: January 20, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: December 16, 2020
2. Next Meeting: February 17, 2021
E. Celebration of Education: No meeting to report
6. APPROVAL OF 2021-2022 SCHOOL CALENDAR 5 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
7. APPROVAL OF 2021 BOARD MEETING SCHEDULE 5 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
8. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Letter to Rep. Jay Case and State Senator Craig Miner
2. Negotiations with the Winchester Board of Education
12. OTHER
13. ADJOURNMENT
December 16, 2020 - Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, December 16, 2020
Zoom Meet
6:00 PM
Join Zoom Meeting
https://zoom.us/j/98091421350?pwd=a0lhbWdGOXROSXk2MFc3OVFJMGFmdz09
Meeting ID: 980 9142 1350
Passcode: 106657
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Alison Shea, Dr. Richard Dutton, Robert Passini, Steven Sedlack
B. Others – Anthony Serio, Head of School/Superintendent
Susan Sojka, Principal
Ted Buzinsky, Building & Grounds Supervisor
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of October 21, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
3. ROOFING PROJECT
4. ELEVATOR PROJECT
5. VENTILATION
6. ENHANCED CLEANING PROTOCOL
7. UPDATE ON FIVE YEAR PLAN
8. OTHER
9. ADJOURNMENT
December 17, 2020 - Ad Hoc Negotiations Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
And
WINCHESTER BOARD OF EDUCATION
AD HOC NEGOTIATIONS COMMITTEE MEETING
Thursday, December 17, 2020
Zoom Meet
7:00 p.m.
Join Zoom Meeting
https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09
Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
AGENDA
A portion of this meeting may be held in Executive Session
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Jennifer Marchand
Ellen Marino
Alison Shea
Steven Sedlack
Administration
Dr. Anthony Serio
Superintendent, The Gilbert School
Winchester Board of Education
Cheryl McGlynn
Kristin Peterson
Doug Pfenninger
Administration
Melony Brady-Shanley
Superintendent, Winchester Public Schools
2. ACCEPTANCE OF MINUTES
A. Meeting of December 3, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF CONTRACT
4. ADJOURNMENT
January 6, 2021- Joint Finance Committee and Building & Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
JOINT MEETING OF
FINANCE COMMITTEE
AND
BUILDING & GROUNDS COMMITTEE
Wednesday, January 6, 2021
Zoom Meet
6:00 p.m.
Join Zoom Meeting
https://zoom.us/j/94276674301?pwd=RzJJRFp4LzVSOHhQTjdOdUhRY3BzUT09
Meeting ID: 942 7667 4301
Passcode: 0Zb4bf
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Building & Grounds Committee – Scott Beecher (Chairman), Richard Dutton,
Robert Passini
C. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook, Ted Buzinsky
2. DISCUSSION – FIVE YEAR CAPITAL PLAN
3. OTHER
4. ADJOURNMENT
January 14, 2021- Ad Hoc Negotiations Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION And
WINCHESTER BOARD OF EDUCATION
AD HOC NEGOTIATIONS COMMITTEE MEETING
Thursday, January 14, 2021
Zoom Meeting
7:00 p.m.
Join Zoom Meeting: https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09 Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
AGENDA
A portion of this meeting may be held in Executive Session
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Jennifer Marchand, Ellen Marino, Steven Sedlack,
Administration
Dr. Anthony Serio Superintendent, The Gilbert School
Winchester Board of Education
Cheryl McGlynn, Kristin Peterson, Doug Pfenninger
Administration
Melony Brady-Shanley
Superintendent, Winchester Public Schools
2. ACCEPTANCE OF MINUTES
A. Meeting of December 17, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF CONTRACT
4. ADJOURNMENT
January 20, 2021- Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JANUARY 20, 2021
Zoom Meet
7:00 PM
AGENDA
Join Zoom Meeting
https://zoom.us/j/92439700567?pwd=dkRhQnVSaTB4NHc5QndaeXVHUHFVdz09
Meeting ID: 924 3970 0567
Passcode: 8ntU6i
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Robert Passini
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
Student Representatives
Brandon Gonzalez
Victoria Zhovkly
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. OATH OF OFFICE – NEW SCHOOL CORPORATION MEMBER APPOINTED BY THE W. L. GILBERT TRUST CORPORATION TO REPLACE ALISON SHEA
A. Astrid Robitaille
3. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
4. CALL FOR AGENDA ITEMS
5. PRESENTATION ON THE LEUKEMIA & LYMPHOMA SOCIETY’S STUDENT OF THE YEAR PROGRAM
A. Rebecca Dowling
6. MONTHLY SCHOOL REPORT
A. Buckley Morgan, Athletic Director
1. Winter Sports Update
2. NFHS (National Federation of High Schools) School Broadcast Program
7. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – December 16, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
8. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: January 6, 2021
2. Report on Meeting: January 20, 2021
3. Monthly Finance Report
4. PPP Fund Balance
5. Next Meeting: January 27, 2021 (Special Meeting)
February 17, 2021 (Regular Meeting)
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: January 6, 2021
2. Next Meeting: February 17, 2021
E. Celebration of Education: No meeting to report
9. PRINCIPAL REPORT 10 Min. A. Susan Sojka
10. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Budget Drivers
11. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Letter to Rep. Jay Case and State Senator Craig Miner
2. Negotiations with the Winchester Board of Education
13. OTHER
14. ADJOURNMENT
January 20, 2021- Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, January 20, 2021
Zoom Meet
6:30 p.m.
Join Zoom Meeting
https://zoom.us/j/99867599821?pwd=MnBONlVidlVtdUVQYU1hTENhUndldz09
Meeting ID: 998 6759 9821
Passcode: 2iuJbr
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
Finance Committee Meeting – December 16, 2020 (Regular Meeting)
Vote: Yeas_____ Nays_____ Abstain_____
Joint Finance and Building & Grounds – January 6, 2021
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. CAFETERIA EXPENSES AND PAYROLL
5. UTILIZATION OF PPP FUNDS
6. OTHER
7. ADJOURNMENT
January 27, 2021- Special Meeting
SPECIAL FINANCE COMMITTEE MEETING
Wednesday, January 27, 2021
Zoom Meeting
6:00 PM
Join Zoom Meeting
https://zoom.us/j/94539601215?pwd=SkYyYmxjL2U4YjZCTzRvQTk2eEtkZz09
Meeting ID: 945 3960 1215
Passcode: 4n8qTc
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand, Chair; Ellen Marino; Theresa Padin; Kristin Peterson
B. Others: Anthony Serio, Head of School/Superintendent
Susan Sojka, Principal
Steven Sedlack, Chair., The W. L. Gilbert School Corporation
Diane Cook, Business Affairs Manager
Kathleen Day, Purchasing Agent
-
PRESENTATION/DISCUSSION OF THE GILBERT SCHOOL 2020-2021 BUDGET
3. ADJOURNMENT
Please note:
All of The W. L. Gilbert School Corporation members and the Winchester Board of Education members are invited to attend.
January 28, 2021 - Ad Hoc Negotiations Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
And
WINCHESTER BOARD OF EDUCATION
AD HOC NEGOTIATIONS COMMITTEE MEETING
Thursday, January 28, 2021
Zoom Meeting
7:00 p.m.
Join Zoom Meeting: https://us02web.zoom.us/j/7966671341?pwd=OGh4c1haZkkvcGJ2UHVtZXo4M0VDdz09 Phone: 929-205-6099
Meeting ID: 796 667 1341
Passcode: 12345
AGENDA
A portion of this meeting may be held in Executive Session
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Jennifer Marchand
Ellen Marino
Steven Sedlack
Administration
Dr. Anthony Serio
Superintendent, The Gilbert School
Winchester Board of Education
Cheryl McGlynn
Kristin Peterson
Doug Pfenninger
Administration
Melony Brady-Shanley
Superintendent, Winchester Public Schools
2. ACCEPTANCE OF MINUTES
A. Meeting of January 14, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF CONTRACT
4. ADJOURNMENT
February 17, 2021- Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, February 17, 2021
Zoom Meet
6:30 p.m.
Join Zoom Meeting
https://zoom.us/j/91493757248?pwd=UU9EcE5TckJXejdmNWFpNzhubHlFdz09
Meeting ID: 914 9375 7248
Passcode: 9LDp7S
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
-
Finance Committee Meeting – January 20, 2021 (Regular Meeting)
-
Vote: Yeas_____ Nays_____ Abstain_____
-
Finance Committee Meeting - January 27, 2021 (Special Meeting)
-
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. CAFETERIA EXPENSES AND PAYROLL
5. COVID RESERVE FUND
6. OTHER
7. ADJOURNMENT
February 17, 2021- Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, FEBRUARY 17, 2021
Zoom Meet
7:00 PM
AGENDA
Join Zoom Meeting
https://zoom.us/j/99406702812?pwd=Y3FtZHpLTEo5SXorNVcydUZWeTYyZz09
Meeting ID: 994 0670 2812
Passcode: 0anTqe
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Robert Passini
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
Student Representatives
Brandon Gonzalez
Victoria Zhovkly
A. Pledge of Allegiance – Richard Dutton
B. Vision and Mission Statement – Richard Dutton
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – January 20, 2021
l. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: January 27, 2021
1. Report on Meeting: February 17, 2021
2. Monthly Finance Report
3. COVID Reserve Fund
4. Next Meeting: March 17, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. HRA BANK ACCOUNT
A. Close HRA Bank Account with TD Bank and open new HRA Bank Account
with Northwest Community Bank
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Appoint Signees for New Account - Anthony Serio, Susan Sojka, Diane Cook
2. Vote: Yeas_____ Nays_____ Abstain_____
7. DISCUSSION/ADOPTION OF 2021-2022 BUDGET
A. Vote: Yeas_____ Nays_____ Abstain_____
8. PRINCIPAL REPORT 10 Min. A. Susan Sojka
1. Reopening Planning
9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. Negotiations with Winchester Board of Education
3. Update on Head of School Search
12. OTHER
13. ADJOURNMENT
March 15, 2021 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
MONDAY, MARCH 15, 2021
THE GILBERT SCHOOL
Zoom Meet
6:00 P.M.
AGENDA
Join Zoom Meeting https://zoom.us/j/96223242840?pwd=cXp6dHp3V1JXV2lCT3FyOGpyNENQQT09
Meeting ID: 962 2324 2840
Passcode: 3EJhzY
(A portion of this meeting may be held in executive session.)
The W. L. Gilbert School Corporation:
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Robert Passini
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
1. OPENING OF MEETING
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. MOTION TO AUTHORIZE THE CHAIRMAN OF THE W. L. GILBERT SCHOOL
CORPORATION TO SIGN CONTRACT WITH CANDIDATE TO BECOME HEAD OF
SCHOOL FOR THE GILBERT SCHOOL BEGINNING JULY 1, 2021
Vote: Yeas_____ Nays_____ Abstain_____
3. ADJOURNMENT
March 17, 2021 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, March 17, 2021
Zoom Meet
6:30 p.m.
Join Zoom Meeting https://zoom.us/j/97235057547?pwd=UEhHVEhxV2hNLzNGVFNnN1kvakJEZz09
Meeting ID: 972 3505 7547
Passcode: 6vYzi8
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
Finance Committee Meeting – February 17, 2021 (Regular Meeting)
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. CAFETERIA EXPENSES AND PAYROLL
5. COVID RESERVE FUND
6. OTHER
7. ADJOURNMENT
March 17, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MARCH 17, 2021
Zoom Meet
7:00 PM
AGENDA
Join Zoom Meeting
https://zoom.us/j/91959625734?pwd=V3pqdEpNRURINjVPY0RHdkNDanlYQT09
Meeting ID: 919 5962 5734
Passcode: 3SdbmK
(A portion of this meeting may be held in executive session.)
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Robert Passini
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
Student Representatives
Brandon Gonzalez
Victoria Zhovkly
A. Pledge of Allegiance – Jennifer Marchand
B. Vision and Mission Statement – Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – February 17, 2021
l. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: March 17, 2021
2. Monthly Finance Report
3. COVID Reserve Fund
4. Next Meeting: April 21,2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. ACCEPTANCE OF LETTER OF RESIGNATION/RETIREMENT
A. Anthony Serio, Head of School/Superintendent
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Susan Sojka, Principal
2. Vote: Yeas_____ Nays_____ Abstain_____
C. Cheryl Caneschi, Spanish Teacher
1. Vote: Yeas_____ Nays_____ Abstain_____
D. Marysol Knipper, Spanish Teacher
1. Vote: Yeas_____ Nays_____ Abstain_____
7. PRINCIPAL REPORT 10 Min. A. Susan Sojka
1. Update on Transitioning Back
8. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Update on Esser Funds
9. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
10. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. Negotiations with Winchester Board of Education
11. OTHER
12. ADJOURNMENT
April 21, 2021 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, April 21, 2021
Zoom Meet
6:30 p.m.
Join Zoom Meeting https://zoom.us/j/98698337324?pwd=MTl2TEVaL2JnVVpVMnZCZHE0c2Nwdz09
Meeting ID: 986 9833 7324
Passcode: 8Zy1QQ
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
Finance Committee Meeting – March 17, 2021
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. CAFETERIA EXPENSES AND PAYROLL
5. COVID RESERVE FUND
6. OTHER
7. ADJOURNMENT
April 21, 2021- Regular meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, APRIL 21, 2021
Zoom Meet
7:00 PM
AGENDA
Join Zoom Meeting
https://zoom.us/j/98042866803?pwd=bU5RQWIzaVBRd1hxU0Z6bWJnbytVQT09
Meeting ID: 980 4286 6803
Passcode: 1wFE2b
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Kristin Peterson
Richard Dutton Theresa Padin Astrid Robitaille
Jennifer Marchand Robert Passini Steven Sedlack
Administration Student Representatives Dr. Anthony Serio Brandon Gonzalez Head of School/Superintendent Victoria Zhovkly Susan O. Sojka
Principal
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Special Meeting – March 15, 2021
l. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Regular Meeting – March 17, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: April 21, 2021
2. Monthly Finance Report
3. Use of COVID Reserve and Esser Funds
4. Next Meeting: May 19, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Possible Bids for Auditorium Roof
3. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. APPROVAL OF GRADUATION DATE
A. June 11, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
7. DISCUSSION/APPROVAL – NOTIFICATION OF NONRENEWAL OF
NON-TENURED TEACHERS
-
No Recommendations for Non-Renewal of Non-Tenured Teachers
8. APPROVAL OF SUPERINTENDENT AND PRINCIPAL VACATION TIME
A. Vote: Yeas_____ Nays_____ Abstain_____
9. PRINCIPAL REPORT 10 Min. A. Susan Sojka
1. Update on Transitioning Back
10. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Update on Esser Funds
3. COVID Reserve Fund Uses for Next Year
11. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. WBOE Negotiations Update
3. Support for Town Education Budget
13. OTHER
14. ADJOURNMENT
May 19, 2021 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, May 19, 2021
In-Person Meeting
The Gilbert School Library
6:30 p.m.
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee: Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin, Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
-
Finance Committee Meeting – April 21, 2021
-
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. CAFETERIA EXPENSES AND PAYROLL
5. COVID RESERVE FUND
6. OTHER
7. ADJOURNMENT
May 19, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MAY 19, 2021
IN-PERSON MEETING
THE GILBERT SCHOOL LIBRARY
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Theresa Padin, Steven Sedlack, Jennifer Marchand, Robert Passini
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
Student Representatives
Brandon Gonzalez
Victoria Zhovkly
A. Pledge of Allegiance – Theresa Padin
B. Vision and Mission Statement – Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Special Meeting – April 21, 2021
l. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: May 19, 2021
2. Monthly Finance Report
3. Use of COVID Reserve
4. Next Meeting: June 16, 2021
B. Personnel
1. Report on Meeting: May 6, 202l
2. Report on Meeting: May 13, 2021
3. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: May 12, 2021
2. Review of Quotes for Phone System
3. Review of Quotes for Ventilation Cleaning
4. Review of Roofing Project Timeline
5. Possible Review of Tennis Court Reconstruction Project
6. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. APPROVAL OF ENHANCEMENT GRANTS
A. Susan Sojka – End-of-Year Senior Activities
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Sarah Frechette – National Honor Society Garden
1. Vote: Yeas_____ Nays_____ Abstain_____
7. GILBERT ADMINISTRATORS’ ASSOCIATION
A. Recognition of the GAA
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Possible Ratification of GAA Contract
1. Vote: Yeas_____ Nays_____ Abstain_____
8. COMPENSATION FOR NON-CERTIFIED STAFF
A. Salary Increase for Non-Certified Staff
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Tuition Reimbursement for School Nurse
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Recognition of Work Beyond the Call of Duty
1. Vote: Yeas_____ Nays_____ Abstain_____
9. HEALTHY FOOD CHOICE PROGRAM
A. We are following the Healthy Food Choice Program by
way of School Corporation Approval. We will gain 10 cents per meal.
1. Vote: Yeas_____ Nays_____ Abstain_____
10. PRINCIPAL REPORT 10 Min. A. Susan Sojka
1. End-of-Year Activities Update
11. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Update on ARP Funds
3. CABE Student Recipients
4. LCSA Student Recipients
12. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. WBOE Negotiations Update
3. Support for Town Education Budget
Referendum – Saturday, May 29, 2021 - 8:00 a.m. – 8:00 p.m.
14. OTHER
15. ADJOURNMENT
June 10, 2021 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Thursday, June 10, 2021
The Gilbert School Library
In-Person Meeting
3:30 P.M.
A portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Committee Members: Steven Sedlack, Chairman;
Scott Beecher, Theresa Padin, Kristin Peterson
B. Others: Dr. Anthony Serio, Superintendent/Head of School
2. APPROVAL OF MINUTES
A. Meeting of May 13, 2021
1. Yeas_____ Nays_____ Abstain_____
3. COMPENSATION FOR CAFETERIA EMPLOYEES
A. Vote: Yeas_____ Nays_____ Abstain_____
4. DISCUSSION OF CLERICAL POSITIONS/SALARY ADJUSTMENT
A. Vote: Yeas_____ Nays_____ Abstain_____
5. OTHER
6. ADJOURNMENT
June 10, 2021 - Building and Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Thursday, June 10, 2021
In-Person Meeting
The Gilbert School Library
3:00 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Dr. Richard Dutton, Robert Passini, Steven Sedlack
B. Others – Anthony Serio, Head of School/Superintendent
Ted Buzinsky, Building & Grounds Supervisor
Diane Cook, Business Affairs Manager
Kay Day, Purchasing Agent
2. APPROVAL OF MINUTES
A. Meeting of May 12, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
3. BID ON AIR DUCT CLEANING
A. Vote: Yeas_____ Nays_____ Abstain_____
4. QUOTES FOR TENNIS COURT RE-SURFACING
A. Vote: Yeas_____ Nays_____ Abstain_____
5. OTHER
6. ADJOURNMENT
June 16, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 16, 2021
IN-PERSON MEETING
THE GILBERT SCHOOL LIBRARY
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Kristin Peterson
Richard Dutton Theresa Padin Astrid Robitaille
Jennifer Marchand Robert Passini Steven Sedlack
Administration Student Representatives Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
A. Pledge of Allegiance – Robert Passini
B. Vision and Mission Statement – Robert Passini
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Meeting – May 19, 2021
l. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: June 16, 2021
2. Monthly Finance Report
3. Use of COVID Reserve
4. Next Meeting: July 21 (if necessary)
B. Personnel
1. Report on Meeting: June 10, 202l
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: June 10, 2021
2. Review of Quotes for Ventilation Cleaning
3. Possible Review of Tennis Court Reconstruction Project
4. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. AUTHORIZED SIGNATURE CHANGE – CHILD NUTRITION PROGRAM 5 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
7. COMPENSATION FOR NON-CERTIFIED STAFF 5 Min.
A. Salary Adjustment for Non-Certified Staff Member
1. Vote: Yeas_____ Nays_____ Abstain_____
8. PRINCIPAL REPORT 10 Min. A. Susan Sojka
1. End-of-Year Update
9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 10 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Update on ARP Funds
3. Discussion of Board Attorney
4. Re-opening Plan and Continuity of Education
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. WBOE Negotiations Update
12. OTHER
13. ADJOURNMENT
June 16, 2021 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, June 16, 2021
In-Person Meeting
The Gilbert School Library
6:30 p.m.
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Jennifer Marchand (Chairman), Ellen Marino, Theresa Padin,
Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
Finance Committee Meeting – May 19, 2021
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. CAFETERIA EXPENSES AND PAYROLL
5. COVID RESERVE FUND
6. OTHER
7. ADJOURNMENT
June 28, 2021 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
MONDAY, JUNE 28, 2021
THE GILBERT SCHOOL
Zoom Meet
4:30 P.M.
AGENDA
Join Zoom Meeting
https://zoom.us/j/91930673920?pwd=SkNCL2VvZTlUZHRaZ2J1Qk12MUZYZz09
Meeting ID: 919 3067 3920
Passcode: 8KZZHW
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher
Ellen Marino
Doug Pfenninger
Richard Dutton
Theresa Padin
Astrid Robitaille
Jennifer Marchand
Kristen Peterson
Steven Sedlack
Administration
Dr. Anthony Serio
Head of School/Superintendent
Lynn Metcalf, Director of Food Services
Diane Cook
Business Affairs Manager
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. MOTION LANGUAGE FOR HEALTHY FOOD OPTION:
PURSUANT TO C.G.S. SECTION 10-215F,
The board of education or governing authority certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2021, through June 30, 2022. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
Vote: Yeas_____ Nays_____ Abstain_____
3. MOTION LANGUAGE FOR COMBINED FOOD AND BEVERAGE EXEMPTIONS:
A. The board of education or governing authority will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held.
1. Vote: Yeas_____ Nays_____ Abstain_____
4. ADJOURNMENT
Minutes
Minutes 2020-2021
- July 15, 2020
- August 12, 2020 - Special Meeting
- August 19, 2020
- September 16, 2020
- October 21, 2020
- November 18, 2020
- December 8, 2020 - Special Meeting
- January 20, 2021
- February 17, 2021
- March 15, 2021
- March 17, 2021
- April 21, 2021
- May 19, 2021
- June 16, 2021
- June 28, 2021 - Special Meeting
July 15, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
July 15, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, July 15, 2020 via ZOOM due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:06 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Nora Mocarski, Charles Seaback and Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Allison Shea, Sheila Sedlack, Julie McDougall, Christopher Affie, Maura Hurley, Kelli Gilbert and Donald Crossman.
Absent: Theresa Padin
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Jennifer Marchand.
Public Forum: The public can call in to the meeting. The information was posted on the Agenda. No Public discussion.
Call for Agenda Items:
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to add the Letter from The W.L. Gilbert Trust regarding enrollment modification to Item 2 under Section 8.A.
Vote: Yeas: 7 Nays 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Scott Beecher, seconded by Richard Dutton, to approve the minutes of the Regular Meeting on June 17, 2020.
Vote: Yeas: 7 Nays 0 Abstain: 0
Approved
A motion was made by Scott Beecher, seconded by Richard Dutton, to approve the minutes of the Special Meeting on July 8, 2020.
Vote: Yeas: 7 Nays 0 Abstain: 0
Approved
Committee Reports:
Finance – No Meeting to report.
Personnel- No Meeting to report
Policy – No Meeting to report but the committee will have to meet to discuss a policy regarding masks.
Buildings and Grounds: No Meeting to report. Items were covered in the special meeting on July 8, 2020.
Celebration of Education- No Meeting to report
Approval of New Board Member:
A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve the Trust’s appointment of Allison Shea to complete the remainder of Charles Seaback’s term.
Vote: Yeas: 7 Nays 0 Abstain: 0
Approved.
After the vote, Town Clerk Sheila Sedlack, administered the oath to Allison Shea.
Election of New Treasurer:
A motion was made by Steven Sedlack, seconded by Scott Beecher to appoint Jennifer Marchand as Treasurer of The W.L. Gilbert School Corporation.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved.
Principal and Head of School Reports:
Reopening of School:
Sue Sojka presented a slide show regarding the opening of school and various models including in person and hybrid modules. She was assisted in the presentation by Donald Crossman, who discussed athletics and the arts, school nurse Kelli Gilbert, Christopher Affie who discussed professional development and Maura Hurley offered clarification on synchronous versus asynchronous learning. Dr. Serio cautioned that these modules are a snapshot at this time as the process is ever changing. The school is following the state’s guidelines which are evolving daily.
Trust Letter:
Steven Sedlack read a letter that was distributed to the board prior to the meeting from Charles Seaback, President of The W.L. Gilbert Trust Corporation requesting a reduction in enrollment of Trust students from 30 to 20, which will result in a tuition reduction.
A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the request to modify the Trust enrollment figure from 30 students to 20 students.
Vote: Yeas: 5 Nays 0 Abstain: 3 (Richard Dutton, Nora Mocarski, Kristin Peterson)
Approved.
Winchester Report:
Nora Mocarski that there was no board meeting for July as the board had their retreat. Kristin Peterson reported the retreat was 4 hours long. Ellen Marino asked where the funds came from to pay for the lease with St. Anthony School. Nora Mocarski reported she thinks those funds were from COVID monies received by the WPS. Kristen said there was also a small fund balance. Jennifer Marchand asked how much WPS has received in COVID monies but no Winchester board member was aware of the amount.
School Corporation Chairman’s Report:
Chairman Steven Sedlack reported on the changes in the Board and reallocation of committee assignments. Jennifer Marchand would chair the finance committee. Ellen Marino would chair the Joint Finance Committee.
Adjournment:
A motion was made by Scott Beecher, seconded by Kristen Peterson, to adjourn the meeting at 9:17 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 12, 2020 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
August 12, 2020
A Special Meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 12, 2020 via Video Conference (ZOOM) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 6:32 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Nora Mocarski, Theresa Padin, Kristin Peterson and Alison Shea.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Julie McDougall, Kelli Gilbert, Maura Hurley and Debra Lewis.
Absent: None
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Ellen Marino.
Approval of Policies.
Face Mask Policies 4218.237, P. 4218.237
A motion was made by Nora Mocarski, seconded by Theresa Padin, to approve the face mask policy as revised.
Vote: Yeas: 9
Nays 0
Abstain: 0
Approved.
Pandemic Policy P. 6114.81
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to approve the Pandemic policy as revised.
Vote: Yeas: 9
Nays 0
Abstain: 0
Approved.
Opening of School.
Sue Sojka presented a Hybrid Model of opening the school and a distance learning model. There was extensive discussion with input from the school nurse, Kelli Gilbert, Maura Hurley and Julie McDougall.
School Calendar.
Dr. Serio presented a request to revise the Student First Day of School to Tuesday, September 8, 2020. There was discussion about professional development being held before students arrive and making sure the facility is ready.
A motion was made by Ellen Marino, seconded by Alison Shea, to approve Revised Calendar with the Student First Day of School being September 8, 2020.
Vote: Yeas: 5 (Scott Beecher, Jennifer Marchand, Ellen Marino, Steven Sedlack, Alison Shea)
Nays 4 (Richard Dutton, Nora Mocarski, Theresa Padin, Kristin Peterson)
Abstain: 0
Approved.
Use of PPP Funds for Personnel.
Dr. Serio reported that he will need to use PPP funds to keep people employed and hire another custodian due to the COVID-19 Pandemic. He will bring more specific information to the Board at a later date.
Adjournment:
A motion was made by Kristin Peterson, seconded by Theresa Padin, to adjourn the meeting at 9:27 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 19, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
August 19, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 19, 2020 via ZOOM due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:00 P.M.
Members in attendance were Scott Beecher, Richard Dutton (arrived 7:16 P.M.), Jennifer Marchand, Ellen Marino, Nora Mocarski, Theresa Padin (arrived 7:02 P.M.) Kristin Peterson and Alison Shea.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook.
Absent: None
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Nora Mocarski.
Public Forum: The public can call in to the meeting. The information was posted on the Agenda. No Public in attendance.
Call for Agenda Items:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to add the Enhancement Grant request from the Athletic Director as Item 7.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
A motion was made by Kristen Petersen, seconded by Scott Beecher, to add the resignation of James Brady as item 6 B.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Nora Mocarski, seconded by Jennifer Marchand, to approve the minutes of the Regular Meeting on July 15, 2020.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
A motion was made by Nora Mocarski, seconded by Theresa Padin, to approve the minutes of the Special Meeting on August 12, 2020 as corrected (showing proper vote under school calendar).
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Committee Reports:
Finance – Diane Cook reported on the Income and Expense Report for the month ending July 31, 2020, including the unresolved budget, the $378,000 in cuts, two people accepting early retirement and explained that there will be line adjustments to be made at the September, 2020 meeting. Transportation cost were also discussed.
Personnel - No Meeting to report
Policy – No Meeting to report. Items were resolved at the August 12, 2020 special meeting.
Buildings and Grounds: No Meeting to report. Items discussed at special meeting on August 12, 2020.
Celebration of Education- No Meeting to report
Acceptance of Resignation:
A motion was made by Theresa Padin, seconded by Kristin Peterson to accept the resignation of Breanna Chiaputti, Social Worker.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved.
A motion was made by Richard Dutton, seconded by Theresa Padin to accept the resignation of James Brady, Math, with regret.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved.
Enhancement Request:
A request for a field lining machine was made from Buckley Morgan, AD for the football/band program. Dr. Serio reported on the written request provided in the Board packet.
A motion was made by Jennifer Marchand, seconded by Theresa Padin to approve the enhancement request grant for a field lining machine from the Athletic Department for $1,000.00 and to forward said request to the Trust.
Vote: Yeas: 8 Nays: 1 (Richard Dutton) Abstain: 0
Approved.
Principal and Head of School Reports:
Reopening of School:
Dr. Serio reported on the Community Forum held last evening via ZOOM. There were 75 participants and the feedback was positive and several parents participated via the CHAT feature. The meeting was recorded and will be posted online along with the slide show that was presented. Additionally, there will be a feature story in THE BUZZ on school reopening and the Forum. Professional Development days start on Monday with social distance protocols in place. There were some delays in progress due to a truck accident involving roofers hauling materials for the roof repair, a discovery of a key missing part of the elevator and delays with movers. Teacher, Faculty, Administration and Staff have been working tirelessly to prepare for the opening of school and will be ready for the HYBRID opening slated for September 8th.
Winchester Report:
Nora Mocarski reported that the WBOE held a retreat at Pearson School on July 15, 2020. Several items were discussed including national movements such as Black Lives Matters. The board generally directed Melony Brady-Shanley to create a 5 year plan. Governor Lamont came to Winchester to showcase the WPS in person school re-opening plan. WPS had 40 students participate in summer school and it went well. In a non-COVID situation, there are typically approximately 60 participants. Oak Street School is being prepped up for in-person school opening. 20% of the WPS families reported they will be staying home doing distance learning. Nora also reported that at the July 15th retreat, the WBOE passed a motion to approach the BOS about proposing state legislative changes regarding the structure of the GBOE. She said Mayor Perez introduced a proposal at the most recent BOS meeting to change existing state legislation to the statute concerning the structure of the Gilbert School to deal with the financial struggles between the WBOE and GBOE. She reported that the BOS also took action on this issue. Chairman Sedlack, who had recused himself at the BOS meeting, said there was no prior discussion of this issue with the BOS until the meeting on Monday, August 17, 2020. There was extensive discussion and it was not clear how this initiative for the BOS to introduce new legislation regarding the GBOE structure was conveyed from the WBOE to the BOS. Richard Dutton reported that both the BOS and WBOE support the Mayor’s proposal.
School Corporation Chairman’s Report:
Chairman Sedlack offered encouraging words to the Administration, faculty and staff on the up-coming school reopening. Other board member echoed his sentiments. Kristin Peterson reported that she received a response to Ellen Marino’s question earlier about Winchester parents’ response to WPS surveys and the WPS superintendent said she had a 99% response rate.
Adjournment:
A motion was made by Kristen Peterson, seconded by Theresa Padin, to adjourn the meeting at 8:43 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
September 16, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
September 16, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, September 16, 2020 in the Cafeteria at The Gilbert School. The meeting was called to order by Chairman Steven Sedlack at 7:02 P.M. Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, and Theresa Padin.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook.
Absent: Kristin Peterson, Alison Shea
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Steven Sedlack.
Public Forum: The public can call in to the meeting. The information was posted on the Agenda. No Public in attendance.
Public Forum: No public in attendance
Call for Agenda Items: None
Approval of Minutes:
A motion was made by Richard Dutton, seconded by Jennifer Marchand, to approve the minutes of the Regular Meeting on August 19, 2020.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to approve the minutes of the Special Meeting on August 12, 2020.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
(The secretary notes that these minutes were already approved at the August 19, 2020 Regular Meeting)
Committee Reports:
Finance – Jennifer Marchand reported on the Income and Expense Report for the month ending August 31, 2020. She further reported that there may be additional grant monies received that may cover COVID related expenses on Line #5544.
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to use $224,770.22 of the PPP Fund Balance as presented on the request dated 9/16/2020.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by Ellen Marino, seconded by Jennifer Marchand, to adjust the 2020-2021 budget line items as presented and to identify the unresolved reductions of $378,465.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Personnel - No Meeting to report
Policy – No Meeting to report.
Buildings and Grounds: Scott Beecher reported on the meeting held September 16, 2020 prior to the full board meeting. The building was ready for school opening and the feedback has been positive from teachers and students. The roof project was delayed because one of the delivery vehicles was in an accident and the vehicle was impounded causing a delay in delivering materials. The materials have arrived and hopefully the roof repairs will begin next week. The missing elevator part was delivered and they are working to see if they can get the elevator operational soon. The committee toured the school to see the screens, spacing of desks, sanitizing stations among other changes due to the coronavirus pandemic.
Celebration of Education- No Meeting to report
Approval of Line Item Transfers:
A motion was made by Theresa Padin, seconded by Jennifer Marchand to approve of the Line Item Transfers as presented.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved.
Discussion/Possible Action – WBOE/WBOS Adhoc Committee to Change legislation related to TGS:
The board discussed the matter and directed the Chair to send a letter to the WBOE and WBOS expressing the Board’s disappointment in the Town’s actions and stating that the Gilbert Board opposes the proposed changes.
Principal and Head of School Reports:
Reopening of School:
Susan Sojka reported that the opening of school has gone very well. The additional days of professional development proved to be very valuable as anxiety levels were high and now have waned due to measures taken to communicate to teachers and staff and action taken to make the school safe. Student attendance has been excellent, better than before and the block scheduling seems to be working very well. School is in full compliance with regard to masks, social distancing and sanitizing. The feedback is that the students, faculty and staff feel safe and that the school has taken appropriate measures to protect them.
Dr. Serio reported on the GEA Memorandum of Understanding. The final agreement was provided in the packet and is a very fair agreement that is mutually favorable.
Winchester Report:
Richard Dutton reported that the renovation of Hinsdale School is progressing. There are many policies in the WBOE minutes that are non-controversial but may affect The Gilbert School. There was discussion about Oak Street School and he reported that the town plans to buy the school at some point in the future.
School Corporation Chairman’s Report:
Chairman Sedlack discussed the process of hiring a Headmaster and discussed whether the board wants to handle the process itself or hire a consultant to help.
A motion was made by Theresa Padin, seconded by Richard Dutton, to hire a consultant to help with the executive search.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Chairman Sedlack further reported that the Board has a vacancy as Nora Mocarski has resigned. The WBOE Chairman has not yet appointed a replacement.
Adjournment:
A motion was made by Scott Beecher, seconded by Theresa Padin, to adjourn the meeting at 8:35 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
October 21, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
October 21, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, October 21, 2020 via GOOGLE MEET due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:01 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson and Alison Shea.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook.
Absent: None
Student Representatives in attendance: Victoria Zhovkly
The Pledge of Allegiance was led and Vision and Mission statements were led by Kristen Peterson.
Public Forum: The public can call in to the meeting. The information was posted on the Agenda. No Public in attendance.
Student Representative: Victoria Zhovkly reported that school was going well. They did a poll in class and the feedback was positive. Working on events for spirit week.
Call for Agenda Items:
None
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Scott Beecher, to approve the minutes of the Regular Meeting on September 16, 2020.
Vote: Yeas: 6 Nays: 0 Abstain: 2 (Alison Shea, Kristen Peterson)
Approved
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and reported that there were some savings in athletic but there will be less revenue in gate receipts. The cafeteria has very little revenue and will likely cause a deficit because very few are utilizing the free breakfast and lunches because there are more students distance or remote learning and they don’t pick up meals when not in school. The federal program only reimburses for each meal served and the number of meals is very low. The food service director will report at the November meeting. Discussion was had on the use of PPP funds as well.
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approve the request to use PPP fund balance in the amount of $12,963.51 as presented.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (Richard Dutton)
Approved
Personnel - Steven Sedlack reported on the Headmaster search. Dr. Serio contacted several organizations to help with executive searches and narrowed it down to three whose representatives will present proposals to the committee on November 9, 2020. There has been dialog between the GBOE and WBOE regarding negotiations but no meeting date has been agreed to yet.
Policy – No Meeting to report.
Buildings and Grounds: Scott Beecher reported that the roofs are done except for some facia repairs and the elevator is completed and testing is schedule for next week. The committee discussed the 5 year plan, root top units for air balancing, a new janitor was hired and the school is very clean. The facility is in much better shape than it was 6 months ago.
Celebration of Education- No Meeting to report
Acceptance of Resignation:
A motion was made by Richard Dutton, seconded by Jennifer Marchand to accept the resignation of Margaret Steinway, Art Teacher.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
Discussion/Possible Action – WBOE/WBOS Adhoc Committee to Change Legislation related to The Gilbert School:
A letter dated November 4, 2020, from the Board of Selectman addressed to Senator C. Miner and Representative J. Case was discussed. Since Election Day is November 3, 2020, it would be premature to respond to this action until the results determine who the representatives would be.
A motion was made by Ellen Marino, seconded by Scott Beecher to direct the Board Chair, with assistance of Dr. Serio to prepare a response subject to final review of the Board and further action would be taken as to when and to whom to send the response.
Vote: Yeas: 6 Nays: 1 (Richard Dutton) Abstain: 1 (Kristin Peterson)
Approved.
Principal and Head of School Reports:
Susan Sojka reported on the opening of school and how Hybrid learning has been going. The school was having a Pink Out event, selling pink masks to support breast cancer awareness. There are Gilbert Strong signs, masks and activities involving painting rocks with positive/inspirational messages to help school spirit. Cross country, Volleyball and Soccer sports are active and senior nights are being celebrated. School compliance with masks and social distancing has been going well but it is difficult. SATs will be giving October 27th and PSAT will be given October 29. Those not taking the tests will do independent learning. All tests are in person. School will be all remote learning on Election Day. Created a new Cohort D, which is approximately 20 students attending in person 4 days a week. The Administrative team is meeting Friday to review how the hybrid learning is working. Dr. Serio reported on enrollment and praised the work of his Administrative team, faculty and staff during these difficult times.
Winchester Report:
Kristin Peterson reported on continual emotional support checks going on in the schools; WBOE received an Alliance Grant of $477,000.00 for upgrades to facilities that were set aside due to COVID-19; WBOE busy updated policies and a charitable organization is giving free bicycles and helmets to all first graders so there will be a bike build event to put the bikes together before distribution.
School Corporation Chairman’s Report:
Chairman Sedlack had no further report on the Headmaster search as it was covered in the Personnel committee report.
Adjournment:
A motion was made by Kristin Peterson, seconded by Theresa Padin, to adjourn the meeting at 8:34 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
November 18, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
November 18, 2020
A Hybrid regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, November 18, 2020 in The Gilbert School Library and via video conference (GOOGLE MEET) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack (in person) at 7:00 P.M.
Members in attendance were Scott Beecher (virtually), Richard Dutton (in person), Jennifer Marchand (virtually), Ellen Marino (virtually), Theresa Padin (virtually), Robert Passini (in person), Kristin Peterson (virtually) and Alison Shea (virtually).
Also in attendance were Dr. Anthony Serio (in person), Susan O. Sojka (in person), Diane Cook (virtually), Kelli Gilbert (virtually) and Christopher Affie (virtually).
Absent: None
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Steven Sedlack.
Public Forum: Christopher Affie offered comments about keeping the building open in a Hybrid model during the pandemic. He said there was much anxiety and skepticism prior to opening school but with all the protocols in place, the flexibility of the administration and cooperation of faculty, staff and students, the hybrid model is working and he appreciates the administration providing surveys to faculty, parents and students to gain insight about what’s working and areas of concern and keeping everyone informed during these unusual times.
Student Representative: No representative in attendance so no report.
Call for Agenda Items:
None
Approval of Minutes:
A motion was made by Richard Dutton, seconded by Theresa Padin, to approve the minutes of the Regular Meeting on October 21, 2020.
Vote: Yeas: 8 Nays: 0 Abstain: 1 (Robert Passini)
Approved
Presentation of In-Person/Hybrid/Remote Learning: Susan Sojka and Kelli Gilbert presented a slide show and reported on the Covid repopulation plan for The Gilbert School. The goal is to repopulate safely and have all students return to in-person learning. The report covered several mitigation factors including 6 foot distancing, block schedules, synchronous learning, masks protocols, food distribution, cafeteria restructuring, providing PPE to staff, faculty, students who need it, cohorting, regular staff, parent and PPT meetings, reducing hallway traffic, reviewing and improving ventilation in the building and cleaning/sanitizing protocols. Administration is in regular communication with the SDE, Litchfield County Superintendents, the public health district, medical advisor to the school monitoring data and trends in increased COVID cases and recognize that plan are constantly changing. Surveys went out to 340 families and 161 responded. There were 140 responses from students and the results of the surveys were outlined in the presentation. The date shows that the 9th grade class seems to be struggling the most. Staff reductions, resources and supports have been cut over the past few years due to budget constraints.
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and explained the process of using the PPP funds to the board for the benefit of a new board member.
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approve the request to use PPP fund balance in the amount of $9,399.13 as presented.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Personnel - Steven Sedlack deferred the report to Item 7 on the agenda .
Policy – No Meeting to report.
Buildings and Grounds: Dr. Serio reported that the flashing/trim on the teacher side of the building is all that’s left to be done and the contractor is paid except for $35,000, which will be paid when it completed. The elevator needs camera to be connected but is working and has been inspected. They have been looking at the ventilation of the roof top units and work has been done to improve the ventilation. The fire panel project is complete. There was enhanced cleaning this past Sunday due to report of a potential COVID case. One set of exterior doors is completed and another set near the music room is soon to be completed.
Celebration of Education- No Meeting to report
Approval of Search Services for Headmaster:
A motion was made by Richard Dutton, seconded by Theresa Padin to hire CABE as the Agency to provide services to the Board regarding their search for a Headmaster in the amount not to exceed $11,950.00.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved.
Principal Report:
Susan Sojka reported on Spirit Week and said despite the pandemic, there is plenty of Spirit at school. She asked the Board to hire well in the search for a new Headmaster. She reported that there have been several cuts to the budget over the past few years, including a 9th grade counselor.
Head of School Report:
Dr. Serio reported on the protocols and mitigation factors implemented in the school due to the coronavirus. Positive cases are increasing so the situation is monitored closely. He reported that Winter sports have been delayed to January 19, 2021, practice may begin on January 5, 2021, but that could change at any time. The fall sports season ended this week and there is talk that there may be Spring football. Boys Cross Country finished second in the Berkshire Tournament.
Winchester Report:
Kristin Peterson reported that WPS remain in person five days a week and students and teachers are happy. There are lots of supports being implemented in the schools. It is budget season and they are expecting to lose funding from the commissioner’s network.
School Corporation Chairman’s Report:
Chairman Sedlack reported that a letter was sent to Rep. Jay Case and State Senator Craig Miner and we are waiting for a response as to when we can meet with them to discuss our position to the Board of Selectman legislative proposal. Negotiations have begun with the WBOE as both committee met in person last Thursday at the Town Hall and have a ZOOM meeting scheduled tomorrow, November 19th at 7pm.
Adjournment:
A motion was made by Robert Passini, seconded by Jennifer Marchand, to adjourn the meeting at 8:48 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 8, 2020 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
December 8, 2020
A Special Meeting of The W. L. Gilbert School Corporation was held on Tuesday, December 8, 2020 via Video Conference (Google Meet) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 6:02 P.M.
Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Theresa Padin (called in at 6:05 P.M.), Kristin Peterson and Alison Shea.
Also in attendance were Dr. Anthony Serio, and Mary Broderick, of CABE.
Absent: Richard Dutton and Robert Passini
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Jennifer Marchand.
Designation of Head of School Search Committee.
Dr. Serio introduced Mary Broderick of CABE to the Board and individual board members introduced themselves to Mary Broderick. Mary Broderick reported that a search committee needs to be established and it is best practice to have the full board participate as members of the committee. All members must sign a confidentiality agreement and it is estimated there will be five meetings. Only the Board actually hires the new Head of School.
A motion was made by Kristin Peterson, seconded by Ellen Marino to establish a search committee consisting of the 9 current Gilbert School Corporation Board Members plus Donald Crossman (faculty representative) and Debra Lewis (Administration representative).
Vote: Yeas: 7
Nays: 0
Abstain: 0
Approved.
A motion was made by Jennifer Marchand, seconded by Scott Beecher to adjourn the meeting at 6:28 P.M..
Vote: Yeas: 7
Nays 0
Abstain: 0
Approved.
Respectfully submitted,
Ellen Marino
January 20, 2021
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
January 20, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, January 20, 2021 via video conference (Zoom) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:01 P.M.
Members in attendance were Scott Beecher (arrived 7:10 p.m.), Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson and Astrid Robitaille.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Buckley Morgan, Rebecca Dowling and Mary Broderick.
Absent: Robert Passini
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Steven Sedlack.
Oath of Office. Steven Sedlack reported that The W.L. Gilbert Trust Corporation appointed Astrid Robitaille to the Board replacing Alison Shea.
A motion was made by Theresa Padin, seconded by Kristin Peterson, to accept Astrid Robitaille as a Member of The W.L.Gilbert School Corporation.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Town Clerk Sheila Sedlack administered the oath of office to Astrid Robitaille.
Public Forum: None.
Student Representative: None in attendance.
Call for Agenda Items:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to add to item 6B the Presentation of the Head of School Leadership Profile.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Presentation of the Leukemia & Lymphoma Society’s Student of the Year Program:
Rebecca Dowling, a Class of 2021 member, was nominated and selected as a member of this national program. She reported that LLS is a National Philanthropic leadership high school program that helps raise funds for blood cancer research and supports. Her team’s mission is to end the devastation of loss to those who suffer from blood cancer and they act as advocates for patients and provide supports for families. She will publish an article in Friday’s issue of The Buzz and encouraged the Board to support this cause.
Monthly School Report:
Buckley Morgan, Athletic Director presented a slide show highlighting the CIAC plan for Winter Sports. Practices started yesterday, January 19, 2021, with strict guidelines. Sports being allowed include basketball, static cheer and indoor track (which will primarily be outdoors). There will be no wrestling, football or competitive cheer. Mr. Morgan also introduced the National Federation of High School (NFHS) School Broadcast Program. He explained that this program includes installation and maintenance of a fully automated video system capable of live streaming events. Coaches have control of the program with their cell phones and can retrieve recordings to help enhance coaching. The upfront fee is $2,500 for a 5 year exclusive contract and requires internet access. Users who want to view the broadcasts pay a monthly subscription fee and the school can sell advertising to generate revenue. The subscription fee is for any NFHS programing. Dr. Serio reported that this is very preliminary introduction of this concept and the Board Attorney, Greg Bezz, has reviewed the contract and has some areas that require further review and discussion. This was discussed as a possibility for next year’s budget. No action was taken.
Mary Broderick presented a lengthy and detailed report of the Head of School Leadership Profile. She reported on the data obtained from input received from all stakeholders utilizing focus groups, interviews and survey responses. She reported on the strengths and challenges this new leader will face and felt that the report was representative of the skills and characteristics needed for this new leader.
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to accept the Head of School Leadership Profile
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Richard Dutton, seconded by Scott Beecher, to approve the minutes of the Regular Meeting on December 16, 2020.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (Astrid Robitaille)
Approved
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and reported that the cafeteria continues to run at a deficit. She reported that we are waiting to see if the State of CT will approve sending funds to schools to help bridge the gap they are experiencing due to less students being in school, less meals being served and thus less revenue. She also reported on the Joint finance and building & grounds meeting and the discussion of the upcoming capital improvement, the most pressing being the auditorium roof. She further detailed the monthly request for the use of PPP and the committees’ consensus to approve the expenditures.
A motion was made by Jennifer Marchand, seconded by Scott Beecher, to approve the request to use PPP fund balance in the amount of $10,434.62 as presented.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Personnel - No Meeting to report.
Policy – No Meeting to report.
Buildings and Grounds: Jennifer Marchand covered this in the finance report.
Celebration of Education- No Meeting to report
Principal Report:
Susan Sojka reported on the impact COVID-19 has had on the school and community. Due to a shortage of staffing issues for a variety of reasons, including quarantine guidelines, the school has been learning remotely. She anticipated return to in person leaning on Monday, January 25, 2020. Seniors are applying to college and PSATs have been postponed. Teachers vaccinations have been delayed and will likely begin in February or March as the state has changed the prioritization plans. Faculty and Staff are anxious to be back in school with the kids.
Head of School Report:
Dr. Serio reported school enrollment, 427 students from Winchester, 20 International and 1 Hartland. He reported on budget drivers including the teacher’s collective bargaining agreement, medical benefit increases, capital projects and COVID will remain a budget driver for some time. He reported on a meeting with the Dept. of Health and the new COVID variant that is highly contagious and the state anticipates another surge in March.
Winchester Report:
Kristen Peterson reported that the Winchester Public School are fully remote learning for the rest of the month. Winchester and Southington were highlighted by the State for best practices in science instruction. Over break, teachers and administrators read books online and the music teachers recorded students playing instruments. The Winchester Superintendent met with the Board of Selectmen to report a loss of state funding and is looking for town and family support for education. The Hinsdale school project is moving forward. Voluntary retirement plans went out to staff. Student pajama day raised over $500 which was donated to the medical center. Theresa Padin reported that she works out of the Oak Street School and says it’s very difficult without students being there. The students make the school.
School Corporation Chairman’s Report:
Chairman Sedlack reported on the Board of Selectmen’s proposal to change legislation, specifically C.G.S. §10-34 affecting any incorporated or endowed school or academy. Representatives Jay Case and Craig Miner met with town officials and later met with Dr. Serio and Steven Sedlack. Gilbert reported that it saw no need to change the legislation as the items proposed are contract matters and the boards are involved in negotiations. Steven Sedlack and Ellen Marino reported that negotiations are on-going with Winchester and we are expecting a contract proposal from Winchester for review and discussion. Steven Sedlack reported that negotiations with the Gilbert Administration (GAA) have reached a tentative agreement, pending legal review.
Other: Steven Sedlack reported he would send out a confidential email regarding the salary structure of the new Head of School position.
Adjournment:
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to adjourn the meeting at 9:23 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
February 17, 2021
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
February 17, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, February 17, 2021 via video conference (Zoom) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:02 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Kristin Peterson and Astrid Robitaille.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, and Kelli Gilbert (school nurse).
Absent: Theresa Padin, Robert Passini
Student Representatives in attendance: None
The Pledge of Allegiance was led by Steven Sedlack.
The Vision and Mission statements were read by Richard Dutton.
Public Forum: None.
Student Representative: None in attendance.
Approval of Minutes:
A motion was made by Scott Beecher, seconded by Kristin Peterson to approve the Minutes of the Regular Meeting held January 20, 2021 as amended (correcting the spelling of Kristin Peterson’s name).
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and reported that the cafeteria continues to run at a deficit at approximately $7,000 per month. She reported that we are waiting to see if the State of CT will provide some relief from a pool of ten million dollars purportedly allocated to assist food service programs.
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the finance committee’s request to use COVID Reserve Funds in the amount of $8,564.90 as presented.
Vote: Yeas: 6 Nays: 0 Abstain: 0 (Richard Dutton was off camera and muted and did not vote)
Approved
Personnel - No Meeting to report.
Policy – No Meeting to report.
Buildings and Grounds: No Meeting to report.
Celebration of Education- No Meeting to report
HRS Bank Account.
A motion was made by Kristin Peterson, seconded by Jennifer Marchand, to close the HRA Bank Account with TD Bank and open a new HRA Bank Account at Northwest Community Bank.
Vote: Yeas: 6 Nays: 0 Abstain: 0 (Richard Dutton was off camera and muted and did not vote)
Approved
A motion was made by Scott Beecher, seconded by Jennifer Marchand, to appoint Signees for the new HRA Northwest Community Bank, specifically Anthony Serio, Susan Sojka and Diane Cook.
Vote: Yeas: 6 Nays: 0 Abstain: 0 (Richard Dutton was off camera and muted and did not vote)
Approved
Discussion/Adoption of 2021-2022 Budget.
Dr. Serio presented slide show of the proposed budget for 2021-2022 highlighting budget drivers, initiatives and cost saving measures. There was discussion regarding the use of funds from the capital reserve account recommending caution due to future capital improvements. The proposed budget is a 2.11% increase over last year’s budget with Winchester tuition at $7,345,297, International Program tuition at $347,306 and Hartland tuition at $17,375.
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve the 2021-2022 budget in the amount of $7,843,928.00 as presented.
Vote: Yeas: 5 Nays: 1 (Richard Dutton) Abstain: 1 (Kristin Peterson)
Approved
Principal Report:
Susan Sojka and Kelli Gilbert presented a slide show about the Reopening plan for the current semester. The report highlighted the impact of COVID locally and provided statistics from the community and the school. The administration, faculty and staff are concerned about students as COVID has heightened anxiety, increased mental health concerns, disengaged some student and increased screen times. They are hoping to bring more students back in a staggered and controlled fashion. Goal is to bring seniors back on March 1, 2021, freshmen on March 15, 2021, sophomores and juniors back on April 5, 2021 and the middle school back on April 19, 2021. There are new students, particularly 7th and 9th grade who have never been in the school building due to the pandemic and are missing in person contact. The consensus of the board was supportive of the plan.
Head of School Report:
Dr. Serio reported school enrollment, 422 students from Winchester, 21 International and 1 Hartland. The rest of his report was in the budget presentation previously.
Winchester Report:
Kristin Peterson reported that the Oak Street School lease was extended for another year. Little Owls pre-school is online. Hinsdale project is awarding bids. WPS is exiting the Commissioner Network Program. WPS was awarded $850,000 in ECS funds. Food program is in the black and state department of education did their mid-year evaluation.
School Corporation Chairman’s Report:
Chairman Sedlack reported that there is no action to report on the Board of Selectmen’s proposal to change legislation, specifically C.G.S. §10-34 affecting any incorporated or endowed school or academy. There is no next meeting planned for negotiations with the Winchester Board of Education but Gilbert’s latest proposal was sent with a request for a meeting on Thursday, February 25, 2021. The Head of School Search will be interviewing candidates remotely on February 18th and February 19th.
Other: None.
Adjournment:
A motion was made by Kristin Peterson, seconded by Jennifer Marchand, to adjourn the meeting at 8:30 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
March 15, 2021
The W. L. Gilbert School Corporation
Minutes of Special Meeting
March 15, 2021
A Special Meeting of The W. L. Gilbert School Corporation was held on Wednesday, March 15, 2021 via Video Conference (ZOOM) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 6:02 P.M.
Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson and Astrid Robitaille (arrived 6:04 p.m.).
Also in attendance were Dr. Anthony Serio, Greg Shugrue and Mary Broderick.
Absent: Robert Passini and Richard Dutton
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Ellen Marino.
Head of School Search.
A motion was made by Scott Beecher, seconded by Theresa Padin, to authorize the Chairman of The W.L. Gilbert School Corporation to sign a contract with the selected candidate to become the Head of School for The Gilbert School beginning July 1, 2021.
Vote: Yeas: 7
Nays 0
Abstain: 0
Approved.
Adjournment:
A motion was made by Jennifer Marchand, seconded by Scott Beecher, to adjourn the meeting at 6:16 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
March 17, 2021
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
March 17, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, March 17, 2021 via video conference (Zoom) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:01 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson and Astrid Robitaille.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Deb Lewis, Melony Brady-Shanley (left 7:03pm) and Emily Olson (Register Citizen).
Absent: Robert Passini
Student Representatives in attendance: None
The Pledge of Allegiance was led by Jennifer Marchand.
The Vision and Mission statements were read by Jennifer Marchand.
Public Forum: None.
Student Representative: None in attendance.
Approval of Minutes:
A motion was made by Theresa Padin, seconded by Scott Beecher to approve the Minutes of the Regular Meeting held February 17, 2021 as amended.
Vote: Yeas: 7 Nays: 0 Abstain: 0 (Astrid Robitaille was off camera, muted and did not vote)
Approved
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and reported that the cafeteria continues to run at a deficit and that the federal government’s reimbursement checks are lagging by about two months. She reported that all the furniture has been returned to the school in anticipation of the students returning to the classrooms and identified the request to use COVID reserve funds as approved by the finance committee.
A motion was made by Jennifer Marchand, seconded by Richard Dutton, to approve the finance committee’s request to use COVID Reserve Funds in the amount of $13,998.07 as presented.
Vote: Yeas: 7 Nays: 0 Abstain: 0 (Astrid Robitaille was off camera, muted and did not vote)
Approved
Personnel - No Meeting to report.
Policy – No Meeting to report.
Buildings and Grounds: No Meeting to report.
Celebration of Education- No Meeting to report
Acceptance of Letters of Resignation:
A motion was made by Ellen Marino, seconded by Richard Dutton, to accept the resignation of Anthony Serio, Head of School/Superintendent, effective June 30, 2021, with regret.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
A motion was made by Ellen Marino, seconded by Astrid Robitaille, to accept the resignation of Susan Sojka, Principal, effective June 30, 2021, with regret.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
A motion was made by Theresa Padin, seconded by Ellen Marino, to accept the resignation of Cheryl Caneschi, Spanish Teacher, with regret.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
A motion was made by Theresa Padin, seconded by Ellen Marino, to accept the resignation of Marysol Knipper, Spanish Teacher, with regret.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Principal Report:
Susan Sojka reported that the Freshmen and Seniors are back in person for 4 days. The administration is going to accelerate the timeline of repopulating the school so Sophomores and Juniors come back March 29, 2021 and 7th and 8th graders will return April 5, 2021. PSAT being held on the 24th. Senior class is planning Prom and Graduation, possibly on campus graduation but outdoors. Looking to do a senior party with food trucks instead of project graduation. Also planning for Spirit Week, end of the year field games like tug of war and flag football and the walls competition. Cafeteria putting back the round tables with plexi-glass partitions. Drama club will perform SNOOPY either outside or virtually. 80% of the students are returning with 20% continuing in Cohort C.
Head of School Report:
Dr. Serio reported school enrollment, 425 students from Winchester, 21 International and 1 Hartland. He reported that he was very disappointed that Endowed Academies were excluded from ESSER 2 funds as they are considered non-public and non-title 1 schools. Between the 3 endowed academies, there are approximately 3,600 public school children left out of these funds which he believe is an equity issue and he will continue to advocate with state representatives, Jay Case, Cathy Austin and Craig Miner. He is still not sure about ESSER 3 funds.
Winchester Report:
Kristin Peterson reported that the Winchester Board will receive approximately $1,750,000 in Rescue funds and will talk about that in the next finance meeting. The Education budget was presented to the Board of Selectmen with a 2.6% increase. Students are back taking band lessons and drama is looking to do some recorded performances. All staff received their first COVID shot on March 7th. Parent/Teacher conferences are this week. Bids on the Hinsdale Renovation project are with the architects. There is an upcoming tag sale of furniture located at Hinsdale School.
School Corporation Chairman’s Report:
Chairman Sedlack reported that there is no updated regarding the Legislative Bill presented by the Board of Selectmen and there has been no negotiations session with the WBOE since November and nothing is scheduled. He did speak with Chairman Doug Pfenninger regarding board member Robert Passini lack of participation and Doug Pfenninger said he would reach out to Mr. Passini.
Other: None.
Adjournment:
A motion was made by Kristin Peterson, seconded by Theresa Padin, to adjourn the meeting at 7:56 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0 (Astrid Robitaille was off camera, muted and did not vote)
Approved.
Respectfully submitted,
Ellen Marino
April 21, 2021
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
April 21, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, April 21, 2021 via video conference (Zoom) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:02 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin and Astrid Robitaille.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Kelli Gilbert (School Nurse), Diane Cook and Kurt Moffett.
Absent: Robert Passini, Kristin Peterson
Student Representatives in attendance: None
The Pledge of Allegiance was led by Ellen Marino.
The Vision and Mission statements were read by Ellen Marino.
Public Forum: None.
Student Representative: None in attendance.
Call for Agenda Items.
A motion was made by Jennifer Marchand, seconded by Richard Dutton to add the Special Education Memorandum Of Understanding (MOU) to Item 8 B.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by Astrid Robitaille, seconded by Scott Beecher to add the Roof Bid Award to Item 8 C.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by Ellen Marino, seconded by Jennifer Marchand to add Enhancement Grants to Item 8 D.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve the Minutes of the Special Meeting held March 15, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by Scott Beecher, seconded by Theresa Padin to approve the Minutes of the Regular Meeting held March 17, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and reported that the cafeteria continues to run at a deficit but reimbursements from the Federal government have increased since more meals are being served. The revenue in March was double of what was received in February and all vendors are paid current. There was discussion on the use of COVID Reserve funds and ESSER funds. Dr. Serio presented a detailed analysis of the use of the COVID Reserve Funds and ESSER funds which projects a remainder of $131,543.61 available for COVID related expenses for July 2021 through June 2022.
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the finance committee’s request to use COVID Reserve Funds in the amount of $8,943.52 as presented.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Personnel - No Meeting to report.
Policy – No Meeting to report.
Buildings and Grounds: No Meeting to report.
Celebration of Education- No Meeting to report
Graduation Date:
A motion was made by Ellen Marino, seconded by Jennifer Marchand, to approve the graduation date for June 11, 2021 with a rain date of June 12, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Notification of Nonrenewal of Non-tenured Teachers: There was discussion that this is the time of year the Board usually discusses this subject but this year there is no recommendations for Non-Renewal of Non-Tenured Teachers.
Superintendent and Principal Vacation Time:
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve compensation in lieu of vacation time for 10 days for Dr. Serio in the amount of $7,327.80 and for 20 days for Susan Sojka for $12, 265.00 and also approve the line item transfer from coaches/athletics salary (5514) to Administration (5512).
Vote: Yeas: 4 Nays: 1 (Scott Beecher) Abstain: 2 ( Richard Dutton, Theresa Padin)
Approved
Special Education MOU:
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to authorize the Chairman to sign the Memorandum of Understanding with the Winchester Board of Education.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Award of Bid:
A motion was made by Scott Beecher, seconded by Ellen Marino, to approve the bid from Weatherproofing Technologies, Inc, (WTI) in the amount of $265,388.44 for Roof G replacement.
Vote: Yeas: 6 Nays: 1 (Richard Dutton) Abstain: 0
Approved
Enhancement Grant:
Susan Sojka reported that there are activities coming up for the senior class that require funds but due to the pandemic, the class was not able to do any fundraising and class dues are very low so she is looking to help offset the costs of some senior activities in an amount not to exceed $4,000.00 to $5,000.00. The Chairman directed her to write up the proposal and submit it to the Trust in customary practice and it would then come to this board at the May meeting.
Principal Report:
Kelli Gilbert reported how COVID has shifted to the younger population and said there were 36 total cases at Gilbert, 4 since the start of April vacation. She further reported that there were a total of 263 students quarantined to date with 112 of them since March 16, 2021. 89% of the staff is vaccinated and Dr. Serio implemented a program with Hartford Healthcare to vaccinate Gilbert students. She also reported on the latest CDC protocols, return to play protocols with students who were infected with COVID and changes in travel policies. Susan Sojka reported the Prom will be May 27th at Crystal Peak. Today they had a shelter in place exercise due to the Tornado warning. The Locascio Scholarship was announced as the March Trust meeting and the committee is in the process of finalizing Scholarship awards. Eighth grade with have a virtual promotion that will be livestreamed. Most students are back in school with in person learning.
Head of School Report:
Dr. Serio reported school enrollment, 426 students from Winchester, 20 International and 1 Hartland for total enrollment of 447 students. He previously reported under Finance Committee about the COVID Reserve Funds and ESSER funds. He added that Explorations Charter School will have some students joining in the vaccinations with Gilbert Students with Hartford Health Care.
Winchester Report:
Richard Dutton reported that the Winchester Board of Education discussed the chronic absenteeism of Robert Passini and the Board is looking to replace him but does not have a candidate at this time. He further reported that there is a student that does not meet the residency requirement and is ineligible to be part of the senior class at Gilbert.
School Corporation Chairman’s Report:
Chairman Sedlack reported that there is no updated regarding the Legislative Bill presented by the Board of Selectmen and there has been no negotiations session with the WBOE since the Fall. He reported that the Board of Selectmen have developed a budget that they will send to the voters that included the Board of Education requests which was not supported by the Town Manager’s proposal. He said the Board of Selectmen opted to dip into their reserves and increase the Board of Education Budget and commended the Winchester Superintendent for advocating for education. He reported that there was discussion about asking Gilbert to reduce its budget but since the Board of Selectman approved the Winchester Board of Education request, Dr. Serio was not making any recommendations to modify Gilbert’s approved budget.
Other: None.
Adjournment:
A motion was made by Scott Beecher, seconded by Ellen Marino, to adjourn the meeting at 8:44 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
May 19, 2021
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
May 19, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, May 19, 2021 in the Library Media Center. Masks were worn by all participants and social distancing protocols were followed. The meeting was called to order by Chairman Steven Sedlack at 7:00 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino and Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Kelli Gilbert (School Nurse), Diane Cook and Debra Lewis.
Absent: Robert Passini, Theresa Padin and Astrid Robitaille
Student Representatives in attendance: None
The Pledge of Allegiance was led by Steven Sedlack.
The Vision and Mission statements were read by Steven Sedlack.
Public Forum: None.
Student Representative: None in attendance.
Call for Agenda Items.
A motion was made by Jennifer Marchand, seconded by Ellen Marino to add Designation of Signers to the Northwest Community Bank accounts under the Finance Committee Report as item 5
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by Jennifer Marchand, seconded by Kristin Peterson to add the Resignation as Item 6C.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by Kristin Peterson, seconded by Scott Beecher to add the Memorandum of Understanding as Item 7C.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Scott Beecher to approve the Minutes of the Regular Meeting held April 21, 2021.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and reported that the cafeteria is moving closer to breakeven. There are more meals being served since students are in the building. Free lunch will continue through the end of the FY2022. There was discussion regarding the Health Food Certified program. Diane Cook reported that we need to update the signers at the bank with the change in Administrators.
A motion was made by Jennifer Marchand, seconded by Richard Dutton, to designate new signers on The Gilbert School bank accounts at Northwest Community Bank to be Greg Shugrue, Diane Cook, Debra Lewis and Maura Hurley, with an effective date of July 1, 2021.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Personnel - There were two meetings and action items are listed on the Agenda in Section 8.
Policy – No Meeting to report.
Buildings and Grounds: Scott Beecher reported on the Meeting held May 12, 2021. He said June 14th work with begin on the roofing project. Unit heaters are on hold but may be done closer to the end of the year to see if we can keep it within budget. We received two bids for the ventilation cleaning but they were very far apart so we are expecting three more bids. There was discussion on the Tennis Court Reconstruction Project. Originally we anticipated a re-surfacing and had Putnam come out to assess it and it was determined that the courts are in worse condition due to a difficult winter and it will be a bigger project. There was discussion on the quotes received for the Phone System which would have better privacy protocols so when teachers call in, their personal numbers are protected.
A motion was made by Scott Beecher, seconded by Jennifer Marchand, to accept the Genie Innovations proposal to install voice over internet phone system.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Celebration of Education- No Meeting to report
Enhancement Grants:
A motion was made by Kristin Peterson, seconded by Jennifer Marchand, to approve the enhancement request for End of Year Senior Activities in the amount of $1,000.00.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by Jennifer Marchand, seconded by Kristin Peterson, to approve the enhancement request for the National Honor Society Garden in an amount not to exceed $1,000.00.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Retirement:
A motion was made by Jennifer Marchand, seconded by Kristin Peterson, to accept the retirement of Karri Moran, 7th grade mathematics teacher, with regret.
Vote: Yeas: 6 Nays: 0 Abstain: 0
A motion was made by Jennifer Marchand, seconded by Scott Beecher, to move into executive session to discuss negotiations and invite Debra Lewis, Susan Sojka and Dr. Serio to attend.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Board Entered Executive Session at 7:35 p.m.
Board exited Executive Session at 7:53 p.m. with no action taken
Gilbert Administrator’s Association
A motion was made by Jennifer Marchand, seconded by Kristin Peterson, to recognize the Gilbert Administrators’ Association (GAA).
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by Kristin Peterson, seconded by Scott Beecher, to ratify the Gilbert Administrators’ Association (GAA) contract commencing July 1, 2021 and ending June 30, 2024.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the GAA Memorandum of Understanding regarding Tuition Reimbursement for the 2020-2021 school year.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Compensation for Non-Certified Staff
There was discussion regarding the two personnel committee meetings and the committee’s consensus was to bring several matters before the full board regarding without recommendations regarding non-certified staff.
A motion was made by Jennifer Marchand, seconded by Scott Beecher, to approve the salary increase for non-certified staff in the amount of 2.9% with the directives to policy and personnel committees to establish performance standards and wage structures.
Vote: Yeas: 4 Nays: 2 (Richard Dutton, Kristin Peterson) Abstain: 0
Approved
A motion was made by Ellen Marino, seconded by Richard Dutton, to approve the request of a school nurse for tuition reimbursement in the amount of $5,000.00 as presented.
Vote: Yeas: 5 Nays: 1 (Scott Beecher) Abstain: 0
Approved
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the requested stipend in the amount of $2,000.00 each for Siobhan Battista and Diane Kirsch for recognition of work beyond the call of duty.
Vote: Yeas: 4 Nays: 1 (Richard Dutton) Abstain: 1 (Kristin Peterson)
Approved
There was further discussion about the need for policies for non-certified staff and wages/salaries. There was a request by a school nurse for an increase in salary, with the full support of her supervisor, Kelli Gilbert, who explained that this person is currently undercompensated for her qualifications. She further reported about the high demand for qualified nurses in schools and the daily averages of student seen in the health office.
A motion was made by Richard Dutton, to table discussion. There was no second to the motion.
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the requested salary increase of 5% for school nurse, Darlene Webb.
Vote: Yeas: 5 Nays: 1 (Richard Dutton) Abstain: 0
Approved
Healthy Food Choice Program
Dr. Serio reported on the Healthy Food Choice Program and said we are already meeting the criteria and if we approve the program, we will become Healthy Food Certified and gain an additional 10 cents per meal served, reimbursed by the State of Connecticut.
A motion was made by Kristin Peterson, seconded by Jennifer Marchand, to approve going Healthy Food Certified.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Principal Report:
Susan Sojka reported that Graduation will be June 11, 2021 in the East End Park. Students will begin their procession near William L. Gilbert’s grave and proceed to the park, which is in the shadows of the original Gilbert School location, now the Community College. She further reported on the end of the year activities for the senior class, which includes a gathering with a pizza food truck, activities and a fire pit.
Head of School Report:
Dr. Serio reported that Founder’s Day wreath laying will be on Friday, May 21, 2021 and will be via video. He updated on the American Recovery Funds (ESSER) and said we are still waiting for our allocation. We need to have a re-opening plan submitted to get these federal dollars. He announced the recipients of the LSCA Superintendent’s Awards for 2021 as two Seniors, Rebecca Dowling and Brandon Gonzalez and two 8th Graders, Lotus Robinson and Arian Gutic. He also announced the CABE Student Leadership Awards winners as Beau Seger, Emily Arel, Evan Blass and Rebecca Dowling. Rebecca Dowling is also the class Valedictorian. Evan Blass is the recipient of the Locascio Scholarship.
Winchester Report:
Kristin Peterson reported that the Special Education Department is being restructured. Pearson School bathroom upgrades are completed. SBAC testing is taking place. CHAMPS is doing a play. Summer School enrollment has increased. The groundbreaking for Hinsdale School is May 20th at 10:00 a.m.
School Corporation Chairman’s Report:
Chairman Sedlack reported that the Referendum on the Town Budget is scheduled for Saturday May 29, 2021 at Pearson and encouraged everyone to vote and support education.
Other: None.
Adjournment:
A motion was made by Kristin Peterson, seconded by Jennifer Marchand, to adjourn the meeting at 9:09 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
June 16, 2021
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
June 16, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, June 16, 2021 in the Library Media Center. Social distancing protocols were followed. The meeting was called to order by Chairman Steven Sedlack at 7:00 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson, and Astrid Robitaille.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka and Diane Cook.
Absent: Robert Passini
Student Representatives in attendance: None
The Pledge of Allegiance was led by Steven Sedlack.
The Vision and Mission statements were read by Steven Sedlack.
Public Forum: None. Dr. Serio reported that the public was invited to offer testimony on the school’s reopening plan for the Fall of 2021.
Student Representative: None.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Richard Dutton to approve the Minutes of the Regular Meeting held May 19, 2021.
Vote: Yeas: 6 Nays: 0 Abstain: 2 (Astrid Robitaille, Theresa Padin)
Approved
Committee Reports:
Finance – Jennifer Marchand reported on the Monthly Income and Expense Report and said the Athletic department unused budget amount will be offset because there were less gates receipts due to the pandemic. We are moving forward with the purchase of the cameras and phone systems under contracted items. The cafeteria continues to run at a deficit and revenue has increased since students returned to school so the projected deficit is approximately $60,000.00. Free lunch will continue through the end of the FY2023. She further recommended using COVID reserve funds in an amount of $61,848.16 to cover the cafeteria salaries not sustained by the program (not to exceed $60,000.00) and certain graduation related expenses (Custodia OT $748.16), Suburban Sanitation ($650.00) and Expert Rental – chairs ($450.00).
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to use COVID reserve funds in an amount not to exceed $61,848.16 as presented.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (Kristin Peterson)
Approved
A motion was made by Richard Dutton, seconded by Theresa Padin, to incorporate 100% of the Food Services Director’s Salary into the regular operating budget.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (Kristin Peterson)
Approved
Personnel - Steven Sedlack reported that the committee met on June 10th and action will be taken on compensation for non-certified staff later in the meeting.
Policy – No Meeting to report.
Buildings and Grounds: Scott Beecher reported on the Meeting held June 10, 2021 and said the committee reviewed the bids for the ventilation cleaning and recommends accepting the bid of CSC Services, LLC. They were not the lowest bid but they were the most thorough bid. He also reported that the bids for the Tennis Court Reconstruction Project came in much higher than expected so the committee tabled the action to get more quotes. It was expected to be around $20,000 and the bid came in at $45,000.00. Richard Dutton suggested the tennis court project be categorized as a capital expenditure. Dr. Serio reported that the roof replacement will happen in the second week of July and was pleased that the company could do it at this time due to a cancellation since it was be least disruptive to the school.
A motion was made by Scott Beecher, seconded by Ellen Marino, to accept the CSC Services, LLC bid for the ventilation cleaning and duct work in an amount not to exceed $37,260.00.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Celebration of Education- No Meeting to report
Authorized Signature Change (Child Nutrition Program):
A motion was made by Jennifer Marchand, seconded by Kristin Peterson, to authorize Greg Shugrue and Diane Cook to be the signers for the Child Nutrition Program.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Compensation for Non-Certified Staff:
Dr. Serio reported on the proposal from the personnel committee to adjust the salaries of the Middle School/High School Secretary and the Guidance Secretary as well as the position change for the Receptionist/Attendance/Copy Center staff to make the compensation more equitable. There was discussion regarding the low wages received for cafeteria staff. The Personnel Committee will look into this issue and report back to get a better understanding of the structure of the cafeteria budget
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to approve the salary adjustments for the MS/HS Secretary, Guidance Secretary and Receptionist/Attendance/Copy Center as presented.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Principal Report:
Susan Sojka made her final report to the board and said the final weeks of school were great. Prom went well and the weather cooperated. The first ever Senior Night, which ended with a campfire gathering was wonderful and the Graduation Ceremony in the East End Park was a tremendous success. The graduates started the procession at the gravesite of the school’s founder, William L. Gilbert, and marched to the Green in the shadow of the original Gilbert School.
Head of School Report:
Dr. Serio made his final report and said enrollment remains at 445 currently. He also reported that we received great news in that the school will be receiving $346,648 in ARP funds which will be invested in intervention programs in literacy and mathematics. There are also ESSER II money which will cover portions of the salaries and we can stretch these interventions into FY2024 if the programs are working. The application for the utilization of these funds is due August 2021 and the new administration will write that grant. He reported that Board Attorney Greg Bezz has left the firm of Siegel O’Connor and started his own practice and if the board were to choose to continue with his counsel, we would have to notify the firm to release our records to him. That would be discussed with the new administration. He presented a slide show regarding the re-opening plan and continuity of education and it will be posted to the school website on June 23rd. The school will keep the 2020 re-opening plan online also, will continue to spread the word using The Buzz, robo calls, surveys and social media.
Winchester Report:
Richard Dutton reported that the WBOE signed a limited tuition agreement with the Town of Litchfield, renewable over 4 years, to send up to 10 Winchester high school students to Litchfield High School at town expense. He reported that he was surprised to see the item on the WBOE Agenda. The board took action and he reported that the WPS Superintendent wrote the contract between WPS and Litchfield school district. The cost of transportation was not clear but he reported that the contracted called for parents to provide for transportation but the Winchester Superintendent has since reported that the Winchester district would be paying for transportation. There would be no representation on the Litchfield board of education. Several questions were raised and extensive discussion was had.
A motion was made by Kristin Peterson, seconded by Richard Dutton, to continue the meeting since it was 9:30 p.m. in accordance with our bylaws.
Vote: Yeas: 6 Nays: 2 (Scott Beecher, Theresa Padin) Abstain 0
Approved.
Kristin Peterson reported that the WPS received 40 responses to their survey. Hinsdale demolition of the 1st and 2nd story is complete. The Superintendent’s contract was extended another year. They hired a new Assistant Director of Student Services. She explained about CABE express membership and said summer school starts in July.
School Corporation Chairman’s Report:
Chairman Sedlack addressed the retirement of Susan Sojka and Dr. Serio and thanked them for their contributions made to The Gilbert School over the past several years.
Other: None.
Adjournment:
A motion was made by Kristin Peterson, seconded by Scott Beecher, to adjourn the meeting at 9:37 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
June 28, 2021 - Special Meeting
The W. L. Gilbert School Corporation
Special Meeting
June 28, 2021
Minutes
The meeting was conducted via ZOOM
-
Opening of Meeting
The meeting was called to order at 4:31 PM by Chairman Steven Sedlack. Members in attendance were: Theresa Padin, Scott Beecher, Astrid Robiatalle, Jennifer Marchand and Kristin Peterson. Also in attendance was Dr. Anthony Serio, Superintendent of the School.
Members absent excused were: Ellen Marino and Dr. Ricard Dutton
Chairman Sedlack led the Pledge and read the Vision and Mission Statement.
-
Motion Language for Healthy Food Option
The following motion was made by T. Padin, seconded by S. Beecher.
The board of education or governing authority certifies that all food items offered for sale to students at the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2021, through June 30, 2022. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fund-raising activities on school premises sponsored by the school or non-school organizations and groups.
Approved unanimously.
-
Motion Language for Combined Food and Beverage Exemptions
The following motion was made by K. Peterson, seconded by S. Beecher.
The board of education or governing authority will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays and interscholastic debates are events but soccer practices, play rehearsals and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held.
Approved unanimously.
-
Adjournment
A motion to adjourn the meeting was made by K. Peterson, seconded by T. Padin, and unanimously approved at 4:40 PM.
Respectfully submitted,
Steven Sedlack
Recorder
2019-2020
Agendas
Agendas 2019-2020
- July 17, 2019
- July 23, 2019 - Special Meeting
- August 21, 2019
- September 18, 2019
- October 16, 2019
- October 28, 2019 - Special Meeting
- November 2, 2019 Special Meeting
- November 20, 2019
- December 18, 2019
- January 15, 2020 - Organizational Meeting
- January 15, 2020
- February 19, 2020
- March 25, 2020
- April 2, 2020 - Ad Hoc Negotiations Committee - CANCELLED
- April 22, 2020
- May 1, 2020 - Ad Hoc Committee on Administrative Structure
- May 7, 2020 - Special Meeting
- May 20, 2020
- June 3, 2020 - Ad Hoc Committee on Administrative Structure
- June 10, 2020 - Ad Hoc Committee on Administrative Structure
- June 15, 2020 - Finance Committee Meeting
- June 17, 2020
- June 17, 2020 - Building and Grounds Committee Meeting
July 17, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING WEDNESDAY, JULY 17, 2019
THE GILBERT SCHOOL LIBRARY 7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Holly Cassaday Jennifer Marchand Richard Dutton Michelle Hintz Ellen Marino Theresa Padin Douglas Pfenninger Charles Seaback Steven Sedlack
Administration: Dr. Anthony Serio, Head of School/Superintendent Susan 0. Sojka, Principal
A. Pledge of Allegiance - Ellen Marino
B. Vision and Mission Statement - Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting - June 19, 2019
I. Vote: Yeas Nays Abstain
5. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: Regular Meeting July 17, 2019
2. Monthly Finance Report
3. Report on School Cafeteria Program
4. Next Meeting: August 21, 2019
B. Personnel
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
E. Celebration of Education
6. APPROVAL OF RESIGNATION 5 Min.
A. Gene Batan, Guidance Counselor
1. Vote: Yeas Nays Abstain
7. APPROVAL OF 2019-2020 REVISED SCHOOL CALENDAR 10 Min.
A. Change in School Dismissal Time
1. Vote: Yeas Nays Abstain
8. DISCUSSION/ACTION 2018-2019 SCHOOL BUDGET 10 Min.
A. 2018-2019 Fund Balance to be applied to Cafeteria Deficit Funding
A. Vote: Yeas Nays Abstain
9. APPROVAL OF WHITSONS CONTRACT 8 Min.
A. Vote: Yeas Nays Abstain
10. INCREASE IN SCHOOL LUNCH PRICE TO $3.75 5 Min.
A. Vote: Yeas Nays Abstain
11. DISCUSSION/APPROVAL OF ELEVATOR CONTRACT 5 Min.
A. Vote: Yeas Nays Abstain
12. DISCUSSION/ACTION 2019-2020 SCHOOL BUDGET 20 Min.
A. Approval of Superintendent and Principal Salaries
A. Anthony Serio, Superintendent
a. Vote: Yeas Nays Abstain
B. Susan 0. Sojka, Principal
a. Vote: Yeas Nays Abstain
13. DISCUSSION/ACTION OPENING OF THE GILBERT SCHOOL TO WINCHESTER STUDENTS WITHOUT A CONTRACT OR AGREEMENT WITH THE WBOE
A. Vote: Yeas Nays Abstain
14. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
15. HEAD OF SCHOOL/SUPERINTENDENT'S REPORT 15 Min.
A. Dr. Anthony Serio
A. Enrollment
B. Discussion of Superintendent Goals
16. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
17. SCHOOL CORPORATION CHAIRMAN'S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Discussion of Board Goals
18. OTHER
19. EXECUTIVE SESSION
a. Superintendent Evaluation
b. Attorney/client Privilege Information Regarding Legal Matter
20. ADJOURNMENT
July 23, 2019 - Special Meeting
PLEASE NOTE DAY OF WEEK AND TIME CHANGE
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING TUESDAY, JULY 23, 2019
THE GILBERT SCHOOL LIBRARY 6:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Richard Dutton Jennifer Marchand
Michelle Hintz Ellen Marino Theresa Padin Douglas Pfenninger Charles Seaback Steven Sedlack
Administration Dr. Anthony Serio, Head of School/Superintendent Susan 0. Sojka, Principal
A. Pledge of Allegiance - Theresa Padin
B. Vision and Mission Statement - Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. APPROVAL OF MOU SPECIAL EDUCATION AGREEMENT 30 Min.
A. Vote: Yeas Nays Abstain
3. DISCUSSION/ACTION 2018-2019 SCHOOL BUDGET 10 Min.
A. 2018-2019 Fund Balance to be applied to Cafeteria Deficit Funding
I. Vote: Yeas Nays Abstain
B. Tuition Forgiveness for W. L. Gilbert Trust Corporation
I. Vote: Yeas Nays Abstain
4. APPROVAL OF WHITSON'S CONTRACT 8 Min.
A. Vote: Yeas Nays Abstain
5. ADJOURNMENT
August 21, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, AUGUST 21, 2019
THE GILBERT SCHOOL LIBRARY 7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Holly Cassaday Jennifer Marchand Richard Dutton
Michelle Hintz Theresa Padin Ellen Marino
Douglas Pfenninger Charles Seaback Steven Sedlack
Administration - Dr. Anthony Serio, Head of School/Superintendent Susan 0. Sojka, Principal
A. Pledge of Allegiance - Doug Pfenninger
B. Vision and Mission Statement - Doug Pfenninger
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting-July 17, 2019
l. Vote: Yeas Nays Abstain
B. Minutes of Special Meeting - July 23, 2019
l. Vote: Yeas Nays Abstain
5. 
COMMITTEE REPORTS 10 Min.
A. Finance
I. Report on Meeting: Regular Meeting August 21, 2019
2. Monthly Finance Report
3. Report on School Cafeteria Program
4. Next Meeting: September 18, 2019
B. Personnel
1. Report on Meeting: July 25, 2019 & August 20, 2019
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: August 15, 2019
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
E. Celebration of Education
6. APPROVAL OF CERTIFIED STAFF 5 Min.
A. Casey Pescitelli, Guidance Counselor
1. Vote: Yeas Nays Abstain
7. ACCEPTANCE OF GIFT 10 Min.
A. Two Samsung Flat Screen Televisions
1. Vote: Yeas Nays Abstain
8. DISCUSSION/APPROVAL- LINE ITEMS TRANSFERS lO Min.
A. Vote: Yeas Nays Abstain
9. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
10. HEAD OF SCHOOL/SUPERINTENDENT'S REPORT 15 Min.
A. Dr. Anthony Serio
1. Enrollment
2. NEASC Report
11. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN'S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Discussion of Board Goals
13. OTHER
14. EXECUTIVE SESSION
a. Attorney/client Privilege Information Regarding Legal Matter
b. Personnel Matter
15. ADJOURNMENT
2
September 18, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, SEPTEMBER 18, 2019
THE GILBERT SCHOOL LIBRARY
7:00PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Richard Dutton Jennifer Marchand Ellen Marino
Michelle Hintz Theresa Padin Douglas Pfenninger
Charles Seaback Steven Sedlack
Administration
Dr. Anthony Serio, Head of School/Superintendent
Susan 0. Sojka, Principal
A. Pledge of Allegiance - Charles Seaback
B. Vision and Mission Statement - Charles Seaback
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting - August 21, 2019
I. Vote: Yeas Nays _Abstain _
5. MONTHLY SCHOOL REPORT
A. Introduction of New Certified Staff
- Peter Kapitancek, Social Worker
- Marysol Knipper, Spanish
- Brooke Louis, Science
- Casey Pescitelli, Guidance Counselor
- Michael Portello, Special Education
- Gail Valigorsky, English
B. Introduction of Teacher Coaches
- Art, CTE - Christopher Affie
- English -Katherine Wood
- Math - Courtney Mallaney
- Science - Kathryn Rohlfing
- Social Studies -Jessica Nardine
- World Language, Music, PE - Francesca Daniele
6. COMMITTEE REPORTS 10 Min.
1. Finance
- Report on Meeting: September 18, 2019
- Monthly Finance Report
- Next Meeting: October 16, 2019
2. Personnel
- Report on Meeting - September 17, 2019
- Next Meeting: To Be Determined
3. Policy
- Report on Meeting:
- Next Meeting: To Be Determined
4. Building & Grounds
- Report on Meeting: September 18, 2019
- Next Meeting: To Be Determined
5. Celebration of Education
7. APPROVAL OF ALCOHOL ON CAMPUS FOR ALUMNI EVENT 2 Min.
A. Alumni Award's Reception, Friday, October 25, 2019 at 5:30 p.m.
1. Vote: Yeas Nays Abstain
8. ACCEPTANCE OF RESIGNATION FROM THE W. L. SCHOOL CORPORATION 5 Min.
A. Holly Cassaday
1. Vote: Yeas Nays Abstain
9. SUBSTITUTE NURSING PROPOSAL 5 Min.
A. Vote: Yeas Nays Abstain
10. PRINCIPAL REPORT lO Min.
1. Susan Sojka
1. School Opening
11. HEAD OF SCHOOL/SUPERINTENDENT'S REPORT 15 Min.
1. Dr. Anthony Serio
1. Enrollment
12. BOARD OF EDUCATION REPORTS 5 Min.
1. Winchester
13. SCHOOL CORPORATION CHAIRMAN'S REPORT 5 Min.
1. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
2. Discussion of Board Goals
14. OTHER
15. EXECUTIVE SESSION
a. Attorney/client Privilege Information Regarding Legal Matter
b. Personnel Matter
16. ADJOURNMENT
October 16, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, OCTOBER 16, 2019
THE GILBERT SCHOOL LIBRARY 7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Douglas Pfenninger
Richard Dutton Theresa Padin Charles Seaback
Jenniner Marchand Kristen Peterson Steven Sedlack
Administration Dr. Anthony Serio, Head of School/Superintendent Susan O. Sojka, Principal
Student Representatives Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly
A. Pledge of Allegiance – Steven Sedlack
B. Vision and Mission Statement – Steven Sedlack
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
1. Introduction of New Junior Representatives
a. Brandon Gonzalez
b. Victoria Zhovkley
2. Returning Senior Representatives
a. Lydia Bird
b. Bajram Gutic
3. CALL FOR AGENDA ITEMS 2 Min.
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – September 18, 2019
l. Vote: Yeas Nays Abstain
5. MONTHLY SCHOOL REPORT 2 Min.
A. Introduction of New Guidance Counselor, Casey Pescitelli
6. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: No meeting to report
2. Monthly Finance Report
3. Next Meeting: November 20, 2019
B. Personnel
1. Report on Meeting – No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting:
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: November 20, 2019
E. Celebration of Education
7. APPROVAL OF FIELD TRIP – WASHINGTON, D.C. 5 Min.
A. Scott Minnerly, Music Department
1. Vote: Yeas Nays Abstain
8. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
9. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 15 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Resource Officer
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Discussion of Board Goals
C. Correspondence from Winchester Board of Education
D. Committee Assignments
12. OTHER
13. EXECUTIVE SESSION
a. Attorney/client Privilege Information Regarding Legal Matter
b. Personnel Matter
14. ADJOURNMENT
2
October 28, 2019 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
MONDAY, OCTOBER 28, 2019
THE GILBERT SCHOOL LIBRARY 6:00 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Kristin Peterson
Richard Dutton Nora Mocarski Charles Seaback
Jennifer Marchand Theresa Padin Steven Sedlack
Administration Dr. Anthony Serio, Head of School/Superintendent Susan O. Sojka, Principal
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. RESPONSE TO WINCHESTER LETTER
3. WITHDRAWAL FROM STABILIZATION UP TO $100,000
4. ADJOURNMENT
November 2, 2019 Special Meeting
November 20, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, NOVEMBER 20, 2019
THE GILBERT SCHOOL LIBRARY
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Kristin Peterson
Richard Dutton Nora Mocarski Charles Seaback
Jennifer Marchand Theresa Padin Steven Sedlack
Administration: Dr. Anthony Serio, Head of School/Superintendent
Principal: Susan O. Sojka
Student Representatives: Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – October 16, 2019
l. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – October 28, 2019
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Minutes of Special Meeting – November 2, 2019
1. Vote: Yeas_____ Nays_____ Abstain_____
5. MONTHLY SCHOOL REPORT 2 Min.
A. Test Results, Susan Sojka
6. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: November 20, 2019
2. Monthly Finance Report
3. Next Meeting: December 18, 2019
B. Personnel
1. Report on Meeting: November 13, 2019
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: November 19, 2019
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: November 20, 2019
2. Next Meeting: To Be Determined
E. Celebration of Education
7. APPROVAL OF 2020 BOARD MEETING SCHEDULE 5 Min.
A. Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF FIELD TRIP REQUEST
A. Patrick Cooke, Cooperstown, NY Baseball Trip
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF ADMINISTRATIVE SALARY SCALES 5 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
10. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
11. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 15 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Resource Officer
12. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Discussion of Board Goals
C. Update on Correspondence with Winchester Board of Education
D. Committee Assignments
E. Negotiations with Winchester Board of Education
14. OTHER
15. EXECUTIVE SESSION
a. Attorney/client Privilege Information Regarding Legal Matter
b. Personnel Matter
16. ADJOURNMENT
December 18, 2019
January 15, 2020 - Organizational Meeting
January 15, 2020
February 19, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, FEBRUARY 19, 2020
THE GILBERT SCHOOL LIBRARY
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Kristin Peterson
Richard Dutton Nora Mocarski Charles Seaback
Jennifer Marchand Theresa Padin Steven Sedlack
Administration - Dr. Anthony Serio - Head of School/Superintendent Susan O. Sojka - Principal
Student Representatives - Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly
A. Pledge of Allegiance – Theresa Padin
B. Vision and Mission Statement – Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
§ All students can learn and be successful.
§ All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
§ All students are entitled to a safe, healthy and respectful learning environment.
§ All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
§ Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – January 15, 2020
l. Vote: Yeas Nays Abstain
B. Minutes of Continued Meeting – January 29, 2020
1. Vote: Yeas Nays Abstain
5. MONTHLY SCHOOL REPORT 10 Min.
A. Middle School Math and Science
6. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: February 19, 2020
2. Monthly Finance Report
3. Next Meeting: March 18, 2020
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: February 10, 2020
2. Next Meeting: March 9, 2020
D. Building & Grounds
1. Report on Meeting: February 19, 2020
2. Next Meeting: March 18, 2020
E. Celebration of Education
7. APPROVAL OF FIELD TRIPS 5 Min.
A. New York City Museum of Modern Art
1. Yeas Nays Abstain
8. APPROVAL OF RESIGNATION 1 Min.
A. Athletic Director
1. Yeas Nays Abstain
9. FIRST READING OF POLICIES 15 Min.
A. P3523 – New Policy for Drones
B. P5114 - Policy Revision for Suspension and Expulsion
C. P5144 - Policy Revision for Student Discipline
10. APPROVAL OF LINE ITEM TRANSFERS 2 Min.
A. Vote: Yeas Nays Abstain
11. DISCUSSION OF 2020-2021 BUDGET AND POSSIBLE ADOPTION 15 Min.
A. Vote: Yeas Nays Abstain
12. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
13. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 15 Min.
A. Dr. Anthony Serio
1. Enrollment
2. Class Size and enrollment for 2nd Semester
14. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Negotiations with Winchester Board of Education
16. OTHER
17. ADJOURNMENT
2
March 25, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MARCH 25, 2020
THE GILBERT SCHOOL LIBRARY
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
Public may Join Zoom Meeting by accessing the following:
https://zoom.us/j/854587278?pwd=Z0N1SDEybXF1aWJyOXZKaFNrbDZnZz09
Meeting ID: 854 587 278
Password: 018080
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Charles Seaback, Jennifer Marchand, Theresa Padin, and Steven Sedlack.
Administration
Head of School/Superintendent Dr. Anthony Serio, and Principal Susan O. Sojka.
Student Representatives
Lydia Bird, Brandon Gonzalez, Bajram Gutic, and Victoria Zhovkly.
A. Pledge of Allegiance - Kristin Peterson
B. Vision and Mission Statement - Kristen Peterson
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
- All students are entitled to a safe, healthy and respectful learning environment.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
2. PUBLIC FORUM - 2 min
- General Public
- Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES - 2 Min.
A. Minutes of Regular Meeting – February 19, 2020
Vote: Yeas Nays Abstain
B. Minutes of Organizational Meeting – January 15, 2020
Vote: Yeas Nays Abstain
5. MONTHLY SCHOOL REPORT - 10 Min.
A. Lynn Metcalf, Food Services Director
5. COMMITTEE REPORTS - 10 Min.
A. Finance
-
Report on Meeting: March 25, 2020
-
Monthly Finance Report
- Next Meeting: April 22, 2020
B. Personnel
- Report on Meeting: No Meeting to Report
- Next Meeting: To Be Determined
C. Policy
-
Report on Meeting: March 9, 2020
-
Next Meeting: April 6, 2020
D. Building and grounds
- Report on Meeting: March 25, 2020
- Next Meeting: April 22, 2020
E. Celebration of Education
7. APPROVAL OF SCHOOL LUNCH PROGRAM
Vote: Yeas Nays Abstain
8. APPROVAL OF EARLY RETIREMENT INCENTIVE 5 Min.
A. Cynthia Fixer
Vote: Yeas Nays Abstain
9. SECOND READING OF POLICIES 15 Min.
A. P3523 – New Policy for Drones
Vote: Yeas Nays Abstain
B. P5114 - Policy Revision for Suspension and Expulsion
Vote: Yeas Nays Abstain
C. P5144 - Policy Revision for Student Discipline
Vote: Yeas Nays Abstain
10. FIRST READING OF POLICIES 2 min.
A. P6114.8
B. P6111
C. P4131
11. APPOINTMENT OF SUBCOMMITTEE FOR STUDY OF SUPERINTENDENT STRUCTURE 15 Min.
12. PRINCIPAL REPORT 15 min.
A. Susan Sojka
13. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 15 min.
A. Dr. Anthony Serio
1. Gilbert Education Association MOA
14. BOARD OF EDUCATION REPORT 5 min.
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN'S REPORT 5 min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Negotiations with Winchester Board of Education
16. POSSIBLE EXECUTIVE SESSION 5 min.
A. Personnel
17. OTHER
18. ADJOURNMENT
April 2, 2020 - Ad Hoc Negotiations Committee - CANCELLED
THE W. L. GILBERT SCHOOL CORPORATION
And WINCHESTER BOARD OF EDUCATION AD HOC NEGOTIATIONS COMMITTEE
Thursday, April 2, 2020 Zoom Meeting 6:00 p.m.
Join Zoom Meeting Call this number: 19292056099
Enter this code: 7966671341
AGENDA
1. OPENING OF MEETING
The W. L. Gilbert School Corporation Charles Seaback, Steven Sedlack, Administration Dr. Anthony Serio Superintendent, The Gilbert School.
Winchester Board of Education Cheryl Heffernan, Doug Pfenninger, Administration Melony Brady-Shanley Superintendent, Winchester Public Schools.
2. ACCEPTANCE OF GROUND RULES
3. DISCUSSION OF CONTRACT
4. ADJOURNMENT
April 22, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, APRIL 22, 2020
GOOGLE MEET
7:00 PM
AGENDA
Public may Join Google Meet by accessing the following:
Join: https://meet.google.com/vns-uwej-hnj
+1 252-713-0061 PIN: 681073145#
1. OPENING OF MEETING
The W. L. Gilbert School Corporation:
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Charles Seaback, Jennifer Marchand, Theresa Padin, Steven Sedlack.
Administration:
Dr. Anthony Serio Head of School/Superintendent, Susan O. Sojka Principal.
Student Representatives:
Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly.
A. Pledge of Allegiance – Charles Seaback
B. Vision and Mission Statement – Charles Seaback
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – March 18, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
5. MONTHLY SCHOOL REPORT 10 Min.
A. One to One Chromebooks, IT - Shayne Deschamps
6. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: No meeting to Report
2. Monthly Finance Report
3. Next Meeting: To Be Determined
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education
7. SECOND READING OF POLICIES 15 Min.
A. P6111 -
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P4131 -
1. Vote: Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF GRADUATION DATE 2 Min.
A. Tuesday, June 16, 2020
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF EARLY RETIREMENT INCENTIVE 5 Min.
A. Joleen Pillar
1. Vote: Yeas_____ Nays_____ Abstain_____
10. DISCUSSION/APPROVAL – NOTIFICATION OF NONRENEWAL OF 10 Min.
NON-TENURED TEACHERS
-
Vote: Yeas_____ Nays_____ Abstain_____
11. APPOINTMENT OF SUBCOMMITTEE FOR STUDY OF 15 Min.
SUPERINTENDENT STRUCTURE
12. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
13. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 15 Min.
A. Dr. Anthony Serio
1. Children’s Medical Center Renewal
2. Contingency Plan for Essential Operations
3. Pass/Fail Grading for Distance Learning During Coronavirus Pandemic
14. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Negotiations with Winchester Board of Education
16. POSSIBLE EXECUTIVE SESSION
A. Personnel
17. OTHER
18. ADJOURNMENT
May 1, 2020 - Ad Hoc Committee on Administrative Structure
THE W. L. GILBERT SCHOOL CORPORATION
AD HOC COMMITTEE ON ADMINISTRATIVE STRUCTURE
Friday, May 1, 2020
Google Meet
3:00 p.m.
AGENDA
Join: https://meet.google.com/rhi-cwkk-ebq
+1 386-753-8071 PIN: 135206236#
1. OPENING OF MEETING
Committee Members: Adam Atkins, Evan Blass, Timothy Cronin, Kim Fiducia, Kristin Peterson, Astrid Robitaille, Steven Sedlack, Anthony Serio, Susan Sojka, Lisa Steeves
2. SELF-INTRODUCTION AND BRIEF COMMENT ABOUT THE CONSTITUENCIES YOU REPRESENT
3. CHARGE TO THE COMMITTEE
4. ELECTION OF CHAIRPERSON AND SECRETARY
5. PROCESS AND TIMELINE TASKS FOR NEXT MEETING
6. ADJOURNMENT
May 7, 2020 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
THURSDAY, MAY 7, 2020
GOOGLE MEET
6:00 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
Join with Google Meet
meet.google.com/nkc-zhze-pma
Join by phone
+1 502-785-9543 PIN: 600 287 966#
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
| Scott Beecher | Ellen Marino | Kristin Peterson |
| Richard Dutton | Nora Mocarski | Charles Seaback |
| Jennifer Marchand | Theresa Padin | Steven Sedlack |
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
A. Pledge of Allegiance – Steven Sedlack
B. Vision and Mission Statement – Steven Sedlack
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. APPROVAL OF PAYCHECK PROTECTION PROGRAM PROMISSORY NOTE
A. Vote: Yeas_____ Nays_____ Abstain_____
3. ADJOURNMENT
May 20, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MAY 20, 2020
GOOGLE MEET
7:00 PM
AGENDA
Public may Join Google Meet by accessing the following:
Join with Google Meet
meet.google.com/otm-vyvm-iub
Join by phone
+1 763-310-1345 PIN: 224 546 010#
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher, Ellen Marino, Kristin Peterson, Richard Dutton, Nora Mocarski, Charles Seaback, Jennifer Marchand, Theresa Padin, Steven Sedlack
Administration
Dr. Anthony Serio
Head of School/Superintendent
Susan O. Sojka
Principal
Student Representatives
Lydia Bird
Brandon Gonzalez
Bajram Gutic
Victoria Zhovkl
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. MONTHLY SCHOOL REPORT 5 Min.
A. Introduction of Valedictorian and Salutatorian for Class of 2020
5. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting – April 22, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – May 7, 2020
l. Vote: Yeas_____ Nays_____ Abstain_____
6. COMMITTEE REPORTS 10 Min.
A. Finance
1. Report on Meeting: May 14, 2020
2. Monthly Finance Report
3. Discussion/Possible Action Concerning PPP Loan in Regards to Year End Fund Balance
a. Vote: Yeas_____ Nays_____ Abstain_____
4. Opening of PPP Account at Northwest Community Bank
a. Vote: Yeas_____ Nays_____ Abstain
5. Discussion/Possible Action Concerning CARES ACT Option Available for 403(b)
and 401(a) Retirement Plans
a. Vote: Yeas_____ Nays_____ Abstain_____
6. Next Meeting: To Be Determined
B. Personnel
1. Report on Meeting: May 13, 2020
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education
7. APPROVAL OF NON CERTIFIED STAFF SALARY INCREASES 5 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
8. TRANSFER TD BANK ACCOUNTS FOR THE W. L. GILBERT SCHOOL 5 Min.
CORPORATION, STUDENT ACTIVITIES AND CAFETERIA TO
NORTHWEST COMMUNITY BANK BY JULY 1, 2020 AND DESIGNATE
SIGNERS TO BE ANTHONY SERIO, SUSAN SOJKA AND DIANE COOK
Vote: Yeas_____ Nays_____ Abstain_____
9. REPORT ON AD HOC COMMITTEE 10 Min.
10. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
11. HEAD OF SCHOOL/SUPERINTENDENT’S REPORT 15 Min.
A. Dr. Anthony Serio
12. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
14. OTHER
15. ADJOURNMENT
June 3, 2020 - Ad Hoc Committee on Administrative Structure
THE W. L. GILBERT SCHOOL CORPORATION
AD HOC COMMITTEE ON ADMINISTRATIVE STRUCTURE
Wednesday, June 3, 2020
Google Meet
3:00 p.m.
AGENDA
Join: https://meet.google.com/huv-qjdj-fiu
+1 415-715-9196 PIN: 251216392#
1. OPENING OF MEETING
Committee Members: Adam Atkins, Evan Blass, Timothy Cronin, Kim Fiducia,
Kristin Peterson, Astrid Robitaille, Steven Sedlack, Anthony Serio, Susan Sojka,
Lisa Steeves
2. APPROVAL OF MINUTES
A. Meeting of May 12, 2020
1. Yeas_____ Nays_____ Abstain_____
3. REPORTS FROM SUBCOMMITTEES
4. FUTURE TASKS AND NEXT MEETING
5. ADJOURNMENT
June 10, 2020 - Ad Hoc Committee on Administrative Structure
THE W. L. GILBERT SCHOOL CORPORATION
AD HOC COMMITTEE ON ADMINISTRATIVE STRUCTURE
Wednesday, June 10, 2020
Google Meet
3:00 p.m.
AGENDA
Join: https://meet.google.com/znq-qpub-ksa
+1 303-673-9609 PIN: 397814899#
1. OPENING OF MEETING
Committee Members: Adam Atkins, Evan Blass, Timothy Cronin, Kim Fiducia, Kristin Peterson, Astrid Robitaille, Steven Sedlack, Anthony Serio, Susan Sojka, Lisa Steeves
2. APPROVAL OF MINUTES
A. Meeting of June 3, 2020
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW/APPROVAL OF REPORT
4. FUTURE TASKS AND NEXT MEETING
5. ADJOURNMENT
June 15, 2020 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Monday, June 15, 2020
Google Meet - 3:00 p.m.
Join: https://meet.google.com/xna-gkqh-vhi
+1 912-712-4368 PIN: 101180712#
A Portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Finance Committee – Charles Seaback (Chairman), Ellen Marino, Theresa Padin, Kristin Peterson
B. Others: Dr. Anthony Serio, Steven Sedlack, Diane Cook
2. APPROVAL OF MINUTES
-
Finance Committee Meeting – May 14, 2020
-
Vote: Yeas_____ Nays_____ Abstain_____
3. MONTHLY FINANCIAL REPORT
4. WINCHESTER BOARD OF EDUCATION REQUEST TO SHARE IN REDUCTION OF $240,000 TO THE EDUCATION BUDGET
5. PROJECTING POSSIBLE IMPACT OF COVID-19 ON FY2021 BUDGET
6. OTHER
7. ADJOURNMENT
June 17, 2020
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 17, 2020
GOOGLE MEET
7:00PM
AGENDA
Public may Join Google Meet by accessing the following:
meet.google.com/bdk-xvdd-odo
Join by phone
+1609-795-1880 (PIN: 229204847)
(A portion of this meeting may be held in executive session.)
-
OPENING OF MEETING
The W. L. Gilbert School Corporation: Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Nora Mocarski, Theresa Padin, Kristin Peterson, Charles Seaback, Steven Sedlack.
Administration: Dr. Anthony Serio Head of School/Superintendent, Susan Sojka Principal
A. Pledge of Allegiance - Richard Dutton
B. Vision and Mission Statement - Richard Dutton
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
• All students can learn and be successful.
• All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
• All students are entitled to a safe, healthy and respectful learning environment.
• All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
• Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM - 2 min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES - 2 min.
A. Minutes of Regular Meeting - May 20, 2020
I. Vote: Yeas _ Nays _ Abstain _
5. COMMITTEE REPORTS - 10 min.
A. Finance
1. Report on Meeting: June 15, 2020
2. Monthly Finance Report
3. Next Meeting: July 15, 2020
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: June 17, 2020
2. Next Meeting: To Be Determined
E. Celebration of Education
6. REDUCTION OF TUITION TO WBOE BY $120,000 - 10 min.
A. Vote: Yeas _ Nays _ Abstain _
7. REPORT ON AD HOC COMMITTEE - 10 min.
A. Headmaster Recommendation by Ad Hoc Committee
1. Vote: Yeas _ Nays _ Abstain _
8. APPROVAL OF FIVE-YEAR CAPITAL PLAN - 10 min.
A. Vote: Yeas _ Nays _ Abstain _
9. PRINCIPAL REPORT - 10 min.
A. Susan Sojka
1. Report on Graduation
10. HEAD OF SCHOOL/SUPERINTENDENT'S REPORT - 10 min.
A. Dr. Anthony Serio
1. Goals
11. BOARD OF EDUCATION REPORTS - 5 min.
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN'S REPORT - 5 min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
13. OTHER
14. ADJOURNMENT
June 17, 2020 - Building and Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, June 17, 2020 The Gilbert School Library 6:00PM
Join: https://meet.google.com/jwe-jcrc-iqs
+1 614-948-6229 PIN: 526073085#
AGENDA
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1. OPENING OF MEETING
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I. Scott Beecher, Chairman; Dr. Richard Dutton, Jennifer Marchand, Nora Mocarski.
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II. Others - Anthony Serio, Head of School/Superintendent, Steven Sedlack, Chair, The W. L. Gilbert School Corporation, Susan Sojka, Principal, Ted Buzinsky, Building & Grounds Supervisor Diane Cook, Business Affairs Manager.
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2. APPROVAL OF MINUTES
A. Meeting of January 15, 2020
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I. Vote: Yeas _____, Nays _____, Abstain _____
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2. FIVE YEAR CAPITAL IMPROVEMENT PLAN
A. Roofing Estimates
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3. WORK-TO-DATE AND SUMMER WORK
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4. BUILDING SANITIZATION AND SOCIAL DISTANCING
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5. OTHER
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6. ADJOURNMENT
Minutes
Minutes 2019-2020
- July 17, 2019
- July 23, 2019 - Special Meeting
- August 21, 2019 - 2
- September 18, 2019
- October 16, 2019
- October 28, 2019 - Special Meeting
- November 2, 2019 - Special Meeting
- November 20, 2019
- December 18, 2019
- January 29, 2020
- February 19, 2020
- March 25, 2020
- April 22, 2020
- May 7, 2020 - Special Meeting
- May 14, 2020 - FInance Committee Meeting
- May 20, 2020
- June 3, 2020 - Ad Hoc Committee on Administrative Structure
- June 17, 2020
July 17, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
July 17, 2019
The regular meeting ofThe W. L. Gilbert School Corporation was held on July 17, 2019 in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:00 p.m. Members in attendance were Holly Cassaday, Dr. Richard Dutton, Michelle Hintz, Jennifer Marchand, Ellen Marino, Theresa Padin and Douglas Pfenninger. Also in attendance were Dr. Anthony Serio, Superintendent and Diane Cook, Office of Business Affairs.
Absent: Charles Sea back
The Pledge of Allegiance was led and Vision and Mission statements were read by Ellen Marino.
Public Forum: None
Call for Agenda Items: None
Approval of Minutes:
A motion was made by Douglas Pfenninger seconded by Dr. Richard Dutton, to approve the minutes of the Regular Meeting on June 19, 2019.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (Michelle Hintz)
Monthly School Report: No report
Committee Reports:
Finance - No meeting to report
Personnel- No meeting to report
Buildings and Grounds - No meeting to report
Celebration of Education- No report
Approval of Resignation:
A motion was made by Holly Cassaday, seconded by Dr. Richard Dutton, to accept with regret the resignation of Gene Batan, Guidance Counselor.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved Unanimously.
Approval of Revised School Calendar:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approved the revised school calendar for 2019-2020.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved Unanimously.
Discussion/ Action on 2018-2019 School Budget:
A motion was made by Jennifer Marchand, seconded by Holly Cassady to table discussion/action on the 2018/2019 School Budget until the special meeting to be held on July 23, 2019.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved Unanimously.
Approval of Whitsons Contract:
A motion was made by Jennifer Marchand, seconded by Theresa Padin to table until the special meeting to be held on July 23, 2019.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved Unanimously.
Approval of Increase in School Lunch Price to $3.75.
A motion was made by Ellen Marino, seconded by Holly Cassaday to increase school lunch price to $3.75.
Vote: Yeas: 6 Nays: 1 (Theresa Padin) Abstain: 1 (Doug Pfenninger)
Approved
Approval of Elevator Contract:
A motion was made by Jennifer Marchand, seconded by Dr. Richard Dutton to approve the elevator contract.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved Unanimously.
Discussion 2019-2020 School Budget:
Approval of Superintendent and Principal Salaries:
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve an increase of 2.5% to Superintendent's salary.
Vote: Yeas: 6 Nays: 2 (Dr. Richard Dutton, Michelle Hintz) Abstain: 0 Approved
A motion was made by Holly Cassaday, seconded by Jennifer Marchand to approve an increase of 2.5% to Principal's salary.
Vote: Yeas: 5 Nays: 3 (Dr. Richard Dutton, Michelle Hintz, Doug Pfenninger) Abstain: 0
Approved
Discussion/Approval of the Opening of The Gilbert School to Winchester Students Without a Contract or Agreement with the WBOE:
A motion was made by Ellen Marino, seconded by Holly Cassaday to approve the opening of The Gilbert School for the 2019-2020 school year for all students, including Winchester Students, despite not having a contract or written Agreement with the WBOE.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (Dr. Richard Dutton)
Approved.
Principal Report: No report
Superintendent Report: No Report
Winchester Board of Education Report:
Doug Pfenninger reported on influx of students from St. Anthony School, going to hire a second grade teacher and there will be a referendum on September 7, 2019 for Hinsdale School renovation.
School Corp Chairman's Report:
Steven Sedlack, Chairman reported that there will be a discussion of Board Goals in September.
Executive Session:
A motion by Holly Cassaday seconded byy Ellen Marino, to enter executive session@ 8:14 p.m. for the purpose of conducting the Superintendent's evaluation.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Unanimously Approved.
The board was in executive session from 8:14 p.m. until 9:02 p.m.
Adjournment:
A motion by Holly Cassadays, econdedb y TheresaP adin,t o adjourn the meeting at 9:02 p.m.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Unanimously Approved.
Respectfully submitted,
Ellen Marino
July 23, 2019 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
Tuesday, July 23, 2019
The special meeting ofThe W. L. Gilbert School Corporation was held on July 23, 2019 in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 6:04 p.m. Members in attendance were Holly Cassaday, Dr. Richard Dutton (arrived at 6:09 p.m.), Michelle Hintz, Jennifer Marchand, Ellen Marino, Theresa Padin and Douglas Pfenninger (arrived at 6:26 p.m.).
Also in attendance were Dr. Anthony Serio, Superintendent, Diane Cook, Office of Business Affairs, Lynn Metcalf, Food Service Director.
The Pledge of Allegiance was led and Vision and Mission statements were read by Theresa Padin.
Approval of Special Education Agreement:
A motion was made by Michelle Hintz, seconded by Holly Cassaday, to accept the Special Education Agreement between The W. L. Gilbert School Corporation and the Winchester Board of Education.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
Approval of Tuition Forgiveness:
A motion was made by Jennifer Marchand, seconded by Charles Seaback, to approved tuition forgiveness for The W. L. Gilbert Trust Corporation in the amount of $50,000.
Vote: Yeas: 5 Nays: 3 (Richard Dutton, Michelle Hintz, Doug Pfenninger) Abstain: 1 (Theresa Padin)
Approved.
Cafeteria Deficit Funding:
A motion was made by Holly Cassaday, seconded by Jennifer Marchand to apply remaining fund balance to Cafeteria Deficit Funding.
Vote: Yeas: 8 Nays: 1 (Richard Dutton) Abstain: 0
Approved.
Approval of Whitsons Contract:
A motion was made by Theresa Padin, seconded by Michelle Hintz to approve Whitsons Contract.
Vote: Yeas: 0 Nays: 9 Abstain: 0
Not Approved.
Adjournment:
A motion by Holly Cassaday, seconded by Theresa Padin, to adjourn the meeting at 7:31 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Unanimously Approved.
Respectfully submitted,
Ellen Marino
August 21, 2019 - 2
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
August 21, 2019
The regular meeting of The W. L. Gilbert School Corporation was held on August 21, 2019 in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:01 p.m. Members in attendance were Dr. Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin and Charles Seaback.
Also in attendance were Dr. Anthony Serio, Superintendent and Diane Cook, Office of Business Affairs.
Absent: Holly Cassaday, Michelle Hintz and Douglas Pfenninger.
The Pledge of Allegiance was led and Vision and Mission statements were read.
Public Forum: None
Call for Agenda Items:
A motion was made by Jennifer Marchand, seconded by Charles Seaback to add a policy reading between Line items 6 and 7.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approval of Minutes:
A motion was made by Ellen Marino seconded by Theresa Padin, to approve the minutes of the Regular Meeting on July 17, 2019.
Vote: Yeas: 6 Nays 0 Abstain: 0
A motion was made by Charles Seaback seconded by Jennifer Marchand, to approve the minutes of the Special Meeting on July 23, 2019.
Vote: Yeas: 6 Nays 0 Abstain: 0
Monthly School Report: No report
Committee Reports:
Finance – Charles Seaback reported on contingency fund and elevator repair.
Personnel- No meeting to report
Buildings and Grounds – No meeting to report
Celebration of Education- No report
Approval of Certified Staff:
A motion was made by Theresa Padin, seconded by Dr. Richard Dutton, to approve the hiring of Casey Pescitelli as Guidance Counselor.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved Unanimously.
First Reading of Policy:
A first reading of Policy 5113 (a, b) Attendance, Loss of Credit and 5113.2 (a, b, c) Attendance, Excused Absences and Truancy was held.
Due to extenuating circumstances, a motion to approve the policy changes as recommended by the Policy Committee after a first reading was made by Theresa Padin, seconded by Dr. Richard Dutton.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved Unanimously.
Acceptance of Gift:
A motion was made by Jennifer Marchand, seconded by Charles Seaback to accept a gift of two Samsung Flat Screen Televisions for school use.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Discussion/Approval – Line Item Transfers
A motion was made by Charles Seaback, seconded by Theresa Padin to approve Line Item Transfers as presented.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Principal Report: Mrs. Susan Sojka reported on the start of the new school year. New teacher orientation and new student orientation will be held on Friday, August 23, 2019. Teachers will return on Monday, August 26, 2019. First official school day for new students will be Thursday, August 29, 2019 and all students return on Friday, August 30, 2019.
Superintendent Report: Dr. Serio reported on an estimated enrollment for start of school. He spoke about the recent NEASC report and its nice compliment to staff. Town notified Gilbert that a School Security Officer can’t happen due to the fact that we are a private entity.
Winchester Board of Education Report:
The Town Referendum for a Hinsdale School Renovation will take place on September 7, 2019.
School Corp Chairman’s Report:
Steven Sedlack, Chairman reported that there will be communication with Winchester Public Schools to work on a 5-year spending plan, possibly a Saturday morning in the fall.
No Executive Session was held.
Adjournment:
A motion by Theresa Padin, seconded by Jennifer Marchand, to adjourn the meeting at 8:04 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Unanimously Approved.
Respectfully submitted,
Ellen Marino
September 18, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
September 18, 2019
The regular meeting of The W. L. Gilbert School Corporation was held on September 18, 2019 in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:03 p.m. Members in attendance were Dr. Richard Dutton, Michelle Hintz, Jennifer Marchand, Ellen Marino and Doug Pfenninger.
Also in attendance were Dr. Anthony Serio, Superintendent, Susan Sojka, Principal and Diane Cook, Office of Business Affairs.
Absent: Theresa Padin and Charles Seaback.
The Pledge of Allegiance was led and Vision and Mission statements were read by Steven Sedlack.
Public Forum: None
Call for Agenda Items:
A motion was made by Ellen Marino, seconded by Jennifer Marchand to add Budget Reduction as item 4 under the Finance Committee Report.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Michelle Hintz seconded by Richard Dutton, to approve the minutes of the Regular Meeting on August 21, 2019.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
Monthly School Report:
New certified staff were introduced: Marysol Knipper (Spanish Teacher); Brooke Louis (Science Teacher); and Gail Valigorsky (English Teacher). Unable to attend were Casey Pescitelli (Guidance Counselor); Peter Kapitancek (Winchester Social Worker); and Michael Portello (Winchester Special Education Teacher).
New Teacher Coaches were also introduced: Katherine Wood (English Dept.); Courtney Mullaney (Math Dept.); Kathryn Rohlfing (Science Dept.); Jessica Nardine (Social Studies Dept.); and Francesca Danielle (World Language, Music, PE Depts.) Unable to attend was Christopher Affie (Art, CTE Depts.)
A Five Minute Recess to converse with new certified staff was held at 7:22 p.m.
Meeting Reconvened at 7:32 p.m.
Committee Reports:
Finance – A motion was made by Doug Pfenninger, seconded by Jennifer Marchand to approve Budget Reductions as presented for 2019/2020 year.
Vote: Yeas: 5 Nays 0 Abstain: 1 (Richard Dutton)
Approved
Personnel- Salary scales are being looked at.
Policy – No report
Buildings and Grounds: Steven Sedlack reported on compilation of a Five-Year Plan to address building needs: 13 roofs and several leaks; a need to replace HVAC units; Hot Water Heater; Window Replacements. More Information is to be gathered to address everything with a Five-Year Capital Improvement Plan.
Celebration of Education- No report
Approval of Alcohol on Campus for Alumni Event:
A motion was made by Doug Pfenninger, seconded by Michelle Hintz, to approve alcohol on campus for an Alumni event in October.
Vote: Yeas: 5 Nays: 1 (Richard Dutton) Abstain: 0
Approved.
Acceptance of Resignation:
A motion was made to accept with regret the resignation of Holly Cassaday from The W. L. Gilbert School Corporation.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved.
Approval of Substitute Nursing Proposal:
A motion was made by Ellen Marino, seconded by Jennifer Marchand, to approve a Substitute Nursing Proposal to increase the per diem pay from $150/day to $200/day.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Principal Report:
Mrs. Susan Sojka reported on School theme of teaching with an open heart and an open mind. Open House held on September 12 was a successful event.
Superintendent Report:
Dr. Serio reported that he sent a letter to the Mayor and Selectmen of Winchester regarding a request for a School Resource Officer. The Mayor responded and said she established a committee to meet and discuss this issue.
Enrollment was reported at 436 for Winchester, 29 for International and 1 for Hartland.
Winchester Board of Education Report:
Hinsdale referendum was approved by 111 votes. Enrollment is at 464 to 466. There was a good start to school and 6th grade students are getting chrome books this school year.
School Corporation Chairman’s Report: Steven Sedlack
No addition items to report on.
A motion was made by Jennifer Marchand, seconded by Ellen Marino to enter Executive Session for the purpose of discussing pending litigation.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Entered Executive Session at 8:33 p.m.
Return to Regular Session at 8:44 p.m.
Adjournment:
A motion by Theresa Padin, seconded by Jennifer Marchand, to adjourn the meeting at 8:44 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
October 16, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
October 16, 2019
The regular meeting of The W. L. Gilbert School Corporation was held on October 16, 2019 in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:03 p.m.
Members in attendance were Scott Beecher, Dr. Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson, Doug Pfenninger.
Also in attendance were Dr. Anthony Serio, Superintendent and Susan Sojka, Principal.
Absent: Charles Seaback.
The Pledge of Allegiance was led and Vision and Mission statements were read by Steven Sedlack.
Meeting opened with the introduction of new Board members Scott Beecher (replacing Holly Cassaday) and Kristin Peterson (replacing Michelle Hintz).
Public Forum:
Victoria Zhovkly was introduced as a new Junior Student Representative and Lydia Bird was welcomed back as Senior Student Representative. Absent were student representatives Brandon Gonzalez and Bajram Gutic.
Call for Agenda Items:
A motion was made by Jennifer Marchand, seconded by Scott Beecher to add Approval of Out-of-State Wrestling Matches and an Out-of-State Boys Basketball Game to Items 7B and 7C.
Vote: Yeas: 8 Nays 0 Abstain: 0
A motion was made by Theresa Padin, seconded by Kristen Peterson to add Approval of Enhancement Grant after Item 7 and before item 8.
Vote: Yeas: 8 Nays 0 Abstain: 0
A motion was made by Jennifer Marchand, seconded by Scott Beecher to add Approval for Use of Centrella Fund to Agenda after Item 7 and before item 8 and after Enhancement Grant.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approval of Minutes:
A motion was made by Doug Pfenninger, seconded by Jennifer Marchand, to approve the minutes of the Regular Meeting on September 18, 2019.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
Monthly School Report:
Casey Pescitelli, new Guidance Counselor was introduced and gave a brief overview of the guidance office and her interaction with staff and overall excitement to being here.
Committee Reports:
Finance – no meeting this month. A vacancy on committee will be filled.
Personnel- No report
Policy – No report
Buildings and Grounds: Steven Sedlack reported that the Building and Grounds Committee is in the process of putting together a Five-Year Capital Plan. It was reported that there are several leaks in the roof.
Celebration of Education- No report – event held in the Spring.
Approval of Field Trip:
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to approve field trip for the Music Department to Washington, D.C.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
A motion was made by Kristin Peterson, seconded by Scott Beecher, to approve out of state field trips for the Wrestling Team’s matches to take place in New York, Vermont and Massachusetts.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
A motion was made by Scott Beecher, seconded by Jennifer Marchand, to approve out of state field trip for the Boys Basketball Team’s game at Monument Mountain Regional High School in Massachusetts.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
A motion was made by Theresa Padin, seconded by Doug Pfenninger, to approve Enhancement Grant for a Drone for Technology Class pending research on insurance, liability, policy and licensing.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
A motion was made by Jennifer Marchand, seconded by Kristin Peterson, to approve a request for use of the Centrella Fund up to $1,000 for a Sports Management Career Seminar for students in Career Explorations Class.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
Principal Report:
Mrs. Susan Sojka reported that Homecoming is next week.
She spoke about a motivational guest speaker, Brandon Farbstein, who came to Gilbert to speak with students about his anti-bullying message and his story of living with dwarfism, being only 3’9” tall, and how it affected his life. He is the author of a book entitled 10 Feet Tall.
Mrs. Sojka reported on a vaping presentation in collaboration with Northwestern Regional #7 to be held at Gilbert on November 14.
Superintendent Report:
Dr. Serio deferred his report as it would be discussed under School Corporation Chairman’s report.
Winchester Board of Education Report:
Doug Pfenninger reported that Hinsdale School’s timeline is extended until state approval is received.
Doug Pfenninger announced his resignation from The W. L. Gilbert School Corporation and the Winchester Board of Education appointed Nora Mocarski to take his place. She will be at the November meeting.
School Corporation Chairman’s Report: Steven Sedlack
Dr. Serio spoke about his budget and correspondence that was received from the Winchester Board of Education Chairman requesting a mid-year reduction in tuition due to lower enrollment. Dr. Serio reported that he had consulted with the Board’s lawyers and prepared an adjustment of tuition of all the sending districts (Winchester, Hartland, Trust International Program) tuition and would issue new invoices and the mid-year adjustment would actually result in an increase in tuition to Winchester because they 93.5% of the student enrollment. The board discussed per pupil cost and pro rata distribution of tuition. The Chairman recommended that no invoices be sent until a meeting of the Finance Committee could be held next week (10/23/19) to formulate a response to the letter and make a recommendation to the full Board.
A motion was made by Theresa Padin, seconded by Kristin Peterson to enter Executive Session for the purpose of discussing pending litigation and personnel matters and to invite Dr. Serio and Mrs. Sojka to join Executive Session.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Entered Executive Session at 9:05 p.m.
Return to Regular Session at 9:13 p.m.
Adjournment:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to adjourn the meeting at 9:13 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
October 28, 2019 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting October 28, 2019
The special meeting of The W. L. Gilbert School Corporation was held on October 28, 2019 in the
Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 6:00 p.m.
Members in attendance were Scott Beecher, Dr. Richard Dutton (arrived 6:03 p.m.),
Jennifer Marchand, Ellen Marino, Theresa Padin (left 6:56 p.m.), Kristin Peterson (arrived 6:03
p.m.), and Charles Seaback.
Also in attendance were Dr. Anthony Serio, Superintendent and Susan Sojka, Principal.
Absent: None
The Pledge of Allegiance was led and Vision and Mission statements were read by Scott Beecher.
Response to Winchester Letter:
Charles Seaback reported on the Finance Committee meeting held on October 23, 2019.
There was discussion on whether The W. L. Gilbert School Corporation is in compliance
with state statutes in establishing tuition. An Opinion letter from the GBOE Attorney,
Gregory J. Bezz, of Siegel, O’Connor, O’Donnell & Beck, P.C., was distributed to the Board
stating that the Board is in compliance with section 10-34 of the state statutes. It was also
reported that we still have an unresolved amount in the current budget. There was discussion as
to whether the Board should adjust the tuition based on actual enrollment which would
effectively increase the tuition invoice to the Winchester Board of Education and decrease the
invoice to the Trust.
A motion was made by Scott Beecher, seconded by Kristin Peterson, to revise the
invoice to the Winchester Board of Education in an amount pursuant to the Winchester Board of
Education’s letter dated October 10, 2019, which would result in reducing the current tuition.
Vote: Yeas: 3 (Richard Dutton, Nora Mocarski, Kristin Peterson)
Nays: 5 (Scott Beecher, Jennifer Marchand, Ellen Marino, Charles Seaback, Steven Sedlack Abstain:
1 (Theresa Padin)
A motion was made by Charles Seaback, seconded by Dr. Richard Dutton to continue to invoice the
Winchester Board of Education as we presently have been for the current fiscal year and to defend
the action in our response to the Winchester Board of Education letter.
Vote: Yeas: 8 Nays 0 Abstain: 1 (Nora Mocarski)
A motion was made by Theresa Padin, seconded by Dr. Richard Dutton to amend the motion to direct the Gilbert Board Chair to contact the Winchester Board of Education to begin negotiations for the 2020- 2021 school year.
Vote: Yeas: 9 Nays 0 Abstain: 0
Withdrawal from Stabilization up to $100,000:
A discussion was held on cash flow issue due to unanticipated expenses early in the fiscal year.
A motion was made by Charles Seaback, seconded by Jennifer Marchand to approve the withdrawal from the Capital fund account in an amount up to $100,000 to resolve cash flow issues
with the stipulation it is to be paid back by June 30, 2020.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Adjournment:
A motion was made by Scott Beecher, seconded by Kristin Peterson, to adjourn the meeting at 7:16
p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Respectfully submitted,
Ellen Marino
November 2, 2019 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting November 2, 2019
The special meeting of The W. L. Gilbert School Corporation was held on Saturday, November 2, 2019 in the Guidance Conference Room of the school. The meeting was called to order by
Chairman Steven Sedlack at 9:08 a.m.
Members in attendance were Scott Beecher, Dr. Richard Dutton, Jennifer Marchand, Ellen Marino, Nora Mocarski, Theresa Padin and Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Superintendent and Susan Sojka, Principal.
Absent:
Charles Seaback
The Pledge of Allegiance was led and Vision and Mission statements were read by Steven Sedlack.
Chairman Steven Sedlack opened the meeting by explaining objectives of SMART Goals:
specific; measurable; attainable; realistic and timely. He spoke about the role of Board Members,
SMART Goals and a Five-Year Capital Plan.
Board members discussed who we are as a Board, alignment of K-12 system with curriculum and
identified that it is a 7-12 School Board.
Discussion was held on Student Achievement, Professional Development, Community
Relations, Curriculum, Communication, Security and Food Services.
Four goal areas were established:
1. Communication;
2. Achievement;
3. Fiscal Responsibility and
4. Culture Climate.
Discussion on Freedom of Information for Trust and School emails. Superintendent Serio and
Principal Sojka will report back in January.
Jennifer Marchand summed up the meeting. At a January 2020 meeting the Framework will be presented with measurable goals.
Adjournment:
A motion was made by Theresa Padin, seconded by Kristin Peterson, to adjourn the meeting at 11:06 a.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Respectfully submitted,
Ellen Marino
November 20, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting November 20, 2019
The regular meeting of The W. L. Gilbert School Corporation was held on November 20, 2019 in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:05 p.m. Members in attendance were Scott Beecher, Dr. Richard Dutton, Ellen Marino, Nora Mocarski, Theresa Padin, Kristin Peterson and Charles Seaback.
Also in attendance were Dr. Anthony Serio, Superintendent and Susan Sojka, Principal. Absent: Jennifer Marchand
The Pledge of Allegiance was led and Vision and Mission statements were read by Scott Beecher.
Public Forum:
Student Representative, Victoria Zhovkly, reported that the Business class went to a Wolf Pack game, Student Ambassadors are having a Friendsgiving and students are talking about having a hockey start-up. Willy Wonka will be the Spring Play and there will be a Barnes & Noble fundraiser on December 6 at the Canton Barnes & Noble store.
Call for Agenda Items:
A motion was made by Dr. Richard Dutton, seconded by Kristin Peterson to add Action for approval to grant an honorary diploma under Item 14.
Vote: Yeas: 8 Nays 0 Abstain: 0
A motion was made by Nora Mocarski, seconded by Kristin Peterson to add FAFSA to Item 12. Vote: Yeas: 8 Nays 0 Abstain: 0
Approval of Minutes:
A motion was made by Theresa Padin, seconded by Scott Beecher, to approve the minutes of the Regular Meeting held on October 16, 2019.
Vote: Yeas: 7 Nays 0 Approved
A motion was made by Special Meeting held on Vote: Yeas: 7 Nays 0 Approved
A motion was made by Special Meeting held on Vote: Yeas: 8 Nays 0 Approved
Abstain: 1 (Nora Mocarski)
Theresa Padin, seconded by Charles Seaback, to approve the minutes of the October 28, 2019.
Abstain: 1 (Nora Mocarski)
Nora Mocarski, seconded by Kristin Peterson, to approve the minutes of the November 2, 2019.
Abstain: 1 (Nora Mocarski)
Monthly School Report:
Mrs. Susan Sojka presented a slide show regarding Test Results. SBAC trend is improving with 7th and 8th grade results above state standards. NCSS for 8th grade and 11th grade is a new test so there are no comparisons to make at this point.
Mrs. Sojka also reported that first quarter has less students chronically absent compared to last year at this time and suspensions to this date have been less this school year as opposed to last year.
Committee Reports:
Finance – Charles Seaback reported on areas of concern:
-
Substitute line item will likely increase
-
Contracted Services/Legal Services to be discussed in Executive Session.
3. Cafeteria is continuing to run deficit. Board will have to decide how to either subsidize the
program or go back to the Federal Program.
Personnel- Steven Sedlack reported that Administrative Salary Scales will be acted upon on Line Item 9.
Policy – Dr. Serio reported that the Policy Committee met to review a Drone Policy. It is more complex than anticipated as it is tied to federal regulations. Policy will need further study by committee.
Buildings and Grounds: Scott Beecher reported that he is working with Ted Buzinsky, Building and Grounds Superviser, on putting together a Five-Year Capital Plan. It was reported that the elevator repair drained the contingency fund and there are more elevator repairs that need to be made.
Celebration of Education- No report – event held in the Spring.
Approval of 2020 Board Meeting Schedule:
A motion was made by Theresa Padin, seconded by Scott Beecher, to approve the 2020 Board Meeting Schedule as amended. The January 28, 2020 meeting was amended to January 29, 2020 and the March 3, 2020 meeting was amended to March 5, 2020
Vote: Yeas: 7 Nays 0 Abstain: 1 (Dr. Richard Dutton)
Approved as Amended
Approval of Field Trip:
A motion was made by Dr. Richard Dutton, seconded by Scott Beecher, to approve field trip for the Baseball Team to Cooperstown, NY in the Spring.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
Approval of Administrative Salary Scales:
A motion was made by Theresa Padin, seconded by Charles Seaback, to approve Administrative Salary Scales.
Vote: Yeas: 7 Nays: 1 (Kristin Peterson) Abstain: 0
Approved.
Principal Report:
Mrs. Susan Sojka reported that the Fall production of Arsenic and Old Lace will be held on Friday, November 22 @ 7:00 pm. and Saturday, November 23 @ 7:00 p.m. in the school auditorium.
Superintendent Report:
Dr. Serio reported Gilbert enrollment is presently at 437 for Winchester, 29 for International and 1 for Hartland.
Dr. Serio will ask Mayor Althea Candy Perez to work with Town of Winchester to share a Resource Officer for all schools.
He also reported that agents from Kings, representing the countries of Brazil and Mexico, will be visiting Gilbert this week.
Winchester Board of Education Report:
FAFSA – It was reported that we can access data. National Clearing House tracking system was signed.
School Corporation Chairman’s Report: Steven Sedlack
Steven Sedlack distributed minutes of 11/2/19 meeting and Dr. Serio will put it in a more simplistic format, the same as Winchester Public Schools use.
Committee Assignments for School Corporation members were distributed by Chairman Sedlack.
It was reported that negotiations have restarted. Negotiations Committee was looking to discuss guidelines but Winchester used a more aggressive approach and pre-empted guideline discussions by putting four items on the table. The Board will look to study it’s Administrative Structure and will contact Ed Advance for input and guidance.
Request for Honorary Diploma:
A motion was made by Charles Seaback, seconded by Dr. Richard Dutton, to approve a request for an Honorary Diploma.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Entered Executive Session at 9:09 p.m. Superintendent Anthony Serio and Principal Susan Sojka were invited to attend.
Returned to Regular Session at 9:16 p.m.
Adjournment:
A motion was made by Charles Seaback, seconded by Scott Beecher, to adjourn meeting. Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Meeting adjourned at 9:16 p.m.
Respectfully submitted, Ellen Marino
December 18, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting December 18, 2019
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, December 18, 2019 in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:08 p.m. Members in attendance were Scott Beecher, Dr. Richard Dutton, Jennifer Marchand, Ellen Marino, Nora Mocarski, Charles Seaback, Kristin Peterson.
Also in attendance were Dr. Anthony Serio.
Absent: Theresa Padin.
Excused: Susan O. Sojka and the student representatives due to weather conditions.
The Pledge of Allegiance was led and Vision and Mission statements were read by Richard Dutton.
Public Forum:
No public in attendance.
Call for Agenda Items:
None
Approval of Minutes:
A motion was made by Richard Dutton, seconded by Jennifer Marchand, to approve the minutes of the Regular Meeting on November 20, 2019.
Vote: Yeas: 7 Nays 0 Abstain: 1 (Jennifer Marchand)
Approved
Monthly School Report:
The Music Department was going to have the Choir perform for the Board but due to icy conditions, this was cancelled.
Committee Reports:
Finance – Charles Seaback reported. Overall the budget is in good shape but we still have the unresolved adjustment. There is some concern regarding the contingency line item being overrun due to elevator repair and leaks in the window wall and air handler in the small gym. The cafeteria seems to be doing better than projected but there is some revenue not shown on the report. The Audit and the Management Letter was distributed and there was one observation regarding policy on carrying over encumbrances. There was discussion on whether we publish our monthly budget reports. Kristen Peterson cited Public Act 19-117 Sec. 290 saying it is required to be posted quarterly.
Personnel- No report
Policy – Dr. Serio reported that the Drone policy is on-going and the committee is looking to other districts for language. Steven Sedlack referred the observation in the Audit regarding carrying over encumbrances to the policy committee.
Buildings and Grounds: Scott Beecher reported that the Building and Grounds Committee is in the process of putting together a Five-Year Capital Plan. It was reported that there are three major areas of the roof that will need repair estimated to cost approximately $390,000.00 and also reported on window replacements, studies for energy efficiencies and that the elevator has been repaired and is scheduled to be replaced in June 2020.
Celebration of Education- No report – event held in the Spring.
Approval of 2020-2021 Calendar:
A motion was made by Scott Beecher, seconded by Kristen Peterson, to approve the School Calendar for the 2020-2021 school year.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
Approval Honorary Diploma for WWII Veteran:
A motion was made by Richard Dutton, seconded by Scott Beecher, to approve the Honorary Diploma for a WWII Veteran per application distributed to the Board.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved.
Principal Report:
Dr. Serio reported for Susan Sojka and stated that 60 Thanksgiving dinners were distributed to needy families by Administration, faculty and staff. The cost of the dinners was paid for by donations. The Angel Gift bags, where a donor adopts a family to purchase Christmas gifts is active. The Gilbert Elves program held a fundraising event at Barnes and Noble Bookstore and the funds raised replenish the student emergency fund. This is Spirit Week where there are different themes each day. A Gilbert Junior has been selected to be a Page for Senator Murphy in Washington, D.C. Another student went to Hartford with Rep. Jay Case to participate in the Pledge of Allegiance. Charter Communication closed its local studio so there has been some preliminary discussion of trying to get Gilbert to open its studio for public access in exchange for new studio equipment to be gifted from Charter Communications.
Superintendent Report:
An enrollment report was provided to the Board in its packet. A copy of a letter sent to Mayor Perez regarding a School Resource Officer was also in the packet as well as a very positive letter from NEASC commending the school for its quality of programming.
Winchester Board of Education Report:
Nora Mocarski reported on the Hinsdale renovation project and said they are waiting for state approval. Kristen Peterson reported that the NGSS tests scores were above the state benchmark.
School Corporation Chairman’s Report: Steven Sedlack
Steven Sedlack reported that he and Dr. Serio met with Jonathan Costa and Jeffrey Kitching of EdAdvance to get advice regarding Administrative redesign, which included discussion on software called Thought Exchange and looking at other districts for models of administration and superintendents. EdAdvance will put together a proposal as to what they can do to help us with our administrative study. There is no new news on negotiations with Winchester Board of Education.
Adjournment:
A motion was made by Nora Mocarski, seconded by Jennifer Marchand, to adjourn the meeting at 8:54 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted, Ellen Marino
January 29, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting January 29, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, January 29, 2020, continuing the meeting from January 15, 2020, in the Library Media Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:15 p.m. Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Nora Mocarski, Theresa Padin, Charles Seaback, Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka. Absent: None.
Student Representatives in attendance: None
Absent Student Representatives: Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly
The Pledge of Allegiance was led and Vision and Mission statements were lead by Nora Mocarski. Continuation of January 15, 2020 meeting.
Head of School/Superintendent Report:
1. Dr. Serio distributed the latest enrollment figures
2. Dr. Serio discussed the budget drivers which were just presented at the Finance Committee Meeting immediately preceding this meeting.
3. Policy Committee will be meeting February 3, 2020 to discuss Drone policy.
4. Class size and enrollment for 2nd semester will be presented at the February 19, 2020 meeting.
5. PBIS Report: Dr. Serio responded to a Board Member’s inquiry regarding PBIS by reporting on the culture and climate of the school. He gave a thorough report on the three different tiers of support: Tier 1 being how the teachers in the classroom handle a situation, Tier 2 including guidance or a social worker or outside help such as CJR and Tier 3 being ISS with Buckley Morgan. There is an overall message to catch kids doing thing right and to support positivity and kindness.
Early Retirement Incentive Plan
Motion by Dr. Dutton, seconded by Theresa Padin to approve the early incentive plan as presented and as used in past practice. There was a motion to amend the Motion by adjusting the cash buyout to half the proposed amount made by Nora Mocarski, Seconded by Kristen Peterson. There was extensive discussion on parliamentary procedure and whether the Chair could accept or reject the amendment. A vote was taken on the Amendment to reduce the incentive first.
Vote: Yeas: 2 (Nora Mocarski and Kristne Peterson) Nays: 7 Abstain: 0 Motion on the Amendment fails.
A vote was taken on the Original Motion to approve the early incentive plan as presented. Vote: Yeas: 7 Nays: 2 (Nora Mocarski and Kristne Peterson) Abstain: 0
Approved.
School Corporation Goals:
There was discussion as to the Board ‘s Goals as outlined in the packet. There was also discussion of the role of the Superintendent regarding the Board’s Goals. Dr. Dutton wanted to Move the Question but there was no second. The Chairman opted to create an Ad Hoc Committee, chaired by Theresa Padin with members Kristen Petersen and Steven Sedlack to further explore the Board’s Goals.
Board of Education Reports:
Dr. Dutton reported that the Winchester Board of Education is withdrawing its interest in the SRO for Gilbert and is withdrawing it’s participation in the EdAdvance Proposal on Administrative restructuring. Nora reported on NGSS science scores and said Winchester scores have approved and are some of the best among the alliance districts.
Kristen reported that the Pearson Players are having a fund raiser so they can see Aladdin on Broadway. She further reported that Winchester Board is working on its budget and is trying to come in under last year.
Other:
Motion to approve the wrestling team overnight trip for the state championship was made by Dr. Dutton, seconded by Scott Beecher.
Vote: Yeas: 9 Nays 0 Abstain: 0 Approved
Adjournment:
A motion was made by Scott Beecher, seconded by Theresa Padin, to adjourn the meeting at 9:13 p.m. Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
February 19, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
February 19, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, February 19, 2020 in the Library Media Center of the school. The meeting was called to order by Secretary Ellen Marino at 7:00 P.M. because both the Chairman and the Vice-Chairman were absent.
Motion by Dr. Dutton, seconded by Scott Beecher to name Charles Seaback, Treasurer as Chairman pro tem.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Motion passes.
Members in attendance were Scott Beecher, Richard Dutton, Ellen Marino, Nora Mocarski, Charles Seaback, Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka and Diane Cook.
Absent: Jennifer Marchand, Theresa Padin and Steven Sedlack.
Student Representatives in attendance: None
Absent Student Representatives: Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly
The Pledge of Allegiance was led and Vision and Mission statements were led by Charles Seaback.
Public Forum: None
Call for Agenda Items:
A motion was made by Dr. Dutton, seconded by Nora Mocarski to add Superintendent Transition to Items 11.B.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
A motion was made by Kristin Peterson, seconded by Nora Mocarski to add EdAdvance Withdrawal as Item 13. 3.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Kristin Peterson, seconded by Dr. Dutton, to approve the minutes of the Regular Meeting on January 15, 2020.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
A motion was made by Kristin Peterson, seconded by Dr. Dutton, to approve the minutes of the Continued Meeting held on January 29, 2020 (continuing the January 15, 2020 meeting).
Ellen Marino noted a typo under the Winchester Board of Education Report where the word “approved” should have been “improved.”
A motion to Amend the Motion to approve the minutes as corrected was made my Nora Mocarski and seconded by Kristin Peterson.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
Monthly School Report:
The Middle School Math team made a presentation on Illustrative Math with a power point slide show to the Board.
The Middle School Science team made a presentation on the science program.
Committee Reports:
Finance – Charles Seaback reported that the lunch program will go back on the federal program for the next school year. The food service director is in the process of transitioning food and the board will vote on this in March, 2020. He reported there will be recommendation to approve line item transfers later in the meeting.
Personnel- No report
Policy – Meeting was held on February 10, 2020 and in the packet are three First Readings of Policies, specifically, P3523 – New Policy for Drones, P5114 – Revised Policy for Suspension and Expulsion, and P5144 – Revised Policy for Student Discipline
Buildings and Grounds: The committee cancelled its meeting scheduled for February 19, 2020 due to absence of Ted Buzinsky, but Mr. Buzinsky did provide a report to Dr. Serio. Dr. Serio said the architect examined the roof, Modern Mechanical was doing preliminary pricing on getting a crane on site, Michael Fortuna looked at the property and offered estimates for a simple renovation of a science classroom would cost about $50,000.00 and a new chemistry lab would cost about $500 per square foot. If the Board wants to get state reimbursement it needs a 10 year contract with its sending districts. Next meeting is March 18, 2020.
Celebration of Education- No report – event held in the Spring.
Approval of Field Trips:
A motion was made by Dr. Dutton, seconded by Kristin Peterson to approve the Out-of-State field trip to the New York City Museum of Modern Art.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
Approval of Resignation:
A motion was made by Dr. Dutton, seconded by Scott Beecher to accept the resignation of Donald Crossman as Athletic Director, with regret.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
Approval of Line Item Transfers:
A motion was made by Ellen Marino, seconded by Scott Beecher to approve the Line item transfers as presented to the Board for the 2019-2020 budget.
Vote: Yeas: 6 Nays 0 Abstain: 0
Approved
Discussion of 2020-2021 Budget and Possible Adoption:
Dr. Serio reported that the Superintendents for Gilbert and Winchester were tasked with arriving at an agreed upon tuition to be charged to the WBOE and they agreed on the figure of $7,179.393. The Gilbert budget honors the 2nd year of the new 3 year teacher’s contract and maintains course electives and academic support instituted over the past 5 years. Superintendents collaborated to develop a jointly supported budget. There was extensive discussion on the budget, in particular, in the areas of capital improvements and the SRO. The Winchester Superintendent was in attendance and participated in discussion.
Motion to table action on the Budget was made by Kristin Peterson, seconded by Charles Seaback.
Vote: Yeas: 2 (Charles Seaback, Kristin Peterson) Nays 4 Abstain: 0
Motion Fails
Motion to adopt the Budget with a reduction of the SRO ($45,000) and the capital improvements ($175,000) was made by Nora Mocarski, seconded by Dr. Dutton.
Vote: Yeas: 2 (Nora Mocarski, Dr. Dutton) Nays 4 Abstain: 0
Motion Fails
Motion to adopt the Budget in the amount of $7,810,153 as presented by the Superintendents was made by Ellen Marino, seconded by Charles Seaback.
Vote: Yeas: 4 Nays 2 (Nora Mocarski, Dr. Dutton) Abstain: 0
Approved
Brief recess taken at 8:30 P.M.
Back in session at 8:35 P.M.
Superintendent Transition:
Motion to ask the Gilbert School Corporation Board chairman to form a subcommittee tasked with establishing the mechanics of inviting the existing superintendent of the Winchester Public School system to serve as the joint superintendent of both schools was made by Dr. Dutton, seconded by Nora Mocarski. Motion to Amend the motions to change the word schools to districts was made by Nora Mocarski, seconded by Dr. Dutton.
Vote: Yeas: 1 (Dr. Dutton) Nays 4 Abstain: 1 (Nora Mocarski)
Motion fails
Principal’s Report:
Sue Sojka reported that the school received the AP Diversity Award for Computer Science from the College Board. Amy Kutz was also recognized by the College Board as an outstanding counsellor. The wrestling team won the Berkshire Invitational Wrestling Tournament. The cheerleaders came in 5th in league tournament. Senior Hunter Smith scored 54 points in the boys varsity basketball victory over Granby (Mass.) breaking the long established record of most points scored in a game for a Berkshire League Player previously held by Wamogo’s Chuck Aleksinas during the 1976-1977 season. NWCC, Gilbert and Regional will be hosting an informational session on February 27, 2020 at Regional to discuss free tuition for high school graduates at the community college.
School Corporation Chairman’s Report:
Chairman was absent due to illness so no report.
Winchester Report:
Nora Mocarski reported on the improved growth in test scores for Winchester Public Schools.
Adjournment:
A motion was made by Scott Beecher, seconded by Kristin Peterson, to adjourn the meeting at 9:22 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
March 25, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
March 25, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, March 25, 2020 via Video Conference (Zoom) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:09 P.M.
Members in attendance were Scott Beecher (arrived at 7:14pm), Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Nora Mocarski and Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Sandra O’Connor, Shayne Deschamps and Lynn Metcalf.
Absent: Charles Seaback (excused)
Student Representatives in attendance: None
Absent Student Representatives: Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly
The Pledge of Allegiance was led by Steven Sedlack.
The Vision and Mission Statement was read by Kristin Petersen.
Public Forum: None
Call for Agenda Items: None
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Scott Beecher, to approve the minutes of the Regular Meeting on February 19, 2020.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
A motion was made by Theresa Padin, seconded by Nora Mocarski, to approve the minutes of the Organization meeting on January 15, 2020.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
Monthly School Report:
Lynn Metcalf, Food Service Director, presented a proposal to return to the National School Lunch Program beginning with the 2020/2021 school year.
A motion was made by Theresa Padin, seconded by Richard Dutton, to approve the National School Lunch Program for the next school year.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
Committee Reports:
Finance – Diane Cook reported that permanent substitute line is in good shape. Budgetary items affected by the coronavirus will show effects on report next month.
Personnel- No report
Policy – To be covered under Items 8 and 9.
Buildings and Grounds: Informational paperwork was submitted to committee for rooftop units, architectural drawings, science room renovations and television production studio to be considered for Capital Plan. Research still continues as to cost. Tremco is working with CREC for State pricing. The most pressing issue is the roof above the Media Center.
Celebration of Education- No report – event on hold due to coronavirus and whether or not school will reopen this school year.
Approval of School Lunch Program:
Motion for approval was held after Monthly School Report.
Approved Unanimously.
Approval of Early Retirement Incentive:
A motion was made by Theresa Padin, seconded by Scott Beecher to approve an early retirement incentive for Cynthia Fixer with regret.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
Second Reading of Policies:
A motion was made by Jennifer Marchand, seconded by Richard Dutton to approve Policy P3523 – New Policy for Drones.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
A motion was made by Nora Mocarski, seconded by Jennifer Marchand to approve Policy P5114 – Revision for Suspension and Expulsion.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
A motion was made by Theresa Padin, seconded by Nora Mocarski to approve Policy P5144 – Policy Revision for Student Discipline.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
First Reading of Policies:
A first reading was held for:
P6114.8 Pandemic/Epidemic Emergencies
Due to the current coronavirus, a motion was made by Richard Dutton, seconded by Kristin Peterson to approve this policy after first reading.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
First reading was held for P6111 – School Calendar, second reading will be held at next meeting.
First reading was held for P4131 – Staff Development, second reading will be held at next meeting.
Appointment of Subcommittee for Study of Superintendent Structure:
A discussion was held regarding the structure of Subcommittee to consist of representatives of the following: Member of W. L. Gilbert School Corporation, Member of the W. L. Gilbert Trust Corporation, Representative of Winchester Public Schools, Superintendent, Principal, faculty member and parent. A new description of structure will be worked on and search should be in place by June 30, 2021.
Motion was made by Nora Mocarski, seconded by Theresa Padin to adopt Committee.
Vote: Yeas: 8 Nays 0 Abstain: 0
Approved
Principal’s Report:
Sue Sojka reported that distance learning will have a test run on Thursday, 3/26. Teachers will give an assignment which will be due by Friday at noon. This test will determine if any students or teachers are having difficulty with the distance learning which will allow administration and teaching staff to reach out to students who do not turn in work. 98% of students have access to WiFi and approximately 200 chrome books were handed out for students to use at home so that the distance learning plan can be implemented when the 4th quarter starts Monday. Everyone has been working hard to put this in place and teachers are also creating ways to connect with students in addition to classroom work through a video being produced by Steve Hodges. CJR and counselors are reaching out to students and Winchester paraprofessionals assigned to Gilbert are offering assistance to anyone who needs it. Mrs. Sojka said staff is doing everything to continue the learning process without causing any more stress for students. They are making sure the kids are well fed and equipped to be successful with the distance learning. Waterbury Hospital reached out to the school with a request to possibly use the school’s 3-D printers to make ventilator parts. School Corp. members expressed their appreciation to Dr. Serio and Mrs. Sojka for guiding the students and staff through these most difficult times.
Head of School/Superintendent Report:
Dr. Serio reported that he has been working with the teacher’s union to get a Memorandum of Agreement in place and he discussed the Memorandum of Agreement provided in the packet. The Memorandum of Agreement was signed by the Gilbert Education Association President and The W. L. Gilbert School Corporation Chairman in regards to continuation of education during coronavirus shutdown of school. He also reported he is working with attorney Greg Bezz to make sure we are meeting all State guidelines for distance learning. He reported that the administrative team has been working exceptionally well in this time of crisis and there have been some food service and substitute lay-offs. Those workers will be eligible for unemployment benefits which have been increased to benefit workers in this crisis.
Winchester Report:
Nora Mocarski reported that Melony Brady-Shanley is one of four Superintendents selected to assist Alliance District Superintendents with the distribution of chromebooks. She also reported that 325 chrome books were handed out for Pre-K through Grade 6 students and 297 lunches were distributed in the Pearson School parking lot. She reported that WPS also has a similar Memorandum of Understanding.
School Corporation Chairman’s Report:
Chairman Steven Sedlack reported that Negotiations with WPS will resume via a Zoom meeting on April 2, 2020. Theresa Padin said the Board Goals Ad Hoc Committee’s vision and planning goals will be final soon.
Adjournment:
A motion was made by Ellen Marino, seconded by Theresa Padin, to adjourn the meeting at 8:49 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
April 22, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
April 22, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, April 22, 2020 through Google Meet due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:04 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Nora Mocarski, Theresa Padin, Charles Seaback and Kristin Peterson (arrived at 7:07pm).
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Sandra O’Connor, Allison Shea (left at 7:12pm), Emily Olson (joined at 7:14pm) and Shayne Deschamps.
Absent: None
Student Representatives in attendance: None
Absent Student Representatives: Lydia Bird, Brandon Gonzalez, Bajram Gutic, Victoria Zhovkly
The Pledge of Allegiance was led and Vision and Mission statements were led by Charles Seaback.
Public Forum: It was discussed that the public can call in to the meeting. The information was posted on the Agenda.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approve the minutes of the Regular Meeting on March 18, 2020.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved
Personnel- No report
Policy – To be covered under Items 8 and 9.
Buildings and Grounds: Discussion was had regarding getting bids for the roof repair. New goals for the date of completion of the five year plan should be available in June.
Celebration of Education- No report – event on hold due to coronavirus and whether or not school will reopen this school year.
Second Reading of Policies:
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve Policy P6111 regarding school calendar.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved.
A motion was made by Ellen Marino, seconded by Kristen Petersen to approve Policy P4131 regarding Personnel - certified.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved.
Approval of Graduation Date:
A motion was made by Kristen Petersen, seconded by Scott Beecher to set the graduation date and official close of school date to Tuesday, June 16, 2020.
There was discussion as to how graduation will take place due to the corona virus situation and faculty and administration is getting information from seniors on how to celebrate these milestone events for seniors.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved.
Approval of Early Retirement Incentive:
A motion was made by Kristen Petersen, seconded by Jennifer Marchand to approve an early retirement incentive for Joleen Pillar, with regret.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved.
Discussion/Notification of Nonrenewal of Non-Tenured Teachers:
Dr. Serio reported that the Town Manager reduced the WPS education line-item in the town budget. The WPS Superintendent has written a letter to the Board of Selectmen questioning the Town Manager’s authority to override the Education budget. Both WPS and GBOE Superintendents have been working together on their respective budgets.
A motion was made by Theresa Padin, seconded by Jennifer Marchand to send Jeffrey Even, English Department, a letter notifying him of non-renewal.
Vote: Yeas: 8 Nays 1 (Dr. Dutton) Abstain: 0
Approved.
A motion was made by Theresa Padin, seconded by Nora Mocarski to send Shannon Whitney, English Department, a letter notifying her of non-renewal.
Vote: Yeas: 8 Nays 1 (Dr. Dutton) Abstain: 0
Approved.
Appointment of Subcommittee for Study of Superintendent Structure:
A discussion was held regarding the structure of Subcommittee to consist of representatives of the following: Member of W. L. Gilbert School Corporation, Member of the W. L. Gilbert Trust Corporation, Representative of Winchester Public Schools, Superintendent, Principal, faculty member and parent. A list of the following individual was presented to the Board for approval.
Lisa Steeves - Parent representative
Evan Blass - Student representative
Adam Atkins - GEA union representative
Kim Fiducia - Faculty representative
Sue Sojka - Administration representative
Dr. Serio - Administration representative
Kris Peterson - WBOE representative
Astrid Robitaille- Trust representative
Tim Cronin - Residency Program representative
Steven Sedlack - School Corp representative
Motion was made by Kristen Petersen, seconded by Jennifer Marchand to approve the membership to this Committee as presented.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved
Principal’s Report:
Sue Sojka announced it was administrative assistant’s day and thanked Sandy O’Connor for all she does. She reported that faculty and administration are staying in touch with student via the website, emails and video conferences. They are posing stories about seniors to the Gilbert website. Teacher and administration are very busy with distance learning and although it is difficult, the goal is to cause no harm and keep students engaged. Following the SDE recommendation, the school will be going to a pass/fail system for the 4th quarter. Sue Sojka announced that she will be retiring and the end of 2021 school year, the same time at Dr. Serio leaves. School Corp. members expressed their appreciation to Mrs. Sojka and Dr. Serio for guiding the students and staff through these difficult and unprecedented times.
Head of School/Superintendent Report:
Dr. Serio reported that we are renewing our contract with the Children’s Medical Center, Dr. Ann Melanese. He reported on the school contingency plan for essential operations and discussed the CARES Act, Payroll Protection Program and Regional Advisory Teams input regarding return to school.
Winchester Report:
Nora Mocarski reported that the Pre-K application for services program is closed. Hinsdale committee met to go over its schematic plan. WPS anticipating some new students due to closure of St. Anthony School. She also discussed the task force issued by the State of CT to re-open schools. Kristen Petersen reported that Scholastic Book packs are being distributed.
School Corporation Chairman’s Report:
Chairman Steven Sedlack reported that Board Goals are on hold because the committee hasn’t had a chance to meet due to the COVID-19 situation. Currently there are no Negotiations with WBOE because Winchester thought it best to wait until Gilbert finishes it’s review of its administrative structure.
Adjournment:
A motion was made by Kristen Petersen, seconded by Jennifer Marchand, to adjourn the meeting at 9:05 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
May 7, 2020 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
May 7, 2020
A Special Meeting of The W. L. Gilbert School Corporation was held on Thursday, May 7, 2020 via Video Conference (Google Meet) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 6:02 P.M.
Members in attendance were Scott Beecher (arrived at 6:08pm), Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Nora Mocarski, Kristin Peterson and Charles Seaback.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Kurt Moffett and Michelle Hintz (via telephone).
Absent: None
Student Representatives in attendance: None
The Pledge of Allegiance was led and Vision and Mission statements were led by Steven Sedlack.
Only item on the Agenda was the Payroll Protection Program.
A motion was made by Ellen Marino, seconded by Scott Beecher, to authorize the Chairman to sign the Promissory Note for the Payroll Protection Program in the amount of $923,200.00.
Vote: Yeas: 5 (S.Beecher, E. Marino, C. Seaback, J. Marchand & S. Sedlack
Nays 4 (K. Peterson, R. Dutton, N. Mocarski, T. Padin)
Abstain: 0
Approved.
Adjournment:
A motion was made by Ellen Marino, seconded by Theresa Padin, to adjourn the meeting at 6:59 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
May 14, 2020 - FInance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
Finance Committee Meeting Minutes
May 14, 2020
A Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Thursday, May 14, 2020 via Video Conference (Google Meet) due to the coronavirus. The meeting was called to order at 2:06 p.m. by Charles Seaback.
Others present were Ellen Marino, Theresa Padin and Kristin Peterson
Also present were Dr. Anthony Serio, Superintendent and Diane Cook, Business Affairs Manager
A motion to approve the minutes from the meeting of February 19, 2020 was made by Charles Seaback and seconded by Ellen Marino. There were no meetings in the month of March or April.
Voted: Yeas 4 Nays 0 Abstained 0
Unanimous
Monthly Finance Statement was discussed. Diane Cook reported that the elevator repair is scheduled to begin on June 9th. Dr. Serio reported that the water heater needs immediate repair as it is losing 2 gallons of water per day. Estimated cost is $30,000.00.
Diane Cook reported that there is difficulty making deposits to TD Bank due to COVID-19 and the closure of the Winsted branch. She has to go to Avon to make deposits. She suggested we switch our account to Northwest Community Bank, a local bank. After discussion, there was a consensus that this be added as an action item at the Board’s regular meeting.
Impact of the Budget Based on Town Manager’s Budget was tabled as pre-mature since the Town hasn’t acted on the Budget yet.
Impact of Paycheck Protection Program. There was lengthy discussion on the Payroll Protection Program. Charles Seaback reported that the funds will be kept in a separate account so it can be tracked clearly for the forgiveness process. Dr. Serio reported that the cafeteria workers and substitutes who were laid off will be asked to return if they choose. FTE will be determined by SBA.
Salary Increase for Non-certified Staff was tabled since it was covered at the Personnel Committee. Charles Seaback reported it would be put as an action item at the Board’s regular meeting as a recommendation from the Personnel Committee.
Other. Diane Cook reported that the new CARES Act allows for distributions from retirement plans if the distributions are COVID related. This alteration in the distribution process will be discussed with the plan administrators.
A motion was made by Charles Seaback, seconded by Theresa Padin to adjourn the meeting at 3:28 p.m.
Voted: Yeas 4 Nays 0 Abstained 0
Unanimous
May 20, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
May 20, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, May 20, 2020 via Video Conference (Google Meet) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:04 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Nora Mocarski, Charles Seaback and Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook.
Absent: None
Student Representatives in attendance: None
The Pledge of Allegiance was led by Steven Sedlack.
The Vision and Mission Statement was read by Steven Sedlack.
Public Forum: No public in attendance except for the Class of 2020 Valedictorian, Sydney Kolosky, and Salutatorian, Maryellen Marino.
Call for Agenda Items: None
Monthly School Report: Dr. Serio introduced Maryellen Marino as the Class of 2020 Salutatorian. Maryellen will be attending Rensselaer Polytechnic Institute after graduation. He then introduced the Valedictorian, Sydney Kolosky, who will be attending UCONN as a pharmacy studies major.
Approval of Minutes:
A motion was made by Theresa Padin, seconded by Richard Dutton, to approve the minutes of the Regular Meeting on April 22, 2020.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved
A motion was made by Charles Seaback, seconded by Theresa Padin, to approve the minutes of the Special Meeting on May 7, 2020.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved
Committee Reports:
Finance – Charles Seaback reported on the monthly finance report.
A motion was made by Charles Seaback, seconded by Ellen Marino, to maintain a balance in the Capital Reserve Account sufficient to cover the payback of the PPP loan if not forgiven with the understanding that any expenditures of these funds would be subject to board approval.
Vote: Yeas: 6 (Charles Seaback, Ellen Marino, Jennifer Marchand, Theresa Padin, Scott Beecher, Steven Sedlack) Nays 3 (Kristin Peterson, Nora Mocarski, Richard Dutton) Abstain: 0
Approved
A motion was made by Charles Seaback, seconded by Theresa Padin, to open an account at Northwest Community Bank to be used for safekeeping and disbursement of the PPP funds.
Vote: Yeas: 7 (Charles Seaback, Ellen Marino, Jennifer Marchand, Theresa Padin, Scott Beecher, Steven Sedlack, Richard Dutton) Nays 2 (Kristin Peterson, Nora Mocarski) Abstain: 0
Approved
A motion was made by Charles Seaback, seconded by Ellen Marino, to amend our 403(b) and 401(a) retirement plans to allow the CARES Act options.
Vote: Yeas: 7 (Charles Seaback, Ellen Marino, Jennifer Marchand, Theresa Padin, Scott Beecher, Steven Sedlack, Kristin Peterson) Nays 1 (Richard Dutton) Abstain: 1 (Nora Mocarski)
Approved
Personnel- The committee met and possible action on approval of non-certified staff salary increases will be discussed later in the meeting.
Policy – No Report.
Buildings and Grounds: No Report.
Celebration of Education- No report.
Approval of Non-Certified Staff Salary Increases: Personnel Committee met and recommended that all non-certified staff get the same increase as GEA increases as is consistent with past practice. There was discussion. Non certified staff include custodians, business manager, nurses and food services director.
A motion was made by Steven Sedlack, seconded by Theresa Padin, to approve a 2.9% rate increase for all non-certified staff.
Vote: 6 (Charles Seaback, Ellen Marino, Jennifer Marchand, Theresa Padin, Scott Beecher, Steven Sedlack) Nays 3 (Kristin Peterson, Nora Mocarski, Richard Dutton) Abstain: 0
Approved.
A motion was made by Steven Sedlack, seconded by Theresa Padin transfer TD bank accounts for the W.L. Gilbert School Corporation, student activities and cafeteria to Northwest Community Bank by July 1, 2020 and designate signers to be Anthony Serio, Susan Sojka and Diane Cook.
Vote: Yeas: 7 (Nora Mocarski, Kristin Peterson, Ellen Marino, Jennifer Marchand, Theresa Padin, Scott Beecher, Steven Sedlack) Nays 0 Abstain: 2 (Richard Dutton, Charles Seaback)
Approved
Ad Hoc Committee:
Steven Sedlack reported that the committee has had two meetings and is ready to break up into two smaller groups. One group, consisting of Lisa Steeves, Kim Fiducia, Kristin Peterson, Steven Sedlack and Dr. Serio will explore shared superintendent systems. They will be meeting with Christopher Leone, current Superintendent of Wamogo and Litchfield districts. The second group consists of Susan Sojka, Evan Blass, Timothy Cronin, Astrid Robitaille and Adam Atkins, and will explore the current administrative structure of The Gilbert School, what’s working, what’s not. That subgroup met this past Monday and are meeting again tomorrow so both committees are working diligently.
Principal’s Report:
Sue Sojka reported that over 50 members of the faculty, staff and administration participated in a parade through town at the end of teacher’s appreciation week. They were accompanied by Winchester Police, Fire Department and Ambulance and used the Gator parade route. The parade was a huge success and it was good for the parade participants to see the students, albeit from a distance. She reported they are still working on a graduation plan and it has to be approved by the Torrington health district. Still waiting on medallions and pins for top 10 students. Faculty will be delivering gifts to seniors. Looking at preparation for school next year, trying to anticipate new procedures and safety protocols. Three committees have been established to work over the summer; one to look at safety, one to look at distance learning and the school will make sure all students get a chromebook, and the third committee will focus on professional development and try to anticipate the type of support the faculty and staff will need next year. The school will be doing a video for all incoming 7th grade students because they won’t have the opportunity to visit their new school over the summer in person. There will be on-line tutorials provided to acclimate them to the school, lunch procedures, power school, etc. There are several new students coming to Gilbert from the closure of St. Anthony School.
Head of School/Superintendent Report:
Dr. Serio reported on one housekeeping item in that we need to designate signers on the PPP account Steven Sedlack said that will be address under Other on the agenda. Dr. Serio said he gets several reports to keep current on developments from the CDC on the corona virus and reported on possible changes to education next year including changes to the cafeteria, installation of partitions, closing down water fountains, PPE and the possibility of a blended education, perhaps 25% of the student in person and the remainder on distance learning. He said the board will have to establish policies on PPE protocols and availability and expects guidance from the State of CT. He reported that when opening the school, people have to feel safe coming back and if they are not comfortable coming back we have to be accommodating and maybe grant a leave of absence without penalty. He mentioned the Family Medical Leave Act. He reported that the elevator company will begin work on June 9, 2020 and he is still pursuing hot water repairs since the hot water heater is losing 2 gallons a day.
Winchester Report:
Nora Mocarski reported that Melony Brady-Shanley took the initiative to start a district re-opening team; the WBOE approved $5,600 emergency repair to Batcheller School’s roof and that the WPS is preparing for the possibility of a budget cut from the Town and they want Gilbert to share in the cuts. Kristen Peterson added that WPS will be doing in person summer school; they gave out 500 books to school children and distributed graduation certificates to 6th graders. Theresa Padin added that they are planning a parade with staff to celebrate the end of the school year.
School Corporation Chairman’s Report:
Chairman Steven Sedlack that he received a letter from Debra Lewis, acting President of the newly established AFS Local 135 Administrator’s union, which currently consists of 4 members. Gilbert now has 2 unions and contract negotiations will take place in the future.
Other:
A motion was made by Theresa Padin, seconded by Charles Seaback, to designate Anthony Serio, Susan Sojka and Diane Cook as signers on the PPP bank account.
Vote: Yeas: 8 Nays: 0 Abstain 1 (Nora Mocarski)
Approved.
A motion was made by Kristin Peterson, seconded by Richard Dutton that The Gilbert School Corporation guaranty that a tuition increase not be put in place if the PPP loan/grant is not waived.
Vote: Yeas: 4 (Theresa Padin, Richard Dutton, Nora Mocarski, Kristin Peterson) Nays: 5 (Scott Beecher, Charles Seaback, Jennifer Marchand, Ellen Marino, Steven Sedlack) Abstain 0
Not Approved.
A motion was made by Kristin Peterson, seconded by Theresa Padin to enter executive session for the purpose of discussing a personnel matter, with Dr. Serio invited to attend.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Board entered executive session at 9:01 p.m.
Board re-entered public session at 9:10 p.m.
Adjournment:
A motion was made by Jennifer Marchand, seconded by Kristin Peterson, to adjourn the meeting at 9:11 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
June 3, 2020 - Ad Hoc Committee on Administrative Structure
Meeting of the Ad Hoc Committee on Administrative Structure
Wednesday, June 3, 2020
3:00 PM
Meeting held remotely via Google Meet.
Committee Members Present: Evan Blass, Adam Atkins, Dr. Anthony Serio, Kristin Peterson, Kim Fiducia, Susan Sojka, Lisa Steeves, Steve Sedlack, Tim Cronin, Astrid Robitaille
The meeting was called to order at 3:04 pm by the Chair.
Motion: To accept the minutes of the previous meeting, 5/12/20, made by Lisa Steeves, seconded by Kristin Peterson.
VOTE by show of hands on minutes: Yeas: 10, Nays 0: Abstentions: 0, motion passed unanimously.
The chair called for reports from each exploratory subcommittee. Head of School/Superintendent Subcommittee:
Sue Sojka reported that the subcommittee, comprised of herself, Kim Fiducia, Adam Atkins, Evan Blass and Astrid Robitaille met twice. Members of the committee conducted interviews with faculty, staff and students regarding which option they would prefer and why:
-
a Headmaster who would also serve as Superintendent, OR
-
a shared district Superintendent position
Based on these conversations, the overwhelming consensus was that the The Gilbert School community strongly favored a full-time Headmaster/Superintendent position. Campus stakeholders expressed a strong desire for the position to remain in-house, visible and available to faculty and students, with a preference for preserving the current administrative structure below the Headmaster/Superintendent until such time as additional pending retirements necessitate further changes.
Shared District Superintendent Subcommittee:
Kim Fiducia and Dr. Serio reported that the committee, comprised themselves, Kristin Peterson and Lisa Steeves, spoke at length with Chris Leone, the Superintendent for Litchfield/Wamogo. Several challenges were outlined, such as the merging of technology (one school is MS based, one is Google based) duplicative central office personnel, different bell/class schedules, etc. these were largely overcome with positive result and no loss of positions. At this time, there has been no attempt to merge special education services due to the desire to preserve unique relationships with special ed staff and families. Some positive results of the merger were identified as increased collaboration between curriculum teams at each school, a shared curriculum, and increased class offerings to students at both schools thanks to the addition of a shuttle bus that runs between both campuses. The committee reported that although the cost-sharing has resulted in a small financial benefit to each school, the major benefit has been the increased utilization of shared resources, a bigger “brain trust,” so to speak. Everyone echoed the belief that Chris Leone’s personality, passion to do the shared model and his collaborative style contributed to the success of the program. The question was asked if the subcommittee interviewed anyone else and Serio said we had not because the charge was to talk with Chris Leone. Questions were asked if we needed to continue to explore the model by contacting others or speak further with Region 7.
Discussion followed among Ad Hoc Committee members. Questions included potential effects of a shared District Superintended on Visa status for the Residency Program, the possibility of sharing a Superintendent with Northwest Regional #7 and how the inherent differences in school size might affect such a partnership. Adam Atkins raised the issue originally in his report to the subcommittee on losing our independent non-public school status. Tim Cronin added his concern about F-1 visas VS J-1 visa status for exchange students. Anthony Serio followed up on the importance of the concern because F-1 students can spend up to four years or until graduation when they come to TGS. J-1 students can only spend one year. Kristin Peterson requested explanation how the shared model could threaten our status. Serio attempted to answer but Kim and Kristin pursued it further. Adam added his concern was about a possible slippery slope an opening that we may not be considering. Serio echoed his understanding of he concern that Adam raised and echoed again the concern Tim would have in recruitment if we were to lose the F-1 granting status.
Serio was asked if TGS or the international program was sustainable with lose of revenues and he referred to the concern as current in light of COVID and other reductions that have been requested.
Serio requested that Adam speak to the issue of how many teachers he contacted and he had twenty- seven on a Google Meet. He made the same request of Evan our student representative and he had heard from seven students who strongly endorsed the Headmaster position.
The Chair thanked everyone for their participation, detailed analysis, and hard work on this important task. The position was taken to move forward on our next steps.
MOTION: To continue to work in subcommittees made by Kristin Peterson, seconded by Kim Fiducia.
VOTE: Yeas: 4 (K. Peterson, L. Steeves, K. Fiducia, S. Sedlack), Nays: 6 (A Robitaille, T. Cronin, E. Blass, S. Sojka, A. Atkins, T Serio) Abstentions: 0. The motion failed.
MOTION: To recommend to the William L. Gilbert School Corporation seek to fill a position for a shared Headmaster/Superintendent for the 2012-2022 school year made by Sue Sojka, seconded by Tim Cronin.
VOTE: Yeas: 7, (S. Sedlack, E. Blass, T. Cronin, S. Sojka, A. Robitaille, A. Atkins) Nays: 1 (K. Peterson), Abstentions: 2 (K. Fiducia, L. Steeves) The motion passed.
A recommendation was made by the Chair to prepare a summary of the Committee’s work and submitted to the School Corp for their next meeting on 6/17/20. All Ad-Hoc Committee members are encouraged to attend. Sandy O’Connor will send out the call info.
MOTION: To adjourn the meeting was made by Sue Sojka and seconded by Kristin Peterson.
VOTE: Yeas: 10, Nays: 0, Abstentions: 0. The motion passed.
Meeting adjourned at 4:22 pm.
Respectfully Submitted, Astrid Robitaille, Recorder.
June 17, 2020
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
June 17, 2020
The regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, June 17, 2020 via Video Conference (Google Meet) due to the coronavirus. The meeting was called to order by Chairman Steven Sedlack at 7:02 P.M.
Other Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Nora Mocarski, Charles Seaback and Kristin Peterson.
Also in attendance were Dr. Anthony Serio, Susan O. Sojka, Diane Cook, Adam Atkins (left at 7:47pm), Evan Blass (left at 7:47pm), Sandra O’Connor, Timothy Cronin (left at 7:47pm), Lisa Steeves (left at 7:47pm), Astrid Robitaille (left at 7:53pm), Emily Olson (left at 7:56pm), Kurt Moffett.
Absent: None
Student Representatives in attendance: None
The Pledge of Allegiance was led by Richard Dutton.
The Vision and Mission Statement was read by Richard Dutton.
Public Forum: No public in attendance.
Call for Agenda Items:
A motion was made by Jennifer Marchand, seconded by Kristen Petersen, to add rescinding non-renewal notices to item 8 B.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by Richard Dutton, seconded by Scott Beecher, to approve the minutes of the Regular Meeting on May 20, 2020.
Vote: Yeas: 9 Nays 0 Abstain: 0
Approved
Committee Reports:
Finance – Charles Seaback reported on the monthly finance report. The committee discussed the Winchester Public School’s request to share in the Town’s budget reduction and the committee consensus was to support both Superintendent Melony Brady-Shanley and Dr. Serio’s recommendation to split the reduction equally. He also reported that we anticipate a fund balance at the end of this year due to some unexpended line items due to closing of school and cancellation of spring sports.
Personnel- No Report.
Policy – No Report.
Buildings and Grounds: Scott Beecher reported on the roofs and said the water tank project was removed off the 5 year plan because it had to be dealt with immediately due to an active leak. The five year plan was presented in the board packet.
Celebration of Education- No report.
Reduction of Tuition to WBOE:
A motion was made by Theresa Padin, seconded by Richard Dutton, to accept reducing the tuition to the WPS by $120,150.50 for FY2021.
Vote: 9 Yeas
Approved.
Report on Ad Hoc Committee:
A five page report was presented to the Board and several committee members were in attendance to offer additional input.
A motion was made by Ellen Marino, seconded by Jennifer Marchand to accept the Ad Hoc Sub-Committee on Administrative Structure’s recommendation of using a Headmaster Model.
Vote: Yeas: 5 (Ellen Marino, Jennifer Marchand, Charles Seaback, Scott Beecher, Steven Sedlack) Nays 3 (Nora Mocarski, Kristin Peterson, Richard Dutton) Abstain: 1 (Theresa Padin)
Approved
Approval of Five Year Capital Plan: Dr. Serio reported on the Five Year Capital Plan. Nora Mocarski suggested the Board consider solar panel research after the roofs are done with research being done in year two and possible solar panel installation in years 3 or 4. Scott Beecher reported Eversource may offer incentives for solar panels and offered to get more information. Steven Sedlack thanked each member of the committee for their work.
A motion was made by Theresa Padin, seconded by Scott Beecher to table action on the Five Year Capital Plan until the July, 2020 meeting.
Vote: Yeas: 9
Approved
Non-renewal Notices: Dr. Serio reported that the Board had issued 3 non-renewal notices and would like to rescind two of those notices.
A motion was made by Jennifer Marchand, seconded by Ellen Marino that the Board approve the Superintendent’s recommendation and rescind the non-renewals for the 2020-2021 school year of the contract of employment on the two non-tenured teachers, Katherine Lanyon and Shannon Whitney, and the Superintendent is directed to advise each such teacher in writing of the Board’s action.
Vote: Yeas: 7 (Ellen Marino, Jennifer Marchand, Charles Seaback, Scott Beecher, Steven Sedlack, Richard Dutton, Theresa Padin) Nays 2 (Nora Mocarski, Kristin Peterson) Abstain: 0
Approved
Principal’s Report:
Sue Sojka reported on the Graduation ceremony held yesterday evening at the Pleasant Valley Drive-in. There were 77 graduates who walked across the stage to receive their diplomas. Both the Salutatorian and Valedictorian did live speeches and Steven Sedlack presented an Honorary Diploma to Concetto Marino, a WWII Navy Veteran, who would have graduated in 1944 but for his service. There was much coverage in the newspapers and on social media and the feedback was very positive. Overall a good ending to an unusual year. She also reported that they are now focusing on the committees who are charged with coordinating the re-opening of school.
Head of School/Superintendent Report:
Dr. Serio reported on the Board’s goals and also the school’s improvement plan and highlighted the revisions made based on Board feedback. The report is now a 20 page comprehensive report that was presented to the Board.
Winchester Report:
Nora Mocarski reported that Jackie Petriello was named WPS Teacher of the Year, Sandy Garcia was named WPS Para of the Year and Barbara Silverio was named CT Elementary Principal of the Year. She further reported that the curriculum committee will address how to deal with racism in schools in light of the social unrest in this country currently. Theresa Padin reported that WPS is hopeful to open full time in person this fall.
School Corporation Chairman’s Report:
Chairman Steven Sedlack read a resignation letter from the Gilbert Board tendered by Charles Seaback, thanked him for his service to the Board and wished him well in his retirement.
Other: None
Adjournment:
A motion was made by Charles Seaback, seconded by Theresa Padin, to adjourn the meeting at 8:44 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
2018-2019
Agendas
Agendas 2018-2019
- March 5, 2019
- March 7, 2019
- March 20, 2019
- April 10, 2019
- May 17, 2019
- May 22, 2019 - Joint Special Meeting
- May 31, 2019
- June 19, 2019
March 5, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
TUESDAY, MARCH 5, 2019
THE GILBERT SCHOOL LIBRARY 6:00PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Holly Cassaday Jennifer Marchand Douglas Pfenninger
Richard Dutton Ellen Marino Charles Seaback
Michelle Hintz Theresa Padin Steven Sedlack
Administration - Dr. Anthony Serio, Head of School/Superintendent, Susan 0. Sojka, Principal
Student Representatives - Conor Bailey, Lydia Bird, Bajram Gutic, Jillian Wexler
A. Pledge of Allegiance - Steven Sedlack
B. Vision and Mission Statement - Steven Sedlack
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. DISCUSSION/POSSIBLE ADOPTION 2019-2020 BUDGET
3. ADJOURNMENT
March 7, 2019
THE W.L. GILBERT SCHOOL CORPORATION
Regular Meeting
Thursday, March 7, 2019
Beardsley Library 40 Munro Place Winsted, CT 06098
6:00 PM
AGENDA
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Steven Sedlack (Chairman), Holly Cassaday, Jennifer Marchand, Ellen Marino, Charles Seaback
Administration
Dr. Anthony Serio Superintendent, The Gilbert School
Winchester Board of Education
Doug Pfenninger (Chairman), Shana Devoux, Richard Dutton, Cheryl Heffernan, Michelle Hintz, Nora Mocarski, Kristen Peterson, Alexandria Propfe, Christine Royer
Administration
Melony Brady-Shanley, Superintendent, Winchester Public Schools
2. APPROVAL OF MINUTES
A. Thursday, December 6, 2018
1. Vote: Yeas___ Nays____ Abstain____
3. DISCUSSIONS BETWEEN WINCHESTER BOARD OF EDUCATION AND THE W. L. GILBERT SCHOOL CORPORATION
4. ADJOURNMENT
March 20, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MARCH 20, 2019
THE GILBERT SCHOOL LIBRARY
7:00 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation- Holly Cassaday, Richard Dutton, Michelle Hintz, Jennifer Marchand, Ellen Marino, Theresa Padin, Douglas Pfenninger, Steven Sedlack
Administration - Dr. Anthony Serio Head of School/Superintendent, Susan 0. Sojka, Principal
Student Representatives: Conor Bailey, Lydia Bird, Bajram Gutic , Jillian Wexler
A. Pledge of Allegiance - Holly Cassaday
B. Vision and Mission Statement - Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical,
- and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be
- accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires
- individual accomplishments.
2. PUBLIC FORUM (2 min.)
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES (2 min.)
A. Minutes of Regular Meeting-February 27, 2019
I. Vote: Yeas Nays__ Abstain
B. Minutes of Regular Meeting-March 5, 2019
I. Vote: Yeas__ Nays Abstain
5. MONTHLY SCHOOL REPORT (10 min.)
A. Julie McDougall, Director of Student Services & CJR Representatives
1. Presentation on CJR
6. COMMITTEE REPORTS (10 min.)
A. Finance
-
Report on Meeting: Regular Meeting March 20, 2019
-
Monthly Finance Report
-
Next Meeting: April 10, 2019
B. Personnel
I. Report on Meeting: No meeting to report
2. Next Meeting: To Be Determined
C. Policy
- Report on Meeting: No meeting to report
- Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to report
2. Next Meeting: April 10, 2019
E. Celebration of Education
1. Anticipated Date - May 31, 2019 (morning event)
7. APPROVAL OF RESIGNATION (2 min.)
A. Brian lngmanson
1. Vote: Yeas Nays Abstain
8. SECOND READING OF POLICY UPDATES (20 min.)
A. Administering Medication
B. Reasonable Physical Force/Corporal Punishment
C. Suspension and Expulsion/Due Process
9. PRINCIPAL REPORT (10 min.)
A. Susan Sojka
1. School Update
10. HEAD OF SCHOOL/SUPERINTENDENT'S REPORT (15 min.)
A. Dr. Anthony Serio
1. Enrollment
2. Contract between the W. L. Gilbert School Corporation and The
W. L. Gilbert Trust Corporation
3. Contract between the W. L. Gilbert School Corporation and Winchester Board of Education
11. BOARD OF EDUCATION REPORTS (5 min.)
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN'S REPORT (5 min.)
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
13. OTHER
14. ADJOURNMENT
April 10, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, APRIL 10, 2019
THE GILBERT SCHOOL LIBRARY
7:00pm
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Holly Cassaday Jennifer Marchand Douglas Pfenninger
Richard Dutton Ellen Marino Charles Seaback
Michelle Hintz Theresa Padin Steven Sedlack
Administration
Dr. Anthony Serio, Head of School/Superintendent
Susan O. Sojka, Principal
Student Representatives: Conor Bailey, Lydia Bird, Bajram Gutic, Jillian Wexler
A. Pledge of Allegiance - Richard Dutton
B. Vision and Mission Statement - Richard Dutton
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
- All students can learn and be successful.
- All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
- All students are entitled to a safe, healthy and respectful learning environment.
- All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
- Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM (2 min.)
A. General Public
B. Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES (2 min.)
A. Minutes of Regular Meeting -March 5, 2019
I. Vote: Yeas __ Nays __ Abstain __
B. Minutes of Regular Meeting-March 20, 2019
I. Vote: Yeas __ Nays __ Abstain __
5. MONTHLY SCHOOL REPORT (10 min.)
A. Veteran's Project, Wendy Sultaire, Buckley Morgan
6. COMMITTEE REPORTS (10 min.)
A. Finance
1. Report on Meeting: Regular Meeting April 10, 2019
2. Monthly Finance Report
3. Next Meeting: May 15, 2019
B. Personnel
1. Report on Meeting: Thursday, April 4, 2019
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: Friday, March 29, 2019
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No meeting to report
2. Next Meeting: May 15, 2019
E. Celebration of Education
1. May 31, 2019 (morning event)
7. APPROVAL OF FIELD TRIP -BOSTON, MA (2 min.)
A. Museum of Fine Arts- Sarah Frechette
1. Vote: Yeas __ Nays __ Abstain __
8. APPROVAL OF ENHANCEMENT GRANT
A. Wrestling State Championship Jackets
1. Vote: Yeas __ Nays __ Abstain __
9. APPROVAL OF GRADUATION DATE (2 min.)
A. Friday, June 14, 2019
1. Vote: Yeas __ Nays __ Abstain __
10. FIRST READING OF POLICY UPDATES (10 min.)
A. #6146.2 - Statewide Proficiency/Mastery Examinations
11. DISCUSSION 2019-2020 SCHOOL BUDGET (20 min.)
12. DISCUSSION/APPROVAL-NOTIFICATION OF NONRENEWAL OF NON-TENURED TEACHERS (10 min.)
A. Vote: Yeas __ Nays __ Abstain __
13. PRINCIPAL REPORT (10 min.)
A. Susan Sojka
1. School Update
14. HEAD OF SCHOOL/SUPERINTENDENT'S REPORT (15 min.)
A. Dr. Anthony Serio
1. Enrollment
2. Contract between the W. L. Gilbert School Corporation and
The W. L. Gilbert Trust Corporation
3. Contract between the W. L. Gilbert School Corporation and Winchester Board of Education
4. Substitute Bill No. 874 (LCO No. 6736)
15. BOARD OF EDUCATION REPORTS (5 min.)
A. Winchester
16. SCHOOL CORPORATION CHAIRMAN'S REPORT (5 min.)
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
17. OTHER
18. ADJOURNMENT
May 17, 2019
THEW. L. GILBERT SCHOOL CORPORATION
And
WINCHESTER BOARD OF EDUCATION AD HOC NEGOTIATIONS COMMITTEE
Friday, May 17, 2019 Town Hall
Third Floor Conference Room 8:00 a.m.
AGENDA
1. OPENING OF MEETING
The W; L. Gilbert School Corporation
Holly Cassaday Charles Seaback Steven Sedlack Administration Dr. Anthony Serio
Superintendent, The Gilbert School
Winchester Board of Education
Dr. Richard Dutton Cheryl Heffernan Doug Pfenninger Administration Melony Brady-Shanley
Superintendent, Winchester Public Schools
2. NEGOTIATIONS REGARDING A SUCCESSOR CONTRACT BETWEEN WINCHESTER BOARD OF EDUCATION AND THEW. L. GILBERT SCHOOL CORPORATION
3. ADJOURNMENT
May 22, 2019 - Joint Special Meeting
THEW. L. GILBERT SCHOOL CORPORATION
And
WINCHESTER BOARD OF EDUCATION SPECIAL MEETING
Wednesday, May 22, 2019
Northwestern Connecticut Community College Joyner Building - Room 134
Winsted, CT 06098
6:00 p.m. - 8:00 p.m.
AGENDA
1. OPENING OF MEETING
The W. L. Gilbert School Corporation Administration
Dr. Anthony Serio
Superintendent, The Gilbert School
Winchester Board of Education Administration
Melony Brady-Shanley
Superintendent, Winchester Public Schools
2. ROLLCALL
3. BUSINESS
A. Faciliated Joint Board of Education meeting to discuss concerns, philosophy and collaboration
4. ADJOURNMENT
May 31, 2019
THE W. L. GILBERT SCHOOL CORPORATION
And
WINCHESTER BOARD OF EDUCATION AD HOC NEGOTIATIONS COMMITTEE
Friday, May 31, 2019
Town Hall
Blue Room 11:00 a.m.
AGENDA
1. OPENING OF MEETING
The W. L. Gilbert School Corporation:
Holly Cassaday, Charles Seaback, Steven Sedlack,
Administration: Dr. Anthony Serio, Superintendent, The Gilbert School
Winchester Board of Education
Dr. Richard Dutton, Cheryl Heffernan, Doug Pfenninger,
Administration
Melony Brady-Shanley, Superintendent, Winchester Public Schools
2. NEGOTIATIONS REGARDING A SUCCESSOR CONTRACT BETWEEN WINCHESTER BOARD OF EDUCATION AND THEW. L. GILBERT SCHOOL CORPORATION
3. ADJOURNMENT
June 19, 2019
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 19, 2019
THE GILBERT SCHOOL LIBRARY 7:00PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Holly Cassaday Jennifer Marchand Richard Dutton Michelle Hintz Ellen Marino Theresa Padin
Douglas Pfenninger CharlesSeaback Steven Sedlack
Administration: Dr. Anthony Serio, Head of School/Superintendent, Susan 0. Sojka, Principal
A. Pledge of Allegiance - Jennifer Marchand
B. Vision and Mission Statement - Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
■ All students can learn and be successful.
■ All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
■ All students are entitled to a safe, healthy and respectful learning environment.
■ All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
■ Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 2 Min.
A. Minutes of Regular Meeting - May 22, 2019
I. Vote: Yeas Nays Abstain
5. MONTHLY SCHOOL REPORT
A. School Resource Officer
6. COMMITTEE REPORTS 10 Min.
A. Finance
- Report on Meeting: Regular Meeting June 19, 2019
- Monthly Finance Report
- Next Meeting: July 17, 2019
B. Personnel
- Report on Meeting: June 6, 2019
- Next Meeting: To Be Determined
C. Policy
- Report on Meeting: No meeting to report
- Next Meeting: To Be Determined
D. Building & Grounds
- Report on Meeting: No meeting to report
- Next Meeting: To Be Determined
E. Celebration of Education
7. APPROVAL OF CERTIFIED STAFF HIRING 5 Min.
A. Brooke Louis, Science Teacher
1. Vote: Yeas Nays Abstain
B. Marysol Saldana-Knipper, Spanish Teacher
1. Vote: Yeas Nays Abstain
8. SECOND READING OF POLICY UPDATES
A. #5123 Grading/Graduation Requirement
B. #6146.21 Statewide Proficiency/Mastery Examinations
C. #6146.21 Form
D. #6146.11 Grade Weighting/Class Ranking
9. DISCUSSION 2019-2020 SCHOOL BUDGET 20 Min.
A. Administrative Salary Scale
1. Vote: Yeas Nays Abstain
B. Approval of 2019-2020 School Budget
1. Vote: Yeas Nays Abstain
10. PRINCIPAL REPORT 10 Min.
A. Susan Sojka
1. School Update
a. Scholarship Night
b. Celebration of Education
c. Graduation
11. HEAD OF SCHOOL/SUPERINTENDENT'S REPORT 15 Min.
A. Dr. Anthony Serio
A. Enrollment
B. Contract between the W. L. Gilbert School Corporation and The W. L. Gilbert Trust Corporation
C. Contract between the W. L. Gilbert School Corporation and Winchester Board of Education
D. Discussion of Superintendent Goals
E. Food Service Program
12. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN'S REPORT 5 Min.
A. Steven Sedlack, Chair., The W. L. Gilbert School Corp.
B. Discussion of Board Goals
14. OTHER
15. EXECUTIVE SESSION
A. SUPERINTENDENT EVALUATION
B. ATTORNEY/CLIENT PRIVILEGE INFORMATION REGARDING LEGAL MATTER
16. ADJOURNMENT
Minutes
Minutes 2018-2019
- March 5, 2019
- March 20, 2019
- April 10, 2019
- May 22, 2019 - Special Meeting
- May 31, 2019 - Negotiations
- June 19, 2019
March 5, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
Tuesday, March 5, 2019
The regular meeting of the W. L. Gilbert School Corporation was held on March 5, 2019 in the Gilbert
School Media Center. The meeting was called to order by Steven Sedlack at 6:02 p.m. Others members attending were Holly Cassaday, Richard Dutton, Michelle Hintz, Jennifer Marchand, Ellen Marino, Theresa Padin, Doug Pfenninger and Charles Seaback. Also attending were Dr. Anthony Serio, Superintendent; Susan Sojka, Principal and Diane Cook, Business Manager.
Pledge of Allegiance and Vision and Mission Statement were led by Steven Sedlack.
Discussion was held on 2019-2020 budget. AP Programs, Sports Participation and the Swim Program were discussed. Gilbert girls' swimmers can swim with Torrington in the fall and up to three Gilbert swimmers can swim with Northwestern Regional #7.
On February 5, the Finance Committee met to look over budget and requested that Dr. Serio look at reducing it by $106,000. At last meeting, the committee looked at an additional reduction of $100,000.
Dr. Serio recommended approval of2019-2020 Budget in the amount of $7,818,609.
A handout was presented with budget reductions totaling 200,000 for discussion.
Budget reduced to 7,618,000 reflecting a
3.35% increase.
$246,827 increase overdue
Net budget $7,584,159
$6,963,479- Winchester Board of Education
7.5% increase - $488,000
PPT = $15,146
A motion was made by Holly Cassaday, seconded by Jennifer Marchand to approve proposed budget recommended by Superintendent Anthony Serio of $7,818,609 and refer to the Joint Finance Committee.
Yeas: 2 (Holly Cassaday, Jennifer Marchand, Ellen Marino, Charles Seaback, Steven Sedlack)
Nays: 4 (Richard Dutton, Michelle Hintz, Theresa Padin, Douglas Pfenninger)
Abstain: 0
Adjournment:
A motion was made by Holly Cassaday, seconded by Jennifer Marchand to adjourn the meeting.
Vote: Yeas 9, Nays 0, Abstain 0.
Meeting adjourned at 7:12 p.m.
Respectfully submitted,
Ellen Marino
March 20, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
Wednesday, March 20, 2019
The regular meeting of the W. L. Gilbert School Corporation was held on March 20, 2019 in the Gilbert School Media Center. The meeting was called to order by Steven Sedlack at 7:01 p.m. Others members attending were Holly Cassaday, Richard Dutton, Michelle Hintz, Jennifer Marchand, Ellen Marino and Charles Seaback.
Absent: Theresa Padin, Douglas Pfenninger
Also attending were Dr. Anthony Serio, Superintendent and Susan Sojka, Principal
Pledge of Allegiance and Vision and Mission Statement were led by Holly Cassaday.
Public Forum:
Student Representatives: Conor Bailey and Lydia Bird reported on Winter Sports and their successful seasons. Wrestling Team became State Champions for first time in school history. Conor reported that Thomaston's Basketball Coach, Mr. Bunel, sent kudos to Gilbert for cheering for an autistic player on the Thomaston team who scored three points. It was a special moment for this player and theCoach commented that our basketball team contributed to positivity for The Gilbert School.
It was reported that the play "Annie" was a success and very well attended.
Call for Agenda Items:
A motion was made by Ellen Marino, seconded by Holly Cassaday to add an agenda item to 8D for a field trip request.
Yeas: 7 Nays: 0 Abstain: 0
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Holly Cassaday to approve minutes of Regular meeting on February 27, 2019.
Yeas: 7 Nays: 0 Abstain: 0
A motion was made by Charles Seaback, seconded by Holly Cassaday to approve minutes of Special meeting on March 5, 2019. Meeting was changed corrected to say Special meeting instead ofRegular meeting. It was a Joint Finance Committee established with representatives from Gilbert and Winchester.
Yeas: 7 Nays: 0 Abstain: 0
Committees:
Committee Reports:
Finance-Charles Seaback reported that FinanceCommittee iswatching substitute line item and contingency on building repairs with an unanticipated boiler repair. Cafeteria remains unbalanced.
Personnel - No Meeting to Report
Policy-Committee needs to meet due to requirements of credits delayed by State and to discuss prescribed credits.
Building & Grounds - No Meeting to Report Celebration of Education - No report.
Approval of Resignation:
A motion was made by Holly Cassaday, seconded by Jennifer Marchand to approve with regret the resignation of Brian Ingmanson, Middle School Science Teacher.
Yeas: 7 Nays: 0 Abstain: 0
Second Reading of Policies:
A motion was made by Richard Dutton, seconded by Jennifer Marchand, to approve policy changes for Administering Medications.
Vote: Yeas 7, Nays 0, Abstain 0
A motion was made by Holly Cassaday, seconded by Richard Dutton, to approve policy changes to Reasonable Physical Force/Corporal Punishment. Vote: Yeas 7, Nays 0, Abstain 0
A motion was made by Ellen Marino, seconded by Michelle Hintz, to approve policy changes to Suspension and Expulsion/Due Process.
Vote: Yeas 7, Nays 0, Abstain 0
A motion was made by Holly Cassaday, seconded by Charles Seaback, to approve field trip request to American University.
Vote: Yeas 7, Nays 0, Abstain 0
Principal's Report: Susan Sojka
Mrs. Sojka introduced Administrative intern Francesca Daniele.
Mrs. Sojka reported that students were getting prepared for Spring sports and testing. She spoke how amazing and successful the play "Annie" was. She reported on increasing concerns with stress in adolescents, an upcoming professional development and project graduation.
Head of School/Superintendent Report: Anthony Serio
Dr. Serio reported an estimated 6-8 St. Anthony students may be coming toGilbert. He said Brazil contacts want middle school camp experiences, project based learning with possible travel and want to send students here who desire to attend American high schools and be immersed in American culture. He reported on visitors from High-Tech High coming to do training at Gilbert for techniques onproject-based learning.
Reported there has been no further action on contract between The W. L. Gilbert School Corporation and The W. L. Gilbert Trust Corporation.
Also, no further action on contract between The W. L. Gilbert School Corporation and the Winchester Board of Education. Dr. Serio and Susan Sojka are meeting with Winchester Superintendent Melony Brady-Shanley and Doug Pfenninger.
Winchester Board of Education Report: Winchester's play "Alice in Wonderland" is April 5. Their Drama Club went to see Frozen.
School Corporation Chairman's Report: no report Other: None
Adjournment:
A motion was made by Holly Cassaday, seconded by Jennifer Marchand to adjourn themeeting. Vote: Yeas 7, Nays 0, Abstain 0.
Meeting adjourned at 8:32 p.m. Respectfully submitted,
Ellen Marino
April 10, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
Wednesday, April 10, 2019
The regular meeting of the W. L. Gilbert School Corporation was held on April 10, 2019 in the Gilbert School Media Center. The meeting was called to order by Steven Sedlack at 7:06 p.m. Others membersattending were Holly Cassaday, Richard Dutton, Michelle Hintz, Jennifer Marchand, Ellen Marino, Theresa Padin, Doug Pfenninger and Charles Seaback.
Absent: none
Also attending were Dr. Anthony Serio, Superintendent and Susan Sojka, Principal
Pledge of Allegiance and Vision and Mission Statement were led by Dr. Richard Dutton.
Public Forum:
Nora Mocarski and Jack Bourque spoke.
Student Representatives: Conor Bailey and Lydia Bird reported on an upcoming fundraiser on April 30 for Project Graduation. They spoke about Buddy System Proposal, Pen Pals with Mrs. Aldridge's special education class, and Gilbert's Italy trip during April break. Summer programs were suggested.
Call for Agenda Items:
A motion was made by Doug Pfenninger, seconded by Jennifer Marchand to move agenda item 15 to before Item 11.
Vote: Yeas: 9 Nays: 0 Abstain: 0
A motion was made by Jennifer Marchand, seconded by Holly Cassaday to add Approval of Resignation to Item 12B.
Vote: Yeas: 9 Nays:0 Abstain: 0
A motion was made by Theresa Padin, seconded by Holly Cassaday to move agenda item 12A to Executive Session.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approval of Minutes:
A motion was made by Holly Cassaday, seconded by Theresa Padin to approve minutes of Regular meeting on March 5, 2019.
Vote: Yeas: 9 Nays: 0 Abstain: 0
A motion was made by Charles Seaback, seconded by Jennifer Marchand to approve minutes of Regular meeting on March 20, 2019.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Monthly School Report:
Wendy Sultaire and Buckley Morgan presented a slide show on Gilbert students' Veteran Project.
Committee Reports:
Finance- Charles Seaback reported Substitute line item may overrun but should be okay with teacher line item. Committee is looking at cafeteria alternatives. Budget gap was discussed.
Personnel - No Meeting to Report; next meeting is April 25 @ 3 :00 p.m.
Policy -No Meeting to Report
Building & Grounds -No Meeting to Report
Celebration of Education - No report.
Approval of Field Trip:
A motion was made by Holly Cassaday, seconded by Theresa Padin to approve a field trip to the
Museum of Fine Arts in Boston, MA.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approval of Enhancement Grant:
A motion was made by Doug Pfenninger, seconded by Jennifer Marchand to approve an enhancement request for Wrestling State Championship Jackets not to exceed $1500.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approval of Graduation Date:
A motion was made by Theresa Padin, seconded by Holly Cassaday to approve the graduation date for Class of 2019 to Friday, June 14, 2019.
Vote: Yeas: 9 Nays: 0 Abstain: 0
First Reading of Policy Update:
#6146.2 -Statewide Proficiency/Master Examinations
Board of Education Reports - Moved from Line Item 15:
Winchester- Board is increasing budget by $300,000, approved line item change. Total Winchester budget increasing by $300,000. Gilbert line item increasing by $150,000.
A motion was made by Charles Seaback, seconded by Theresa Padin to reduce Gilbert's budget by $207,000.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Discussion/approval-Notification of Nonrenewal of Non-Tenured Teachers
A. Moved to Executive Session
B. Approval of Resignation:
A motion was made by Jennifer Marchand, seconded by Michelle Hintz to approve the resignation of Spanish teacher, Kevin McKeown.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Principal's Report: Susan Sojka reported on:
Project Graduation Fundraiser tickets for sale;
May 8th - Rowley Tap & Grill Fundraiser - 4:30 p.m. to closing;
May 17th - Medium presentation for Project Graduation fundraiser and Mock Car Crash being held:
May 20th - Scholarship Night
May 31 - Celebration of Education @ 8:30 a.m. in auditorium and Prom being held in the evening;
June 11th - Middle School Promotion
June 14th -Graduation
High Tech High Professional Development will be held for three days on project-based learning.
Head of School/Superintendent Report: Anthony Serio
A discussion was held on Substitute Bill No. 874 (LCO No. 6736).
Winchester Public Schools supports this bill. Melony Brady-Shanley, Superintendent of Winchester Public Schools sent letter of support and Anthony Serio, Superintendent of The Gilbert School sent letter in opposition.
School Corporation Chairman's Report: no report
Other: None
A motion was made by Holly Cassaday, seconded by Richard Dutton to enter Executive Session with an invite to Dr. Serio and Mrs. Sojka to join.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Executive Session entered @ 8:58 p.m.
Back to Public Session @ 9:05 p.m.
A motion was made by Ellen Marino, seconded by Richard Dutton not to renew the teaching contract of Rodney Skottegaard for the 2019-2020 school year due to elimination of position and that the Board authorizes the Superintendent to provide written notice of the nonrenewal action.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Adjournment:
A motion was made by Holly Cassaday, seconded by Richard Dutton to adjourn the meeting.
Vote: Yeas 9, Nays 0, Abstain 0.
Meeting adjourned at 9:06 p.m.
Respectfully submitted,
Ellen Marino
May 22, 2019 - Special Meeting
THEW. L. GILBERT SCHOOL CORPORATION and
THE WINCHESTER BOARD OF EDUCATION SPECIAL MEETING
May 22, 2019
MINUTES
1. OPENING OF MEETING AND ROLL CALL
The special meeting of the joint boards was called to order at 6:01 PM in Room 134 of the Joyner Building, Northwest Connecticut Community College, Winsted, CT with the following participants in attendance:
Winchester Board of Education: Nora Moroski, Doug Pfeffinger, Cheryl Heffernan, Dr. Richard Dutton, Michelle Hintz, Alex Propfe, Kristin Petersen and Superintendent of Schools, Melony Brady- Shanley.
W.L. Gilbert School Corporation: Steven Sedlack, Charles Seaback, Jennifer Marchand, Ellen Marino, Theresa Padin, Hollly Cassaday and Dr. Anthony Serio, Superintendent of the School.
2. DISCUSSION OF BUSINESS:
S. Sedlack was invited ot present a brief history of The Gilbert School which he read. He also read the school's mission statement.
The remainder of the meeting was facilitated by Nicole Caruso, Senior Staff Associate for CABE.
A wide-ranging number of topics was discussed including, but not limited to, the following: communicating information about the schools for people new to the community, membership on the W.L. Gilbert School Corp., tensions around issues of control and money, school performance (test scores), the rolew of the W.L. Gilbert Trust Corporation and collaboration between the PK-6 and 7-12 systems.
3. ADJOURNMENT:
The meeting concluded at 8:04 PM.
Respectfully submitted for the teams,
Steven Sedlack,
Recorder
May 31, 2019 - Negotiations
W. L. Gilbert School Corporation Ad Hoc Negotiations Team
and
Winchester Board of Education Ad Hoc Negotiations Team
May 31, 2019
Joint Minutes
1. Roll Call - Meeting called to order at 11 :09 AM in the Blue Room at Town Hall, 338 Main Street, Winsted, CT.
Present: Charles Seaback, Holly Cassaday and Steven Sedlack, School Corp Members and Dr. Anthony Serio, Superintendent of the School representing the Gilbert Team
Present: Doug Pfenninger, Cheryl Heffernan, Dr. Richard Dutton Winchester Board of Education Members and Melony Brady-Shanley, Superintendent of Schools representing the WBOE Team.
2. Approval of Minutes
A motion to approve the minutes of the May 23-2019 meeting was made by C. Seaback, seconded by Dr. Dutton and accepted unanimously.
3. Discussion regarding negotiations of the successor contract between the W.L. Gilbert School Corp. and the Winchester Board of Education.
The Gilbert Team requested time to caucus to consider the agreement reached by the superintendents to close the gap in the proposed 2019-2020 education budget proposal. The teams caucused from 11: 12 and the meeting resumed at 11 :38.
The teams agreed with the decision on budget reached by the superintendents.
The Winchester team then submitted a proposal which was a red-lined copy of the 5/23/19 draft proposal submitted by the Gilbert team. The salient points of the proposal were reviewed by C. Heffernan.
The Gilbert team requested a caucus to consider the proposals and the teams caucused from 11 :54 to 12:25.
When talks resumed the consensus was that there were substantive issues on which the teams were far apart and could not agree. Talks are discontinued indefinitely.
It was agreed that the two superintendents and two board chairs would meet and sign a one-page, one-year agreement establishing the tuition that The W. L. Gilbert School will be paid for the 2019-2020 year.
4. Adjournment- a motion to adjourn (C. Seaback/Dr. Dutton) was made at 12:40 PM and was unanimously accepted.
Respectfully submitted for the teams,
Steven Sedlack
Recorder
June 19, 2019
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
June 19, 2019
The regular meeting of the W. L. Gilbert School Corporation was held on June 19, 2019 in the LibraryMedia Center of the school. The meeting was called to order by Chairman Steven Sedlack at 7:05 PM.
Members in attendance were: Holly Cassaday, Jennifer Marchand, Charles Sea back, Dr. Richard Dutton, Doug Pfenninger and Theresa Padin. Also in attendance were Dr. Anthony Serio, Superintendent of the School, Susan Sojka, Principal and Diane Cook, Office of Business Affairs. Absent Excused were members Ellen Marino and Michelle Hintz.
The Pledge of Allegiance was led and Vision and Mission statements were read by Jennifer Marchand.
Public Forum: None
Call for Agenda Items: Action on Food Service Program will be taken under item 11.A.5.
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approve the minutes of the Regular Meeting on May 15, 2019 as clarified. Dr. Dutton requested clarification on the statement, "There is no contract between the W. L. Gilbert School Corporation and the Winchester Board of Education". In fact, there is a contract for the current year to expire on June 30, 2019. There is not yet a contract going forward.
Vote: Yeas: 7 Nays: 0 Abstain: 0 Unanimous Approval.
Monthly School Report
Dr. Serio reported on the complex issues regarding the of establishing of a School Resource Office for the school. He will continue to work with town and police officials to research and resolve the issues. The position is not likely to be in place for the start of school in the fall.
Committee Reports:
Finance - Charles Sea back reported that the Substitutes account will run to a significant deficit. Line item transfers will help reconcile the budget next month. The on-going deficit in the food services program was also discussed. Finalizing the 2019-20 budget is an important issue later on in the agenda. Doug Pfenninger clarified that Winchester BOE declined the one page offer due to the request for "sole designation" from the Gilbert team.
Personnel- A recommendation from this committee regarding an Administrative Salary Scale will be brought forth later in the agenda.
Policy -There are four policies that will be presented for adoption later in the agenda.
Buildings and Grounds - no meeting, no report
Celebration of Education-the event was successfully conducted on May 31st,
Approval of Certified Staff Hiring:
A motion by Dr. Dutton, seconded by Holly Cassaday, to hire Brooke Louis as a science teacher
Vote: Yeas: 7 Nays: 0 Abstain: 0 Approved Unanimously.
A motion by Theresa Padin, seconded by Jennifer Marchand, to hire Marysol Saldana-Knipper as a teacher of Spanish
Vote: Yeas: 7 Nays: 0 Abstain: 0 Approved Unanimously.
Second Reading of Policy Updates:
A motion by Dr. Dutton, seconded by Jennifer Marchand, to approve as presented Policy #5123, Grading/Graduation Requirements.
Vote: Yeas: 7 Nays: 0 Abstain: 0 Approved Unanimously.
A motion by Jennifer Marchand, seconded by Theresa Padin, to approve as presented Policy #6146.21 Statewide Proficiency/Mastery Examination.
Vote: Yeas: 7 Nays: 0 Abstain: 0 Approved Unanimously.
A motion by Jennifer Marchand, seconded by Theresa Padin, to approve as presented Policy #6146.21 Form.
Vote: Yeas: 7 Nays: 0 Abstain: 0 Approved Unanimously.
A motion by Holly Cassaday, seconded by Charles Seaback, to approve as presented Policy #6146.11 Grade Weighting/Class Ranking.
Vote: Yeas: 7 Nays: 0 Abstain: 0 Approved Unanimously.
Discussion 2019-2020 School Budget:
A. Administrative Salary Scale
Dr. Serio reviewed the proposed administrative salary scale as recommended by the Personnel Committee.
A motion by Holly Cassaday, seconded by Jennifer Marchand, to approve as presented the Administrative Salary Scale.
Discussion ensued including objections by Dr. Dutton and Doug Pfenninger.
Vote: Yeas: 5 ~ Nays: 2~ (Dutton, Pfenninger) Abstain: 0. Motion Approved.
B. Approval of 2019-2020 Budget
Two budget scenarios were presented for discussion. Both reflected reductions in the school budget that was approved by the board on April 10th
A motion by Theresa Padin, seconded by Doug Pfenninger, to adopt the budget reflecting $309,700 in Unresolved Reductions with an overall tuition to Winchester of $6,849,086.
Discussion ensued with proponents and opponents of the motion expressing their views.
Vote: Yeas: 3 (Pfenninger. Dutton. Padin) Nays: 4 (Seaback, Cassaday, Marchand, Sedlack)
Abstain: 0 Motion Defeated.
A motion by Charles Seaback, seconded by Holly Cassaday to adopt the budget reflecting a tuition to Winchester of $6,943,193 but with Dr. Serio to hold $102,700 in the Capital Fund and not in the Operating budget.
Discussion ensued with proponents and opponents of the motion expressing their views.
Vote: Yeas: 4 (Sedlack. Marchand. Seaback. Cassaday) Nays: 2 (Pfenninger. Dutton) Abstain:
1 (Padin) Motion Approved.
Principal Report
Susan Sojka presented information on a number of topics. There were 117 graduates and 70 students attended the Project Graduation event. Twenty-one faculty members received three days of training in Professional Development regarding Project Based Learning during the week of June 17th• SBAC results were recently received and scores showed significant growth. A more formal report on test scores will be presented at a future board meeting.
Superintendent Report
Dr. Serio reported there were 463 students enrolled from Winchester for the month of June.
There is not yet a contract between the W.L. Gilbert School Corp and the W.L. Gilbert Trust Corp. There is also no new negotiated contract beyond 2019 between the School Corp and the Winchester Board of Education. The current contract ends on June 30, 2019.
Food Service Program
The Finance Committee has reviewed the proposals for food service management from Food Service Manager Lynne Metcalf and from Witsons School Nutrition. Dr. Serio briefly reviewed both proposals and recommended Witsons to provide food service to the school and to the International program.
A motion by Jennifer Marchand, seconded by Holly Cassaday to instruct Dr. Serio to move forward with contract negotiations with Witsons School Nutrition to provide food service for the 2019-2020 school year.
Discussion ensued with proponents and opponents of the motion expressing their views.
Vote: Yeas: 2. Nays: l (Dutton) Abstain 1 (Pfenninger) Motion Approved.
Winchester Board of Education Report
Doug Pfenninger noted there has been an influx in enrollment PK-6 from St. Anthony School, from magnet schools and from home schoolers. There is also a significant rise in NWEA scores.
School Corp Chairman's Report
Steven Sedlack commented that, based upon recent conversations with the WBOE, he would recommend the School Corp develop its own goals as a board. These goals could include, but not be limited to areas such as development of a five-year capital plan, increasing the school's communication to the larger community (PK-6), focus on analyzing and improving test scores, increasing transparency with documents, policies and procedures. A small ad hoc committee might draft such goals for approval by the full board.
Executive Session
A motion by Jennifer Marchand, seconded by Theresa Padin, to enter executives session for the purposes of conducting the Superintendent's evaluation and to discuss a legal matter involving attorney/client privilege and to invite Dr. Serio to attend.
Vote: Yeas: 7 Nays: 0 Abstain: 0 Unanimously Approved.
The board was in executive session from 9:00 PM until 9:40 PM. No motions were made and no votes were taken.
Adjournment
A motion by Holly Cassaday seconded by Theresa Padin, to adjourn the meeting (9:41 PM).
Vote: Yeas: 7 Nays: 0 Abstain: 0 Unanimously Approved.
Respectfully submitted,
Holly Cassaday
Recorder