Agendas and Minutes
2023-2024
Agendas
Agendas 2023-2024
- August 30, 2023 -Building & Grounds
- August 30,2023 -Finance Committee
- August 30, 2023 - Regular Meeting
- September 7, 2023 - Policy Committee
- September 20, 2023 - Finance Meeting
- September 20, 2023 - Regular Meeting
August 30, 2023 -Building & Grounds
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, August 30, 2023
THE GILBERT SCHOOL
5:30 PM
Library
AGENDA
-
OPENING OF MEETING
-
Building & Grounds Committee - Scott Beecher (Chair), Doug Pfenninger, Holly Cassaday
-
Others - Greg Shugrue (Head of School), Ted Buzinsky (Building & Grounds Supervisor)
-
DISCUSSION/UPDATES
-
Updates on Projects
-
Solar
-
Roof
-
Five-Year Plan
-
OTHER
-
ADJOURNMENT
August 30,2023 -Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, August 30, 2023
THE GILBERT SCHOOL
6:00 PM
Library
AGENDA
-
OPENING OF MEETING
-
Finance Committee - Ellen Marino (Chair), Scott Beecher, Doug Pfenninger, Astrid Robitaille, Renata Waldron
-
Others - Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair, Diane Cook, Business Affairs Manager
-
APPROVAL OF MINUTES
-
Meeting of June 21, 2023
-
Yeas_____ Nays_____ Abstain_____
-
REVIEW OF MONTHLY REPORT
-
OTHER
-
ADJOURNMENT
August 30, 2023 - Regular Meeting
September 7, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, September 7, 2023
THE GILBERT SCHOOL
8:00 AM
Main Office Conference Room
AGENDA
-
OPENING OF MEETING
-
Committee Members - Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
-
Others - Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
-
Meeting of June 1, 2023
-
Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
-
Discussion/Review of Policies
-
Discuss & Review the 5000 & 6000 Series
-
CABE Update
4. OTHER
5. ADJOURNMENT
September 20, 2023 - Finance Meeting
September 20, 2023 - Regular Meeting
Minutes
Minutes 2023-2024
- August 30, 2023 - Building & Grounds Committee
- August 30, 2023 - Finance Committee
- August 30, 2023 - Regular Meeting
- September 7, 2023 - Policy Committee
- September 20, 2023 - Regular Meeting
August 30, 2023 - Building & Grounds Committee
August 30, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
August 30, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on
Wednesday, August 30, 2023 in the Library Media Center. The meeting was called to order at 6:04 p.m. by
Ellen Marino, Chair.
Committee Members present were Scott Beecher, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation
A motion was made by A. Robitaille, seconded by D. Pfenninger to approve the minutes of May 17, 2023.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated prior to meeting was for one month ending July 31, 2023. E. Marino questioned Contracted Services – ACAD SOFT expenditure of $1,689.46 and whether it is a one-time expense since it appears it was never budgeted. G. Shugrue said he would get more information on that. Next month will be line-item adjustments to balance out the previous fiscal year. D. Cook will be present at that meeting.
Adjournment:
A motion was made by A. Robitaille, seconded by D. Pfenninger to adjourn the meeting at 6:09 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 30, 2023 - Regular Meeting
8/30/23
W.L. Gilbert School Corporation
Regular Meeting Minutes
Meeting called to order by Holly Cassaday, Chair at 6:28 p.m.
Members Present: Renata Waldron, Tore Lovetore, Doug Pfenninger, Scott Beecher, Holly Cassaday, Ellen Marino, Astrid Robitaille, Jared Fritch, Theresa Padin
Admin Present: Greg Shugrue, Head of School, Debra Lewis, Principal
Public Comment: None
Call for agenda items:
11b- MOU with WBOE
11c- Recording of Meetings
Approval of Minutes
A motion was made by Renata Waldron, seconded by Theresa Padin to approve the minutes of the 6/21/23 Regular Meeting as presented.
9 Yea, 0 Nay, 0 Abstain
Resignations
-
Rebecca Billingsley- Art
-
Kelli Ann Gilbert- Nurse
Appointments
-
Bridget Grady- Art
-
Michaela Cutarelli- Social Worker
Kelli Ann Gilbert will not be replaced, duties in the Nurse's Office will be redistributed with current nurse promoted to Head Nurse.
Committee Reports
Finance: 8/30/23 Meeting presented by Ellen Marino. Little to discuss, only 1 month into fiscal year.
Personnel: 8/22/23 Meeting presented by Holly Cassady: Admin Contract Negotiations ongoing
Policy: No Meeting to report, next meeting 9/7/23
Building & Grounds: 8/30/23 Meeting presented by Scott Beecher. Gym roof complete. Roof repair & solar project has moved to underwriting.
Second Reading of Policy
5113.2 Attendance
Approval of Policies.
A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve Policy 6146 with an amendment to add the language “25 credits required for graduation”.
9 Yea, 0 Nay, 0 Abstain
International Field Trip Request
A motion was made by Theresa Padin, seconded by Jared Fritch to approve the European Field trip presented.
9 Yea, 0 Nay, 0 Abstain
Instruction:
Deb Lewis presented on the 23/24 School Improvement Plan focused on 4 core areas:
Academics
Culture
Aspirations
Belonging
Deb reviewed schedule of benchmark assessments.
School Security
Continued discussion on ARO vs. SRO.
Greg noted WPD does not have enough officers to fit the SRO model at this time. There are current vacancies on the policy force.
School Corp would like Greg to have sample MOUs and Salary scales for the ASO model for the September Meeting.
MOU with Winchester BOE
Tore presented a draft MOU with the WBOE to focus on three areas
-
Annual Joint Meeting (date TBD)
-
Sharing of WBOE & WLGSC Information (minutes, agendas, etc.)
-
Look for joint cost saving opportunities whenever possible (plowing, garbage collection, etc.)
A motion was made by Tore Lovetore, seconded by Scott Beecher for the W.L. Gilbert School Corp to direct the Head of Schools to work with Superintendent Shanley to draft a formal MOU addressing these issues.
9 Yea, 0 Nay, 0 Abstain
Taping of Board Meetings
Greg will investigate technological requirements needed to record meetings and report to us at a future meeting.
Principal’s Report- Deb Lewis
-
Leadership Retreat
-
Professional Development
-
AI update
-
SAT Changes- shorter/digital/adaptive
-
De-Escalation Training
-
Athletics Fair
-
Home Visits
Head of School Report- Greg Shugrue
-
Enrollment- 440 (increasing)
-
Solar/Roof project is in the underwriting phase with CT Greenbank
-
Attendance Info
Board of Education Report- Doug Pfenninger
-
603 Enrolled
-
Greenleaf Solar project in the works for Pearson & Hinsdale
-
BOE revised Board Goals at retreat
-
1 custodial vacancy at Pearson
-
AC Project at Pearson done
A motion was made by Theresa Padin, seconded by Tore Lovetore to adjourn the meeting.
9 Yea, 0 Nay, 0 Abstain.
September 7, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
September 7, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, September 7, 2023 in the Main Office Conference Room at The Gilbert School.
The meeting was called to order at 8:24 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, and Astrid Robitaille
Absent Committee Members: Theresa Padin
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School
Corporation.
A motion was made by A. Robitaille, seconded by E. Marino to approve the Minutes of June 1, 2023.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The committee reviewed a list of the 5000 series policies and G. Shugrue mark-ups as to revision dates. G. Shugrue also handed out the CABE documents with a List of Identified Existing Policies for Possible Modification or New Policies to consider, which is provided quarterly as an update service to the Board. The committee agreed to begin reviewing Policy 5000 through 5131.1 with focus on those revised in 2009 and will cross reference with any recommendations from CABE.
A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 9:08 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
September 20, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING MINUTES
WEDNESDAY, SEPTEMBER 20, 2023
Meeting Called to Order at 6:30 p.m. by Holly Cassaday
Members Present: Renata Waldron, Theresa Padin, Jared Fritch, Holly Cassaday & Ellen Marino
Members Absent: Doug Pfenninger, Scott Beecher, Astrid Robitaille, Tore Lovetere
Administration Present: Greg Shugrue, Head of Schools, Debra Lewis, Principal
Others: Diane Cook
Student Representatives: James Slauta, Danica Porier
Public Comment: None
Call for Agenda Items:
Add MOU with WBOE as item 6A
Add Line Item Transfers as item 6B
A motion was made by Ellen Marino, seconded by Jared Fritch to add agenda items 6A and 6B.
5 Yea, 0 Nay, 0 Abstain
New Staff Introductions: New staff members of the Gilbert School were introduced, brief break for conversation.
Approval of Minutes of 8/30/23 Regular Meeting
A motion was made by Ellen Marino, seconded by Jared Fritch to approve the minutes of the August 30, 2023 Regular Meeting with one correction to the spelling of Cassaday in the committee reports section.
5 Yea, 0 Nay, 0 Abstain
Committee Reports:
Finance- (Ellen Marino) 9/21- No Quorum. Next Meeting scheduled for 10/18/23
Personnel- (Holly Cassaday) 9/18/23, GAA Negotiations. No meeting scheduled
Policy- (Ellen Marino) 8/31- Policy Committee reviewing 5000 series for updates. Next meeting 10/5/23
Building & Ground- No Meeting to report
Approval of Policies
A motion was made by Theresa Padin, seconded by Ellen Marino to approve policy 5113.2, Attendance, as presented.
5 Yea, 0 Nay, 0 Abstain
MOU
A motion was made by Theresa Padin, seconded by Jared Fritch to approve the MOU between the W.L. Gilbert School Corporation and Winchester Board of Education as presented.
5 Yea, 0 Nay, 0 Abstain
Line Item Transfers
A motion was made by Ellen Marino, seconded by Theresa Padin, to approve the Line Item Transfers as presented, and to transfer the remaining fund balance of $28,061.00 to the Capital Reserve Account.
5 Yea, 0 Nay, 0 Abstain
Security Update
Greg continues to speak with other districts (Newtown) and WPD regarding the ASO model. The next step will be for the Policy Committee to begin drafting an ASO policy at the October meeting, to present to the full School Corp. for first reading in October.
Principal’s Report
-
Student Leadership Group being formed, reading The Beekeeper and focusing work on Transformative Leadership
-
TGS Awareness week in November to encourage 8th grade students to select TGS as their highschool
-
Open House was well attended by 80 documented families,the number is higher.
-
Admin looking at various scheduling models for the future
-
Library is very busy
-
Boys Soccer had to forfeit the varsity season. JV played and exemplary sportsmanship was displayed by the Thomaston team.
Enhancement Grant
A motion was made by Theresa Padin, seconded by Jared Fritch to approve the Enhancement Grant Request of $5000.00 from Debra Lewis, to support the PBIS Initiative. A motion to amend the motion was made by Ellen Marino, seconded by Theresa Padin, to change the requested amount from $5000.00 to $3000.00.
5 Yea, 0 Nay, 0 Abstain
Head of School Report
-
Enrollment increased to 443
-
Daily Attendance rate around 92.5%. Home visits are being conducted to encourage attendance.
-
Food Service now being facilitated through EdAdvance. Approx. 320 lunches served daily (approx. 75% of students) and 78 breakfasts served. All at no cost due to participation in the Community Eligibility Program. We expect another state review coming up in the next week.
-
Solar Project: Greg & Diane will meet with CT Greenbank as part of the underwriting process, meeting scheduled for next week.
-
Greg to work with the Town Manager to look into HVAC grant availability.
-
No new updates on Security Grants
WInchester BOE Report
-
Enrollment in Winsted up
-
Family Events coming up: STEAM Night at Pearson on 10/16 and Literacy Night at Hinsdale on 10/2.
Chairman’s Report
-
Nothing to report (covered in other areas of agenda)
A motion was made by Ellen Marino, seconded by Jared Fritch to adjourn the meeting at 8:03 p.m.
5 Yea, 0 Nay, 0 Abstain.
2022-2023
Agendas
Agendas 2022-2023
- July 20, 2022 - Finance Commitee
- July 20, 2022 - Regular Meeting
- August 17, 2022 - Regular Meeting
- September 21, 2022 - Finance Committee
- September 21, 2022 - Regular Meeting
- October 6, 2022 - Policy Committee
- October 19, 2022 - Finance Committee
- October 19, 2022 - Building and Grounds Committee
- October 19, 2022 - Regular Meeting
- November 3, 2022 - Policy Committee
- November 14, 2022 - Finance Committee
- November 14, 2022 - Regular Meeting
- November 15, 2022 - Building and Grounds Committee
- December 1, 2022 - Policy Committee
- December 5, 2022 - Personnel Committee
- December 14, 2022 - Building and Grounds Committee
- December 14, 2022 - Finance Committee
- December 14, 2022 - Organizational Meeting
- December 14, 2022 - Regular Meeting
- January 5, 2023 - Policy Committee
- January 11, 2023 - Finance Committee, Special Meeting
- January 18, 2023 - Finance Committee
- January 18, 20223 - Regular Meeting
- January 24, 2023 - Special Meeting
- February 8, 2023 - Finance Committee, Special Meeting
- February 8, 2023 - Special Meeting
- February 23, 2023 - Finance Committee
- February 23, 2023 - Regular Meeting
- March 9, 2023 - Policy Committee Meeting
- March 29, 2023 - Building & Grounds Committee Meeting
- March 29, 2023 - Finance Committee Meeting
- March 29, 2023 - Regular Meeting
- April 19, 2023 - Finance Committee
- April 19, 2023 - Regular Meeting
- May 2, 2023 - Special School Corp Meeting
- May 15, 2023 - Personnel Committee Meeting
- May 17, 2023 - Building and Grounds Committee Meeting
- May 17, 2023 - Finance Committee Meeting
- May 17, 2023 - Regular Meeting
- June 1, 2023 - Policy Committee
- June 1, 2023 - Special Building and Grounds Committee
- June 21, 2023 - Regular Meeting
July 20, 2022 - Finance Commitee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, July 20, 2022 The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Astrid Robitaille, Doug Pfenninger
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair Diane Cook, Business Affairs Manager
2. DISCUSSION OF 2022/2023 BUDGET
3. OTHER
4. ADJOURNMENT
July 20, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JULY 20, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – June 29, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. APPROVAL OF POLICIES
A. P5132 – Dress Code
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P6115.3 Flag (Display)
1. Vote: Yeas_____ Nays_____ Abstain_____
C. P6144 Controversial Issues, Teaching
1. Vote: Yeas_____ Nays_____ Abstain_____
6. Discussion on 2022/23 Budget
1. Vote: Yeas_____ Nays_____ Abstain_____
7. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
10. ADJOURNMENT
August 17, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, AUGUST 17, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Jennifer Marchand
B. Vision and Mission Statement – Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – July 20, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. DEVELOPING 2022-2023 SCHOOL CORP. GOALS
6. SCHOOL SECURITY
7. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
1. Committee Assignments
10. ADJOURNMENT
September 21, 2022 - Finance Committee
THE W.L. SCHOOL SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, September 21, 2022
The Gilbert School Library
6:00 PM
AGENDA
-
OPENING OF MEETING
-
Jennifer Marchand, Chairperson, Ellen Marino, Astrid Robitaille, Renata Waldron
-
Greg Shugrue, Head of School
-
Holly Cassady, School Corp. Chair
-
Diane Cook, Business Affairs manager
-
-
End of 2021/22 SCHOOL YEAR
-
MONTHLY FINANCIAL REPORT
-
OTHER
-
ADJOURNMENT
September 21, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, SEPTEMBER 21, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
-
OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Astrid Robitaille
B. Vision and Mission Statement – Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
-
Introduce student reps for the 2022/2023 school year
-
CJ Marino (12th)
-
Madison Arthur (11th)
-
3. CALL FOR AGENDA ITEMS
4. INTRODUCTION OF NEW STAFF
-
Jason Cerbone, Social Worker
-
Don Crossman, Associate Principal
-
Lauren Hunter, ELL Teacher
-
Brian Kiernan, 8th Grade Science
-
Debra Lewis, Principal
-
Buck Morgan, tech. Ed. Teacher
-
Chris Mormile, 8th Grade Language Arts
-
Karen Pfeffer, Library Media Specialist
-
Jessica Sosnicki, English
-
Nikita Tarabara, English
-
Marijo Thompson, Middle School Counselor
-
Cathy Vaillancourt, Math
-
Shannon Whitney, PE/Health
(Short intermission for refreshments)
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – August 17, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
6. COMMITTEE REPORTS
-
Finance
-
Monthly Finance Report
-
Next Meeting: October 19, 2022
-
-
Personnel
-
Policy
-
Monthly Policy Report
-
Next Meeting: October 6, 2022
-
-
Building and Ground
-
Monthly Finance Report
-
Next Meeting: October 19, 2022
-
7. SCHOOL SECURITY
8. CHANGE OF REGISTERED AGENT
9. HEAD OF SCHOOL REPORT - Greg Shugrue
-
School Opening & Enrollment
-
Attendance
-
COVID
-
Cloud Storage for School Corp
-
School Wellness Policy Triennial Assessment
10. BOARD OF EDUCATION REPORT
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
12. ADJOURNMENT
October 6, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, October 6, 2022
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair),Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday (School Corp. Chair), Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of May 12, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
1. Policy 6141.51 – Instruction, Advanced Courses or Programs, Eligibility Criteria
for Enrollment
2. Policy 6141.52 – Instruction, Challenging Curriculum Policy, Criteria for
Identification of Eligible Grade 8, 9 Students
3. Policy 6151 – Class Size
4. CABE’s Recommendation for Policy Review
4. OTHER
5. ADJOURNMENT
October 19, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, October 19, 2022
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Astrid Robitaille, Doug Pfenninger
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of July 20, 2022
1. Yeas_____ Nays_____ Abstain_____
B. Meeting of September 21, 2022
1. Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF 2022/2023 BUDGET
4. REVIEW OF STUDENT ACTIVITY ACCOUNTS
5. INCREASED COST OF ROOF REPAIRS
6. OTHER
7. ADJOURNMENT
October 19, 2022 - Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, October 19, 2022
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. ROOF REPAIRS CHANGE ORDER REQUEST
3. OTHER
4. ADJOURNMENT
October 19, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, OCTOBER 19, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – September 21, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. PRESENTATION ON SCHOOL-WIDE DATA
A. Debra Lewis, Principal
6. COMMITTEE REPORTS A. Finance
1. Report on Meeting: October 19, 2022
2. Monthly Finance Report
3. Next Meeting: November 16, 2022
B. Personnel - No Report
C. Policy
1. Report on Meeting: September 8, 2022
2. Next Meeting: November 3, 2022
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
7. APPROVAL OF INCREASED FUNDS FOR ROOF REPAIRS
A. Yeas_____ Nays_____ Abstain_____
8. FIRST READING OF POLICIES
A. 6142.101 Student Wellness Policy
B. 6151 Class Size
C. 6141.51 Advanced Courses
D. 6141.52 Challenging Curriculum
9. SCHOOL SECURITY
10. FIELD TRIPS
-
Latin Class Proposal to Italy
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
14. ADJOURNMENT
November 3, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, November 3, 2022
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair),Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of October 6, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
a. Policy 6151 Class Size (Feedback from School Corp. Meeting 10/19/22)
b. Policy 5141.213 Opiod Overdose Prevention (Emergency Administration of
Naxolene
c. Policy 5142.4 School Resource Officer
d. Policy 5141.4 Reporting of Child Abuse, Neglect and Sexual Assault
e. Policy 5145.511 Sexual Abuse Prevention and Education Program
4. OTHER
5. ADJOURNMENT
November 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Monday, November 14, 2022
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of October 19, 2022
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. OTHER
5. ADJOURNMENT
November 14, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
MONDAY, NOVEMBER 14, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – October 19, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. PRESENTATION ON SCHOOL RESOURCE OFFICER
A. Guest Speaker - Mark Walerysiak
6. COMMITTEE REPORTS A. Finance
1. Report on Meeting: November 14, 2022
2. Monthly Finance Report
3. Next Meeting: December 14, 2022
B. Personnel
1. Report on Meeting: November 2, 2022
2. Next Meeting: November 29, 2022
C. Policy
1. Report on Meeting: November 3, 2022
2. Next Meeting: December 1, 2022
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: November 15, 2022
E. Celebration of Education: No Meeting to Report
7. FIRST READING
-
6151 - Class Size
8. SECOND READING OF POLICIES
A. 6142.101 Student Wellness Policy
B. 6141.51 Advanced Courses
C. 6141.52 Challenging Curriculum
9. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
10. BOARD OF EDUCATION REPORT
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
12. ADJOURNMENT
November 15, 2022 - Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Tuesday, November 15, 2022
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. APPROVAL OF MINUTES
A. Meeting of October 19, 2022
a. Yeas_____ Nays_____ Abstain_____
3. FIVE-YEAR PLAN
4. OTHER
5. ADJOURNMENT
December 1, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, December 1, 2022
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair),Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of November 3, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
a. Policy 6151 Class Size
b. Policy 5141.4 Reporting of Child Abuse, Neglect and Sexual Assault
e. Policy 5145.511 Sexual Abuse Prevention and Education Program
4. OTHER
5. ADJOURNMENT
December 5, 2022 - Personnel Committee
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING Wednesday, December 5, 2022
4:00 p.m.
The Gilbert School Main Office Conference Room
AGENDA
-
OPENING OF MEETING
A. Committee Members: Scott Beecher, Doug Pfenninger, Theresa Padin,
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue, Head of School
2. APPROVAL OF MINUTES
A. November 2, 2022
3. Non-Certified Salaries
-
2023/2024 SY
-
2024/2025 SY
4. OTHER
5. ADJOURNMENT
December 14, 2022 - Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, December 14, 2022
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. APPROVAL OF MINUTES
A. Meeting of November 15, 2022
1. Yeas_____ Nays_____ Abstain_____
3. ROOF DISCUSSION
4. OTHER
5. ADJOURNMENT
December 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, December 14, 2022
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of November 14, 2022
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. OTHER
5. ADJOURNMENT
December 14, 2022 - Organizational Meeting
THE W. L. GILBERT SCHOOL CORPORATION
ORGANIZATIONAL MEETING
WEDNESDAY, DECEMBER 14, 2022
THE GILBERT SCHOOL LIBRARY
6:30 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Greg P. Shugrue
Head of School
2. REPORT OF NOMINATING COMMITTEE AND ELECTION OF OFFICERS
3. OTHER BUSINESS APPROPRIATE TO ORGANIZATIONAL MEETING
A. Acceptable Use Policy
B. Confidentiality Agreement
C. Conflict of Interest
4. ADJOURNMENT
December 14, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, DECEMBER 14, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Student Rep and or Astrid Robitaille
B. Vision and Mission Statement – Student Rep and or Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – November 14, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: December 14, 2022
2. Monthly Finance Report
3. Next Meeting: January 18, 2023
B. Personnel
1. Report on Meeting: December 5, 2022
2. Next Meeting: January 9, 2023
C. Policy
1. Report on Meeting: December 1, 2022
2. Next Meeting: January 5, 2023
D. Building & Grounds
1. Report on Meeting: November 15, 2022, and December 14, 2022
2. Next Meeting: January 18, 2023
E. Celebration of Education: No Meeting to Report
6. FIRST READING
-
5141.4 Reporting of Child Abuse, Neglect, and Sexual Assault
-
5145.11 Sexual Abuse Prevention and Education Program
7. SECOND READING OF POLICIES
A. 6151 - Class Size
8. APPROVAL OF POLICIES
-
6142.101 Student Wellness Policy
1. Vote: Yeas_____ Nays_____ Abstain_____
B. 6141.51 Advanced Courses
1. Vote: Yeas_____ Nays_____ Abstain_____
C. 6141.52 Challenging Curriculum
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF OUT-OF-STATE FIELD TRIP
-
Wrestling Team
1. Vote: Yeas_____ Nays_____ Abstain_____
10. SECURITY
11. APPROVAL OF 2024/25 SCHOOL CALENDAR
1. Vote: Yeas_____ Nays_____ Abstain_____
12. APPROVAL OF 2023 BOARD MEETING SCHEDULE
1. Vote: Yeas_____ Nays_____ Abstain_____
13. APPROVAL OF ENHANCEMENT GRANT
1. Vote: Yeas_____ Nays_____ Abstain_____
14. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
15. BOARD OF EDUCATION REPORT
A. Winchester
16. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
17. ADJOURNMENT
January 5, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, January 5, 2023
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of December 1, 2022
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
a. Policy 5145.44 Title IX
b. Policy 6140 Curriculum
4. OTHER
5. ADJOURNMENT
January 11, 2023 - Finance Committee, Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL FINANCE COMMITTEE MEETING
Wednesday, January 11, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. BUDGET WORKSHOP
3. ADJOURNMENT
January 18, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, January 18, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of December 14, 2022
1. Yeas_____ Nays_____ Abstain_____
B. Special Meeting of January 11, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. REVIEW OF YEAR-END AUDIT
5. OTHER
6. ADJOURNMENT
January 18, 20223 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JANUARY 18, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Student Rep and or Theresa Padin
B. Vision and Mission Statement – Student Rep and or Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – December 14, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Annual Organizational Meeting - December 14, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: January 11 & 18, 2023
2. Monthly Finance Report
3. Next Meeting: February 8, 2023
B. Personnel
1. Report on Meeting: January 9, 2023
2. Next Meeting: April 3, 2023
C. Policy
1. Report on Meeting: January 5, 2023
2. Next Meeting: March 2, 2023
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: February 23, 2023
E. Celebration of Education: No Meeting to Report
6. FIRST READING
-
5145.44 - Title IX
-
6140 - Curriculum
7. SECOND READING OF POLICIES
-
5141.4 Reporting of Child Abuse, Neglect, and Sexual Assault
-
5145.11 Sexual Abuse Prevention and Education Program
8. APPROVAL OF POLICIES
-
6151 - Class Size
9. SECURITY
10. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
11. BOARD OF EDUCATION REPORT
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
13. ADJOURNMENT
January 24, 2023 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
TUESDAY, JANUARY 24, 2023
HINSDALE ELEMENTARY SCHOOL
6:00 P.M.
Science Center
AGENDA
1. 1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration
Greg P. Shugrue
Head of School
PLEDGE OF ALLEGIANCE
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
3. PRESENTATION OF DRAFT CONTRACT BETWEEN THE WINCHESTER BOARD OF EDUCATION AND THE W.L. GILBERT SCHOOL CORPORATION
Facilitated by Melony Brady-Shanley and Greg Shugrue
4. ADJOURNMENT
February 8, 2023 - Finance Committee, Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL FINANCE COMMITTEE MEETING
Wednesday, February 8, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. BUDGET DISCUSSION
3. ADJOURNMENT
February 8, 2023 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, FEBRUARY 8, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. 1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
3. PRESENTATION FROM THE SCHOOL COUNSELING TEAM
(SCHOOL COUNSELORS & SOCIAL WORKERS)
4. DISCUSSION AND APPROVAL OF GRADUATION DATE
A. June 12 or 14, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. PRESENTATION OF THE GILBERT SCHOOL 2023 - 2024 BUDGET
6. ADJOURNMENT
February 23, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Thursday, February 23, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of January 18, 2023
1. Yeas_____ Nays_____ Abstain_____
B. Special Meeting of February 8, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. 2023/24 BUDGET
5. OTHER
6. ADJOURNMENT
February 23, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
THURSDAY, FEBRUARY 23, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Candy Perez
B. Vision and Mission Statement – Candy Perez
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – February 8, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Regular Meeting – January 18, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: February 8, 2023, February 23, 2023
2. Monthly Finance Report
3. Next Meeting: March 15, 2023
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: April 3, 2023
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: March 2, 2023
D. Building & Grounds
1. Report on Meeting: February 23, 2023
2. Next Meeting: March 15, 2023
E. Celebration of Education: No meeting to report
6. SECOND READING OF POLICY
A. 5145.44 - Title IX
B. 6140 - Curriculum
7. APPROVAL OF POLICIES
-
5141.4 Reporting of Child Abuse, Neglect, and Sexual Assault
-
5145.511 Sexual Abuse Prevention and Education Program
8. APPROVAL OF CERTIFIED STAFF RESIGNATIONS
A. Timothy Hoffman
1. Vote: Yeas_____ Nays_____ Abstain_____
9. INSTRUCTION
-
A brief discussion of Portrait of a Learner
10. APPROVAL OF THE W. L. GILBERT SCHOOL CORPORATION
PROPOSED 2023/2024 BUDGET
-
Vote: Yeas_____ Nays_____ Abstain_____
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
14. OTHER
15. ADJOURNMENT
March 9, 2023 - Policy Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
POLICY COMMITTEE MEETING
Thursday, March 9, 2023
8:00 a.m.
The Gilbert School
Main Office Conference Room
AGENDA
1. OPENING OF MEETING
A. Committee Members: Ellen Marino (Chair), Theresa Padin, Astrid Robitaille
B. Others: Holly Cassaday, School Corp. Chair, Greg Shugrue (Head of School)
2. APPROVAL OF MINUTES
A. Meeting of January 5, 2023
1. Yeas_____ Nays_____ Abstain_____
3. NEW BUSINESS
A. DISCUSSION/REVIEW OF POLICIES
1. Policy 9327.1 Board member Use of Internet Social Networks
2. Policy 4115.3 Evaluation - Coaches
3. Policy 5141.72 Student Sport - Emergency Action Plans
4. OTHER
5. ADJOURNMENT
March 29, 2023 - Building & Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, March 29, 2023
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. APPROVAL OF MINUTES
A. Meeting of February 23, 2023
1. Yeas_____ Nays_____ Abstain_____
3. ROOF DISCUSSION
Michael Boudreau Senior Field Advisor Tremco Roofing & Building
4. OTHER
5. ADJOURNMENT
March 29, 2023 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, March 15, 2023
Rescheduled to Wednesday, March 29, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of February 23, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. 2023/24 BUDGET
5. OTHER
6. ADJOURNMENT
March 29, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY,MARCH 29, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Renata Waldron
B. Vision and Mission Statement – Renata Waldron
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – February 23, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: March 15, 2023
2. Monthly Finance Report
3. Next Meeting: April 19, 2023
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: April 3, 2023
C. Policy
1. Report on Meeting: March 9, 2023
2. Next Meeting: April 6, 2023
D. Building & Grounds
1. Report on Meeting: March 15, 2023
2. Next Meeting: April 19, 2023
E. Celebration of Education: No Meeting to Report
6. FOOD SERVICE
-
Presentation from Lynn Metcalf on the Food Service Program
-
Participation in the Healthy Food Program for 2023/2024
Motion #1:
Pursuant to C.G.S. Section 10-215f, the W.L. Gilbert School Corporation dba The Gilbert School certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2023, through June 30, 2024. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
1. Vote: Yeas_____ Nays_____ Abstain
Second motion would be to allow food and beverage exemptions outside of the regular school day etc...
Motion #2
Required motion language for combined food and beverage exemptions: The W.L. Gilbert School Corporation dba The Gilbert School will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the Connecticut General Statutes provided that the following conditions are met: 1) the sale is in connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales.
1. Vote: Yeas_____ Nays_____ Abstain_____
7. FIRST READING
A. Policy 9327.1 - Board Member Use of Internet Social Networks
B. Policy 4115.3 - Evaluation - Coaches
C. Policy 5141.72 - Student Sport - Emergency Action Plans
8. APPROVAL OF POLICIES
A. 5145.44 - Title IX
1. Vote: Yeas_____ Nays_____ Abstain_____
B. 6140 - Curriculum
1. Vote: Yeas_____ Nays_____ Abstain_____
9. FIELD TRIP
-
Music Department - 4/29 Broadway
1. Vote: Yeas_____ Nays_____ Abstain_____
-
Math Classes (AP Stats, Calculus, Comp. Sci.) - 5/31 Six Flags
1. Vote: Yeas_____ Nays_____ Abstain_____
10. INSTRUCTION
-
A Discussion on the Current Status of our Math Curriculum
-
Update on Collaborative Meeting with Grade 6 Teachers
-
Update on Master Schedule 2023/24
-
SAT Day
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
1. Electricity
2. Attendance. Daily Attendance vs. Chronic Absenteeism.
3. Students Attending Oliver Wolcott Tech or Reg. #7
4. School Security Grant
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
14. OTHER
15. ADJOURNMENT
April 19, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, April 19, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of February 23, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. 2023/24 BUDGET
5. OTHER
6. ADJOURNMENT
April 19, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, APRIL 19, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – March 15, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: April 19, 2023
2. Monthly Finance Report
3. Next Meeting: May 17, 2023
B. Personnel
1. Report on Meeting: April 17, 2023
2. Next Meeting: TBD
C. Policy
1. Report on Meeting: April 6, 2023
a. Reviewed policy 5000, 5114.12
2. Discussion on Policy 6146 (attachment)
3. Next Meeting: May 4, 2023
D. Building & Grounds
1. Report on Meeting: April 19, 2023
2. Next Meeting: May 17, 2023
E. Celebration of Education: No Meeting to Report
6. SECOND READING
A. Policy 9327.1 - Board Member Use of Internet Social Networks
B. Policy 4115.3 - Evaluation - Coaches
C. Policy 5141.72 - Student Sport - Emergency Action Plans
7 . ENHANCEMENT GRANT
-
LMC - $630 Maker Space
8. INSTRUCTION
-
Student Data
9. HEAD OF SCHOOL REPORT
10. BOARD OF EDUCATION REPORT
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
12. OTHER
13. ADJOURNMENT
May 2, 2023 - Special School Corp Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, MAY 2, 2023
5:00 PM
VIA ZOOM @
Join Zoom Meeting
https://us05web.zoom.us/j/81439735834?pwd=TFVJR2x1Y1FWdEZhUUxraDc3RFQ4dz09
Meeting ID: 814 3973 5834
Passcode: sRYPe1
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Madison Arthur
Head of School Concetto Marino
A. Pledge of Allegiance – Jennifer Marchand
B. Vision and Mission Statement – Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. 2022/2023 CALENDAR AMENDMENT
-
Move Early Release Day originally scheduled for May 10, 2023, to May 12, 2023.
1. Vote: Yeas_____ Nays_____ Abstain_____
5. ADJOURNMENT
May 15, 2023 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Monday, May 15, 2023
4:00 p.m.
The Gilbert School Main Office Conference Room
AGENDA
-
OPENING OF MEETING
A. Committee Members: Holly Cassaday, Chair, Scott Beecher, Theresa Padin,
Doug Pfenninger
B. Others: Greg Shugrue, Head of School
2. APPROVAL OF MINUTES
A. January 9, 2023
1.Yeas_____ Nays_____ Abstain_____
3. NON-CERTIFIED SALARIES
-
2024/25 SY
-
2025/2026 SY
4. OTHER
5. ADJOURNMENT
May 17, 2023 - Building and Grounds Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
BUILDING & GROUNDS COMMITTEE MEETING
Wednesday, May 17, 2023
The Gilbert School
Library
5:30 PM
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. ROOF DISCUSSION
-
Review of roof scan
-
Review proposal
3. OTHER
4. ADJOURNMENT
May 17, 2023 - Finance Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
FINANCE COMMITTEE MEETING
Wednesday, May 17, 2023
The Gilbert School Library
6:00 p.m.
AGENDA
1. OPENING OF MEETING
A. Finance Committee - Jennifer Marchand (Chairman), Ellen Marino,
Doug Pfenninger, Astrid Robitaille, Renata Waldron
B. Others: Greg Shugrue, Head of School, Holly Cassaday, School Corp. Chair.,
Diane Cook, Business Affairs Manager
2. APPROVAL OF MINUTES
A. Meeting of April 19, 2023
1. Yeas_____ Nays_____ Abstain_____
3. REVIEW OF MONTHLY REPORT
4. DISCUSSION - CASH AND CASH EQUIVALENTS
5. OTHER
6. ADJOURNMENT
May 17, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MAY 17, 2023
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Althea Candy Perez Renata Waldron
Administration Student Representatives Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Astrid Robitaille
B. Vision and Mission Statement – Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. STUDENT AWARDS
A. CABE Leadership Awards Recipients
B. LCSA Superintendent Award Recipients
C. CAS High School Arts Awards Recipients
D. CIAC Scholar-Athlete Award Recipients
E. CAS Middle School Scholar Leader Award Recipients
F. Student Representative Recognition
G. Valedictorian & Salutatorian Recognition
BRIEF BREAK FOR REFRESHMENTS
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – April 19, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting - May 2, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
6. COMMITTEE REPORTS A. Finance
1. Report on Meeting: May 17, 2023
2. Monthly Finance Report
3. Next Meeting: June 21, 2023
B. Personnel - Moved to Line Item 15
1. Report on Meeting: May 15, 2023
2. Executive Session - Item 14
C. Policy
1. Report on Meeting: May 4, 2023
2. Next Meeting: June 1, 2023
D. Building & Grounds
1. Report on Meeting: May 17, 2023
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
7. FIRST READING OF POLICIES
A. 6146 - Graduation Requirements
8. APPROVAL OF POLICIES
A. Policy 9327.1 - Board Member Use of Internet Social Networks
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Policy 4115.3 - Evaluation - Coaches
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Policy 5141.72 - Student Sport - Emergency Action Plans
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF RESIGNATION
A. Patrick Cooke
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Courtney Mullaney
1. Vote: Yeas_____ Nays_____ Abstain_____
10. APPROVAL OF SPECIAL EDUCATION MOU
A. Vote: Yeas_____ Nays_____ Abstain_____
11. DISCUSSION ON STATE STUDY RE: STUDY OF THE FUNDING PROCESS FOR THE GILBERT SCHOOL
12. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
-
Enrollment
-
Attendance
-
End of year
13. BOARD OF EDUCATION REPORT
A. Winchester
14. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
15. EXECUTIVE SESSION
-
Head of School Review
16. PERSONNEL - DISCUSSION/POSSIBLE VOTE
17. ADJOURNMENT
June 1, 2023 - Policy Committee
June 1, 2023 - Special Building and Grounds Committee
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL BUILDING & GROUNDS COMMITTEE MEETING
Thursday, June 1, 2023
5:30 PM
VIA Google Meet
Time zone: America/New_York
Google Meet joining info
Video call link: https://meet.google.com/dzz-vdmv-dbq
AGENDA
1. OPENING OF MEETING
A. Scott Beecher, Chairman; Holly Cassaday, Doug Pfenninger
B. Greg Shugrue, Head of School
Ted Buzinsky, Building & Grounds Supervisor
2. ROOF DISCUSSION
A. Green Leaf Solar
3. OTHER
4. ADJOURNMENT
June 21, 2023 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 21, 2023
THE GILBERT SCHOOL
6:00 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Holly Cassady Jared Fritch
Tore Lovetere Ellen Marino Theresa Padin
Doug Pfenninger Astrid Robitaille Renata Waldron
Administration Student Representatives Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy, and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public.
Please give your name and address. Speakers will be limited to three (3) minutes.
(Board Policy 1120).
3. CALL FOR AGENDA ITEMS
4. RESIGNATIONS/APPOINTMENTS
A. Resignations
1. Sandra O’Connor
2. Jennifer Marchand
3. Candy Perez
B. Appointments
1. Jared Fritch
2. Salvatore “Tore” Lovetere
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – May 17, 2023
1. Vote: Yeas_____ Nays_____ Abstain_____
6. COMMITTEE REPORTS A. Finance
1. Monthly Finance Report
2. Next Meeting: August 16, 2023
B. Personnel
1. Next Meeting September, Date TBA
C. Policy
1. Report on Meeting: June 1, 2023
2. Next Meeting: September 7, 2023
D. Building & Grounds
1. Report on Meeting: Special Meeting June 1, 2023
2. Next Meeting: August 16, 2023
E. Nominating Committee
1. Appointment of Officers
7. SOLAR DISCUSSION
A. Presentation from Green Leaf Solar
8. FIRST READING
-
5113.2 - Attendance
9. SECOND READING OF POLICIES
A. 6146 - Graduation Requirements
10. CERTIFIED STAFF HIRES
A. Michelle Shawn Dunn - Science
B. Craig Levesque - Science
C. Steven Barone - Social Studies
D. Shannon McGrane - Social Worker
11. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
1. End of Year Wrap Up
12. BOARD OF EDUCATION REPORT
A. Winchester
13. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
1. Committee Assignments
14. EXECUTIVE SESSION
A. Head of School Contract
B. MOU for AD structure
C. Contract with EdAdvance for food service
15. RE-ENTER THE REGULAR SESSION FOR A VOTE ON THE EXECUTIVE SESSION DISCUSSION ITEMS
-
Head of School Contract
1. Vote: Yeas_____ Nays_____ Abstain
B. MOU for AD Structure
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Contract with EdAdvance for food service
1. Vote: Yeas_____ Nays_____ Abstain
16. ADJOURNMENT
Minutes
Minutes 2022-2023
- July 20, 2022 Finance Committee
- July 20, 2022 - Regular Meeting
- August 17, 2022 - Regular Meeting
- September 21, 2022 Finance Committee
- September 21, 2022 - Regular Meeting
- October 6, 2022 - Policy Committee
- October 19, 2022 - Building and Grounds Committee
- October 19, 2022 - Finance Committee
- October 19, 2022 - Regular Meeting
- November 3, 2022 Policy Committee
- November 14, 2022 - Finance Committee
- November 15, 2022 - Building & Grounds
- November 14, 2022 - Regular Meeting
- December 1, 2022 - Policy Committee
- December 5, 2022 - Personnel Committee
- December 14, 2022 - Building & Grounds Committee
- December 14, 2022 - Finance Committee
- December 14, 2022 - Organizational Meeting
- December 14, 2022 - Regular Meeting
- January 5, 2023 - Policy Committee
- January 11, 2023 - Finance Committee, Special Meeting
- January 18, 2023 - Finance Committee
- January 18, 2023 - Regular Meeting
- January 24, 2024 - Special Meeting
- February 8, 2023 - Special Meeting
- February 23, 2023 - Finance Committee
- February 23, 2023 - Regular Meeting
- March 9, 2023 - Policy Committee
- March 29, 2023 - Building and Grounds
- March 29, 2023 - Finance Committee
- March 29, 2023 - Regular Meeting
- April 19, 2023 - Finance Committee
- April 19, 2023 - Regular Meeting
- May 2, 2023 - Special School Corp Meeting
- May 17, 2023 - Building & Grounds Committee
- May 17, 2023 - Finance Committee
- May 17, 2023 - Regular Meeting
- June 21, 2023 - Regular Meeting
July 20, 2022 Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
July 20, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, July 20, 2022 in the Library Media Center. The meeting was called to order at 6:01 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Doug Pfenninger
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation.
Discussion of 2022/2023 Budget:
G. Shugrue reported that the Winchester Board of Selectmen imposed a $200,000.00 cut to the Winchester Board of Education 2022-2023 budget. The WBOE held a special meeting via ZOOM on July 12, 2022 to discuss reductions and Superintendent Melony Brady-Shanley provided a list of reductions totaling $200,000.00 so they could balance their budget. D. Pfenninger reported that the WBOE was asking Gilbert to share in the cut. There was lively discussion regarding the process of the cut, the lack of transparency, why the WBOE only became aware of the cut after the referendum approving the Town Budget, the confusion by some Selectmen on the cut and the overall impact on the students. G. Shugrue presented reductions totaling $100,000.00 that he recommended the committee consider. The committee did not come to a consensus regarding the proposed reductions.
Adjournment:
A motion was made by J. Marchand, seconded by A. Robitaille to adjourn the meeting at 6:25 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
July 20, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting Wednesday, July 20, 2022
The Gilbert School Meeting was called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Ellen Marino Members Absent: Renata Waldron Administration Present: Greg Shugrue, Head of Schools Public Forum: None Student Representative: None Call For Agenda Items: None
Approval of Minutes: A motion was made by Doug Pfenninger, seconded by Jennifer Marchand to approve the minutes of the June 29, 2022, Regular School Corp Meeting. 6 Yeas, O Nays, 1 Abstain (Ellen Marino)
Approval of Policies: A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the Dress Code Policy as presented. 7 Yeas, O Nays, 0 Abstain
A motion was made by Ellen Marino, seconded by Scott Beecher, to approve the Flag Display Policy as presented. 7 Yeas, O Nays, 0 Abstain
A motion was made by Astrid Robitaille, seconded by Theresa Padin to approve the Controversial Issues in Teaching Policy as presented. 7 Yeas, O Nays, 0 Abstain
Budget Discussion The Winchester Board of Selectmen reduced the Winchester Public Schools budget by $200,000.00, prior to the town referendum, but did not inform WPS of this cut. WPS asked the Gilbert School Corporation to cut $130k from our budget to help "share the pain" of this controversial cut. Greg presented options/line items to cut $100,000.00 from the 22/23 budget which includes: $25,000 for work in the Parking Lot $14,635 for the Pump House $50,000 for a Roof Project $10,365 for textbooks, busing, and other general supplies.
Lengthy discussion followed. Jen Marchand proposed the WBOE and School Corp draft a formal letter to Winchester BOS regarding the cut, and the lack of transparency and formally ask to recoup monies cut without notice.
A motion was made by Jennifer Marchand, seconded by Theresa Padin to reduce the 2022/2023 Gilbert School budget by $100,000.00, as presented by Greg Shugrue, Head of Schools. 5 Yeas, 2 Nays (Ellen Marino/Astrid Robitaille), 0 Abstain
Head of School Report-Greg Shugrue
• Don Crossman hired as new AP
• Continuing hiring process, hard to find an MS Science teacher (nationwide staff shortage
in Education) First Day of School 8/31/22
WBOE Report-Doug Pfenninger (
Mel Shanley was also in attendance and highlighted certain points regarding Hinsdale School Renovations)
• Doug offered thanks the the Gilbert School Corp for sharing in the cuts
• There will be a community Open House at Hinsdale from 4-6 p.m. on 8/30/22
• First day of school 8/31/22
School Corp Chairman's Report-Holly Cassaday
Holly offered thanks to the Gilbert School Corp for sharing in the cuts and working collaboratively with WBOE
A motion was made by Ellen Marino, seconded by Jennifer Marchand , to adjourn the meeting at 7:19 p.m.
August 17, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, August 17, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Doug Pfenninger, Astrid Robitaille, Ellen Marino, Renata Waldron
Members Absent None
Administration Present: Greg Shugrue, Head of Schools
Public Forum: None
Student Representative: None
Call For Agenda Items: None
Approval of Minutes:
A motion was made by Ellen Marion, seconded by Jennifer Marchand to approve the minutes of the Regular Meeting as amended:
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Request from WBOE was $135k, not $130k
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The letter to the BOS was a condition of the motion originally made by Jennifer Marchand in regards to the approval of the $100k budget cut.
6 Yea, 2 Nay, 0 Abstain
Development of 2022/2023 School Corp Goals:
Discussion related to 4 theories of action put in place by Greg Shugrue.
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Academics: Continue teacher evaluations, progress monitoring and academic support for teachers. Every person at TGS was formally evaluated during the 21/22 school year. Teachers are setting goals, having mid-year and end of year evaluations, etc. Greg will present Teacher Evaluation Plan and will make sure the School Improvement Plan is posted as well as shared with all School Corp Members.
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Admin/Chair Model:
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Greg Shugrue, Head of Schools
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Deb Lewis, Principal
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Maura Hurley, AP (7-12 M-Z)
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Don Crossman, AP (7-12 A-L)
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Lauren Bannon-Math Chair
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Pat Cooke-Science Chair
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Francesca Daniele- English/ELL Chair
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Tim Hoffman- Social Studies Liaison
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Jess Pelletier-World Language Liaison
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Josh Penn- Guidance & PE Chair
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Chriss Affie- Music/Art/Tech Ed Chair
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Greg (along with WPS Superintendent Melony Shanley) working with EdAdvance this coming school year to develop “Portrait of a Learner” for Pre-K thru 12th grade.
School Security: Holly introduced the idea of starting exploratory conversations with WPD and WPS regarding sharing a School Resource Officer. School Corp endorsed this project.
Head of School Report:
Continued conversations as mentioned above (administrative structure, academic goals, etc.)
Greg reports we are fully staffed!
Winchester Board of Education Report (Presented by Doug):
Hinsdale nearing completion- 1st day of school 8/31
21/22 Budget year ended $4769.00 in the black
Staffing going well
A/C units in cafeteria at Pearson not working, potential cost to district $70k
New Special Education Student, cost to district $90k
Mel/Doug & Greg/Holly to begin monthly collaboration meetings
School Corp Chair report:
Holly brought forth a request from the WBOE that the School Corp cut an additional $100k from the budget. No action taken.
Holly noted that herself, Greg & Melony would be meeting with the state regarding the Endowed Academy study.
Committee Assignments :
Doug & Renata brought up their desire to have a Curriculum Committee. Doug clarified that it would be for informational purposes only. Lengthy discussion followed. School Corp will not be adding a Curriculum Committee at this point. Greg will have more presentations to full School Corp regarding academics, assessment and curriculum throughout the school year. TGS is using a data driven approach to curriculum and academics.
A motion to adjourn was made by Theresa Padin, seconded by Renata Waldron at 8:25 p.m.
September 21, 2022 Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
September 21, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, September 21, 2022 in the Library Media Center. The meeting was called to order at 6:04 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation, Diane Cook, Business Affairs Manager.
Discussion of Monthly Financial Report
Report disseminated was for July and August. It’s very early so there was not much to report. There will be some overruns with the roof repair. Cafeteria is in the black but that due to food service director’s full salary being paid from the school budget. There are some unexpended funds that will be used to purchase a new cooler and Diane would look into how much is permitted to carry over to the next fiscal year.
End of 2021/2022 School Year
Diane presented several line item transfer in an attached sheet and the committee consensus was to recommend approval of the transfers at the full board meeting as presented.
Other
Jennifer reported that she see if the July minutes were ever approved and if not, we’ll put that on the October agenda along with the September minutes.
Adjournment:
A motion was made by E. Marino, seconded by R. Waldron to adjourn the meeting at 6:21 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
September 21, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, September 21, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:31 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron
Members Absent - Doug Pfenninger
Administration Present: Greg Shugrue, Head of School
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)
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Fall Sports have started and are in full swing
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eSports looks to double in size
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Student Council Elections to be held this week
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Band & Choir prepping for winter/holiday performances
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Seniors preparing for college applications
Call For Agenda Items: None
Introduction of New Staff:
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Jason Cerbone, Social Worker
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Don Crossman, Associate Principal
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Lauren Hunter, ELL
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Debra Lewis, Principal
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Brian Kiernan, Science
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Buck Morgan, Tech Ed.
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Chris Mormile, Language Arts
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Karen Pfeffer, Library Media Specialist
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Jesica Sosnicki, English
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Nikitas Tarabara, English
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Marijo Thompson, MS Counselor
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Cathy Vaillancourt, Math Interventionist
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Shannon Whitney, PE/Health
(short intermission for refreshments)
Approval of Minutes:
A motion was made by Ellen Marino, seconded by Jennifer Marchand, to approve the minutes of the Regular Meeting on 8/17/22 with the following corrections:
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Correct spelling of Marion to Marino
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Correct spelling of Chriss Affie to Chris Affie
7 Yea, 0 Nay, 0 Abstain
Committee Reports:
Finance: Jennifer Marchand reported on the meeting held 9/21/22.
Reviewed YTD financials, not much to note as so early in the year.
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Discussed year end financials and line item transfers.
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There will be an anticipated fund balance of $109,151. $50,000 towards roof project, $59,151 to Capital Reserve Account.
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve the line item transfers as presented.
7 Yea, 0 Nay, 0 Abstain
Personnel: No Meeting to Report
Policy: No Meeting to Report
Building & Grounds: Scott Beecher reported on the meeting held 9/21/22.
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There will be cost overruns on the current ongoing section of the roof project due to unexpected damages found. Any amounts over previously set cap will need to be approved by the School Corp
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Busy summer, 3 HV units replaced, sealed staff parking lot & sidewalks, 10 classrooms on the 3rd floor were painted, new desks installed, etc.
School Security: Holly, Greg, Doug & Mel met with Police Chief Fitzgerald, the Mayor and Town Manager to begin conversations around school security, RSO vs. ASO model, sharing between schools, etc.
This will be ongoing, there is another meeting set for later this month.
Gilbert will participate in the School Security Forum being held on 10/5, in collaboration with WPS, WPD, WFD and other town emergency management representatives.
Change of Agent: Ellen brought to the attention of the School Corp Chairman and Superintendent that we need to file a Change of Agent of Record notice with the CT Secretary of State. Our current Agent of Record is a former law office that is no longer in business.
A motion was made by Astrid Robitaille, seconded by Jennifer Marchand to file a change with the CT Secretary of State to name Greg Shugrue as the Registered Agent of The Gilbert School.
7 Yea, 0 Nay, 0 Abstain
Head of School Report: Greg Shugrue
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Positive start to the new school year
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PSAT to be held in October
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Avg. daily attendance is 92%
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Covid makes up approximately 2% of absences
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Class sizes avg. 14-17 per class (9-25 students min/max)
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Currently holding 8 AP classes (Language, Psychology, Calculus, Biology, Chemistry, Government & Politics, US History, Computer Science) Avg. AP class size is 11 (9-16 min/max)
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MS study halls have been eliminated, the were replaced with extra academic times
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Portrait of a Learner Pk-12 initiative in collaboration with WPS and EdAdvance is ongoing. Draft of POL in the coming months.
WBOE Report: Renata Waldron/Theresa Padin
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Hinsdale School up and running
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Traffic problems addressed/corrected
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School Security Forum
TGS Chairman’s Report: Holly Cassaday
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School Security
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Portrait of a Learner
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Greg & Holly attended WBOE Mtg. on test scores
A motion was made by Ellen Marino, seconded by`Scott Beecher to adjourn at 7:46 p.m.
7 Yea, 0 Nay, 0 Abstain
These minutes are subject to formal approval at the next scheduled meeting. Any amendments, corrections or revisions will be noted in the next Meeting Minutes
October 6, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
October 6, 2022
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, October 6, 2022 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:05 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by A. Robitaille, seconded by E. Marino to approve the Minutes of May 12, 2022.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 6141.51 – Instruction, Advanced Courses or Programs, Eligibility Criteria for Enrollment. Discussed the policy and the consensus of the committee is to present this new policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The Committee reviewed Policy 6141.52 Instruction, Challenging Curriculum Policy, Criteria for Identification of Eligible Grade 8,9 Students. The consensus of the committee is to present this new policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The Committee continued to review a suggested policy 6151 Class Size, which was tabled at the May, 2022 policy meeting. The Committee examined several samples and decided to adopt the Branford School Policy as modified to adapt to The Gilbert School and send it to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The Committee reviewed its current Wellness Policy after it was revised by the Wellness Committee and made some minor adjustments and the consensus was to send the modified Wellness Policy to the Board for its First Reading at the October 19, 2022 regular school board meeting.
The next policies for the committee to consider are Policy 5141.213 – Opioid Overdose Prevention (Emergency Administration of Naloxone); Policy 5142.4 – School Resource Officer; Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault; and Policy 5145.511 – Sexual Abuse Prevention and Education Program.
The Next Policy Meeting is November 3, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School.
A motion was made by T. Padin, seconded by A. Robitaille to adjourn the meeting at 8:47 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
October 19, 2022 - Building and Grounds Committee
The W.L. Gilbert School Corporation
Building and Grounds Committee
October 19, 2022
Minutes
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Opening of Meeting
The meeting of the Building & Grounds Committee was called to order in the Library Media Center by Chairman Scott Beecher at 5:32 p.m.
Members in attendance: Scott Beecher, Doug Pfenninger
Others in attendance: Holly Cassaday, School Corp. Chair; Greg Shugrue, Head of School;
Ted Buzinsky, Building and Grounds Supervisor
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Continued Discussion/Updates
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Discussion of Roof Repairs was based on cost overruns from the discovery of additional water damaged areas.
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Ted informed Committee that 14,360 sq. ft. of additional area was replaced at $10/sq. ft.
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Additional costs will be covered by budget money in other accounts
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Diane will address additional costs at the School Corp. meeting to be held at 6:30 p.m. immediately following this meeting.
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The Committee plans to discuss the current 5-Year Plan at the next meeting
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Adjournment
Meeting was adjourned at 5:49 p.m.
.
Meeting minutes:
Scott Beecher, Building & Grounds Committee Chair,
October 19, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
October 19, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, October 19, 2022 in the Library Media Center. The meeting was called to order at 6:01 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille, and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of the W.L. Gilbert School Corporation, Diane Cook, Business Affairs Manager.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of July 20, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 1 (R. Waldron)
Approved.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of September 21, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 1 (R. Waldron)
Approved.
Discussion of 2022/2023 Budget:
J. Marchand and G. Shugrue reported that we are in the beginning of the budget process and departments are compiling information as to needs.
Roof Repairs:
Eagle Rivet Roof Service Corporation had to do additional work on the roof including replacing wet insulation per contract work scope 14,360 sq. ft. at $10.00 per square foot for a change order in the amount of $143,600.00. The work was completed. Consensus was to send to full board with recommendation to approve the change order.
Discussion of Monthly Financial Report:
Report disseminated was for September. Not much to report as we are only three months into the year.
Review of Student Activity Accounts:
A detailed list was provided on Student Activity Accounts for information purposes. These are non-budgetary items. There was much discussion as to some accounts that are not being utilized and due to time, the committee was grateful for the information and will further discuss these accounts at a later date.
Adjournment:
A motion was made by A. Robitaille, seconded by J. Marchand to adjourn the meeting at 6:28 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
October 19, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, October 19, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:35 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School, Deb Lewis, Principal
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)
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Updates on Band performances at Football Games
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12/13/22 Winter Concert
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Golf 2nd in Berkshire League, 1 golfer advanced to state tournament
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Football 3-2 (leading conference)
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Girls Soccer 4-6
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Other fall sports teams in development years
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eSports up to 29 teams
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Spirit Week this week (10/17-10/21)
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Homecoming 10/22
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Student Ambassadors program re-started
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Wingman training continues
Call For Agenda Items:
A motion was made by Jen Marchand, seconded by Ellen Marino to add item 10b- Additional Out of State Field Trip Request added to agenda.
9 Yeas, 0 Nays, 0 Abstain
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Ellen Marino, to approve the minutes of the School Corp Regular Meeting on 9/21/22, with one correction. (Changing acronym RSO to SRO- School Resource Officer)
7 Yea, 0 Nay, 2 Abstain (D. Pfenninger, A. Perez)
Presentation of School Wide Data- Deb Lewis, Principal, Lauren Bannon, Math Department Chair, Francesca Daniele, English Department Chair
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Detailed presentation of school wide data (SBAC scores, AP Scores, PSAT scores & SAT Scores)
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Curriculum Audits being conducted by EdAdvance
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Faculty & Admin using scores and sub-score data (on various assessments) to identify specific learning targets and skill sets that need to be addressed, and structuring lessons, bell ringers, etc. to those strands
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Benchmark assessments being used minimum 2x per year, some upwards of 4x per year to continuously monitor student academic progress (example PSAT pre-tests 3x per year)
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Utilizing Khan Academy, NewsELA, etc. to give students more skill practice opportunities
Committee Reports:
Finance: Jennifer Marchand presented on 10/19/22 Meeting
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Not much of note on YTD financials as we are only 3 months into the year
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Roof repair overruns to be voted on down agenda
Personnel: No meeting to report
Policy: Ellen Marino presented on 10/6/22 Meeting
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First meeting of the school year
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Review annual list from CABE
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First read of policies down agenda
Building & Grounds: Scott Beecher presented on 10/19/22 Meeting
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Roof Repair overruns based on damage to roof not picked up on Tremco Scan
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Scott will reach out to company to ensure more thorough scans for future roof projects to enable more accurate work estimates
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Next month review of 5 Year Plan
Approval of Increased Funds for Roof Repairs
A motion was made by Theresa Padin, seconded by Scott Beecher, to approve the additional expense of $81, 315.00 for necessary roof repairs.
8 yea, 0 Nay, 1 Abstain (A. Perez)
First Reading of Policies
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6142.101 Student Wellness Policy
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6151 Class Size- Returned to Policy Committee to specify timeline of class size decisions
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6141.51 Advanced Courses
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6141.52 Challenging Curriculum
School Security
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Continued conversation regarding SRO
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Current pilot option being considered most feasible is to have one SRO that would be 80% Education, 20% Town use, split between all 3 schools (WBOE & School Corp would divide 80% cost, Town would cover 20% for summer work)
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November 2022 presentation to BOS expected
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School Security will remain a standing agenda item
Field Trips
A motion was made by Ellen Marino, seconded by Jennifer Marchand to “conceptually” approve the International Field Trip to Italy for April 2024, as requested by Sarah Frechette.
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Discussion surrounded cost ($3500.00 + fees to students), fundraising and tight timeline.
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Field Trip policy timeline will be reviewed by policy committee to develop guidelines surrounding large trips
6 Yea, 1 Nay (T. Padin), 2 Abstain (A. Perez, R. Waldron)
A motion was made by Ellen Marino, seconded by Theresa Padin to approve an Out-of-State field trip to the Basketball Hall of Fame in Springfield, MA, attended by the Girls Basketball Team, on 12/9/22
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Trip is in conjunction with Lewis Mills HS, students will tour the Hall of Fame and play a game vs. Lewis Mills on-site
9 Yea, 0 Nay, 0 Abstain
Head of School Report
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Spirit Week in full swing
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92% attendance rate from 9/17-10/19 (target is 90% and above)
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31 students in Wingman Training (total of 81 trained)
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Wingman Activities start in November
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Portrait of Learner progressing, will present by Dec. meeting (facilitated by EdAdvance in partnership with WPS)
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Free lunch program will run through January, then will move to paid lunches and families having to fill out free/reduced lunch forms
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Updating curriculum on the website continues
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Current Enrollment 410
BOE Report
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Winsted enrollment 594 (up 24 from last year)
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Contracting with Aspire to provide intensive 1:1 Behavior Supports for specific students
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Reviewing ELA curriculum based on new “State Approved Curriculum Platforms” (This is an issue that is being felt/addressed by Superintendents across the state. Mel to discuss with Jay Case from a legislative standpoint)
Chairman’s Report
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Committee Assignments
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A. Perez to join Building & Grounds
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D. Pfenninger to join Finance
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A vacancy on Policy remains
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A motion was made by Theresa Padin, seconded by Astrid Robitaille to adjourn at 9:00 p.m.
November 3, 2022 Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
November 3, 2022
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, November 3, 2022 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:05 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by E. Marino, seconded by T. Padin to approve the Minutes of October 6, 2022.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 6151 – Class Size, which was sent back from the full board and decided to eliminate the last paragraph and submit the revised policy to the full board at the next board meeting as a first read.
The Committee reviewed Policy 5141.213 Opioid Overdose Prevention (Emergency Administration of Naloxone). The consensus of the committee was to keep the existing policy without any revisions.
The Committee tabled Policy 5142.4 – School Resource Officer.
The Committee reviewed Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and decided to add the first two sentences in Version 2 to Version 3 and the committee will review the revisions at its next meeting.
The Committee reviewed Policy 5145.511 - Sexual Abuse Prevention and Education Program and opted to continue discussion at the next meeting.
The policies for the committee to consider at the next meeting are the revised Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and Policy 5145.511 – Sexual Abuse Prevention and Education Program.
The Next Policy Meeting is Thursday December 1, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School.
A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 9:09 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
November 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
November 14, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Monday, November 14, 2022 in the Library Media Center. The meeting was called to order at 6:02 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino and Renata Waldron
Absent Committee Members: Doug Pfenninger, Astrid Robitaille
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes, as corrected (eliminate discussion of budget as it wasn’t discussed) of October 19, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for four months ending October 31, 2022. Noted Line 5703 should be roof repair, not room repair. G. Shugrue said he would get greater clarity on Line 5574 Staff Meetings and Line 5538 Research & Development to discuss the overruns. G. Shugrue also reported that the substitute line item #5515 looks good now but will likely see an increase as he anticipates three maternity leaves later this year.
Other:
Building and Grounds Committee meets tomorrow and we will circle back with the financial implications of that meeting.
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:09 p.m.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
November 15, 2022 - Building & Grounds
The W.L. Gilbert School Corporation
Building and Grounds Committee
November 15, 2022
Minutes
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OPENING OF MEETING
The meeting of the Building & Grounds Committee was called to order in the Library Media Center by Chairman Scott Beecher at 5:32 p.m.
Members in attendance: Scott Beecher, Doug Pfenninger Althea Candy Perez
Others in attendance: Greg Shugrue, Head of School; Holly Cassaday, School Corp. Chair;
Ted Buzinsky, Building and Grounds Supervisor
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CONTINUED DISCUSSION/UPDATES
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Contact Tremco to discuss the reliability of future scans and discuss what happened to this scan that caused the massive overruns.
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Contact Eagle Rivit to get quotes on three roof projects
a. Big gymnasium & Health Room
b. Library
c. A Building, 302, 304, and small roof off cafeteria
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Solar discussion - Greg Shugrue will confer with Josh to coordinate next meeting and also talk to Judy Palmer at N.W. Regional #7
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Adjournment
Meeting was adjourned at 5:56 p.m.
.
Meeting minutes:
Scott Beecher, Building & Grounds Committee Chair,
November 14, 2022 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
November 14, 2022
A regular meeting of The W. L. Gilbert School Corporation was held on Monday, November 14, 2022 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:32 P.M.
Members in attendance were Jennifer Marchand, Ellen Marino, Althea Candy Perez and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School
Absent: Scott Beecher, Theresa Padin, Doug Pfenninger, Astrid Robitaille
Student Representatives in attendance: Concetto Marino reported that the Choir/Band concern is December 13, 2022. There are 6 students auditioning for the All League Band. Administration is planning another spirit week with student council. Middle School and High School are running a non-perishable food drive. The Band/Choir are not doing Blue and Gold Cards this year as many local businesses are still recovering from COVID-19 impact so Scott Minnerly said they would not do them this year. Madison Arthur reported on sports, GNH football is 7-2 and undefeated in their league, Girls Soccer was 4-6, Boys Soccer and Girls Volleyball did not win games but the boys soccer team sold lots of candy bars. Winter sports sign ups are active and sports will begin soon.
The Pledge of Allegiance was led by E. Marino.
The Vision and Mission statements were read by E. Marino.
Public Forum: No public present.
Call for Agenda Items:
G. Shugrue requested three additions be made to the Agenda.
A motion was made by J. Marchand, seconded by E. Marino to add Field Trip as item 6.5, Enhancement Request as item 6.6 and School Calendar as item 6.7.
Vote: Yeas: 5 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by J. Marchand, seconded by E. Marino to approve the Minutes of the Regular Meeting held October 19, 2022.
Vote: Yeas: 5 Nays: 0 Abstain: 1 (T. Padin)
Approved
Presentation on School Resource Officer:
Guest Speaker Mark Walerysiak, who is also an author, retired detective from Meriden and current employee of the CT State Lottery presented a slide show on School Resource Officers and answered questions from the board. G. Shugrue will email the slide show presentation to all board members.
Committee Reports:
Finance – J. Marchand reported Finance Committee meetings held November 14, 2022. She reported on the monthly report for four months ending October 31, 2022. There are some overruns in the Roof repair, Research & Development and Staff meetings that will be looked into at the next meeting. The substitute line item is expected to increase as there are some teachers who will likely take maternity leave.
Personnel - Holly reported that the committee met and look at non-certified staff salaries and tabled it to the next meeting because G. Shugrue will meet with WPS Superintendent Melony Brady-Shandley to compare the two districts non-certified salaries.
Policy – E. Marino reported on the meeting held on November 3, 2022, in G. Shugrue’s office. Policies discussed included Class Size, Opioid Overdose Prevention (Emergency Administration of Naloxone), Reporting of Child Abuse, Neglect and Sexual Assault and Sexual Abuse Prevention and Education Program. Policy on School Resource Office was tabled.
Buildings and Grounds: Next Meeting is November 15, 2022 at 5:30 p.m. in Library.
Celebration of Education- No Meeting to report
Field Trip:
A motion was made by E. Marino, seconded by J. Marchand to approve an out of state field trip for the HS band/choir for April 27, to April 30, 2023 to Washington, D.C.
Vote: Yeas: 5 Nays: 0 Abstain: 0
Approved
Enhancement Grant:
A motion was made by J. Marchand, seconded by E. Marino to approve the enhancement request from Rebecca Billingsley of the Art Department for a new Kiln in an amount of $3,450.00.
Vote: Yeas: 5 Nays: 0 Abstain: 0
Approved
School Calendar:
G. Shugrue presented the School Calendar and said it is the same as Winchester Public School’s with the exception of the first day of school. He asked the board to discuss the possibility of approving calendars for two years as opposed to annually.
A motion was made by J. Marchand, seconded by E. Marino to approve the School Calendar as presented.
Vote: Yeas: 4 Nays: 0 Abstain: 1 (Althea Candy Perez)
Approved
Head of School Report:
G. Shugrue reported that attendance is 92%. Portrait of a Learner committee has completed meetings and he will be submitting a draft to the board in January or February in anticipation of the state roll out in February 2023. He’s developing the 2023-2024 budget. He thanked Mark Walerysiak for his presentation on the SRO and handed out a letter from the Berkshire League President concerning a possible merger of the Berkshire League with the Naugatuck Valley League.
Board of Education Reports:
R. Waldron said there was no report as the Board hasn’t met since our last meeting.
School Corporation Chairman’s Report:
H. Cassaday reported that the Portrait of a Learner is nearly completed and that there will be continuing focus on SRO discussions with the town and police department.
A motion was made by J. Marchand, seconded by R. Waldron, to adjourn the meeting at 7:54 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 1, 2022 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
December 1, 2022
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, December 1, 2022 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:04 a.m. by Ellen Marino.
Committee Members present were Ellen Marino and Theresa Padin
Absent Committee Members: Astrid Robitaille
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by T. Padin, seconded by E. Marino to approve the Minutes of November 3, 2022.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 5141.4 – Reporting of Child Abuse, Neglect and Sexual Assault and recommended replacing our existing policy with this newer succinct version of this mandated policy with the primary change being that mandated reporters oral or written report must be made no later than 12 hours to the Commissioner of Children and Families or a law enforcement agency and to the Superintendent or his/her designee within 48 hours. The School’s current policy says the report must be made to the Commissioner of DCF or a law enforcement agency with 24 hours. The consensus of the committee is to recommend this policy to the full board for a first read at its December regular meeting.
The Committee reviewed Policy 5145.511 – Sexual Abuse Prevention and Education Program. Changes were made to the proposed policy to eliminate Public Schools and insert The Gilbert School and all references to K-12 were modified to 7-12 grades. Some alternate language was review and omitted. The consensus of the committee is to recommend this policy for a first read at the full board’s December regular meeting.
The Next Policy Meeting is Thursday January 5, 2022 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will review recent Title IX changes and potential impact on current policies as well as Policy 6140 – Curriculum.
A motion was made by T. Padin, seconded by E. Marino to adjourn the meeting at 8:24 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
December 5, 2022 - Personnel Committee
Personnel Committee Meeting minutes – December 5, 2022
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Opening of the Meeting: the meeting was called to order at 4:20 by Chairman Holly Cassaday. Members in attendance were Scott Beecher, Theresa Padin and Doug Pfenninger. Also in attendance was Greg Shugrue, Head of School.
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Approval of Minutes: Motion was made by Theresa, second by Scott to approve the minutes of the November 2, 2022 meeting. Vote was unanimous.
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Non-Certified Salaries:
Greg provided pay rates for similar positions from two local districts for comparison. After some discussion, the committee decided to recommend to the board a 3% increase for Non-Certified Salaries, excluding Food Service, for the 2023-2024 budget year. The committee will recommend the Food Service employees salaries increase by 10% for the 2023 – 2024 budget year, due to non-competitive wages.
The committee also requested that for the next meeting, Greg present steps for each non-certified position. These will be discussed at the January 9, 2023 meeting.
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Adjournment: a motion was made by Theresa, second by Scott to adjourn at 4:55.
Respectfully submitted,
Holly Cassaday
Chairman, Recorder
December 14, 2022 - Building & Grounds Committee
December 14, 2022 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
December 14, 2022
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, December 14, 2022 in the Library Media Center. The meeting was called to order at 6:05 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of November 14, 2022.
Vote: Yeas: 3 Nays: 0 Abstain 2 (D. Pfenninger, A. Robitaille)
Approved.
Review of Monthly Report:
Report disseminated was for five months ending November 30, 2022. There are some overruns on Research and Development line item (#5538) because of new projects being implemented including Newsella. D. Cook reported that in our November 14, 2022 meeting there was a reference to room versus roof repair line item (#5703) and the committee thought it should be roof repair and she said it is supposed to be room repair, so it was correct in the report. Library accounts seems low but subscriptions and software expenses come later in the year. There was discussion on electricity and possible increases by Eversource and D. Cook reported that we use a third-party provider and have not received any notices of significant increases. H. Cassaday ask status of the Audit and D. Cook said it was completed and will be disseminated soon. D. Pfenninger and H. Cassaday requested regular lunch reports and D. Cook said she would include quarterly reports going forward. We are still anticipating that the substitute line item #5515 will increase due to three maternity leaves expected later this year.
Other:
J. Marchand brought up the discussion held at the nominating committee meeting of the need for a recording secretary and after discussion, the consensus was to recommend that the board look into the expenses associated in hiring one for the next school year.
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:24 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 14, 2022 - Organizational Meeting
The W.L. Gilbert School Corporation
Annual Organizational Meeting
Wednesday,December 14, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School,
A motion was made by Jennifer Marchand, seconded by Ellen Marino to appoint Holly Cassaday as the School Corporation Chairman for 2023.
9 Yea, 0 Nay, 0 Abstain
A motion was made by Jennifer Marchand, seconded by Astrid Robitaille to appoint Ellen Marino as the School Corporation Vice-Chairman for 2023.
9 Yea, 0 Nay, 0 Abstain
A motion was made byJennifer Marchand, seconded by Scott Beecher to appoint Theresa Padin as the School Corporation Secretary for 2023.
9 Yea, 0 Nay, 0 Abstain
A motion was made by Theresa Padin, seconded by Astrid Robitaille to appoint Jennifer Marchand as the School Corporation Treasurer for 2023.
9 Yea, 0 Nay, 0 Abstain
Other Business:
Annual review and signature of:
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Acceptable Use Policy
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Confidentiality Policy
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Conflict of Interest
Not all members signed forms at the meeting. Outstanding forms will be returned in January.
A motion to adjourn meeting at 6:37 p.m. was made by Theresa Padin, seconded by Jennifer Marchand.
December 14, 2022 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, December 14, 2022
The Gilbert School
Meeting called to order by Holly Cassaday at 6:40 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger (C. Perz left at 6:42 p.m.)
Members Absent - None
Administration Present: Greg Shugrue, Head of School,
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)
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Winter concert 12/13/22
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70’s day 12/14- 70th day of school
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Winter Spirit Week 12/19-12/23
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Winter Sports kickoff 12/14/22
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Wingman First event scheduled- 12/19
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Great News: 70% of senior class has submitted at least 1 college application
Call For Agenda Items:
None
Approval of Minutes:
A motion was made by Jennifer Marchand, seconded by Theresa Padin, to approve the minutes of the School Corp Regular Meeting on 11/14/22, with one correction. (The approval of minutes from 10/19, A. Candy Perez was the abstention, not Theresa Padin)
6 Yea, 0 Nay, 2 Abstain (T. Padin & A. Robitille)
Committee Reports:
Finance: Jennifer Marchand presented on 12/14/22 Meeting
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Diane will begin quarterly cafeteria/food service reports
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Diane shared the audit is done, will be presented in January
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Finance recommends to the full board that we add the position of School Corp Recording Secretary to the 23/24 budget
Personnel: Holly Cassaday reported on 12/5/22 Meeting
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Recommend 3% salary increase for all non-certified, non-union positions for 23/24 fiscal year (except cafeteria staff)
A motion was made by Ellen Marino, seconded by Scott Beecher approve salary increases of 3% for non certified staff for the 23/24 school year.
8 Yea, 0 Nay, 0 Abstain
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Recommend 10% salary increase for cafeteria staff (except Food Service Director, who falls under the above wage increase) This increase is to bring wages to a competitive rate with neighboring districts
A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve salary increases of 10% for cafeteria staff for the 23/24 school year.
8 Yea, 0 Nay, 0 Abstain
Policy: Ellen Marino reported on 12/1/22 Meeting
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First Read & Second Read/Action items related to policy later in agenda.
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Next meeting scheduled for 1/5/23
Building & Grounds: Scott Beecher reported on 12/14/22 Meeting
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Still investigating overage costs on the roof
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Investigating solar possibilities with the town
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Noted that there is hesitation to allow drilling into the roof for solar panels and Greg will be looking into other locations on the property for solar panels
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First Reading of Policies
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5141.4- Reporting of Childhood Sexual Abuse & Assault
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5145.511- Sexual Abuse Prevention and Education Program
Second Reading of Policies
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6151- Class Size
Approval of Policies
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6142.101- Student Wellness Policy
A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the Student Wellness Policy as presented.
8 Yea, 0 Nay, 0 Abstain
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6141.52- Challenging Curriculum
A motion was made by Ellen Marino, seconded by Astrid Robitaille to approve the Challenging Curriculum Policy as presented.
8 Yea, 0 Nay, 0 Abstain
Approval of Out of State Field Trip
A motion was made by Theresa Padin, seconded by Jennifer Marchand to approve two out of state field trips for the Wrestling team, on to Vermont on 1/7/23 and one to Massachusetts on 1/21/23.
8 Yea, 0 Nay, 0 Abstain
School Security
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Greg provided data outlining the various Police, Medical, Counseling, Mental Health, etc. services delivered from the beginning of school through December 19th.
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Doug will share info with WBOE
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Greg will email info to Candy
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Info was presented regarding how each district in our state handles SRO/ASO and who (Town, Board of Ed, etc.) funds the positions.
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After lengthy discussion and debate, the consensus of the School Corp is to instruct Greg to add the entire cost (up to $125k) into the 23/24 budget.
Approval of the 2024/2025 School Calendar
A motion was made by Renata Waldron, seconded by Scott Beecher to approve the 2024/2025 school calendar as presented.
8 Yea, 0 Nay, 0 Abstain
Approval of the School Corporation Regular and Special Meeting Calendar
A motion was made by Theresa Padin, seconded by Renata Waldron to approve the 2023 School Corporation Regular & Special meeting schedule with the following adjustments: The Regular Meeting in February 2023 will be held 2/23/23, and the Regular Meeting in December 2023 will be held on 12/13/23.
8 Yea, 0 Nay, 0 Abstain
Head of School Report
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Parent Conferences 12/14 (5:30-8:30). Only 15 held for High School, 12 for Middle School, 11 team conferences, despite the letter going out 4 times.
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Parent Conferences 12/15 12:30-2:30: 5 High School, 9 Middle School, 11 Team scheduled
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PD 12/16- Weather permitting
BOE Report
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Doug reported on the School Accountability Report, WPS outperformed the State Average/Derg around 5%.
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WBOE voted to re-enter negotiations with TGS School Corporation
Chairman’s Report
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Holly reported that herself, Greg, Mel, Doug, Mayor & Town Manager met regarding the legislative study done on TGS. The anticipated result will be a recommendation from the state for TGS and WBOE to re-enter negotiations. Formal report forthcoming.
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Noted that the state made no request for information and no attempt to speak to any stakeholders when making their decision.
January 5, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
January 5, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, January 5, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:04 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: Astrid Robitaille
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by T. Padin, seconded by A. Robitaille to approve the Minutes of December 1, 2022.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 5145.44 Title XIX. There was discussion and a draft policy from CABE was slightly revised and the consensus was to recommend this policy to the full board for a first read at its next regular meeting along with the Regulation R4000.1(a), R5145.44.
The Committee reviewed Policy 6140 – Curriculum and made some minor changes and consensus was to recommend this policy to the full board for a first read at its next regular meeting.
A. Robitaille left at 8:36 p.m.
Other.
Committee requested G. Shugrue to get updated list of recommended policies from CABE.
The Next Policy Meeting is Thursday March 2, 2023 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will review Student-Athlete & Coaches Mental Health as well as Emergency Action Plan for Sports.
A motion was made by E. Marino, seconded by T. Padin to adjourn the meeting at 8:41 a.m.
Voted: Yeas 2 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
January 11, 2023 - Finance Committee, Special Meeting
The Gilbert School Corp Finance Committee Budget Workshop Meeting
January 11, 2023
Gilbert School Media Center
Committee Members Present: Jennifer Marchand, Holly Cassaday, Astrid Robitaille, Ellen Marino, Renata Waldron, Doug Pfenninger.
Also Present: Greg Shugrue, Diane Cook, Kathy Day, Candy Perez
The meeting was called to order at 6:00 pm by Chair Jennifer Marchand.
Greg Shugrue stated the purpose of the meeting: to walk the committee through the initial budget, and stressed that in preparing this budget, the team remains mindful of the school’s Mission Statement. He stressed that the budget numbers presented were VERY PRELIMINARY, and this meeting was just to familiarize the Committee with the budget process and drivers.
Greg then outlined the budget process, and defined the seven budget drivers: Benefits, Capital, Other Services, Professional Services, Property Services, Salaries, and Supplies. He also shared the budget codes for each.
Preliminary 2023-2024 figures were shared for each of the seven budget drivers, and the committee discussed comparisons between the previous year’s Esser and Covid funding, as well as initial questions regarding increases in Property Services and Salaries.
More complete budget numbers will be presented at the Budget Presentation Meeting on February 8, 2023.
The meeting was adjourned at 6:47 pm.
Respectfully Submitted,
Astrid Robitaille, Recorder
January 18, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
January 18, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, January 18, 2023 in the Library Media Center. The meeting was called to order at 6:01 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille and Renata Waldron
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager, Althea Candy Perez.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of December 14, 2022.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
A motion was made by E. Marino, seconded by J. Marchand to approve the minutes of the Special Meeting of January 11, 2023, with the change that E. Marino participated by telephone.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for six months ending December 31, 2022. Anticipated overruns on Substitutes line item (#5515) and Research and Development line item (#5538) as discussed at the previous meeting. J. Marchand asked about the Cafeteria and D. Cook reported that there is a slight loss due to purchase of a new freezer and the food service director will be coming to the next meeting to provide a more detailed report. The cafeteria is running 2 months in arrears regarding reimbursement. D. Pfenninger asked about NEASC accreditation costs and G. Shugrue explained the process and timelines and budget impact.
Year-End Audit
King, King & Associates, P.C. completed the audit of the financial statements for the year ending June 30, 2022 and the report was provided to all board members. The auditor’s opinion was that the financial statements presented fairly the financial position of the School Corporation and did not make any recommendations. The cost of the audit was approximately $16,000.00.
Other:
G. Shugrue provided an update as to the status of the roof repairs. He said there are 5 portions of the roof in need of repair or renovation with the most pressing one being the roof over the big gym, which is currently leaking. The rough estimate for repair is $186,214.00. The four other areas, in no order of need, are the kitchen roof (est. $56,332.00), Library ($139,298.00), A Building ($262,538.00) and the Health Room ($25,778.00).
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:28 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
January 18, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, January 18, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School & Deb Lewis, Principal
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Representative: CJ Marino (12th Grade Rep) Madison Arthur (11th Grade Rep)(Not Present)
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Music Department preparing for Spring Musical Cinderella March 24th-26th
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March is Music In Our Schools Month, concert planned for 3/28
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College application update, ⅔ of seniors have applied to at least one school, 113 acceptances have been received 523 total applications submitted
Call For Agenda Items:
None
Approval of Minutes:
A motion was made by Renata Waldron, seconded by Ellen Marino to approve the minutes of the Regular Meeting on 12/14/22 with the following corrections:
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Correct the spelling of Perez (from Perz) , and note that C. Perez left for an emergency.
9 Yea, 0 Nay, 0 Abstain
A motion was made by Theresa Padin, seconded by Ellen Marino to approve the minutes of the Organizational Meeting on 12/14/22 with the following corrections:
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Correct the spelling of Perez (from Perz)
9 Yea, 0 Nay, 0 Abstain
Committee Reports:
Finance: Jennifer Marchand presented on 01/17/23 Meeting
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Diane presented the audit, no issues, no recommendations
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Substitute line will run over due to upcoming staff leaves
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No large line item concerns 6 months into the fiscal year
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Updated estimates for the roof repairs was discussed
Personnel: Holly Cassaday reported on 01/09/23 Meeting
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Reviewed salary steps for non-certified staff
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Next meeting 4/3/23
Policy: Ellen Marino reported on 01/05/23 Meeting
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First Read & Second Read/Action items related to policy later in agenda.
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Next meeting scheduled for 02/23/23
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Upcoming policies to discuss in Policy Committee are Student Athlete and Coaches Mental Health & Emergency Response plans for athletics
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Building & Grounds:
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No meeting to report
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Next meeting 2/23/23
First Reading of Policies
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5145.44 Title IX
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6140 Curriculum
Second Reading of Policies
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5141.4 Reporting of Child Abuse, Neglect and Sexual Assault
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5145.11 Sexual Abuse Prevention and Education Program
Approval of Policies
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6151 Class Size
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Note that class size is not mentioned in current teacher contract
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A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve policy 6151 Class Size as presented
9 Yea, 0 Nay, 0 Abstain
School Security
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Updated data was presented in Support for SRO Data Chart
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Large increases in SEL needs being handled by school guidance counselors and social workers
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Based on data provided, the School Corp has given direction to Mr. Shugrue to add a social worker to the 23/24 budget (in place of an SRO)
Head of School Report
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Mid-terms in progress, end on Friday 1/20/23
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Greg & Holly to attend Legislative Breakfast at EdAdvance on 1/19
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Master Scheduling for 23/24 has begun
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Intent to Pilot French 1 in the World Language Department in the 23/24 school year. We have an existing staff member who can teach this class
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Joint Contract meeting 1/24/23 at Hinsdale to review draft contract created by Greg & WPS Superintendent
BOE Report
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Pipes burst in Pearson over Winter Break, 2 rooms affected, insurance will cover
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WBOE continuing to explore solar panels for Hinsdale School
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Special Education out placements increasing, discussion regarding state reimbursement rates
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Superintendent presented briefly at 1/17/23 BOS Meeting
Chairman’s Report
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Noted attendance at Legislative Breakfast
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Discussed School Corp Agenda changes (Remove Security from a standing item, add Instruction with the intent to have monthly presentations around instruction)
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Budget work continues
A motion was made by Theresa Padin, seconded by Ellen Marino to adjourn the meeting at 7:30 p.m.
January 24, 2024 - Special Meeting
The W.L. Gilbert School Corporation
Special Meeting
Tuesday, January 24, 2023
Hinsdale Elementary School
6:00 p.m.
Science Center
Meeting Called to Order By: 6:00 p.m. by Holly Cassaday, TGS School Corp Chair & Doug Pfenninger WBOE Chair
Members Present:
Theresa Padin
Doug Pfenninger
Scott Beecher
Holly Cassaday
Ellen Marino
Astrid Robitaille
Jennifer Marchand
Renata Waldron
Members Absent:
Candy Perez
Administration:
Greg Shugrue
Other: (WPS & WBOE Representatives)
Melony Brady-Shanley, WPS Superintendent of Schools
Barbara Silverio, Pearson School Principal
Seamus Cullinan, Director of Student Services
Nancy O’Dea-Wyrick, WPS Finance Director
Nora Mocarski- WBOE Member
Jeannette Broedeur- WBOE Member
Sondra Strubhar- WBOE Member
Cheryl McGlynn- WBOE Member
Sal Lovetere- WBOE Member
Tara Sundie- WBOE Member
Kristin Peterson- WBOE Member
Presentation made by Greg Shugrue and Melony Brady-Shanley of draft contract between The Gilbert School Corporation and the Winchester Board of Education. Discussion of contract language was had.
No action was taken.
Meeting adjourned at 7:05 p.m.
February 8, 2023 - Special Meeting
The W.L. Gilbert School Corporation
Special Meeting
Wednesday, February 8, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent - None
Administration Present: Greg Shugrue, Head of School & Deb Lewis, Principal (Department Leaders/Administrative Team also present)
Also Present: Diane Cook, Business Manager & Kathy Day, Purchasing Agent
Public Forum: None
Student Representative: None
Presentation from the School Counseling Team:
The Counseling/Guidance/Social Work Department presented data surrounding the Department activity from 8/31/22-1/31/23, including types of activities, staff schedules, data broken down by grade level and number of incidents vs. number of individual students involved.
Discussion & Approval of Graduation Date:
A motion was made by Theresa Padin, seconded by Jen Marchand, to approve June 15, 2023 as the date of Graduation.
9 Yea, 0 Nay, 0 Abstain
Presentation of the 2023/2024 Proposed Budget:
The 2023/2024 Proposed Budget was presented by Head of Schools, Greg Shugrue. Budget was developed using zero-based budgeting principles and outlines all monies spent by object code in detail.
Discussion of the proposed budget included highlighting budget drivers, reduction in ESSER and Covid Relief Funds, inflationary costs, and the growing need for an additional social worker.
No action was taken on the proposed budget.
Next Meeting Scheduled for Thursday, February 23, 2023.
A motion to adjourn was made at 8:55 p.m. by Theresa Padin, seconded by Ellen Marino
February 23, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
February 23, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Thursday, February 23, 2023 in the Library Media Center. The meeting was called to order at 6:05 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Astrid Robitaille
Absent Committee Members: Doug Pfenninger, Renata Waldron
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.
A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of January 18, 2023.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of the Special Meeting of February 8, 2023.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for seven months ending January 31, 2023. Substitutes line item (#5515) will continue to be a challenge. There was discussion on Contingency line item ((5545) and brief discussion on the cafeteria. We will get a full report on the cafeteria next month.
2023/2024 Budget
G. Shugrue reported a change in the International Student enrollment from 12 to 15 resulting in increased revenue of $58,000. As a result, Winchester’s allocation of tuition reduced from 6.45% to 5.71% and the Trust allocation of tuition increased from 8.45% to 35.13%.
Adjournment:
A motion was made by J. Marchand, seconded by E. Marino to adjourn the meeting at 6:20 p.m.
Vote: Yeas: 3 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
February 23, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Thursday, February 23, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:28 p.m.
Members Present: Scott Beecher, Holly Cassaday, Jennifer Marchand, Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez,
Members Absent - Doug Pfenninger
Administration Present: Greg Shugrue, Head of School
Also Present: Diane Cook, Business Manager
Public Forum: None
Student Report: None
Call for Agenda Items: Add Item 8b- Teacher Resignation & correct dates under item 10 to 2023/2024
Approval of Minutes
Approval of Minutes of Regular Meeting, January 18, 2023.
A motion was made by Jennifer Marchand, seconded by Ellen Marino to approve the minutes of the regular meeting on January 18, 2023.
8 Yea, 0 Nay, 0 Abstain
Approval of Minutes of Special Meeting, February 2, 2023.
A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve the minutes of the special meeting on February 8, 2023.
8 Yea, 0 Nay, 0 Abstain
Committee Reports
Finance: Jennifer Marchand reported on the Finance Committee meeting held on 2/23/23. YTD finances were reviewed. The line items for substitutes will be challenging, this was anticipated. Diane will bring a financial report on the cafeteria to the March meeting.
Personnel: No meeting to report
Policy: No meeting to report, next meeting scheduled for 3/2/23
Building & Grounds: No meeting to report. Scott did review a meeting that was held with Eagle Rivet to clarify the cost overruns on the roof. Based on how the quote was done, (per layer and per square foot) it was determined that we were not overcharged. In the future we will use a Project Manager for this type of quote/bid process.
Celebration of Education: No meeting to report
Second Reading of Policies:
-
5145.44- Title IX
-
6140- Curriculum
Approval of Policies
-
A motion was made by Ellen Marino, seconded by Jennifer Marchand to approve policy 5141.4, Reporting of Child Abuse, Neglect and Sexual Assault, as presented.
8 Yea, 0 Nay, 0 Abstain
-
A motion was made by Ellen Marino, seconded by Theresa Padin to approve policy 5145.511, Sexual Abuse Prevention and Education Program, as presented.
8 Yea, 0 Nay, 0 Abstain
Approval of Certified Staff Resignations
-
A motion was made by Theresa Padin, seconded by Jennifer Marchand, to accept the resignation of Timothy Hoffman effective 3/1/23.
8 Yea, 0 Nay, 0 Abstain
-
A motion was made by Astrid Robitaille, seconded by Ellen Marino, to accept the resignation of Brian Kiernan, effective 3/1/23.
8 Yea, 0 Nay, 0 Abstain
Instruction:
Portrait of a Learner: Greg reported on the K-12 Portrait of a Leaner initiative. Facilitated by Johnathon Costa from EdAdvance, WPS and TGS met over time to develop a comprehensive Portrait of a Learner which focuses on “less content, more skills & dispositions”. Rubrics have been created to measure the effectiveness. More details will continue to be provided.
Approval of the W.L. Gilbert School Corporation Proposed Budget for 2023/2024 school year.
-
A motion was made by Ellen Marino, seconded by Astrid Robitaille, to approve the 2023/2024 budget of $8,699,809.00
7 Yea, 0 Nay, 1 Abstain (Candy Perez)
Head of School Report:
Contract Negotiations: Greg updated the group on the questions that were sent to DAS in regards to reimbursements and contract language. To date, we are still waiting for a response.
Board of Education Report:
Renata discussed the WBOE budget process.
Theresa reported on Drama Club and the upcoming Drone Competition
School Corp Chairman’s Report
Holly reported that the Trust has accepted benches for the bottom of the hill donated by the class of 2022
A motion to adjourn was made by Jennifer Marchand, seconded by Ellen Marino at 7:30 p.m.
8 Yea, 0 Nay, 0 Abstain.
March 9, 2023 - Policy Committee
THE W. L. GILBERT SCHOOL CORPORATION
Policy Committee Meeting Minutes
March 9, 2023
A Meeting of the Policy Committee of The W. L. Gilbert School Corporation was held on Thursday, March 9, 2023 in the Main Office Conference Room at The Gilbert School. The meeting was called to order at 8:02 a.m. by Ellen Marino.
Committee Members present were Ellen Marino, Theresa Padin and Astrid Robitaille
Absent Committee Members: None
Also present were Greg Shugrue, Head of School, Holly Cassaday, Chair of The W.L. Gilbert School Corporation.
A motion was made by A. Robitaille, seconded by T. Padin to approve the Minutes of January 5, 2023.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Discussion/Review of Policies:
The Committee reviewed Policy 9327.1 Board Member Use of Internet Social Networks. There was discussion and the consensus was to recommend this policy to the full board for a first read the March 15, 2023 regular meeting.
The Committee reviewed Policy 4115.3 Evaluation - Coaches. The committee reviewed several versions of this policy from different school districts and CABE and after discussion, the consensus was to recommend the first CABE version, 4115.a(e) and submit to the full board for a first read at the March 15, 2023 regular meeting.
The Committee reviewed Policy 5141.72 Student Sport – Emergency Action Plan. This is a new policy mandate as of July 1, 20222. Gilbert does have an action plan that is continually being reviewed and modified and after discussion, the consensus was to recommend to submit the policy to the full board for a first read at the March 15, 2023 regular meeting.
Other.
H. Cassaday suggested revisiting Policy #6146 concerning required credit for graduation. Last year the committee reduced the required English credit from 4 to 3 matching the state requirements but other districts still require 4. G. Shugrue reported that all students are assigned a 4th English credit as it is required under Gilbert’s Program of Studies. It can be an issue for students not seeking higher education. After extensive discussion, the consensus was this issue requires full board discussion and to add it to the agenda for the April regular board meeting.
The committee discussed what is best way to revisit old policies that haven’t changed and may not require change and how to document they were reviewed by the committee. G. Shugrue said he would look into procedurally what is best way do document reviewed policies and report back at the next meeting.
The Next Policy Meeting is Thursday April 6, 2023 at 8:00 a.m. at the main office conference room at The Gilbert School and the Committee will Policies #5111, 5112 and revisit the #6000 series.
A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 8:55 a.m.
Voted: Yeas 3 Nays 0 Abstained 0
Motion Passes
Respectfully submitted,
Ellen Marino
March 29, 2023 - Building and Grounds
March 29, 2023 - Finance Committee
March 29, 2023 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
March 29, 2023
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, March 29, 2023, in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:32 P.M.
Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Doug Pfenninger, and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager, Lynn Mudry, Food Services Direction, Deb Lewis, Principal
Absent: Theresa Padin, Althea Candy Perez, Astrid Robitaille
The Pledge of Allegiance was led by R. Waldron.
The Vision and Mission statements were read by R. Waldron.
Public Forum: No public present.
Student Representatives: No report.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by J. Marchand, seconded by S. Beecher to approve the Minutes of the Special Meeting held on February 23, 2023.
Vote: Yeas: 5 Nays: 0 Abstain: 1 (D. Pfenninger)
Approved
Committee Reports:
Finance – J. Marchand reported Finance Committee did not meet in March 2023. The Income & Expense Report for eight months ending February 28, 2023, was provided in the board packet. D. Cook reported that the substitute line item (#5515) has exceeded the budgeted amount as expected and will continue but there should be sufficient funds in the teacher’s line item (#5511) to cover the overage. She emphasized that this has been an extraordinary year with several maternity leaves and sick leaves.
Personnel - No Report.
Policy – E. Marino reported there are two policies scheduled for action in section 8 of the agenda, specifically Policy 5145.44 Title IX and Policy 6140 - Curriculum and 3 additional policies are in the board packet for the first read as listed on the agenda.
Buildings and Grounds: S. Beecher reported on the meeting held on March 29, 2023, where Mike Beaudreau of Tremco made a presentation to the committee regarding the status of the roofs.
Celebration of Education- No Meeting to report
Food Service:
L. Metcalf provided a handout showing that the food service program for the 2022-2023 year through February, 2023 is showing a profit of $5,429.89. She reported that SMART funds will run out in March but the Governor signed legislation allowing free lunch to continue for the remainder of the 2022-2023 school year. Despite the approval, she still had to apply for the program and she does not know how things will be next year. The cafeteria staff is very busy, serving approximately 316 lunches, but are short-staffed. She has 5 staff members, a part-time dishwasher, and herself as director. The State will be coming for a compliance review for 3 days in May to make sure the school is complying with the federal program. She is trying to get additional staff to help with the demanding workload.
Motion #1. Pursuant to C.G.S. Section 10-215f, the W.L. Gilbert School Corporation dba The Gilbert School certifies that all food items offered for sale to students in the schools under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2023, through June 30, 2024. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups.
The above motion regarding participation in the Healthy Food Program for 2023/2024 was made by E. Marino, and seconded by R. Waldron.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Motion #2
Required motion language for combined food and beverage exemptions: The W.L. Gilbert School
Corporation dba The Gilbert School will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-221q of the
Connecticut General Statutes provided that the following conditions are met: 1) the sale is in
connection with an event occurring after the end of the regular school day or on the weekend; 2) the sale is at the location of the event; and 3) the food and beverage items are not sold from a vending machine or school store. An “event” is an occurrence that involves more than just a
regularly scheduled practice, meeting, or extracurricular activity. For example, soccer games,
school plays, and interscholastic debates are events but soccer practices, play rehearsals, and
debate team meetings are not. The “regular school day” is the period from midnight before to 30 minutes after the end of the official school day. “Location” means where the event is being held and must be the same place as the food and beverage sales.
The above motion to allow food and beverage exemptions outside the regular school day was made by E. Marino, and seconded by J. Marchand.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Approval of Policies:
Policy 5145.44 – Title IX
A motion was made by E. Marino, seconded by J. Marchand to approve Policy 5145.44 - Title IX as presented.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Policy 6140 – Curriculum
A motion was made by E. Marino, seconded by S. Beecher to approve Policy 6140 - Curriculum as presented.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Field Trips:
A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Band, Choir, Theater Tech and Drama classes request for an out of state field trip to New York City to see the Broadway show “Hadestown” at the Walter Kerr Theater and lunch at Ellen’s Stardust Diner.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
A motion was made by E. Marino, seconded by J. Marchand to approve the Math classes (AP Stats, Calculus, Comp Sci.) request for an out of state field trip to Six Flags Amusement Park.
Vote: Yeas: 6 Nays: 0 Abstain: 0
Approved
Instruction:
D. Lewis reported on the current status of math curriculum and said the school is moving to a new program, Agile Math, with the assistance of Ed Advance for 7th and 8th grade math. She reported that the Gilbert 7th grade team and Admin met with Barb Silverio (Hinsdale Principal) and the 6th grade teachers to discuss teaching math collaboratively to address standards basic teaching and getting professional assistance with writing and revising curriculum. She also reported that the Master Schedule is ahead of schedule and wanted to publicly acknowledge the work of the Guidance Department for meeting with every student in the school to assist with course selections. She was happy to report that Gilbert has a 100% completion rate for the SAT which factors very well for the school’s accountability. Additionally, 75% of the senior class has applied for either two year or four-year colleges and there is a wall with pennants displaying seniors and their college they are attending after graduation.
Head of School Report:
G. Shugrue handed out a report showing our electricity usage with our current provider, Wattifi, Inc., who notified the school they will no longer be providing electricity. A second handout showed comparisons between Actual Energy, Constellation, Eversource and Secure Energy and the school is changing to a 20-month term with Constellation which will result in savings. He also reported on attendance, chronic absenteeism and said daily attendance is 89-90%. The school continues to make efforts to get students who are classified as chronic absenteeism to attend. Because the student enrollment is small, percentages can be misinterpreted as a small number of students make the percentages appear like a larger issue. G. Shugrue and D. Lewis reported that 16 eighth to tenth grade students applied to Regional 7 and 8 were accepted. 28 eighth graders applied for OWTS, 7 were accepted and 5 are expected to attend. G. Shugrue reported that school security continues to be a concern in light of the tragedy in Tennessee. Admin is applying for 2 state grants (SSPS and MMGS) and one federal grant (COPS) administered by the Dept. of Justice. The multimedia and security grant deadline is April 28, 2023 and the COPS deadline is May 17, 2023.
Board of Education Reports:
D. Pfenninger reported that WPS has hired former Assistant Director of Student Services Cassandra Murphy to replace Seamus Cullinan as Director of Student Services. He further reported that the WPS passed it budget for school year 2023/2024.
School Corporation Chairman’s Report:
H. Cassaday reported that both Gilbert and WPS superintendents and board chairs have been attending the Winchester Selectman meetings and will continue to do so to see if any action is taken on the education budget line-items. She further reported that discussions regarding school security will continue to be discussed and will try to meet with the new chief of police once hired
A motion was made by D. Pfenninger, seconded by J. Marchand, to adjourn the meeting at 8:29 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
April 19, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
April 19, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, April 19, 2023 in the Library Media Center. The meeting was called to order at 6:03 p.m. by Jennifer Marchand.
Committee Members present were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron (arrived 6:04 p.m.)
Absent Committee Members: None
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager.
A motion was made by J. Marchand, seconded by E. Marino to approve the minutes of February 23, 2023.
Vote: Yeas: 3 Nays: 0 Abstain 1 (A. Robitaille)
Approved.
Review of Monthly Report:
Report disseminated was for nine months ending March 31, 2023. There is nothing unusual that hasn’t been discussed in previous meetings.
2023/2024 Budget
There was discussion on the Town Budget and the Board of Selectmen’s creation of a line-item of $200,000 for capital projects, specifically Gilbert’s roofs, that will be paid through the Winchester Board of Education. There was confusion regarding how that impacts the WBOE and Gilbert’s budget but the understanding is that it has no budget impact and is not a cut. It was just a shift of $200,000 from the BOS Town Support for Education to a new line item earmarked for WBOE.
Adjournment:
A motion was made by A. Robitaille, seconded by E. Marino to adjourn the meeting at 6:32 p.m.
Vote: Yeas: 5 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
April 19, 2023 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
April 19, 2023
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, April 19, 2023 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:35 P.M.
Members in attendance were Scott Beecher, Jennifer Marchand, Ellen Marino, Theresa Padin (arrived 6:56 p.m.) Althea Candy Perez, Doug Pfenninger, Astrid Robitaille, and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager, Deb Lewis, Principal
Absent: None
The Pledge of Allegiance was led by S. Beecher.
The Vision and Mission statements were read by S. Beecher.
Public Forum: No public present.
Student Representatives: No report.
Call for Agenda Items: None
Approval of Minutes:
A motion was made by J. Marchand, seconded by E. Marino to approve the Minutes of the Regular Meeting held March 29, 2023.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (A. Robitaille)
Approved
Committee Reports:
Finance – J. Marchand reported Finance Committee did not meet in March, 2023. The Income & Expense Report for nine months ending March 31, 2023 was provided in the board packet. There were no significant changes from the previous month.
Personnel - No Report.
Policy – E. Marino reported that the committee reviewed Policy 5000 – Students/Concepts and Roles in Student Policies and decided no changes were needed except to update the review date.
The Committee reviewed Policy 5111.1 – Foreign Exchange Students and directed G. Shugrue to get updates from CABE or other resources so it can be further reviewed.
The Committee reviewed Policy 5112.3 – Dropouts and the consensus was to get information from CABE and examine it further.
The Committee reviewed Policy 5113 – Attendance, Loss of Credit and determined the policy needs no changes and the review date shall be updated.
The Committee reviewed Policy 5114 – Suspension and Expulsion/Due Process and determined the policy needs no changes and the review date shall be updated.
The Committee reviewed Policy 5114.12 – Student Handbooks and determined the policy needs no changes and the review date shall be updated.
The Committee reviewed Policy 5114.2 – Eligibility for Sports Programs and the consensus was to get more information from CABE and further review this policy.
H. Cassaday discussed Policy 6146 regarding graduation requirements. Gilbert requires 3 English credits while most other schools require 4. The state does not mandate any minimum of English credits, as it is part of the 9 required humanities credits. G. Shugrue reported that our Program of Studies recommends 4 English credits since most students seeking college education require 4 English credits. He further reported that the social studies requirement may be changing so we may have to revisit this policy again. The consensus was to send this policy to the committee for revision to increase the English requirement from 3 to 4.
Buildings and Grounds: S. Beecher reported that Mike Beaudreau of Tremco will be doing a scan of the roofs on April 20th weather permitting and depending on the scans, there may be a need for a special board meeting.
Celebration of Education- No Meeting to report
Enhancement Grant –
A motion was made by T. Padin, seconded by S. Beecher to approve the enhancement request from the Library Media Center for purchase of Cricut machine and supplies to enhance the Makerspace Area in the amount of $630.00.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Instruction:
D. Lewis presented a slide show regarding test scores, including the October PSATs for grades 8-11. She discussed the hope that the implementation of the new math program, Agile Math, will increase the math scores to achieve or exceed benchmarks.
Head of School Report:
G. Shugrue handed out a detailed attendance report comparing 2021-2022 and 2022-2023 school years showing monthly attendance rates by percentage. The report shows the percentage in attendance is above 90% and he reported that the percentages can be skewed because we have such a small district.
G. Shugrue also reported on the enrollment report that was in the board package and disseminated a report from the school’s counseling office showing data that supports the need for the new social worker. He further reported that they are seeking grants to help with the school mental health programs including possibly offsetting the cost of the new social worker.
Board of Education Reports:
D. Pfenninger reported that the Board of Selectmen reduced the WPS budget by $100,000 because the Town expects to see a savings in the electricity by changing providers and that was agreed by both the WBOE and BOS. He said the BOS approved the budget and the BOS created a separate line-item for BOE capital improvement tagging Gilbert’s roof project. He reported that 6 staff members are facing medical challenges, the Superintendent will be hiring a new assistant principal for Pearson. The Superintendent will be acting as Principal and Superintendent for Hinsdale. T. Padin reported that CHAMPS production of Annie – the Musical will be performed this weekend on Friday evening and Saturday afternoon at The Gilbert School and that the performance has been in collaboration with TGS drama program, with primarily middle school participation.
School Corporation Chairman’s Report:
H. Cassaday reported that the BOS approved the budget and it will be going to the voters at the Town Meeting on May 8th and she encouraged all to go out and support the budget.
A motion was made by T. Padin, seconded by D. Pfenninger, to adjourn the meeting at 8:24 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
May 2, 2023 - Special School Corp Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
May 2, 2023
A special meeting of The W. L. Gilbert School Corporation was held on Tuesday, May 2, 2023 via Zoom. The meeting was called to order by Chairman Holly Cassaday at 5:00 P.M.
Members in attendance were Jennifer Marchand, Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron.
Also in attendance was Greg Shugrue, Head of School.
Absent: Scott Beecher, Theresa Padin, and Althea Candy Perez.
2022/2023 Calendar Adjustment: Greg proposed moving the scheduled professional development day that is scheduled on Wednesday, May 10th to Friday, May 12th due to the typically high number of students being dismissed early for Prom. The Winchester BOE has already approved moving this for the elementary students due to shared busing.
A motion was made by E. Marino, seconded by D. Pfenninger, to move the early release day originally scheduled for May 10th, 2023 to May 12, 2023.
Vote: Yeas:6 Nays: 0 Abstain: 0
Approved.
A motion was made by E. Marino, seconded by J. Marchand, to adjourn the meeting at 5:03 p.m.
Vote: Yeas: 6 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Holly Cassaday
May 17, 2023 - Building & Grounds Committee
May 17, 2023 - Finance Committee
THE W. L. GILBERT SCHOOL CORPORATION
Regular Finance Committee Meeting Minutes
May 17, 2023
A Regular Meeting of the Finance Committee of The W. L. Gilbert School Corporation was held on Wednesday, May 17, 2023 in the Library Media Center. The meeting was called to order at 6:05 p.m. by Ellen Marino, acting chair.
Committee Members present were Ellen Marino, Doug Pfenninger, Astrid Robitaille, and Renata Waldron
Absent Committee Members: Jennifer Marchand
Also present were Greg Shugrue, Head of School and Holly Cassaday, Chair of the W.L. Gilbert School Corporation and Diane Cook, Business Affairs Manager, Scott Beecher, Althea Candy Perez, Doug Pfenninger, Astrid Robitaille, and Renata Waldron
A motion was made by A. Robitaille, seconded by R. Waldron to approve the minutes of April 19, 2023.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Review of Monthly Report:
Report disseminated was for ten months ending April 30, 2023. There is nothing unusual that has not been discussed in previous meetings. D. Pfenninger asked if any Covid Grant funds could be subject to claw back and D. Cook explained that the only funds received were from the Payroll Protection Plan and they were used for payroll and unexpended funds were categorized as covid reserve funds. The PPP funds were fully forgiven so there are no funds subject to a claw back.
Discussion – Cash and Cash Equivalents
There was an email from A. Perez requesting information on understanding cash and cash equivalents from the school Audit report. D. Cook prepared a written explanation breaking down the individual accounts and she explained how bills are paid and the cash flow process.
Adjournment:
A motion was made by A. Robitaille, seconded by R. Waldron to adjourn the meeting at 6:11 p.m.
Vote: Yeas: 4 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
May 17, 2023 - Regular Meeting
The W.L. Gilbert School Corporation
Regular Meeting
Wednesday, May 17, 2023
The Gilbert School
Meeting called to order by Holly Cassaday at 6:30 p.m.
Members Present: Scott Beecher, Holly Cassaday,
Theresa Padin, Astrid Robitaille, Ellen Marino, Renata Waldron, A. Candy Perez, Doug Pfenninger
Members Absent- Jennifer Marchand
Administration Present: Greg Shugrue
Public Forum: None
Student Representative: None
Call For Agenda Items: None
Approval of Minutes:
A motion was made by Scott Beecher, seconded by Ellen Marino to approve the minutes of the Regular Meeting on 4/19/23 with the following corrections:
8 Yea, 0 Nay, 0 Abstain
A motion was made by Doug Pfenninger, seconded by Ellen Marino to approve the minutes of the Special Meeting on 5/2/232
5 Yea, 0 Nay, 3 Abstain (Theresa Padin, Scott Beecher, Candy Perez)
Student Recognitions:
-
A. CABE Leadership Awards Recipients
-
Freily Cruz
-
Amaris Reinoso
-
Grayson Ursone
-
Illyana Martinez
-
-
B. LCSA Superintendent Award Recipients
-
James Slauta
-
Javetty Javier
-
Grayson Ursone
-
Illyana Martinez
-
-
C. CAS High School Arts Awards Recipients
-
Tim Crandall
-
Hayley Steeves
-
-
D. CIAC Scholar-Athlete Award Recipients
-
Kelsey Vetter
-
Jeb Leach
-
-
E. CAS Middle School Scholar Leader Award Recipients
-
Hannah Guenther
-
Ethan Mello
-
-
F. Valedictorian & Salutatorian Recognition
-
V- Elizabeth Daigle
-
S- Kelsey Vetter
-
Committee Reports:
Finance- Ellen Marino reported on 5/17/23 Meeting- reviewed monthly finance report, nothing noteworthy, short meeting. Next meeting 6/21/23
Personnel- No meeting to report. Superintendent Evaluation to be held in Executive Session
Policy- Ellen Marino reported on 5/4/23 Meeting- First & Second Reads later in agenda. Next meeting 6/1/23
Building & Grounds- Scott Beecher reported on 5/17/23 meeting. Greg & Ted met regarding roof repairs. Ongoing discussion regarding roof & pricing. Will be meeting with Greenleaf Solar for an information session.
First Reading of Policies:
6146- Graduation Requirements
Approval of Policies:
A Motion was made by Ellen Marino, seconded by Astrid Robitaille to approve Policy 9327.1, Board Member Use of Internet and Social Networks, as presented.
8 Yea, 0 Nay, 0 Abstain
A motion was made by Ellen Marino, seconded by Scott Beecher to approve Policy 4115.3, Evaluation of Coaches, as presented.
8 Yea, 0 Nay, 0 Abstain
A motion was made by Ellen Marino, seconded by Theresa Padin to approve Policy 5141.72, Student Sport Emergency Action Plans, as presented.
8 Yea, 0 Nay, 0 Abstain
Resignations:
A motion was made by Ellen Marino, seconded by Scott Beecher to accept the resignation of Patrick Cooke, with regrets.
8 Yea, 0 Nay, 0 Abstain
A motion was made by Ellen Marino, seconded by Scott Beecher to accept the resignation of Courtney Mullaney, with regrets.
8 Yea, 0 Nay, 0 Abstain
Special Education MOU:
A motion was made by Theresa Padin, seconded by Astrid Robitaille to approve the Special Education MOU between Winchester Board of Education and the W.L. Gilbert School Corp.
8 Yea, 0 Nay, 0 Abstain
Discussion of State Study Regarding Endowed Academy:
-
Lengthy discussion regarding the findings of the study
-
State letter indicates that they do not recommend a modification of endowed academy statutes
-
Discussion of negotiations resuming with WBOE in light of study - School Corp agrees to move forward with good faith negotiations
Head of School Report:
-
Enrollment Report
-
Absenteeism Report
-
Year-end celebrations
-
Prom was 5/12
-
Spring Sports coming to a close
-
Applying for Federal Grants for School Security upgrades
Winchester Schools Report:
-
Drama Club production a success
-
Summer Scholarship Program sending over 100 kids to camp
-
Large influx of Special Education students impacting year end budget
-
Homeless students impact budget (transportation costs)
-
New Assistant Director of Student Services hired for 7/1/23- Sarah Shackner (will have larger presence at TGS)
School Corp Chairman's Report:
-
Deb Lewis receive an Administrator award from State Librarian Association
A motion was made by Ellen Marino, seconded by Theresa Padin, to move to Executive Session at 8:03 p.m, and to invite Head of Schools Greg Shugrue to join.
8 Yea, 0 Nay, 0 Abstain
Leave Executive Session 9:11 p.m.
A motion was made by Ellen Marino, seconded by Scott Beecher for School Corporation Chairman to enter contract negotiations with Head of School Greg Shugrue.
8 Ya, 0 Nay, 0 Abstain
A motion to adjourn at 9:15 was made by Ellen Marino, seconded by Doug Pfenninger.
June 21, 2023 - Regular Meeting
THE W.L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 21, 2023
THE GILBERT SCHOOL
6:00 P.M. - CALLED TO ORDER BY HOLLY CASSADAY
LIBRARY
MEMBERS PRESENT: SCOTT BEECHER, TORE LOVETERE, DOUG PFENNINGER, HOLLY CASSADAY, ELLEN MARINO, ASTRID ROBITAILLE, JARED FRITCH, THERESA PADIN, RENATA WALDRON
ADMIN PRESENT: GREG SHUGRUE, HEAD OF SCHOOLS
OTHERS: DIANE COOK, BUSINESS MANAGER
PLEDGE OF ALLEGIANCE, MISSION & VISION STATEMENT- HOLLY CASSADAY
WELCOME NEW SCHOOL CORP MEMBERS TORE LOVETERE AND JARED FRITCH
PUBLIC COMMENT: NONE
CALL FOR AGENDA ITEMS: NONE
A MOTION WAS MADE BY ELLEN MARINO, SECONDED BY SCOTT BEECHER TO APPROVE THE MINUTES OF THE REGULAR MEETING HELD ON 5/17/23.
7 YEA, 0 NAY, 2 ABSTAIN (T. LOVETERE AND J. FRITCH)
RESIGNATIONS/APPOINTMENTS
-
RESIGNATIONS
-
SANDRA O’CONNOR, EXECUTIVE SECRETARY (RETIREMENT)
-
JENNIFER MARCHAND, SCHOOL CORPORATION
-
CANDY PEREZ, SCHOOL CORPORATION
-
-
APPOINTMENTS
-
JARED FRITCH, SCHOOL CORPORATION
-
SALVATORE “TORE” LOVETERE, SCHOOL CORPORATION
-
COMMITTEE REPORTS:
FINANCE (DIANE COOK), ALL ACCOUNTS ON TRACK. NO MEETING HELD IN JUNE. NEXT MEETING IN AUGUST
PERSONNEL: (HOLLY CASSADAY), NO JUNE MEETING, NEXT MEETING IN AUGUST. WILL BE STARTING NEGOTIATIONS WITH ADMINISTRATIVE UNION IN AUGUST
POLICY (ELLEN MARINO) 1ST & 2ND READS OF POLICIES IN AGENDA, NEXT MEETING IN SEPTEMBER
BUILDING & GROUNDS: (GREG SHUGRUE) MET ON 6/1. DETAILED MEETING WITH GREENLEAF SOLAR LATER IN AGENDA
NOMINATIONS (THERESA PADIN)
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY ASTRID ROBITAILLE TO NOMINATE ELLEN MARINO FOR THE POSITION OF SCHOOL CORP TREASURER.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY SCOTT BEECHER TO NOMINATE ASTRID ROBITAILLE FOR THE POSITION OF SCHOOL CORP VICE CHAIRMAN
9 YEA, 0 NAY, 0 ABSTAIN
SOLAR DISCUSSION
KEVIN FROM GREENLEAF ENERGY PRESENTED A ROOFING/SOLAR PLAN FOR TGS. LENGTHY DISCUSSION AND EXTENSIVE Q & A REGARDING THE PROJECT, COST, PROS AND CONS, ETC.
NOTABLE POINTS
-
ALL ROOFS WILL BE RESTORED AS PART OF THE PROJECT
-
2 METERS AT THE SCHOOL ALLOW FOR 2 SMALL PROJECT APPLICATIONS
-
GYM ROOF IN DIRE STRAIGHTS WILL BEGIN IMMEDIATELY
-
NO HOLES ARE MADE IN THE ROOF TO SECURE SOLAR PANELS
-
GREENLEAF HANDLES THE PAPERWORK, BIDDING PROCESS, ETC.
-
IRA ALLOWS FOR TAX CREDITS FROM THE FEDERAL GOVERNMENT EVEN THOUGH WE ARE A NON-PROFIT
-
WARRANTIES ON ROOF AND PANELS (VARIOUS COMPONENTS) UP TO 25 YEARS
-
EVERSOURCE WILL PAY $0.20 PER kWh OF ENERGY PRODUCED FROM THE PANELS
-
TIMELINES SHOW PROJECT COMPLETION POSSIBLE IN FALL OF 2023, COULD EXTEND THROUGH SPRING OF 2024
A MOTION WAS MADE BY SCOTT BEECHER, SECONDED BY JARED FRITCH TO AUTHORIZE GREG SHUGRUE TO ENTER INTO CONTRACT WITH GREENLEAF FOR RATE LOCK WITH GREEN BANK.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY SCOTT BEECHER, SECONDED BY ASTRID ROBITAILLE TO AUTHORIZE GREG SHUGRUE TO ENTER INTO CONTRACT WITH THE ROOFING CONTRACTOR RECOMMENDED BY GREENLEAF, FOR THE GYMNASIUM ROOF.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY DOUG PFENNINGER, SECONDED BY ELLEN MARION TO AUTHORIZE GREG SHUGRUE TO DRAFT AN MOU WITH THE W.L. GILBERT TRUST FOR AUTHORIZATION OF SOLAR PROJECT.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY ELLEN MARINO, SECONDED BY JARED FRITCH TO AUTHORIZE GREG SHUGRUE TO ENTER A CONTRACT WITH GREENLEAF FOR THE SOLAR AND ROOF RESTORATION PROJECT AS PRESENTED.
9 YEA, 0 NAY, 0 ABSTAIN
READING OF POLICIES
1ST READ- POLICY 5113.2- ATTENDANCE
2ND READ- 6146- GRADUATION REQUIREMENTS
-
CONVERSATION REGARDING ADDING THE TOTAL NUMBER OF CREDITS NEEDED UNDER CT STATE STATUTE (25). THIS WILL BE ADDED TO FINAL DRAFT OF POLICY
-
CONVERSATION REGARDING STUDENTS MOVING INTO DISTRICT LATE IN THEIR SENIOR YEAR. NO CHANGES MADE
-
DISCUSSION OF STATE MANDATED SAT
CERTIFIED STAFF HIRES:
MICHELLE SHAWN DUNN- SCIENCE
CRAIG LEVESQUE- SCIENCE
STEVEN BARONE- SOCIAL STUDIES
SHANNON MCGRANE- SOCIAL WORKER
NON CERTIFIED STAFF HIRE
MARYANN SCHAFFER- EXECUTIVE ASSISTANT
HEAD OF SCHOOL REPORT- GREG SHUGRUE
GRADUATION WENT WELL
GRAD NIGHT WAS A SUCCESS
MASTER SCHEDULE WAS COMPLETE AND STUDENTS RECEIVED THEIR SCHEDULES FOR THE 23/24 SCHOOL YEAR BEFORE LEAVING THIS YEAR
BOE REPORT- RENATA/GREG/TORE/THERESA
END OF YEAR BBQ A SUCCESS
LOOMING BUDGET VOTE
CHAIRMAN’S REPORT- HOLLY
COMMITTEE ASSIGNMENTS:
SCOTT BEECHER- REMOVED FROM PERSONNEL, REPLACED BY JARED FRITCH
SCOTT BEECHER- JOINED FINANCE
ELLEN MARINO- FINANCE CHAIR (TREASURER’S ROLE)
JARED FRITCH & ASTRID ROBITAILLE JOINED NOMINATIONS
SPOTS OPEN: PERSONNEL, BUILDING & GROUNDS, POLICY
A MOTION WAS MADE BY JARED FRITCH, SECONDED BY THERESA PADIN TO ENTER EXECUTIVE SESSION AT 8:03 P.M., INVITING GREG SHUGRUE TO JOIN.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY TORE LOVETERE, SECONDED BY THERESA PADIN TO EXIT EXECUTIVE SESSION AT 9:12 P.M.
‘
A MOTION WAS MADE BY DOUG PFENNINGER, SECONDED BY SCOTT BEECHER TO ACCEPT THE MOU BETWEEN THE SCHOOL CORPORATION AND THE GEA REGARDING ATHLETIC DIRECTOR STRUCTURE.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY DOUG PFENNINGER, SECONDED BY THERESA PADIN TO CONTRACT WITH EDADVANCE FOR FOOD SERVICE MANAGEMENT.
9 YEA, 0 NAY, 0 ABSTAIN
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY SCOTT BEECHER TO APPROVE A 3% SALARY INCREASE FOR HEAD OF SCHOOLS GREG SHUGRUE FOR THE 23/24 SCHOOL YEAR.
9 YEA, 0 NAY, 0 ABSTAINE
A MOTION WAS MADE BY THERESA PADIN, SECONDED BY TORE LOVETERE TO ADJOURN THE MEETING AT 9:14 P.M.
9 YEA, 0 NAY, 0 ABSTAIN.
2021-2022
Agendas
Agendas 2021-2022
- July 20, 2021 - Personnel Committee Meeting
- July 21, 2021 - Regular Meeting
- August 10, 2021 - Personnel Committee Meeting
- August 18, 2021 - Regular Meeting
- September 15, 2021 - Regular Meeting
- October 20, 2021 - Regular Meeting
- November 17, 2021 - Regular Meeting
- December 15, 2021 - Organizational Meeting
- December 15, 2021 - Regular Meeting
- January 19, 2022 - Regular Meeting
- February 9, 2022 - Special Meeting
- February 16, 2022 - Regular Meeting
- March 16, 2022 - Regular Meeting
- April 13, 2022 - Regular Meeting
- May 18, 2022 - Regular Meeting
- June 29, 2022 - Regular Meeting
- July 20, 2022 - Regular Meeting
July 20, 2021 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Tuesday, July 20, 2021
Conference Room – Main Office
In-Person Meeting
4:00 p.m.
A portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Committee Members: Steven Sedlack, Chairman;
Scott Beecher, Theresa Padin, Kristin Peterson
B. Others: Greg Shugrue, Head of School
Diane Cook, Business Manager
2. APPROVAL OF MINUTES
A. Meeting of June 21, 2021
1. Yeas_____ Nays_____ Abstain_____
3. DISCUSSION OF NON-SALARIED EMPLOYEES
4. DISCUSSION OF UPCOMING GEA NEGOTIATIONS
5. OTHER
6. ADJOURNMENT
July 21, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JULY 21, 2021
THE GILBERT SCHOOL
Library
7:00 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Jennifer Marchand Kristen Peterson Steven Sedlack
Administration Greg P. Shugrue – Head of School
A. Pledge of Allegiance – Theresa Padin
B. Vision and Mission Statement – Theresa Padin
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Meeting – June 16, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – June 28, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. RESIGNATION OF W. L. GILBERT SCHOOL CORPORATION MEMBER 5 Min.
6. DISCUSSION OF HEAD OF SCHOOL’S ENTRY PLAN 20 Min.
7. ADJOURNMENT
August 10, 2021 - Personnel Committee Meeting
THE W. L. GILBERT SCHOOL CORPORATION
PERSONNEL COMMITTEE MEETING
Tuesday, August 10, 2021
Conference Room – Main Office
In-Person Meeting
4:00 p.m.
A portion of this meeting may be held in Executive Session.
AGENDA
1. OPENING OF MEETING
A. Committee Members: Steven Sedlack, Chairman;
Scott Beecher, Theresa Padin, Kristin Peterson
B. Others: Greg Shugrue, Head of School
2. APPROVAL OF MINUTES
A. Meeting of July 20, 2021
1. Yeas_____ Nays_____ Abstain_____
3. DISCUSSION - GEA CONTRACT
4. OTHER
5. ADJOURNMENT
August 18, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, AUGUST 18, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Kristen Peterson
B. Vision and Mission Statement – Kristen Peterson
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 2 Min.
A. General Public
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – August 11, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Regular Meeting – July 21, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: August 18, 2021
2. Monthly Finance Report
3. Use of COVID Reserve
4. Next Meeting: September 15, 2021
B. Personnel
1. Report on Meeting: July 20, 2021, August 10, 202l
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: July 29, 2021
2. See Action Item #8
3. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: June 10, 2021
2. Possible Review of Tennis Court Reconstruction Project
3. Next Meeting: September 15, 2021
E. Celebration of Education: No meeting to report
6. APPROVAL OF CERTIFIED STAFF RESIGNATIONS 5 Min.
A. Karri Moran, Math Teacher
1. Yeas_____ Nays_____ Abstain_____
B. Jeffrey Even, English Teacher
1. Yeas_____ Nays_____ Abstain_____
C. Catherine Lanyon, Math Teacher
1. Yeas_____ Nays_____ Abstain_____
D. Sarah Schackner, Math Teacher
1. Yeas_____ Nays_____ Abstain_____
E. David Gewanter, Physics Teacher
1. Yeas_____ Nays_____ Abstain_____
7. APPROVAL OF CERTIFIED STAFF HIRES 10 Min.
A. Connor Masten, English/Academic Support Teacher
1. Yeas_____ Nays_____ Abstain_____
B. Stephanie Singleton, English Teacher
1. Yeas_____ Nays_____ Abstain_____
C. Nikita Tarabara, English/Academic Support Teacher
1. Yeas_____ Nays_____ Abstain_____
D. Vanessa Zeskand, English Interventionist
1. Yeas_____ Nays_____ Abstain_____
E. Jessica Pelletier, Spanish Teacher
1. Yeas_____ Nays_____ Abstain_____
F. Magdalena Kruk, Spanish Teacher
1. Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF CHROMEBOOK POLICY/INTERNET AGREEMENT 10 Min.
A. Vote: Yeas_____ Nays_____ Abstain_____
9. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
1. School Improvement Plan
2. Re-opening Plan
3. Staffing
4. Summer Projects
5. Core Documents
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. Discussion of Board Attorney
3. WBOE Negotiations Update
12. OTHER
13. ADJOURNMENT
September 15, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, SEPTEMBER 15, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Student Representatives Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Doug Pfenninger
B. Vision and Mission Statement – Doug Pfenninger
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 5 Min.
A. General Public
B. Introduction of Student Representatives
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – August 18, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: September 15, 2021
2. Monthly Finance Report
4. Next Meeting: October 20, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: September 15, 2021
2. Possible Review of Tennis Court Reconstruction Project
3. Next Meeting: October 20, 2021
E. Celebration of Education: No meeting to report
6. APPROVAL OF CERTIFIED STAFF HIRE 5 Min.
A. Maryann Salvatore, Math
1. Yeas_____ Nays_____ Abstain_____
7. INTRODUCTION OF NEW CERTIFIED STAFF 20 Min.
A. Magdalena Kruk, Spanish
B. Tammy Johnson, Winchester Special Education
C. Connor Masten, English
D. Jessica Pelletier, Spanish
E. Maryann Salvatore, Math
F. Stephanie Singleton, English
G. Tiffany Thompson, Winchester Social Worker
H. Nikita Tarabara, English
I. Vanessa Zeskand, English
8. APPROVAL OF LINE ITEM TRANSFERS 10 Min.
9. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
1. School Opening Update
10. BOARD OF EDUCATION REPORTS 5 Min.
A. Winchester
11. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. Legislative Bill Update
2. WBOE Negotiations Update
3. Greg Bezz Agreement
3. Committee Assignments Update
4. Update on GEA Negotiations
12. OTHER
13. POSSIBLE EXECUTIVE SESSION
14. ADJOURNMENT
October 20, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, OCTOBER 20, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Student Representatives Greg P. Shugrue Taylor Amery
Head of School Concetto Marino
A. Pledge of Allegiance – Steven Sedlack
B. Vision and Mission Statement – Steven Sedlack
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 10 Min.
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Introduction of Student Representatives by Head of School
1. Student Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 5 Min.
A. Minutes of Regular Meeting – September 15, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: October 20, 2021
2. Monthly Finance Report
4. Next Meeting: November 17, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: October 14, 2021
2. Next Meeting: October 28, 2021
D. Building & Grounds
1. Report on Meeting: October 20, 2021
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. FIRST READING OF POLICIES 20 Min.
A. Governor Lamont’s Executive Order No. 13A Policy
B. Governor Lamont’s Executive Order No. 13G Policy
C. Policy 6146 Graduation Requirements
D. Policy 6146.11 Weighted Grades
E. Virtual/Online Courses/College/University Courses
7. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT 5 Min.
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. WBOE Negotiations Update
2. Update on GEA Negotiations
10. OTHER
11. POSSIBLE EXECUTIVE SESSION
12. ADJOURNMENT
November 17, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, NOVEMBER 17, 2021
THE GILBERT SCHOOL
Library
6:30 P.M.
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Steven Sedlack
Administration Student Representatives Greg P. Shugrue Taylor Amery
Head of School Concetto Marino
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 10 Min.
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 5 Min.
A. Minutes of Regular Meeting – October 20, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: November 17, 2021
2. Monthly Finance Report
4. Next Meeting: December 15, 2021
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: October 28, 2021 & November 11, 2021
2. Next Meeting: December 2, 2021
D. Building & Grounds
1. Report on Meeting: November 17, 2021
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. APPROVAL OF 2022-2023 SCHOOL CALENDAR
A. Vote: Yeas_____ Nays_____ Abstain_____
7. APPROVAL OF BOARD MEETING SCHEDULE FOR 2022
A. Vote: Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF STAFF RESIGNATION WITH REGRET 5 Min.
A. Bryttnie Olsen, Art Teacher
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF SCHOOL CORPORATION MEMBER APPOINTED BY THE 5 Min.
THE W. L. GILBERT TRUST CORPORATION EFFECTIVE 12/15/21.
A. Astrid Robitaille
1. Vote: Yeas_____ Nays_____ Abstain
10. DISCUSSION/POSSIBLE ACTION ON FORMATION OF AD HOC COMMITTEE 10 Min.
TO REVIEW BY-LAWS
-
Vote: Yeas_____ Nays_____ Abstain_____
11. POSSIBLE RATIFICATION OF CONTRACT BETWEEN THE W. L. GILBERT 15 Min.
SCHOOL CORPORATION AND THE GILBERT EDUCATION ASSOCIATION
A. Vote: Yeas_____ Nays_____ Abstain_____
12. SECOND READING OF POLICIES 20 Min.
A. Governor Lamont’s Executive Order No. 13A Policy
B. Governor Lamont’s Executive Order No. 13G Policy
C. Policy 6146 Graduation Requirements
D. Policy 6146.11 Weighted Grades
E. Virtual/Online Courses/College/University Courses
13. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
14. BOARD OF EDUCATION REPORT 5 Min.
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Steven Sedlack, Chair. The W. L. Gilbert School Corp.
1. WBOE Negotiations Update
2. Update on GEA Negotiations
16. OTHER
17. POSSIBLE EXECUTIVE SESSION
18. ADJOURNMENT
December 15, 2021 - Organizational Meeting
THE W. L. GILBERT SCHOOL CORPORATION
ORGANIZATIONAL MEETING
WEDNESDAY, DECEMBER 15, 2021
THE GILBERT SCHOOL LIBRARY
6:30 PM
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson Holly Cassaday Ellen Marino Doug Pfenninger Richard Dutton Theresa Padin Astrid Robitaille
Steven Sedlack
Administration Town Clerk
Greg P. Shugrue Sheila Sedlack
Head of School
2. OATH OF OFFICE
3. REPORT OF NOMINATING COMMITTEE AND ELECTION OF OFFICERS
4. OTHER BUSINESS APPROPRIATE TO ORGANIZATIONAL MEETING
5. ADJOURNMENT
BREAK FOR REFRESHMENTS IN HONOR OF MR. STEVEN SEDLACK
REGULAR MEETING IMMEDIATELY FOLLOWING
December 15, 2021 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, DECEMBER 15, 2021
THE GILBERT SCHOOL
Library
6:30 P.M. (Immediately following Organizational Meeting)
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representatives Greg P. Shugrue Taylor Amery
Head of School Concetto Marino
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM 10 Min.
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representatives Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES 5 Min.
A. Minutes of Regular Meeting – November 17, 2021
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS 10 Min. A. Finance
1. Report on Meeting: December 15, 2021
2. Monthly Finance Report
3. Next Meeting: January 19, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: December 2, 2021
2. Next Meeting: December 16, 2021
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. OUT-OF-STATE TRAVEL REQUEST FOR WRESTLING TEAM
A. Buckley Morgan, AD
1. Vote: Yeas_____ Nays_____ Abstain_____
7. HEAD OF SCHOOL REPORT 10 Min.
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT 5 Min.
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT 5 Min.
A. Chair. The W. L. Gilbert School Corp.
1. WBOE Negotiations Update
10. OTHER
11. POSSIBLE EXECUTIVE SESSION
12. ADJOURNMENT
January 19, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING WEDNESDAY, JANUARY 19, 2022 THE GILBERT SCHOOL
6:30 P.M. Library AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation Scott Beecher
Jennifer Marchand Holly Cassaday
Ellen Marino Richard Dutton
Theresa Padin
Kristin Peterson Doug Pfenninger Astrid Robitaille
Administration Greg P. Shugrue Head of School
Student Representatives
Concetto Marino
A. Pledge of Allegiance - Jennifer Marchand B. Vision and Mission Statement - Jennifer Marchand
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
• All students can learn and be successful.
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs. All students are entitled to a safe, healthy and respectful learning environment. All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence. Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
10 Min. A. General Public
The W.L. Gilbert School Corporation welcomes comments from the public. Please give your
name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120). B. Student Representatives Report
3. CALL FOR AGENDA ITEMS
5 Min.
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting - December 13, 2021
1. Vote: Yeas_ Nays_ Abstain B. Minutes of Organizational Meeting - December 15, 2021
1. Vote: Yeas_ Nays_ Abstain C. Minutes of Regular Meeting - December 15, 2021
1. Vote: Yeas_ Nays_ Abstain_
10 Min.
5. COMMITTEE REPORTS
A. Finance
1. Report on Meeting: January 19, 2022 2. Monthly Finance Report
3. Next Meeting: February 9, 2022 & February 16, 2022 B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined C. Policy
1. Report on Meeting: January 13, 2022
2. Next Meeting: To Be Determined D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined E. Celebration of Education: No meeting to report
15 Min.
6. FIRST READING OF POLICY
1. Governor Lamont's Executive Order 13G 2. Confidentiality Policy 3. Social Media Policy
5 Min.
7. APPROVAL OF REVISION - BOARD MEETING SCHEDULE 2022
A. Vote: Yeas Nays Abstain
5 Min.
8. APPROVAL OF REQUEST FOR ADDITIONAL SICK DAYS
A. Vote: Yeas -Nays_ Abstain
10 Min.
9. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
5 Min.
10. BOARD OF EDUCATION REPORT
A. Winchester
5 Min.
11. SCHOOL CORPORATION CHAIRMAN'S REPORT
A. Holly Cassaday, Chair., The W. L. Gilbert School Corp.
1. WBOE Negotiations Update 2. Committee Assignments
12. OTHER
13. EXECUTIVE SESSION
Discussion of DRAFT Contract between The W. L. Gilbert School Corporation and the Winchester Board of Education
14. ADJOURNMENT
February 9, 2022 - Special Meeting
THE W. L. GILBERT SCHOOL CORPORATION
SPECIAL MEETING
WEDNESDAY, FEBRUARY 9, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Ellen Marino
B. Vision and Mission Statement – Ellen Marino
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PRESENTATION OF THE GILBERT SCHOOL 2022-2023 BUDGET
3. ADJOURNMENT
February 16, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, FEBRUARY 16, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representative Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Kristin Peterson
B. Vision and Mission Statement – Kristin Peterson
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting – February 9, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Regular Meeting – January 19, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: February 15, 2022, February 16, 2022
2. Monthly Finance Report
3. Next Meeting: March 16, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: February 10, 2022
2. Next Meeting: March 3, 2022
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No meeting to report
6. 5141.8 FACE MASKS/COVERING
A. Vote: Yeas_____ Nays_____ Abstain_____
7. FIRST READING OF POLICY
A. Conflict of Interest
B. Board Member Use of Internet Social Media
8. SECOND READING OF POLICY
A. Governor Lamont’s Executive Order 13G
B. Confidentiality Policy
C. District Sponsored Social Media Policy
9. APPROVAL OF THE W. L. GILBERT SCHOOL CORPORATION
PROPOSED 2022/2023 BUDGET
-
Vote: Yeas_____ Nays_____ Abstain_____
10. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
11. BOARD OF EDUCATION REPORT
A. Winchester
12. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
13. OTHER
14. ADJOURNMENT
March 16, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING WEDNESDAY, MARCH 16, 2022 THE GILBERT SCHOOL
6:30 P.M. Library AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation Scott Beecher
Jennifer Marchand Holly Cassaday
Ellen Marino Richard Dutton
Theresa Padin
Kristin Peterson Doug Pfenninger Astrid Robitaille
Administration Greg P. Shugrue Head of School
Student Representative
Concetto Marino
A. Pledge of Allegiance - Doug Pfenninger B. Vision and Mission Statement - Doug Pfenninger
The Gilbert School is committed to assuring that all of our students are prepared to be thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
All students can learn and be successful. All students are valued and deserve an education that addresses their academic, physical,
and social/emotional needs.
• All students are entitled to a safe, healthy and respectful learning environment.
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence. Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your
name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120). B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Special Meeting - February 16, 2022
1. Vote: Yeas____ Nays_ Abstain___
5. COMMITTEE REPORTS
A. Finance
1. Report on Meeting: March 16, 2022 2. Monthly Finance Report 3. Next Meeting: April 13, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined C. Policy
1. Report on Meeting: March 3, 2022
2. Next Meeting: April 7, 2022 D. Building & Grounds
1. Report on Meeting: March 16, 2022
2. Next Meeting: To Be Determined E. Celebration of Education: No meeting to report
6. APPROVAL OF OUT OF STATE FIELD TRIP
A. Music and Theater, New York City
1. Vote: Yeas_ Nays Abstain
7. APPROVAL OF ENHANCEMENT REQUEST . A. Music/Drama, Scott Minnerly
1. Vote: Yeas_ Nays_ Abstain B. Science Department, Patrick Cooke
1. Vote: Yeas Nays Abstain C. School Wide Curriculum, Greg Shugrue, Diane Cook
1. Vote: Yeas Nays Abstain
8. SECOND READING OF POLICY
A. Conflict of Interest B. Board Member Use of Internet Social Media
9. APPROVAL OF POLICIES
A. Governor Lamont's Executive Order 13G
1. Vote: Yeas_ Nays_ Abstain_ B. Confidentiality Policy
1. Vote: Yeas_ Nays_ Abstain C. District Sponsored Social Media Policy
1. Vote: Yeas Nays_ Abstain
10. APPROVAL OF IMPLEMENTING THE HEALTHY FOOD OPTION OF
C.G.S. SECTION 10-215f Motion: Pursuant to C.G.S. Section 10-215f, the W. L. Gilbert School Corporation certifies that all food items offered for sale to students in the school under its jurisdiction, and not exempted from the Connecticut Nutrition Standards published by the Connecticut State Department of Education, will comply with the Connecticut Nutrition Standards during the period of July 1, 2022 through June 30, 2023. This certification shall include all food offered for sale to students separately from reimbursable meals at all times and from all sources, including but not limited to school stores, vending machines, school cafeterias, culinary programs, and any fundraising activities on school premises sponsored by the school or non-school organizations and groups. A. Vote: Yeas Nays Abstain
11. APPROVAL OF FOOD AND BEVERAGE EXEMPTIONS
Motion: The W. L. Gilbert School Corporation will allow the sale to students of food items that do not meet the Connecticut Nutrition Standards and beverages not listed in Section 10-2219 of the Connecticut General Statutes provided that the following conditions are met: 1) The sale is in connection with an event occurring after the end of the regular school day or on the weekend: 2) The sale is at the location of the event, and 3) the food and beverage items are not sold from a vending machine or school store. An "event" is an occurrence that involves more than just a regularly
scheduled practice, meeting, or extracurricular activity. For example, soccer games, school plays, and interscholastic debates are events but soccer practices, play rehearsals, and debate team meetings are not. The "regular school day" is the period from midnight before to 30 minutes after the end of the official school day. “Location" means where the event is being held and must be the same place as the food and beverage sales.
A. Vote: Yeas_ Nays_Abstain
12. DISCUSSION ON SCHOOL SECURITY FOR 2022-2023
13. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
14. BOARD OF EDUCATION REPORT
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN'S REPORT
A. Holly Cassaday
16. OTHER
17. EXECUTIVE SESSION – DISCUSSION OF CONTRACT NEGOTIATIONS BETWEEN
THE W.L. GILBERT SCHOOL CORPORATION AND WINCHESTER BOARD OF EDUCATION
18. ADJOURNMENT
April 13, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, APRIL 13, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representative Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Astrid Robitaille
B. Vision and Mission Statement – Astrid Robitaille
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – March 16, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: April 13, 2022
2. Monthly Finance Report
3. Next Meeting: May 18, 2022
B. Personnel
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
C. Policy
1. Report on Meeting: April 7, 2022
2. Next Meeting: May 5, 2022
D. Building & Grounds
1. Report on Meeting: April 13, 2022
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
6. APPROVAL OF OUT-OF-STATE FIELD TRIP
A. Christopher Affie, Agawam, MA
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Sarah Frechette, Metropolitan Museum of Art, NYC
1. Vote: Yeas_____ Nays_____ Abstain_____
7. APPROVAL OF POLICIES
A. Conflict of Interest
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Board Member Use of Internet Social Media
1. Vote: Yeas_____ Nays_____ Abstain_____
8. FIRST READING OF POLICIES
A. P4112 – Personnel-Appointment and Conditions of Employment
B. P4118.11 - Personnel – Nondiscrimination
C. P5118.111 – Students – Tuition for Faculty Children
9. APPROVAL OF GRADUATION DATE
A. June 9, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
10. DISCUSSION/APPROVAL – NOTIFICATION OF NON-TENURED TEACHER A. Vanessa Zeskand, English Interventionist
1. Vote: Yeas_____ Nays_____ Abstain_____
11. APPROVAL OF RESIGNATION/RETIREMENT
A. Julie McDougall, Director of Student Services
1. Vote Yeas_____ Nays_____ Abstain_____
B. Connor Masten, English Teacher
1. Vote: Yeas_____ Nays_____ Abstain_____
12. DISCUSSION ON SCHOOL SECURITY FOR 2022-2023
A. School Security Officer
B. Armed Security Officer
13. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
14. BOARD OF EDUCATION REPORT
A. Winchester
15. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
16. OTHER
17. ADJOURNMENT
May 18, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, MAY 18, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Jennifer Marchand Kristin Peterson
Holly Cassaday Ellen Marino Doug Pfenninger
Richard Dutton Theresa Padin Astrid Robitaille
Administration Student Representative Greg P. Shugrue Concetto Marino
Head of School
A. Pledge of Allegiance – Scott Beecher
B. Vision and Mission Statement – Scott Beecher
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. STUDENT AWARDS
A. CABE Leadership Awards Recipients
B. LCSA Superintendent Award Recipients
C. CAS High School Arts Awards Recipients
D. CIAC Scholar Athlete Award Recipients
E. CAS Middle School Scholar Leader Award Recipients
BRIEF BREAK FOR REFRESHMENTS
5. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – April 13, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
6. SCHOOL IMPROVEMENT PLAN PRESENTATION
A. Follow-up to August 11, 2021 Presentation
7. COMMITTEE REPORTS A. Finance
1. Report on Meeting: May 18, 2022
2. Monthly Finance Report
3. Next Meeting: June 15, 2022
B. Personnel - Moved to Line Item 15
C. Policy
1. Report on Meeting: May 12, 2022
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: May 18, 2022
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
8. FIRST READING OF POLICIES
A. Dress Code
B. P6115.3 Flag (Display)
C. P6144 Controversial Issues, Teaching
9. SECOND READING OF POLICIES
A. P4112 – Personnel-Appointment and Conditions of Employment
B. P4118.11 - Personnel – Nondiscrimination
C. P5118.111 – Students – Tuition for Faculty Children
10. APPROVAL OF RESIGNATION
A. Craig Levesque
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Amie Kutz
1. Vote: Yeas_____ Nays_____ Abstain_____
11. APPROVAL OF SPECIAL EDUCATION MOU
A. Vote: Yeas_____ Nays_____ Abstain_____
12. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
13. BOARD OF EDUCATION REPORT
A. Winchester
14. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
15. EXECUTIVE SESSION
16. PERSONNEL - DISCUSSION/POSSIBLE VOTE
17. ADJOURNMENT
June 29, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JUNE 29, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Kristin Peterson Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical, and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – May 18, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Minutes of Special Meeting – June 7, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. COMMITTEE REPORTS A. Finance
1. Report on Meeting: No Meeting to Report
2. Monthly Finance Report
3. Next Meeting: July 20, 2022 (if necessary)
B. Personnel
1. Report on Meeting of May 31, June 7, June 13, 2022
C. Policy
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
D. Building & Grounds
1. Report on Meeting: No Meeting to Report
2. Next Meeting: To Be Determined
E. Celebration of Education: No Meeting to Report
6. SECOND READING OF POLICIES
A. Dress Code
B. P6115.3 Flag (Display)
C. P6144 Controversial Issues, Teaching
7. APPROVAL OF POLICIES
A. P4112 – Personnel-Appointment and Conditions of Employment
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P4118.11 - Personnel – Nondiscrimination
1. Vote: Yeas_____ Nays_____ Abstain_____
C. P5118.111 – Students – Tuition for Faculty Children
1. Vote: Yeas_____ Nays_____ Abstain_____
8. APPROVAL OF CERTIFIED STAFF RESIGNATIONS
A. Katherine Wood
1. Vote: Yeas_____ Nays_____ Abstain_____
B. David Rutherford
1. Vote: Yeas_____ Nays_____ Abstain_____
9. APPROVAL OF CERTIFIED STAFF HIRES
A. Michael Parker, Guidance Counselor
1. Vote: Yeas_____ Nays_____ Abstain_____
B. Jason Cerbone, Social Worker
1. Vote: Yeas_____ Nays_____ Abstain_____
C. Jessica Sosnicki, English Teacher
1. Vote: Yeas_____Nays_____ Abstain_____
D. Karen Pfeffer, Library Media Specialist
1. Vote: Yeas_____ Nays_____ Abstain_____
E. Catherine Vaillancourt
1. Vote: Yeas_____ Nays_____ Abstain_____
10. APPROVAL OF NON-CERTIFIED STAFF SALARY INCREASES
A. Vote: Yeas_____ Nays_____ Abstain_____
11. APPROVAL OF LEGAL SERVICES
A. Chinni & Associates LLC
1. Vote: Yeas_____ Nays_____ Abstain_____
12. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
1. Attendance
2. Enrollment
3. Health Services Summary
13. BOARD OF EDUCATION REPORT
A. Winchester
14. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
15. EXECUTIVE SESSION
A. Head of School Contract
B. Hire of Principal
C. MOU for Administrative Salaries
16. RE-ENTER REGULAR SESSION FOR VOTE ON EXECUTIVE SESSION DISCUSSION
ITEMS
-
Head of School Contract
1. Vote: Yeas_____ Nays_____ Abstain
B. Hire of Principal
1. Vote: Yeas_____ Nays_____ Abstain_____
C. MOU for Administrative Salaries
1. Vote: Yeas_____ Nays_____ Abstain_____
17. ADJOURNMENT
July 20, 2022 - Regular Meeting
THE W. L. GILBERT SCHOOL CORPORATION
REGULAR MEETING
WEDNESDAY, JULY 20, 2022
THE GILBERT SCHOOL
6:30 P.M.
Library
AGENDA
(A portion of this meeting may be held in executive session.)
1. OPENING OF MEETING
The W. L. Gilbert School Corporation
Scott Beecher Ellen Marino Doug Pfenninger
Holly Cassaday Theresa Padin Astrid Robitaille
Jennifer Marchand Renata Waldron
Administration
Greg P. Shugrue
Head of School
A. Pledge of Allegiance – Holly Cassaday
B. Vision and Mission Statement – Holly Cassaday
The Gilbert School is committed to assuring that all of our students are prepared to be
thoughtful and productive citizens in a complex, global society.
In pursuing this Mission, we believe that:
-
All students can learn and be successful.
-
All students are valued and deserve an education that addresses their academic, physical and social/emotional needs.
-
All students are entitled to a safe, healthy and respectful learning environment.
-
All members of The Gilbert School community must uphold high expectations, be accountable, and demonstrate a commitment to excellence.
-
Celebrating the heritage of The Gilbert School strengthens community pride and inspires individual accomplishments.
2. PUBLIC FORUM
A. General Public
The W. L. Gilbert School Corporation welcomes comments from the public. Please give your name and address. Speakers will be limited to three (3) minutes. (Board Policy 1120).
B. Student Representative Report
3. CALL FOR AGENDA ITEMS
4. APPROVAL OF MINUTES
A. Minutes of Regular Meeting – June 29, 2022
1. Vote: Yeas_____ Nays_____ Abstain_____
5. APPROVAL OF POLICIES
A. P5132 – Dress Code
1. Vote: Yeas_____ Nays_____ Abstain_____
B. P6115.3 Flag (Display)
1. Vote: Yeas_____ Nays_____ Abstain_____
C. P6144 Controversial Issues, Teaching
1. Vote: Yeas_____ Nays_____ Abstain_____
6. Discussion on 2022/23 Budget
1. Vote: Yeas_____ Nays_____ Abstain_____
7. HEAD OF SCHOOL REPORT
A. Greg P. Shugrue
8. BOARD OF EDUCATION REPORT
A. Winchester
9. SCHOOL CORPORATION CHAIRMAN’S REPORT
A. Holly Cassaday
10. ADJOURNMENT
Minutes
Minutes 2021-2022
- July 21, 2021 - Regular Meeting
- August 11, 2021 - Special Meeting
- August 18, 2021 - Regular Meeting
- September 15, 2021 - Regular Meeting
- October 20, 2021 - Regular Meeting
- November 17, 2021 - Regular Meeting
- December 15, 2021 - Organizational Meeting
- December 15, 2021 - Regular Meeting
- January 19. 2022 - Regular Meeting
- February 9, 2022 - Special Meeting
- February 16, 2022 - Regular Meeting
- March 16, 2022 - Regular Meeting
- April 13, 2022 - Regular Meeting
- May 18, 2022 - Regular Meeting
- June 29, 2022 - Regular Meeting
July 21, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
July 21, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, July 21, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 7:03 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School.
Absent: Astrid Robitaille
The Pledge of Allegiance was led by T. Padin.
The Vision and Mission statements were read by T. Padin.
Town Clerk Sheila Sedlack administered the oath to D. Pfenninger
Public Forum: None. D. Pfenninger welcomed G. Shugrue as Head of School on behalf of the Winchester Board of Education.
Call for Agenda Items:
A motion was made by K. Peterson, seconded by J. Dutton to add committee assignments to Item 7 on the Agenda.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by T. Padin, seconded by R. Dutton to approve the Minutes of the Regular Meeting held June 16, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 1 (D. Pfenninger)
Approved
A motion was made by J. Marchand, seconded by K. Peterson to approve the Minutes of the Special Meeting held June 28, 2021.
Vote: Yeas: 6 Nays: 0 Abstain: 2 (R. Dutton, E. Marino)
Approved
Resignation of W.L. Gilbert School Corporation Member:
A motion was made by J. Marchand, seconded by K. Peterson to accept the resignation of Astrid Robitaille with regret.
Vote: Yeas: 8 Nays: 0 Abstain: 1
Approved
Head of School Entry Plan:
G. Shugrue presented his entry plan by explaining his core values and beliefs that all students can learn and educators must prepare and provide tools to make students successful. Educators must also promote equity, diversity and a community of inclusiveness. He articulated his Pillars of 4C’s – Compassion, Collaboration, Communication and Consistency. His approach is to Listen, Learn, Share and Build by establishing relationships with internal and external stakeholders. He outlined his Goals developing and maintaining effective relationships with the Corporation, Trustees, WPS, local community and focusing on high-quality academic instruction. Over the past several weeks he has had several meetings with individuals such as the WPS Superintendent, Regional 7 Superintendent, Chief of Police and several other local officials. He strongly emphasizes collaboration between the WBOE and GBOE. He is auditing school and student safety, reconvening the safety committee to make sure plans are updated and accurate. He wants to share organizational effectiveness including having current student handbooks, faculty handbooks, teacher’s evaluation plans and program of studies that comply with the state guidelines. He suggested a retreat with the board which was well received and scheduled for August 11 at 6pm. He encouraged all board members to visit the school and reach out to him at any time and will be sending an invitation for convocation on August 23, 2021 at 8:00 a.m. and hopes all board members can attend.
Committee Assignments:
S. Sedlack and G. Shugrue reported the need to establish a policy for chrome book usage and explained the urgency to have a policy adopted prior to the opening of school. A meeting of the policy committee is scheduled for July 29th at 8:30am via Zoom. S. Sedlack discussed the need to address committee assignments. T. Padin requested to be added to policy and removed from Finance. D. Pfenninger suggested he be on Building and Grounds. S. Sedlack will work on updating the committee assignments and finalize it once the new board member replacing A. Robitaille is appointed.
Adjournment:
A motion was made by E. Marino, seconded by J. Marchand, to adjourn the meeting at 8:04 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 11, 2021 - Special Meeting
The W. L. Gilbert School Corporation
Minutes of Special Meeting
August 11, 2021
A special meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 11, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:02 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Ellen Marino, Theresa Padin, Kristin Peterson, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, and the following members of his administrative team: Donald Crossman, Maura Hurley, Julie MacDougal, Debra Lewis, Patrick Cooke and Timothy Hoffman.
Absent: Jennifer Marchand, and Holly Cassaday (not sworn in as board member yet)
The Pledge of Allegiance was led by T. Padin.
The Vision and Mission statements were read by T. Padin.
G. Shugrue and his administrative team presented a slide show on the School Improvement Plan and also provided a printed copy to the Board members. They showed results of tests scores over the past 5 years for SAT, PSAT 11, PSAT 10, PSAT 9, PSAT 9 and SBAC and highlighted area needed for improvement. They introduced Theories of Action in areas of Academics, School Culture, Aspirations and Student Belonging and highlighted strategies that will be implemented to achieve measurable goals. For Academics, the goal is to show growth on the SBAC, PSAT, NGSS, SRI, Star and SAT assessments with a target of 10% increase of students meeting or exceeding goals. For School Culture strategies will include incorporating 7-12 advisory programs to address students’ social-emotional needs with the goal of students becoming more engaged and taking ownership of their own learning. For Aspirations, they will work with students to develop necessary skill sets to help them become successful after high school, whether it be in college, the work force or the military. The last Theory of Action is Student Belonging which strives to achieve a more inclusive learning environment. The team discussed the changing demographics of the community and the ever increasing needs of the students and efforts to achieve more diversity in staffing to better relate to the student demographic. The plan established Smart Goals in Grade Level Reading, Grade Level Mathematics, Science and Special Education Reading with set timelines and G. Shugrue will report back to the Board periodically to report on the progress of this educational improvement plan.
Adjournment:
A motion was made by S. Beecher, seconded by K. Peterson, to adjourn the meeting at 7:52 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
August 18, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
August 18, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, August 18, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 7:00 P.M.
Members in attendance were Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Scott Beecher and Kristin Peterson
The Pledge of Allegiance was led by S. Sedlack.
The Vision and Mission statements were read by S. Sedlack.
S. Sedlack reported that Town Clerk Sheila Sedlack administered the oath to new board Member Holly Cassaday earlier in the day at the Town Hall.
Public Forum: None.
Call for Agenda Items: None.
Approval of Minutes:
A motion was made by J. Marchand, seconded by T. Padin to approve the Minutes of the Special Meeting held August 11, 2021.
Vote: Yeas: 5 Nays: 0 Abstain: 2 (J. Marchand, H. Cassaday)
Approved
A motion was made by T. Padin, seconded by J. Marchand to approve the Minutes of the Regular Meeting held July 21, 2021.
Vote: Yeas: 6 Nays: 0 Abstain: 1 (H. Cassaday)
Approved
Committee Reports:
Finance – J. Marchand reported on the Monthly Income and Expense Report and noted there is not much to report since it is so early in the fiscal year. She said ESSER II funds were used for summer school and greatly defrayed the expense. We still have unresolved budget amount of $250,000.00 and she reported that the Trust informed the School Board in a letter dated July 5, 2021 that it will not be making any accruals towards the cost of the School’s ELL services as that is part of the tuition payments. There was discussion on this issue and it was revealed that originally there were two ELL positions, one dedicated to serve international students, that the Trust underwrote but now there is only one position, which was already budgeted.
Personnel - S. Sedlack reported that the committee met on August 17, 2021 and agreed to guidelines and timelines for teacher negotiations and scheduled series of meeting. Hopefully mediation or arbitration will not be required.
Policy – Policy committee met on July 29, 2021 and action will be taken on the approval of the chromebook policy and internet agreement later in this meeting.
Buildings and Grounds: G. Shugrue said he would report on this area in the Head of School Report.
Celebration of Education- No Meeting to report
Approval of Certified Staff Resignations:
A motion was made by E. Marino, seconded by H. Marchand, to accept the following resignations of certified staff with regret: Karri Moran, Math Teacher, Jeffrey Even, English Teacher, Catherine Lanyon, Language Arts Teacher, Sarah Schackner, Math Teacher and David Gewanter, Physics Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Approval of Certified Staff Hires:
A motion was made by J. Marchand, seconded by T. Padin, to hire Connor Masten, as English/Academic Supoort Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by R. Dutton, seconded by J. Marchand, to hire Stephanie Singleton, as English Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by T. Padin, seconded by R. Dutton, to hire Nikita Tarabara, as English/Academic Support Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by E. Marino, seconded by H. Cassaday, to hire Vanessa Zeskand, as English Interventionist.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by T. Padin, seconded by H. Cassaday, to hire Jessica Pelletier, as Spanish Teacher.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
A motion was made by H. Cassaday, seconded by D. Pfenninger, to hire Magdalena Kruk, as Spanish Interventionist.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Approved
Approval of Chromebook Policy/Internet Agreement:
Policy Committee recommend waiving the second reading so that the policies could be in place before school begins and explained that the changes in the policies were ministerial in nature, basically changing the iPad policy to Chromebook Policy.
A motion was made by D. Pfenninger, seconded by T. Padin, to approve the Chromebook Policy and Internet Agreement as presented.
Vote: Yeas: 7 Nays: 0 Abstain: 0
Head of School Report:
G. Shugrue reported that the School Improvement Plan was developed with his leadership team on July 25th and 26th and presented to the Board on August 11, highlighting his Pillars of 4C’s (Compassion, Collaboration, Communication, Consistency). This plan will be reviewed on August 24th at the Faculty Meeting. The School Re-Opening Plan went out to families and staff and a ZOOM meeting was held on August 17th for discussion or questions on the plan. The School is in need of a Math teacher and Math Interventionist and G. Shugrue reported that there is an alarming shortage of math teachers in CT. He may be bringing in a long-term substitute and may have current faculty pick up some additional courses, compensated accordingly, to meet the school’s needs. New teacher orientation is Friday, August 20th. Opening day for 7th & 9th graders is August 25, 2021 and the full school on August 26, 2021. CIAC reports full sports as usual with exception of masks required for indoor sports. Regarding summer projects, the Duct cleaning will be completed on Friday, August 20, 2021. Progress is nearly complete on the auditorium roof and the new phone system should be fully implemented tomorrow, August 19th. He reported that Core Documents such as Teacher Evaluations, Program of Studies, Teacher and Student Handbooks have all been completed.
Board of Education Reports:
-
Winchester
D. Pfenninger reported that Winchester Public Schools has 99 Kindergarten students enrolled. Hinsdale project is progressing but there was a setback with the sanitary lines which will increase costs by $250,000 and extend the project out another 4 weeks. The extra cost will be covered by the contingency fund. WPS also had some new hires and reports there are a total of 167 employees for the current school year.
S.Sedlack suggested adding the Trust as Item B under this section of the Agenda since the Trust is another sending district so the Board could get reports on enrollment and other relevant matters.
School Corporation Chairman’s Report:
S. Sedlack reported that the Legislation proposed by the Town affecting endowed academies was not pick up and apparently is dead. He reported that Greg Bezz, the Board Attorney, is recovering from Chemotherapy but is prepared to continue as Board’s counsel. There was discussion regarding the changes in the firm Siegel O’Connell and the consensus of the Board was to remain with Greg Bezz as Board Attorney. There has been no meetings regarding WBOE negotiations and S. Sedlack said that would likely begin after the November elections.
Adjournment:
A motion was made by T. Padin, seconded by H. Cassaday, to adjourn the meeting at 8:18 p.m.
Vote: Yeas: 7 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
September 15, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
September 15, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, September 15, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.
Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Peterson and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: None
The Pledge of Allegiance was led by D. Pfenninger.
The Vision and Mission statements were read by D. Pfenninger.
Public Forum: None.
Call for Agenda Items:
A motion was made by H. Cassaday, seconded by J. Marchand to move Item 7 (Introduction of New Certified Staff) to Item 3 after the Call for Agenda items.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
A motion was made by K. Peterson, seconded by T. Padin to add the item eSports as item 8B.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
A motion was made by D. Pfenninger, seconded by J. Marchand to add discussion regarding vaccination rates of eligible students as Item 8C.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Introduction of New Certified Staff:
G. Shugrue introduced the following new certified staff to the Board:
Magdalena Kruk, Spanish
Tammy Johnson, Winchester Special Education
Connor Masten, English
Jessica Pelletier, Spanish
Maryann Salvatore, Math
Stephanie Singleton, English
Tiffany Thompson, Winchester Social Worker
Nikita Tarabara, English
Vanessa Zeskand, English
The Chair announced a brief recess at 6:40 p.m. to meet with the staff and share refreshments.
The Board reconvened at 6:46 p.m.
Approval of Minutes:
A motion was made by J. Marchand, seconded by R. Dutton to approve the Minutes of the Regular Meeting held August 18, 2021.
Vote: Yeas: 8 Nays: 0 Abstain: 1 (K. Peterson)
Approved
Committee Reports:
Finance – J. Marchand reported on the Two Month Income and Expense Report ending August 31, 2021 as well as the Twelve Month Income and Expense Report ending June 30, 2021. There was increased spending in technology due to the purchase of smart boards and chrome books. All sports are running so we anticipate gate revenue and expenses to be as projected. She highlighted the line-item transfers requested and explained how the challenge to resolve $250,000 in budget reductions has been identified.
A motion was made by T. Padin, seconded by H. Cassaday to approve the line item transfers as presented.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
A motion was made by K. Peterson, seconded by J. Marchand to approve the $250,000 identified budget reductions for the 2021-2022 budget.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Personnel - No Report.
Policy – Policy committee will meet on September 22, 2021 at 8:00 a.m. in G. Shugrue’s office.
Buildings and Grounds: S. Beecher reported on the new cafeteria tent that was purchased so students can dine outside and it is well received. School is going through routine boiler servicing. There is concern with the congestion in the teacher parking lot with morning drop off and afternoon pick up. There was an accident last week with no injuries and police were called. He spoke with David Battista of Lenard Engineering regarding partial re-opening of the Bus Loop to help alleviate the congestion. G. Shugrue reported there is a shortage of bus drivers and discussed some of the fallout of COVID in food shortages, problems with food delivery due to lack of workers. He also reported there was a survey done by the state regarding use of federal and state monies asking how many schools have air conditioning in the classrooms. S. Beecher said there may be some OPM grants available if we have a multi-year contract with sending districts. The committee is looking at re-vamping the 5 year plan.
Celebration of Education- No Meeting to report
Approval of Certified Staff Hire:
A motion was made by S. Beecher, seconded by T. Padin, to approve the hiring of Maryann Salvatore as a Math Teacher.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of eSports Enhancement Request:
A request for an enhancement grant was made from IT/Athletic to request funds to pay a stipend for the Supervisor and payment for licensing for 16 students to participate in eSports.
A motion was made by J. Marchand, seconded by H. Cassaday, to approve the eSports enhancement request in the amount of $1,524 and send it to the Trust for consideration.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Vaccinations of eligible students:
D. Pfenninger reported on data received showing that COVID numbers are on the rise but only 34% of 12-17 year olds in the Winchester area are fully vaccinated and wanted to open up dialogue on how we can promote vaccinations. There was discussion on various clinics being held in the area including at Pearson School. G. Shugrue reported that CT WiZ is the statewide immunization information system that tracks the data regarding vaccinations. He also reported that students are compliant with masks.
Head of School Report:
G. Shugrue reported on Open House which was modified this year to be in a more relaxed atmosphere and was very well attended. He received much positive feedback from parents and teachers and was pleased to see students participating as well. Gilbert cheerleaders will be coordinating Safe Halloween event this year and also will conduct a cheerleading clinic for younger children who may want to become cheerleaders when they get to high school and the clinic completes with them performing at halftime of a football game. K. Peterson expressed concerns about lack of communication to the Board about student discipline matters and the Board and Head of School discussed what needs to be handled at the administration level and what needs to be reported to the board while maintaining student privacy protections and the difference between isolated/contained incidents and actions that are disruptive to the school or educational process. Also, if any disciplinary actions involve the potential of expulsion, members of the Board may have to act as the expulsion committee. K. Peterson also asked about google invitations to regular board meetings in addition to emails and getting paper copies in addition to electronic copies of monthly Agenda and attachments.
Board of Education Reports:
-
Winchester
D. Pfenninger reported that WNEA standardized tests was a concern of the WBOE regarding alignment but they opted to stay with it along with the interim assessments and SBAC. The WPS Superintendent is working hard to get the former Bank of America building to be used for CHAMPS and Head Start. Enrollment is up and Hinsdale will not have enough space for these programs when the renovation is completed. He reported there are 541 students in the WPS and 75 sixth graders. The renovation of Hinsdale is progressing. T. Padin reported that WPS is re-instituting after school programs and that the kids are compliant and cooperative with masks.
School Corporation Chairman’s Report:
S. Sedlack reported no news on the Legislative Bill Update. There was discussion on WBOE Negotiations and the two Board Chairs, Head of School and WPS Superintendent will meet to discuss how to proceed. S. Sedlack reported that G. Bezz has been hired as the Board’s attorney. There was discussion on the Committee Assignments and various members opted for changes so the Chair will provided updated Committee Assignments at the next meeting. The consensus was that only school board members should be on standing committees. S. Sedlack reported that the personnel committee was included in the GEA negotiations as a buffer between the Union and the Head of School. He said discussion were positive and they anticipate having an amicable agreement.
Adjournment:
A motion was made by J. Marchand, seconded by S. Beecher, to adjourn the meeting at 8:18 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
October 20, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
October 20, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, October 20, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:30 P.M.
Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Kristin Petersen
The Pledge of Allegiance was led by S. Sedlack.
The Vision and Mission statements were read by S. Sedlack.
Public Forum: No Public in attendance.
Call for Agenda Items: None
Student Representatives: G. Shugrue introduced Junior Concetto Marino as a Student Representative and said he was working on getting a member of the senior class to be a representative as well. C. Marino reported on the Pep Rally, Homecoming Dance, GNH Turkey Bowl, National Honor Society is raising money for breast cancer awareness and selling mask, National Jr Honor Society is doing a bottle drive, the Band/Music Program is selling Blue & Gold cards as a fundraiser and he reported on various senior nights for Fall sports. Emily Arel of the girls’ soccer team has 14 goals this season, a new school record, and has scored against every team in the league.
Approval of Minutes:
A motion was made by J. Marchand, seconded by T. Padin to approve the Minutes of the Regular Meeting held September 15, 2021.
Vote: Yeas: 8 Nays: 0 Abstain: 0
Approved
Committee Reports:
Finance – J. Marchand reported on the Three Month Income and Expense Report ending September 30, 2021. King & King Associates is working on the Audit and it is nearly complete. The lunch program is very busy, lunches are free for the rest of this school year, but receipt of reimbursement funds are lagging about 6 weeks behind.
Personnel - No Report.
Policy – Policy committee had 3 meetings, Sept. 22nd, Sept. 30th and October 14th in G. Shugrue’s office. Five policies are presented to the Board with the committee’s recommendation as listed in item 6 as their first reading.
Buildings and Grounds: S. Beecher reported that the committee is revisiting the 5 year plan. The committee met with David Batista of Lenard Engineering regarding the bus loop and it appears safe to re-open up a portion of the loop and split drop offs between grades so that 7, 8 & 9th grades drop off on the teacher side and 10th, 11th and 12th drop off on the student side. There will be arrows and lines painted and new signage to direct traffic and the effective date of this will be communicated to the school community by the Head of School. This should help alleviate the traffic congestion and make drop off safer. There was discussion as to whether it was the Trust or the School’s responsibility regarding the repairs to the bus loop and E. Marino reported that the loop is part of the leased property and is the responsibility of the School. The Trust hired the engineer when there were 4 breaches in the retaining wall and funded the temporary solution of monitoring it and laying rip rap due to the emergency nature of it.
Celebration of Education- No Meeting to report
First Reading of Policies:
The following policies were emailed to Board Members for their first reading.
-
Governor Lamont’s Executive Order No. 13A Policy
-
Governor Lamont’s Executive Order No. 13G Policy
-
Policy 6146 Graduation Requirements
-
Policy 6146.11 Weighted Grades
-
Virtual/Online Courses/College/University Courses
There was discussion on EO No. 13A (Mask) policy and EO No. 13G (covered worker). These policies were drafted by Board Attorney G. Bezz. G. Shugrue reported about reducing the English requirement from 4 to 3 to open up more choices for students. He explained credits and how they align with state requirements. He reported on virtual learning and how it affords learners to get other courses – up to 3 credits that can be transferred as high school credits. If courses are at a community college they are free and other courses selected by the learner are paid for by the learner. This last policy will also allow for a student to graduate early if they meet the graduation requirements.
Head of School Report:
G. Shugrue wanted to give public recognition to Kelli Gilbert, Maura Hurley, Julie McDougal and Debra Lewis on their dedication and commitment in how they manage COVID, communication and contact tracing. It’s been a difficult year so far but it’s getting better. He reported on Ian Hockley’s visit to the School and the introduction of the program Dylan’s Wings of Change, which emphasizes reducing social isolation and promotes positivity in school culture. This program will be training students to be student leaders, hopefully up to 75 students will be recruited and trained. The program is funded by The Carter Fund. He also reported that he met with the Superintendents of NWR7 and Housatonic regarding GNH football leaving the Pequot league and joining the Naugatuck Valley League and that will begin next year.
Board of Education Reports:
-
Winchester
D. Pfenninger reported that Hinsdale school renovation project dodged a bullet with regard to delays in materials and supplies with the exception of the roof but the project is still on target to have the school open in the Fall of 2022. The WPS has reached a tentative agreement with the teacher’s union. The WPS Superintendent is negotiating to get use of the former Bank of America building for Ed Advance and the CHAMPS programs. 5 members of the WBOE are up for election, 2 incumbents are running. T. Padin reported on a Pasta Dinner fundraiser for 2 teachers who are currently fighting breast cancer and requested permission to email Board Members information as they are selling tickets for the dinner and accepting donations.
School Corporation Chairman’s Report:
S. Sedlack reported that the WPS Chair, Gilbert Chair, Gilbert Head of School and WPS Superintendent met on October 5 both Board Chairs agree to recommend to their boards that the Head of School and WPS Superintendent start with a clean slate regarding negotiations outside of a formal agreement and see if they can come to an agreement since there will be capital improvements needed at the school and having a contract will open up avenues to get state reimbursement for school construction projects. They also discussed expectation for students, portrait of a graduate and NEASC accreditation which will begin in 2023.
Other: S. Sedlack announced he is retiring from the School Board and the Trust, effective December 15, 2021. In the interim, the Trust will appoint a new person to serve as a Board member which will be ratified at the November 2021 meeting. The annual/organization meeting where a new slate of officers will be presented will be held immediately prior to the regular monthly meeting in December, 2021. Committee members and G. Shugrue expressed deep gratitude to S. Sedlack for his dedication, professionalism and leadership for nearly two decades.
Adjournment:
A motion was made by H. Cassaday, seconded by T. Padin, to adjourn the meeting at 8:04 p.m.
Vote: Yeas: 8 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
November 17, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
November 17, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, November 17, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.
Members in attendance were Scott Beecher, Holly Cassaday (via phone), Richard Dutton, Jennifer Marchand, Ellen Marino, Theresa Padin, Kristin Petersen and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: None
Student Representatives in attendance: Concetto Marino
The Pledge of Allegiance was led by S. Beecher.
The Vision and Mission statements were read by S. Beecher.
Public Forum: No Public in attendance.
Student Representatives: Concetto Marino reported on colleges visiting school, seniors sending out college applications, winter sports first game dates and practice dates, fundraising for National Honor Society and Student Council, 72 students are being trained for the Dylan’s Wings of Change Wingman program, and one female soccer player received all league second team recognition and another received honorable mention.
Call for Agenda Items: None. G. Shugrue mentioned that we will enter into executive session for item 11 on the agenda.
Approval of Minutes:
A motion was made by S. Beecher, seconded by R. Dutton to approve the Minutes of the Regular Meeting held October 20, 2021.
Vote: Yeas: 8 Nays: 0 Abstain: 1 (K. Petersen)
Approved
Committee Reports:
Finance – J. Marchand reported on the Four Month Income and Expense Report ending October 31, 2021 and pointed out higher than expected expenses for line item 5544 Repair & Replacement. There was one unanticipated repair for a broken dishwasher. She also explained why line item 5551 is overrun due to higher than expected advertising expenses, particularly for cafeteria help because the Cafeteria is down 2 staff members and is desperate for additional help. She reported that the revenue is on target for the Co-Op income. G. Shugrue reported he is beginning the budget process and will be meeting with his department leaders.
Personnel - No Report.
Policy – Policy committee had 2 meetings, October 28, 2021 and November 11, 2021, in G. Shugrue’s office. E. Marino reported that the Committee is working on a District Sponsored Social Media Policy and Code of Ethics for Board Members. Five policies are presented to the Board with the committee’s recommendation as listed in item 12 as their second reading and possible action.
Buildings and Grounds: S. Beecher reported that the committee is revisiting the 5 year plan and is reviewing the school lease, particularly the maintenance and repairs. They are hoping to secure a contract with Winchester to open the availability of grants. He reported there was discussion on the bus loop and it is on target to re-open a portion soon. G. Shugrue said he will be communicating with parents, faculty and staff when the revised drop off plan will be implemented and expects it to start mid-December, once the signage is installed.
Celebration of Education- No Meeting to report
Approval of School Calendar:
G. Shugrue reported on the collaboration and coordination of the Winchester and Gilbert school calendars and due to the Hinsdale construction, school will start a week later next August.
A motion was made by E. Marino, seconded by T. Padin to approve the School Calendar for 2022-2023 School Year.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of Board Meeting Schedule for 2022:
S. Sedlack reported on the scheduling of the School Board meetings that need approval so they can be posted in the Winchester Town Clerk’s Office. T. Padin suggested changing the December 21st date to December 14th since it is so close to Christmas.
A motion was made by T. Padin, seconded by S. Beecher to approve the Board Meeting Schedule for 2022 with the one change of the December meeting being held on December 14, 2022.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Resignation of Staff Member:
S. Sedlack reported on the resignation of Bryttnie Olsen, Art Teacher. G. Shugrue said he has lined up interviews for her replacement.
A motion was made by R. Dutton, seconded by S. Beecher to accept the resignation of Bryttnie Olsen, Art Teacher, with regret.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of School Corporation Member Appointed by the W.L. Gilbert Trust:
A motion was made T. Padin, seconded by H. Cassaday to approve the appointment of Astrid Robitaille as a W.L. Gilbert School Corporation Member effective December 15, 2021.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Discussion/Possible Action on Formation of Ad Hoc Committee to review Bylaws:
There was discussion on the desire to review the Board’s Bylaws. They appear to have confusing language and grammatical errors.
A motion was made by J. Marchand, seconded by E. Marino to form an Ad Hoc Committee to review Bylaws.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
S. Sedlack asked if any Board Members were interested in serving on the Committee and H. Cassaday, R. Dutton, E. Marino, T. Padin, K. Petersen volunteered to serve. Since there is no Chair yet, T. Padin will coordinate the members as to when the committee will meet, likely after the holidays.
A Motion to enter Executive Session for the purpose of discussing collective bargaining and inviting G. Shugrue to participate was made by J. Marchand, seconded by S. Beecher.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
The Board entered Executive Session at 7:07 p.m.
The Board exited Executive Session at 7:19 p.m.
A Motion to ratify the contract between the W.L. Gilbert School Corporation and the Gilbert Education Association covering the period of July 1, 2022 through June 30, 2025 was made by E. Marino, seconded by S. Beecher.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Second Reading of Policies:
The following policies were emailed to Board Members for their second reading prior to this Meeting.
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Governor Lamont’s Executive Order No. 13A Policy
A Motion to approve Governor Lamont’s Executive Order No. 13A policy was made by T. Padin, seconded by K. Petersen.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
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Governor Lamont’s Executive Order No. 13G Policy
A Motion to approve Governor Lamont’s Executive Order No. 13A policy was made by S. Beecher, seconded by T. Padin. K. Petersen questioned the date of September 27, 2021 and the impact of covered workers hired after that date being treated differently than those hired before that date. It was suggested that the Policy Committee re-visit this policy at its next meeting.
A Motion to table action on this Policy was made by T. Padin, seconded by J. Marchand
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
-
Policy 6146 Graduation Requirements
A Motion to approve Policy 6146 Graduation Requirements, as corrected, was made by D. Pfenninger, seconded by J. Marchand.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
-
Policy 6146.11 Weighted Grades
A Motion to approve Policy 6146.11 Weighted Grades, was made by T. Padin, seconded by J. Marchand.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
-
Virtual/Online Courses/College/University Courses
A Motion to approve a Policy for Virtual/Online Courses/College/University Courses, was made by S. Beecher, seconded by J. Marchand.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Head of School Report:
G. Shugrue reported that H. Cassaday nominated Katie Wood as an educator deserving recognition for the Fenway Bowl. This football Bowl game will be played at Fenway on December 29, 2021. The Fenway Bowl Honor Roll, recognizing outstanding educators, is an event that is sponsored by the Boston Globe and Katie Wood was selected as one of three finalists who will attend the event in Boston, transportation to be provided to her, to be formally acknowledged. G. Shugrue also reported on the Veteran’s Day Ceremony held on Veteran’s Day, which included a breakfast with Veterans and programming that was streamed on the school’s YouTube channel. He reported on enrollment and attendance rates and COVID numbers, which have improved significantly. The cafeteria is averaging 55 breakfasts a day and 310 lunches per day and is projected to finish the year in the black. The budget process is beginning and he will be meeting with department leaders as early as next week. The process of classroom formal observations is being implemented. A link was sent to the school community regarding the Dad’s on Duty initiative and he’s looking for a person who can walk the halls and monitor them and will consider the idea of a resource officer.
Board of Education Reports:
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Winchester
D. Pfenninger said there was little to report. There was a recent election and 4 new Board members were elected and 1 incumbent was re-elected. The Winchester Board is meeting with Nick Caruso for Board training. K. Petersen reported on the Kid Governor program. T. Padin reported on the successful fundraising efforts which included a Pasta Dinner for 2 teachers who fighting breast cancer and thanked board members for donations. She reported that sadly, one of the teachers passed away this past weekend after a long and courageous battle.
School Corporation Chairman’s Report:
S. Sedlack reported that there are no formal negotiations as G. Shugrue and Melony Brady-Shanley will be meeting next week to begin discussion on a contract
Adjournment:
A motion was made by J. Marchand, seconded by S. Beecher, to adjourn the meeting at 8:05 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 15, 2021 - Organizational Meeting
The W. L. Gilbert School Corporation
Minutes of Organizational Meeting
December 15, 2021
The organizational meeting of The W. L. Gilbert School Corporation was held on Wednesday, December 15, 2021 in the Library. The meeting was called to order by Chairman Steven Sedlack at 6:33 P.M.
Members in attendance were Scott Beecher, Holly Cassaday, Richard Dutton, Jennifer Marchand, Ellen Marino, Kristin Peterson, and Doug Pfenninger.
Also in attendance were Greg Shugrue, Head of School, Diane Cooke, Business Affairs Manager, Sheila Sedlack, Winchester Town Clerk, and Astrid Robitaille (newly appointed board member).
Absent: Theresa Padin
Oath of Office:
Town Clerk Sheila Sedlack, administered the oath to all existing board members and new board A. Robitaille.
Election of Officers:
J. Marchand reported that the nominating committee met on November 15, 2021 and as a result of said meeting offers the following slate of officers: Holly Cassaday, Chair, Ellen Marino, Vice Chair, Jennifer Marchand, Treasurer and Theresa Padin, Secretary. She further reported that all individuals agreed to serve in said capacity if elected.
S. Sedlack reported that it is customary to vote on each officer individually. S. Sedlack reported that H. Cassaday is recommended as Chair and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that E. Marino is recommended as Vice Chair and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that J. Marchand is recommended as Treasurer and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. S. Sedlack reported that T. Padin is recommended as Secretary and asked if there were any other names offered for the position. None were presented, the vote was taken and it was unanimous. The new officers are elected to their respective positions as presented by the nominating committee.
Adjournment:
A motion was made by J. Marchand, seconded by K. Peterson, to adjourn the meeting at 6:38 p.m.
Vote: Yeas: 9 Nays: 0 Abstain 0
Approved.
Respectfully submitted,
Ellen Marino
December 15, 2021 - Regular Meeting
The W. L. Gilbert School Corporation
Minutes of Regular Meeting
December 15, 2021
A regular meeting of The W. L. Gilbert School Corporation was held on Wednesday, December 15, 2021 in the Library. The meeting was called to order by Chairman Holly Cassaday at 6:56 P.M.
Members in attendance were Scott Beecher, Richard Dutton, Jennifer Marchand, Ellen Marino, Kristin Petersen, Doug Pfenninger and Astrid Robitaille.
Also in attendance were Greg Shugrue, Head of School, Diane Cook, Business Affairs Manager
Absent: Theresa Padin
Student Representatives in attendance: None
The Pledge of Allegiance was led by H. Cassaday.
The Vision and Mission statements were read by H. Cassaday.
Public Forum: No Public in attendance.
Call for Agenda Items:
A motion was made by E. Marino, seconded by J. Marchand to add an out-of-state travel request as Item 6 B.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Approval of Minutes:
A motion was made by D. Pfenninger, seconded by S. Beecher to approve the Minutes of the Regular Meeting held November 17, 2021.
Vote: Yeas: 7 Nays: 0 Abstain: 2 (K. Petersen, A. Robitaille)
Approved
Committee Reports:
Finance – J. Marchand reported on the Five Month Income and Expense Report ending November 30, 2021. There are no major issues but pointed out that there are three pay periods in December. The cafeteria reimbursement is 60 days behind which presents a challenge for the Food Service Director but she’s working through it. The usage of COVID reserve funds will show more detail going forward. There are ongoing expenses such as CJR, interventionist, custodial, and nursing.
Personnel - No Report.
Policy – Policy committee met on December 2, 2021, in G. Shugrue’s office. E. Marino reported that the Committee revisited the policy regarding Governor Lamont’s Executive Order 13G, which is being reviewed by the Board Attorney. The committee is also working on a policy regarding District Sponsored Social Media.
Buildings and Grounds: S. Beecher reported that there was no meeting but the bus loop is partially opened and the middle school and freshman drop off is the teacher side of the building and the sophomores, juniors and seniors is the student side and it has relieved congestion and alleviated stacking so is working well.
Celebration of Education- No Meeting to report
Out-of-state Travel Requests:
Athletic Director Buckley Morgan submitted a written request for permission for the wrestling team to participate in three out of state events, 12/18/2021 at Pawling HS in Pawling, NY, 1/22/2022 at Mt. Everett HS in Sheffield, MA and 1/8/2022 at Mt. Anthony in Bennington, VT.
A motion was made by E. Marino, seconded by S. Beecher to approve the out-of-state travel request for the wrestling team as presented.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Greg Shugrue received a request from Patrick Cooke for the baseball team to travel and stay overnight in Cooperstown, NY in May, 2022. This is a tradition that takes place every other year but the last trip, which was schedule for March 2020, was cancelled due to COVID.
A motion was made by J. Marchand, seconded by S. Beecher to approve the out-of-state travel request for the baseball team as presented.
Vote: Yeas: 9 Nays: 0 Abstain: 0
Approved
Head of School Report:
G. Shugrue reported that COVID numbers are on the rise, stay in place protocols are still in place. Due to rising COVID numbers and contact tracing issues, the Holiday Concert schedule for December 22, 2021 has been cancelled. Both the MS and HS band and choir was able to have a concert recently that was well attended. Three cohorts have completed the Wingman training and the rollout will be in February 2022. Administration has been conducting formal and informal observation of teachers. G. Shugrue reported he has done a formal observation